HomeMy WebLinkAbout123880 ECOS COMMUNICATIONS - CONTRACT - RFP - P958 INTERFRETIVE FEATURES BOBCAT RIDGEPROFESSIONAL SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and ECOS COMMUNICATIONS, hereinafter referred to as "Professional'.
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance with
any project Work Orders for, issued by the City. A blank sample of a work order is attached hereto
as Exhibit "A", consisting of one (1) page and is incorporated herein by this reference. The City
reserves the right to independently bid any project rather than issuing a Work Order to the
Professional for the same pursuant to this Agreement.
2. The Work Schedule. The services to be performed pursuant to this Agreement shall
be performed in accordance with the Work Schedule stated on each Work Order.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated as specified on each Work Order. Time is of the
essence. Any extensions of any time limit must be agreed upon in writing by the parties hereto.
4. Contract Period. This Agreement shall commence upon signing, and shall continue
in full force and effect until March 15, 2006, unless sooner terminated as herein provided. In
addition, at the option of the City, the Agreement may be extended for additional one year periods
not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and
agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the
Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the
Service Provider and mailed no later than ninety (90) days prior to contract end.
WOPSA January, 2005
use multiple senses and learning styles. The features should be inviting, drawing in visitors with
dynamic illustrations, easy -to -read active voice text, and three dimensions as appropriate, that
allow visitors to learn through exploration.
ECOS will:
• Attend initial site visit(s) and conceptual review meeting(s) with staff and review
committee for each project.
• Develop a brief design narrative for purposes of overall unity and planning, including
refinement of objectives, concepts and themes outlined in conceptual meetings.
• Provide recommendations for quantity, size, placement and medium(s) most suited for
the site for interpretive features.
• Review interpretive plans developed by the City, if appropriate.
• Establish a schedule of implementation and payment for each project with the Project
Manager, Sue Kenney.
• Conduct research as needed for each project.
• Provide conceptual designs of all products for review by project manager and review
committee.
• Provide revisions in illustration and draft text.
• Provide final art and final text for review before fabrication.
• Generate materials for fabrication, if appropriate for the project.
• Arrange for fabrication with a reputable company subject to the City's approval.
• Arrange for delivery of all features.
• Indefinitely archive all materials for replacement if necessary.
• Provide electronic files (PDF) of all signs for easy reference by the City.
The city will provide:
• Site specific management plans, if available.
• Site specific interpretive plans, if available.
• All available maps necessary for the project. These usually depict trail layouts, parking
lots, picnic shelters and restrooms. Some maps may include natural and cultural
features.
• Background information regarding cultural and natural history as available, including
results of plant and animal surveys.
• Management of review committees.
• Timely feedback so projects can proceed on schedule.
• Timely payment of invoices,
WOPSA 05/01 3
EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
ECOS COMMUNICATIONS
DATED: March 7, 2005
Work Order Number: NA 001-05
Purchase Order Number:
Project Title: Phase 1 Valley Loop at Bobcat Ridge Natural Area
Commencement Date: MARCH 14, 2005
Completion Date: MAY 1, 2006
Maximum Fee: (time and reimbursable direct costs): $100,000.00
Project Description: Interpretation at Bobcat Ridge Natural Area consists of the planning, design,
layout and fabrication of interpretive panels and features, conceptual design of a trailhead kiosk and
a site brochure. The panels will be located near trails, parking lots, and historic features. The
interpretive panels and features will be subject to vandalism and to extremes of weather including
intense exposure to the sun and wind -driven debris.
WOPSA 05/01 1
Scope of Services: per attached scope of services titled "WORK ORDER for INTERPRETIVE
FEATURES at BOBCAT RIDGE NATURAL AREA"
Acceptance Date
User
Professional agrees to perform the services identified above and on the attached forms in
accordance with the terms and conditions contained herein and in the Professional Services
Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the
Professional Services Agreement and this work order (including the attached forms) the
Professional Services Agreement shall control.
Professional n
By:
Date: i11(S
City of Fort Collins
B.
Date: 0 S�
By:
Director of Purchasing and Risk
Management (over $30,000.00)
The attached forms consisting of five (5) pages are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby given.
WOPSA 05/01 2
City of Fort Collins
WORK ORDER for ECOS INC.
for
INTERPRETIVE FEATURES
at
BOBCAT RIDGE NATURAL AREA
The scope of services for interpretation at Bobcat Ridge Natural Area consists of
the planning, design, layout and fabrication of interpretive panels and features,
conceptual design of a trailhead kiosk and a site brochure. The panels will be
located near trails, parking lots, and historic features. The interpretive panels and
features will be subject to vandalism and to extremes of weather including intense
exposure to the sun and wind -driven debris.
EDUCATION THEMES AND OBJECTIVES
It is the desire of the Natural Areas Program to have creative and unique
interpretive features at Bobcat Ridge, that are appropriate for the subject matter
and audience, and that are presented in a dynamic and engaging manner. The
interpretive features should balance the aesthetics of the natural area taking
advantage of the many and varying views, while providing entertaining, accurate
and meaningful interpretive experiences for the visitors. The interpretive features
should accommodate a wide range of visitor ages and abilities, and enable visitors
to use multiple senses and learning styles. The features should be inviting, drawing
in visitors with dynamic illustrations, easy -to -read active voice text, and three
dimensions as appropriate, that allow visitors to learn through exploration.
Theme: "Bobcat Ridge Natural Area is a land of surprising diversity in its
landscapes, history, plants and wildlife."
Objectives: Some objectives that will be met through interpretive panels,
brochures, waysides, and other educational features, programs, and personal
contacts with education personnel are that visitors to Bobcat Ridge Natural Area
will:
• Recognize that this area is managed to conserve the natural resources and provide
WOPSA 05/01 3
appropriate recreation opportunities.
• Be oriented on the site and easily recognize designated trails and closed areas.
• Know and follow the regulations for use, and understand the reasons for these.
• Understand the potential risks of visiting this natural area (e.g. rattlesnakes, steep rocky
trails, exposure to weather extremes).
• Be aware of the some of the management issues at the site.
• Have an increased awareness of the rarity, vulnerability, and diversity of prairies and
foothills in general.
• Feel a sense of responsibility and stewardship toward Bobcat Ridge Natural Area in
particular.
• Feel that they are fortunate that this natural area has been conserved by the City of Fort
Collins Natural Areas Program.
• Feel a sense of wonder and fascination from having the seen the landscape in a new way.
• Willingly conduct themselves so that the resource is not damaged.
• Seek out other learning opportunities about nature.
• Have an understanding of previous and ongoing research projects at this site.
• Learn about the ecology of the mountain shrub and ponderosa pine communities of these
foothills and their associated riparian areas.
• Explore different habitat types and realize their significance.
• Identify some of the common plants of the mountain shrub community.
• Learn some of the common and rare animals of this area.
• Anticipate seasonal changes in the wildlife community.
• Appreciate the role fire has in the ponderosa pine forest.
• Discover some of the geology of the area.
• Learn about the history of this site.
• Understand the role of grazing in vegetation management.
• Understand the ethics of "Leave No Trace " and demonstrate appropriate behavior.
EDUCATION AND INTERPRETIVE TOPICS
The following topics are not necessarily all inclusive but provide a framework upon
which to build.
Ecology of the Red Sandstone Cliffs - These cliffs are a major feature of Bobcat
Ridge and are highly visible from many vantage points. Although not all the cliffs
are a part of the natural area owned by the City of Fort Collins, they will be a major
topic of interpretation. Animals that use the cliffs include a variety of raptors,
turkey vultures, ravens, crows, white -throated swifts, cliff swallows, rock pigeons,
rock wrens, canyon wrens, rattlesnakes and rock squirrels. The formation and
geology of the cliffs are also of interest.
Ecology of the Mountain Shrub Community - This plant community, with its
associated drainages, is important in Colorado=s landscape. The dominant plants
include mountain mahogany, three -leaf sumac, winter fat, American plum,
WOPSA 05M 4
chokecherry and several currants. The importance of this habitat type will be
emphasized in the education efforts.
Ecology of the Ponderosa Pine Community - Most of the site is dominated by this
plant community. Adaptations of the ponderosa pine to dry conditions and fire,
regeneration and plant succession following a fire, the fire regime and wildlife
associated with mature forest and post -burn forests will be interpreted.
Cultural History — Interpretation of the cultural history of Bobcat Ridge Natural Area
is an important part of this project. Potential tipi rings may indicate that Native
Americans may have used this site. The lifestyle and use by Native Americans in
the general area may be of interest. Other related topics could be how tipis are
constructed and used, life inside a tipi and other social dimensions.
There are remnants of several cabins and other structures on the natural area.
Descriptions of their use by hunters, trappers, ranchers and homesteaders may be
of interest. Details and anecdotes of daily life of the era, as well as specific family
history may be explored. The ranching history may also be a topic to be
interpreted.
SCHEDULE
Bobcat Ridge Management Plan is scheduled for administrative adoption in March
2005. This plan depicts the trail layout, visitor uses, entrance, parking lot,
restrooms, picnic shelters and trailhead areas. Phase 1 of the trail is scheduled for
construction in 2005 and early 2006. Phases 2 and 3 trail construction will be
completed in 2006 and 2007(see attached map). Although Phases 2 and 3 have a
longer construction schedule, some of the interpretive features may be developed
for this phase in 2005, but may not until 2006 or 2001. Fabrication and delivery
of all interpretive products for Phase 1 must be completed for opening in the spring
of 2006.
EDUCATION AND INTERPRETIVE PRODUCTS
• Conceptual designs for kiosk
• Panel for kiosk
• Cultural interpretation features
• Natural history interpretation features
• Panels regarding management issues (grazing, hunting, prescribed burns,
restoration, picnicking)
• Site brochure
BUDGET
The budget for interpretive services shall not exceed $100,000. It is the desire of
the Natural Areas Program to provide the public with creative interpretation that
WOPSA 05/01 5
fits the site and does not overlook any important features or themes.
The costs below are general in nature, will be for reference only, and do not
constitute a set budget amount for each item. Additional work on sophistication of
colors, inclusion of original illustrations/photographs, size of panels, numbers and
types of interactives, fabrication methods, quantity and number of colors for
brochure, etc. will all help to redefine the budget.
Tactiles: $10,000
Panels: $70,000
Site brochure: $10,000
Other interactives: $10,000
PROVIDED BY ECOS
1. Attend initial site visit(s) and conceptual review meeting(s) with staff and
review committee.
2. Develop a brief design narrative for purposes of overall unity and planning,
including refinement of objectives, concepts and themes outlined in conceptual
meetings.
3. Provide recommendations for quantity, size, placement and medium(s) most
suited for the site for interpretive features.
4. Review interpretive plan (developed by the City).
5. Establish a schedule of implementation and payment with the Project Manager,
Sue Kenney.
6. Conduct research as needed.
7. Provide conceptual designs of all products for review by project manager and
committee.
8. Provide revisions in illustration and draft text.
9. Provide final art and final text for review before fabrication.
10. Generate materials for fabrication.
11. Arrange for fabrication with a reputable company subject to the City's
approval.
12. Arrange for delivery of all features.
13. Indefinitely archive all materials for replacement if necessary.
14. Provide electronic files (PDF) of all signs for easy reference by the City.
PROVIDED BY CITY
1. Bobcat Ridge Natural Area Management Plan.
2. Bobcat Ridge Natural Area Interpretive Plan.
3. Maps showing proposed trail layout, cultural features, parking lot, picnic
shelters and restroom.
4. Background information on natural history and results of plant and animal
surveys.
5. Background information on cultural resources as provided by THAI and
Associates.
WOPSA 05/01 6
6. Form a review committee.
7. Manage committee and provide feedback in timely fashion.
8. Timely payment of invoices.
WOPSA 05/01
5. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the
termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this agreement shall be effective when mailed, postage prepaid and sent to
the following address:
Professional: City: With Copy to:
ECOS Communications City of Fort Collins, Purchasing City of Fort Collins
2028 171h Street P.O. Box 580 Natural Resources
Boulder, CO 80302 Ft. Collins, CO 80522 P.O. Box 580
Attn: John Stephen Ft. Collins, CO 80522
Attn: Sue Kenney
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination subject only to the satisfactory performance of the
Professional's obligations underthis Agreement. Such payment shall be the Professional's sole right
and remedy for such termination.
6. Design, Proiect Insurance and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the coordination
of all services rendered by the Professional, including but not limited to designs, plans, reports,
specifications, and drawings and shall, without additional compensation, promptly remedy and
correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold
harmless the City its officers and employees, in accordance with Colorado law, from all damages
whatsoever claimed by third parties against the City and for the City's costs and reasonable
attorney's fees arising directly or indirectly out of the Professional's negligent performance of any of
the services furnished under this Agreement. The Professional shall maintain commercial general
liability insurance in the amount of $500,000 combined single limits and errors and omissions
insurance in the amount of $1,000,000.
WOPSA January, 2005
7. Compensation. In consideration of services to be performed pursuant to this
Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
designated in Exhibit "B", consisting of one (1) page, attached hereto and incorporated herein by
this reference. At the election of the City, each Work Order may contain a maximum fee, which
shall be negotiated by the parties hereto for each such Work Order. Monthly partial payments
based upon the Professional's billings and itemized statements are permissible. The amounts of
all such partial payments shall be based upon the Professional's City -verified progress in
completing the services to be performed pursuant to the Work Order and upon approval of the
Professional's direct reimbursable expenses. Final payment shall be made following acceptance
of the work by the City. ECOS and/or its artists/subcontractors retain copyright to all project
copy, artwork and ideas (preliminary sketches, natural history illustrations, photographs, tactile
pieces, etc.). The City of Fort Collins has unlimited use as it pertains to replacing damaged
graphic panels or exhibits (no changes will be made to original files). Other uses must be
agreed to by Contractor and/or its artists/subcontractors and may be subject to additional use
fees.
8. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
9. Proiect Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival, prepared on stable mylar
base material using a non -fading process to provide for long storage and high quality reproduction.
"CD" disc of the as -built drawings shall also be submitted to the owner in and AutoCAD version no
older then the established city standard.
WOPSA January, 2005
10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on any
Work Order and every thirty days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Work Order, Work
Schedule and other material information. Failure to provide any required monthly report may, at the
option of the City, suspend the processing of any partial payment request.
11. Independent Contractor. The services to be performed by Professional are those of
an independent contractor and not of an employee of the City of Fort Collins. The City shall not be
responsible for withholding any portion of Professional's compensation hereunderfor the payment of
FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
12. Personal Services. It is understood that the City enters into this Agreement based on
the special abilities of the Professional and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
13. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to operate as a
waiver of any rights or benefits provided to the City under this Agreement.
14, Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default .
15. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period often (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
WOPSA January, 2005
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the
non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred
because of the default.
16. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
17. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
18. Special Provisions. Special provisions or conditions relating to the services to be
performed pursuant to this Agreement are set forth in Exhibit "C", consisting of two (2) pages,
attached hereto and incorporated herein by this reference.
WOPSA January, 2005
APPROVE!1' %T
Assistant City` -Attorney
THE CITY OF FORT COLLINS, COLORADO
Jam s B O'Neill II, CPPO, FNIGP
Dire of Purchasing & Risk Management
/2. 577--�
ECOS Communications
By: Qva
Title: LI�SI Tf
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: 3 1 t S I O
ATTEST:
4,404, (Corporate Seal)
Corpor e Secretary
WOPSA January, 2005
EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
DATED:
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee: (time and reimbursable direct costs):.
Project Description:
Scope of Services:
Acceptance
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional Services
Agreement between the parties. In the event of a
conflict between or ambiguity in the terms of the
Professional Services Agreement and this work
order (including the attached forms) the
Professional Services Agreement shall control.
Professional
By:
Date:
WOPSA 05/01
User
The attached forms consisting of _ (_) pages
are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby
given.
City of Fort Collins
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
(over $30,000.00)
Date:
Senior Project Manager
Project Management Support
Lead Graphic Designer
Graphic Design Support
WOPSA 05/01
EXHIBIT B
RATES
$70 per hour
$40 per hour
$60 per hour
$45 per hour
City of Fort Collins
Community Planning, and Environmental Services
Natural Resources Department
EXHIBIT C
SCOPE OF WORK
WITH ECOS, INC.
for
INTERPRETIVE SERVICES
on
CITY OF FORT COLLINS NATURAL AREAS
This scope of work is for interpretive services associated with the City of Fort Collins Natural
Areas Program. This may include, but is not limited to, the planning, design, layout and
fabrication of interpretive panels, features and entrance signs, conceptual designs of kiosk
structures, development of site brochures and development of other design elements such as an
identity for the Natural Areas Program.
The interpretive products are usually located outdoors although they may occasionally be
located indoors. Outdoor products are subject to extremes of weather including intense
exposure to the sun and wind -driven debris. The natural areas are not staffed, so interpretive
products may be subject to vandalism.
NATURAL AREAS PROGRAM MISSION
The mission of the City of Fort Collins Natural Areas Program is to protect and enhance lands
with existing or potential natural areas values, lands that serve as community separators, and
lands with scenic values. Protection of natural habitats and features is the highest priority, while
providing opportunities for education and recreation for the Fort Collins community.
EDUCATION MISSION
The mission of the City of Fort Collins Natural Areas Education Program is to increase the
public's awareness of natural areas; promote understanding of natural systems, and foster each
individual's realization of the importance and meaning natural places add to our lives.
EDUCATION OBJECTIVES
It is the desire of the Natural Areas Program to have creative and unique interpretive features at
its natural areas, that are appropriate for the subject matter and audience, and that are
presented in a dynamic and engaging manner. The interpretive features should balance the
aesthetics of the natural area taking advantage of the scenic beauty and other natural
resources, as well as cultural resources. Interpretive features should provide entertaining,
accurate and meaningful interpretive experiences for the visitors. The interpretive features
usually should accommodate a wide range of visitor ages and abilities, and enable visitors to
WOPSA 05101 2