HomeMy WebLinkAboutBID - 5916 NATURAL GAS (3)1
CITY OF FORT COLLINS
INVITATION TO BID
BID #5916
BID OPENING: (our clock)
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time
and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215
North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580,
Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 10:00 a.m. (our clock), April 27, 2005.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
https://secure2.fcgov.com/bso/login.jsp.
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy
of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort
Collins' bidders list for a period of twelve months from the date of the opening. The City may also
pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five
(45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in
the City's specifications initially provided to the bidder. Any proposed modification must be accepted in
writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation
in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
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commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total bid
basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and
all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision-making
authority concerning such sale or any supervisory authority over the services to be rendered. This rule
also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do business with
the City of Fort Collins is prohibited.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to
authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a
collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self-stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the
bid opening.
James B. O’Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
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City of Fort Collins
BID #5916
Natural Gas
Bid and Award Procedure
Gas suppliers (SELLER) interested in submitting a gas price bid to BUYER shall comply with the
following procedures:
1. Confirm receipt of this bid request with a phone call to Jim O’Neill, Director of Purchasing and
Risk Management 970-221-6779.
2. Return a signed Gas Purchase Agreement as modified by the State of Colorado at least one
week prior to bid opening.
3. Submit questions to Jim O’Neill.
4. Prepare bids for the volumes and periods requested.
5. Fax bid quotes at the required time and date using the attached Natural Gas Bid Form.
6. Bids shall be held good for a two-hour period from 10:00 a.m. until 12:00 noon.
7. “Exhibit A - Transaction Confirmation” shall be faxed to Purchasing Agent by 4:00 p.m. (local
time) on bid day upon verbal notification of award of contract.
Fiscal Year Gas Use
1. FY06 (June 1, 2005 through May 31, 2006) Single Gas Purchase Table No. 1 - The table lists
the respective fiscal year quantities in dth (million btu) of natural gas for each month for firm
use and includes fuel loss requirements.
2. FY07 (June 1, 2006 through May 31, 2007) Single Gas Purchase Table No. 2 – The table lists
the respective fiscal year quantities in dth of natural gas for each month for firm use and
includes fuel loss requirements.
Gas Bid Pricing Options
1. NYMEX Basis Differential Price for FY06 Full-Year Volume
a. Provide a weighted average NYMEX Basis Differential price in $/dth for
the fiscal year FY06 for full-year total quantities as shown in Table 1. This basis bid price shall
be the delivered price difference between NYMEX and the PSCo (Front Range) City Gate.
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2. CIG Index Price for FY06 with the Option to Fix
a. Provide a weighted average Inside FERC Gas Market Monthly Index
Adder for Colorado Interstate Gas (CIG) for the fiscal year FY06. This index adder shall be the
delivered price difference between CIG and the PSCo (Front Range) City Gate.
3. Full-Year Volume Fixed Price for FY06
a. Provide a weighted average fixed price bid in $/dth. This price shall be for the total
amounts listed in Table 1 and delivered into the PSCo (Front Range) City Gate.
4. NYMEX Basis Differential Price for FY07
a. Provide a weighted average NYMEX Basis Differential price in $/dth for
the fiscal year FY07 full-year total quantities as shown in Table 2. This Basis bid price shall be
the delivered price difference between NYMEX and the PSCo (Front Range) City Gate.
5. CIG Index Price for FY07 with the Option to Fix
a. Provide a weighted average Inside FERC Gas Market Monthly Index
Adder for Colorado Interstate Gas (CIG) for the fiscal year FY06. This index adder shall be the
delivered price difference between CIG and the PSCo (Front Range) City Gate.
6. Full-Year Volume Fixed Price for FY07
a. Provide a weighted average fixed price bid in $/dth. This price shall be for the total
amounts listed in Table 1 and delivered into the PSCo (Front Range) City Gate.
Vendor Award
BUYER will evaluate all bids within the two-hour period identified above. The bids that meet the best
interest of the City of Fort Collins will be selected and the vendor notified at the end of the bid period.
All bids may be rejected if the NYMEX Basis Differentials, CIG Index Adders and/or fixed price bids do
not meet budget objectives.
Additional Requirements
Seller and Buyer shall use the attached Exhibit A – Transaction Confirmation form with the
specified Special Conditions.
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City of Fort Collins
Annual Gas Use Profile
June1, 2005 to May 31, 2006
FY06 GAS PURCHASES
TABLE No. 1
(Estimated in March, 2005)
TOTAL
MONTH dth
June 2600
July 2000
August 2250
September 3000
October 5250
November 8500
December 9500
January 9300
February 9000
March 7000
April 5000
May 3200
TOTALS 66,600
Notes:
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City of Fort Collins
Annual Gas Use Profile
June 1, 2006 to May 31, 2007
FY07 GAS PURCHASES
TABLE No. 2
(Estimated in March, 2005)
TOTAL
MONTH dth
June 2600
July 2000
August 2250
September 3000
October 5250
November 8500
December 9500
January 9300
February 9000
March 7000
April 5000
May 3200
TOTALS 66600
Notes:
.
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Purchasing Department
Purchasing Fax 970-221-6707
Bid No. 5916 Bid Date: ____________________
Gas Supplier: ____________________________________________
Supplier Phone Number: _________________________
Supplier Fax Phone Number: _________________________
1. FY06 Full-Year NYMEX Basis Differential Price ($/dth): __________________
2. FY06 CIG Index Adder Price ($/dth): __________________
3. FY06 Full-Year Volume Fixed Price ($/dth): __________________
4. FY07 NYMEX Basis Differential Price ($/dth): __________________
5. FY07 CIG Index Adder Price ($/dth): __________________
6. FY07 Full-Year Volume Fixed Price ($/dth): __________________
Bidder Acknowledges Receipt of Bid Solicitation: ________Yes ________No
Bidder Acknowledges Bid Periods as Follows: ________Yes ________No
FY06 is June 1, 2005 through May 31, 2006
FY07 is June 1, 2006 through May 31, 2007
Bidder Acknowledges and Accepts Use of Attached Exhibit A _________Yes _________No
Transaction Confirmation with Special Conditions:
Authorized Agent: _________________________________________
(Print or type name)
_____________________________________________________________
(Print or type title)
_____________________________________________________________
(Signature)
_____________________________
(Date)
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Exhibit A to State of Colorado
RFP-MR-GAS-SUPPLIERS-03
TRANSACTION CONFIRMATION
FOR IMMEDIATE DELIVERY
As amended for use by State of Colorado
Letterhead/Logo Date:
Transaction Confirmation #: _______________
This Transaction Confirmation is subject to the Base Contract between Seller and Buyer dated ______________________. The
terms of this Transaction Confirmation are binding unless disputed in writing within 2 Business Days of receipt unless otherwise
specified in the Base Contract.
SELLER:
__________________ __
__ _____________________
__ ______________________________
Attn: _ _______________________________
Phone: _ ___________________________
Fax: ___ ____________________________
Base Contract No. ________________________________
Transporter: _____________________________________
Transporter Contract Number: _______________________
BUYER:
_City of Fort Collins__________________
_PO Box 580 _ ___
_ Fort Collins, Colorado 80521______________
Attn: ___James B. O’Neill II______________________
Phone: __(970) 221-6775__________________________
Fax: __(970) 221-6707 ___________________________
Base Contract No. ________________________________
Transporter: _____________________________________
Transporter Contract Number: _______________________
Contract Price: $ /MMBtu or _ ____________________
Delivery Period: Begin: , _ End: , _
Performance Obligation and Contract Quantity: (Select One)
Firm (Fixed Quantity): Firm (Variable Quantity): Interruptible:
MMBtus/Month (See Special Conditions) MMBtus/day Minimum Up to MMBtus/day
MMBtus/day Maximum
subject to Section 4.2. at election of
Buyer or Seller
Delivery Point(s): __Public Service Company of Colorado (PSCo) Citygate______________________
(If a pooling point is used, list a specific geographic and pipeline location):
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Special Conditions:
1. Buyer and Seller must have a fully executed North American Energy Standards Board (NAESB) Base Contract, as adjusted by the
State of Colorado, in place prior to the execution of any purchase/sale transaction(s).
2. Seller must be an approved State of Colorado Vendor for natural gas supply
3. If applicable, Buyer may "trigger" the NYMEX price for any or all forward-month NYMEX contracts and for any forward
quantities up to the maximum contract quantity anytime prior to 11:00 am ET on the date of expiration of the prompt month
natural gas NYMEX contract. If the Buyer fails to trigger the NYMEX price, then the NYMEX price shall be the settlement price
for the expired month natural gas NYMEX contract.
4. Buyer shall designate Seller as its Nominating Agent for PSCo. As such, Seller shall be deemed responsible for any and all balancing
charges (Cashout Penalties), Operational Flow Order penalties, and other charges resulting from Seller’s failure to effectively manage
Buyer’s PSCo Transportation Contracts so as to avoid such penalties and/or charges
5. Volume requirements in excess of the Monthly Baseload Volumes in this Transaction Confirmation (Swing Purchases) shall be
purchased by Buyer at a price equal to the “Gas Daily” Colorado Interstate (CIG) Daily Midpoint plus a pre-determined adder.
6. Volume requirements deficient of the Monthly Baseload Volumes in this Transaction Confirmation (Liquidated Volumes) shall be
purchased back by Seller at a price equal to the “Gas Daily” CIG Daily Midpoint plus a pre-determined adder (Liquidation Price). The
price difference between the Contract Price and the Liquidation Price shall be either debited or credited to Buyer accordingly.
7. Seller hereby agrees to schedule the daily dth average of the corresponding Monthly Baseload Volume for the Delivery Month. Such
daily scheduled quantities may be subject to minimal scheduling changes for rounding purposes at either the beginning of the month or
near the end of the month (Daily Scheduled Volumes) in order to schedule the Monthly Baseload Volume.
8. The Daily Scheduled Volumes shall be invoiced at the appropriate Contract Price on a daily basis.
Seller: _ _________________
By: ____________________________________________
Title: ___________________________________________
Date: __________________________________________
Buyer: _City of Fort Collins ______________
By: ____________________________________________
Title: _Director of Purchasing and Risk Management __
Date: __________________________________________
MUST BE SIGNED BY BOTH PARTIES.
SUBJECT TO N.A.S.B. BASE CONTRACT AS AMENDED FOR USE BY STATE OF COLORADO.
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