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Home My WebLink AboutBID - 5849 3 YARD WHEEL LOADERCitq of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5849 3-YARD WHEEL LOADER Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be delivered to 215 North Mason Street, 2Id Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:30p.m. (our clock), APRIL 13, 2004. A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 2. Registration: The City of Fort Collins Purchasing Division has implemented an on- line vendor registration system. This system allows vendors to register, view and update their business information and commodities. In the future, vendors will also be able to receive Requests for Proposals (RFP's) through the on-line system. All vendors doing business with the City of Fort Collins are requested to register. The vendor registration system is accessible through the City of Fort Collins Purchasing Department internet webpage at www.fcgov.com/purchasing. Purchsalnu 1t6 NorlM1 Mesm.forl[olline,CO B0621 ph'. 010I SPl6716 Note- W at'h for Changes) Anyone downloading City of Fort Co information must either monitor this page for any bid eddandu mlify numhasing madhe, nave nownlnaaed a bid m such ddandurriSumbessm,11-01VI m his must be nceI before the stllBtl I d opeblingtl The :fl,.1Fo.r,ts ll. mple�nanty BfaFase u< 'Astenon.All rds,o te,amd re'NB t IN y W mpK ..arch I:. M V2) Ui2 Ql C__w rd t y4i The vendor registration form is located by clicking https://secure2.fcgov.com/bso/login.isD the printable instruction pages link. if you have any difficulty completing the registration process, please call the Purchasing Division at (970)221-6775 for assistance. A 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 is (970) 221-6775 • FAX (970) 221-6707 7.0 BID PROPOSAL 7.1 MAKE _ _ MODEL 7.2 PRICING 7.2.1 BASE PRICE (as specified) 7.2.2 TRADE-IN, Cat 950F 7.2.3 TRADE-IN, Case 621 B 7.2.4 NET PRICE, LESS TRADES: Bid #5849, 3-yard Wheel Loader 7.2.5 TRADE -OUT COSTS, ANNUAL: (paid at time of annual trade -out) 7.2.6 TRADE -OUT COSTS, INITIAL: (paid at time of initial purchase) 8.0 FREIGHT TERMS YEAR $ (per unit) 8.1 FOB destination, freight prepaid. All freight charges must be included in price submitted on proposal. 9.0 DELIVERY 9.1 Delivery will occur 10.0 CONTRACTOR'S STATEMENT days after proper notification of bid award. 10.1 1 have read and fully understand all the conditions, specifications, and special instructions herein set forth above in paragraphs 1.0 through 9.0. 1 hereby agree to comply with all said conditions, special instructions, and specifications as stated or implied. Signature: Title: Print Name: Company: Date: Street: Phone #: City/State/Zip: Fax #: 10 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty- five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid `a figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. Sincerely, V s B. O'Neill II, CPPO, FNIGP or of Purchasing and Risk Management 3 BID PROPOSAL BID # 5849 Bid Opening: April 13, 2004, 2:30pm (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR THE ITEMS LISTED BELOW, PER THE BID INVITATION AND REFERENCED SPECIFICATIONS: 1.0 SCOPE 1.1 This specification establishes the minimum requirements for the purchase of: 3-yard Wheel Loader 1.2 Should the manufacturer's current published data or specifications exceed the City's specifications, they shall be considered minimum and furnished. 2.0 BID CLARIFICATION 2.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing and Risk Management prior to the time and date of the Bid Opening. Any changes to these specifications will be made by a written addendum issued by the Director. 2.2 For questions concerning the bidding process and bid specifications, contact: Jim Hume, Buyer, Phone: 970-221-6776, Fax: 970-221-6707 For technical questions concerning this bid, contact: Ken Mannon, Operations Services Director, Phone: 970-221-6610, Fax: 970-221-6534. 3.0 DELIVERY 3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be made to: Fleet Services 835 Wood Street Fort Collins, CO 80521 3.2 The word "delivery", as used in this specification, encompasses delivery of the actual equipment, as specified, complete with all necessary papers such as Manufacturer's Statement of Origin, application for title, invoice, warranty, shop, operator's and technical manuals, parts books, etc., as applicable. 3.3 All equipment must be completely washed and serviced in accordance with standard new equipment "make ready", and the manufacturer's specifications and be ready for delivery in drive away condition. A forty-five (45) day permit is to be included. 3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery and standard equipped, unless otherwise specified. Time is of the essence. The City shall be 4 kept advised of any anticipated delay in delivery. In the event the successful bidder, hereinafter referred to as the Contractor, fails to properly perform delivery as specified above, within the specified time limit set forth by the Contractor in his bid proposal, the City shall sustain damages in an amount difficult to ascertain. Accordingly, after due allowance for any time extensions which are agreed by the City to be due to conditions beyond the Bidder's control, the Contractor shall be liable to the City, in the amount of Twenty-five ($25) dollars as liquidated damages, and not as a penalty, for each and every calendar day that delivery is delayed. Additionally, no payment shall be made by the City for any delivery of specified equipment until all aspects of the contract have been fulfilled, unless pre -arranged and approved jointly by the Director of Purchasing and Risk Management and the Director of Fleet Services. 4.0 WARRANTY 4.1 The manufacturer shall unconditionally warrant the entire vehicle and all component parts, but not accessory equipment, for a warranty period of specified usage that is currently being offered in open trade for that vehicle at the time of delivery. Additionally, the Contractor shall furnish the City a fully priced copy (parts and labor) of any warranty or commercial cost repair order which originates in his repair facility, subsequent to delivery, during the warranty period. No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed by the City in connection with the performance of any warranty repairs. 5.0 DEALER IDENTIFICATION 5.1 No dealer identification will be allowed on any vehicle sold to the City of Fort Collins. 5 6.0 SPECIFICATIONS Three -yard Wheel Loader 6.1 Equipment bid on this proposal must meet or exceed the following minimum requirements. Any exceptions must be noted and listed on a separate sheet. General: The following specifications describe a three -yard articulated loader. This unit is to be used by the City's Street Department. All specifications are minimum, and bids equivalent or exceeding these specifications will be considered. Complete and up-to-date manufacturer's specifications must accompany bid. The low bidder may be required to do an on -site demo of the unit model being bid. Pricing: The City requests bid pricing for the wheel loader, as specified, less the trade-in allowances for the following two pieces of equipment. Trade-in: Two units:1996 Cat 950F wheel loader, 9960 hours, VIN: 8TK04269 1994 Case 621 B articulated wheel loader, 5177 hours, VIN: JAK0028155 Units to be traded may be inspected at the Streets Department, 625 Ninth Street, Fort Collins. Contact Neal Jaspers, 970-221-6654. Trade -out (Annual): Please provide annual costs to trade -out the unit purchased for anew unit. If there are costs associated with the trade -out that must be paid at time of purchase, provide those in the space provided in the Bid Proposal. The Citywill remove radios, beacons, signs and any other City - owned equipment prior to the trade -out. The vendor will be responsible for swapping the loader bucket and tires from the original unit to the replacement. Provide annual costs for such a trade -out. Loader price changes and City requests for additional equipment or services associated with replacement units will be negotiated by and agreed to by both parties at the time of the trade -out. 6.2 QUANTITY One Meets Spec? 6.3 OPERATING 30,000 - 32,000 lbs. shall not include any optional Yes — WEIGHT: counter weights or equipment and accessories other than standard No — 6.4 ENGINE: -Diesel, 160-170 net hp, 6-cylinder, 4-stroke, turbocharged with muffler. -Dry-type air cleaner with pre -cleaner and restriction indicator. Replaceable elements. Yes -Anti-freeze to -340 F, engine block heater and ether _ start aid. No — -Spin on oil filters. -Fuel priming pump. -Hydraulic reversing fan 6.5 TRANSMISSION: -Power shift planetary with torque converter. -4 speeds forward, 3 or 4-speeds reverse. Yes -Foot operated transmission clutch disconnect. - -Transmission oil cooler. No -Single level left side of steering column which _ controls forward and reverse. ON 6.6 STEERING: -Full power, frame articulates 80 degrees. Yes - -Turning radius, 18-20', measured to outside of tires -Articulation transport lock, rubber steering stops. No — 6.7 AXLE DRIVERS: -Inboard or outboard -mounted planetary gears Yes — -Rear axle oscillates —24 degrees. No 6.8 DIFFERENTIALS: -Torque proportioning front and rear or equal. Yes — No 6.9 BRAKES: -4 Wheel air over hydraulic or hydraulic. -Caliper Disc or internal wet disc. -Foot-operated by either pedal Yes - -Two foot operated pedals - right pedal brakes only. No Left pedal brakes while neutralizing transmission. — 6.10 PARKING BRAKE: Air operated or manually applied expanding shoe on Yes — transmission output shaft, foot operated with transmission disconnect and warning light and No — buzzer. 6.11 TIRES: Four (4) each - Michelin tubeless radials, 20.5R25, Yes — 12pr, 1 star, Loader tread, L2 with valve stem protectors. No — 6.12 LIFT CAPACITY: 3.25 cubic yard, general purpose bucket at full Yes — height, minimum of 16,OOOIb. No 6.13 LOADER BUCKET: 3.25 cubic yard, general purpose bucket, cutting width wider than width of all tires. Full width, bolt -on, reversible replaceable bucket bit, factory installed. Yes -- Lifting eye in center of bucket. Bolt on shanks with No replaceable teeth. _ -ACS Pro 2000 male coupler on loader. The City has a female coupler for the bucket. 6.14 SAE BREAKOUT Minimum, 30,OOOIb., with bucket described in 6.13 Yes _ FORCE: No 6.15 STRAIGHT Minimum, 25,OOOIb., with bucket described in 6.13 Yes _ TIPPING LOAD: No 6.16 40 DEGREE FULL Minimum, 21,OOOIb., with bucket described in 6.13 Yes _ TURN TIPPING LOAD: No — 6.17 DUMP Minimum, 114", with bucket described in 6.13 Yes — CLEARANCE @ 45 DEGREES: No 6.18 HYDRAULIC -Open center hydraulics, dual spool valve control SYSTEM: -Engine-driven gear -type pump. -10 micron oil filter(s) with replaceable element(s). Yes — -Visual hydraulic oil level indicator. No -Positive air pressurized reservoir. _ -Automatic return to dig. -Automatic boom height control. 6.19 ELECTRICAL -24 volt system with 12 volt batteries Yes — SYSTEM: -65 amp alternator -600 CCA 12 volt batteries No — -Master shut-off switch in engine compartment. 6.20 FUEL: -60 gallon tank Yes - -Fuel water separator No 6.21 LIGHTS: -Driving lights with guards (halogen) Yes — -Stop, tail and turn signals -Front and rear working lights (halogen) No — -Cab dome light 6.22 INSTRUMENT -Hydraulic filter restrictor Yes — PANEL WARNING -Parking brake LIGHTS: -Transmission clutch pressure No — -Air cleaner restrictor 6.23 GAUGES & -Coolant temperature MONITORING -Electric hour meter SYSTEM -Engine oil pressure -Fuel Yes -Transmission oil pressure - -Converter oil temperature No — -Volt meter -Air pressure -Tachometer 6.24 CAB AND -Fully enclosed steel cab, with clear view to the front Yes — ADDITIONAL and rear EQUIPMENT: -Integral R.O.P.S. with air pressurization and sound No — suppression -Heavy-duty heater/defroster -Front & rear windshield wipers/with washers -AM/FM pushbutton radio -License plate bracket -Heavy-duty rubber floor mat -Factory installed air conditioner (Roof mounted, not acceptable) -Front and rear fenders -S.M.V. emblem -Adjustable deluxe suspension seat -Hand grips & service step -Hood side panels with lock -up kit -Three-inch seat belt 6.24 CAB AND -Tool box (cont) ADDITIONAL -Reverse warning alarm EQUIPMENT -Draw bar and pin (cont): -Drive shaft guards -Bucket position indicator -Tinted safety glass -Rotating beacon -Cab mirrors -Horn -Tilting steering wheel -Full ventilation windows -Lockable doors -Operator and cab to sit behind articulation 6.25 MODEL YEAR: Equipment bid must be current production model. Yes — Successful bidder will be required to provide factory- certified date of manufacture on M.S.O. showing No — date manufactured. 6.26 WARRANTY: Full 3-year/5000 hr. power train warranty Yes — commencing from date of delivery. Warranty shall cover defective components and workmanship and No — coverage shall include parts and labor associated with any defects. 6.27 MANUALS: One each of the following must be with the unit on Yes — delivery: -Operator's manual No — -Shop maintenance/repair manual -Parts manual