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HomeMy WebLinkAboutBID - 5911 MISCELLANEOUS CONCRETE PROJECT (2)CITY OF FORT COLLINS BID PROPOSAL BID #5 BID OPENING: xx, 3:00 p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR MISCELLANEOUS CONCRETE PROJECT PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The Contractor must provide all equipment, labor and materials deemed necessary to remove, haul, backfill, compact, install and patch concrete curb, gutter, sidewalk, pedestrian access ramps, concrete pavement, aprons, crosspans, trails, and inlets for various City departments. Needed services during the contract period will be requested through issuance of work orders. There is no guaranteed minimum amount of services to be ordered. No work order exceeding $50,000 will be issued. The City reserves the right to supply any or all materials. This contract is a one year contract beginning May 1, 2005, with 4 optional years to renew and shall be administered by the Engineering Department, but may and will be utilized by other City Departments. SCOPE OF WORK 1. GENERAL A. This bid will be for various jobsites, as required by City Departments and should not be construed as one site. Each jobsite will be based on isolated locations which are separated by more than 1 city block. Needed services during the contract period will be requested through issuance of work orders. No work order exceeding $50,000 will be issued. B. The Contractor must provide all labor, materials and equipment, including traffic control and barricading to accomplish the work in accordance with City standard specifications. Replacement of curb, gutter and sidewalk shall match existing, i.e., vertical curb shall be replaced with vertical curb, etc., or as directed by Engineer or Project Manager. C. Contractor must maintain a local telephone number, and must be able to be reached by telephone and facsimile transmissions during prescribed business hours (8 hours per each 24 hour working period - Monday through Friday). Contractor will respond to all City non-emergency telephone transmissions in a reasonable time (Generally meaning within 24 hours on the next working day). 2. COMPLIANCE STANDARDS A. Contractor must refer to City of Fort Collins Design and Construction Criteria, Standards and Specifications for Streets, Sidewalks, Alleys and Other Public Ways, July 1996, for this project. These documents are available from the City Engineering Department. B. The Contractor must submit concrete mix designs for approval by the City Engineering Department prior to starting work. The City may require the Contractor to use rapid set concrete. C. The Contractor must be licensed with the City of Fort Collins and shall comply with all applicable Federal, State and Local Laws and regulations for the duration of the contract. D. All asphalt patching shall be performed in accordance with the current City specifications and by a contractor licensed with the City of Fort Collins. 3. SERVICE AGREEMENT AND INSURANCE A. Contractor must enter into the attached services agreement and provide the required insurance (Exhibit “B”). This agreement is effective for one year from the date on the service agreement. At the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may (unless approved in writing) not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 4. WORK ORDER PROCEDURE A. All job estimates must be submitted on a unit price basis consistent with the prices established in the Bid Schedule section. B. Contractor will invoice for all jobs completed on a unit price basis with the prices established in the Bid Schedule section. C. Work order number must be included on the billing invoices. D. All jobs must begin within a ten (10) day period following issue of a work order. Each work order shall be signed and returned to the issuing department within 48 hours. If the low responsive, responsible bidder cannot meet this performance specification, the City has the right to offer the project to the next lowest responsive, responsible bidder according to prices listed from their submitted bid schedule. Exceptions to this policy will be made for inclement weather preventing a timely response by the Contractor (a one-day extension for each day of bad weather will be given), or a previous understanding between the Contractor and the City's departmental representative allowing more flexibility with regard to the individual project. It will be the Contractor's responsibility to make these arrangements with the City's representative. 5. PATCHING REQUIREMENT A. All concrete placed adjacent to asphalt pavement will require placement of a hot mix asphalt patch, unless otherwise directed by the City Engineer's office. The minimum length shall be one (1) foot longer than the concrete replacement. Asphalt next to new crosspans and aprons shall be sawcut a minimum of 30 inches from the new concrete, and asphalt next to new curb and gutter shall be sawcut a minimum of 24 inches from the new concrete so that the patching crew can provide a clean, effective patch. Patching limits shall be determined by the City Engineer, or his representative, and shall meet current City of Fort Collins patching standards for limits and depth. The Contractor shall patch the asphalt before removing the barricades and within seven (7) days of the placement of the concrete curb and gutter. If cold weather does not allow for a hot mix asphalt patch, the Contractor shall place a temporary asphalt patch and maintain the patch until a hot mix patch can be installed. 6. INSPECTION A. It shall be the Contractor's responsibility to notify the City Engineer, or their representative, that the work is ready for inspection. Every request for inspection shall be made at least twenty-four (24) hours before inspection is desired. Any work completed by the Contractor and not inspected and accepted by the City engineer's office shall be removed and replaced at the Contractor's expense. 7. AWARD A. Prices bid shall be based upon Project Specifications and shall be each Bidder's responsibility to familiarize themselves with the complexities involved for each type before entering a bid. Payment will be processed by City Departments upon the presentation of invoicing. B. Award of this bid will be made in the best interest of the City. Evaluations will be completed using the estimated quantities given, times the unit price. 8. TRAFFIC CONTROL A. All traffic control, work zone protection, and/or parking control and permits shall be the responsibility of the Contractor, and provided in accordance with the latest revisions of the “Manual on Uniform Traffic Control Devices for Streets and Highways” (MUTCD), the City of Fort Collins “Work Area Traffic Control Handbook”, and the attached revisions of Sections 104 and 614, Traffic and Parking Control and Traffic Control Devices respectively.