HomeMy WebLinkAboutRFP - P925 WETLAND RESTORATION AT UDALL NATURAL AREARequest for Proposals
For
Professional Services
For
Wetland Restoration at Udall Natural Area
The City of Fort Collins
Natural Areas Program
RFP #P-925
The City of Fort Collins is soliciting proposals from qualified consultants for the purposes of
ecological restoration of wetlands, uplands and riparian zones. This call for proposals is for
work specifically related to wetland restoration design and installation of wetland plants into an
artificially created wetland located near downtown Fort Collins.
Written proposals, four (4) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before
3:00 p. m. (our clock), March 1, 2004. Proposal No. P-925. If delivered, they are to be sent to
215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580.
A copy of the Proposal may be obtained as follows:
1. Call the Purchasing Fax-line, 970-416-2033 and follow the verbal instruction to
request document #30908. (The proposal number must be preceded by a 30
when using the Fax-line.)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request
a copy of the Bid.
Questions concerning the scope of the project should be directed to Rick Bachand- Senior
Environmental Planner Phone 970-416-2183 or E-mail rbachand@fcgov.com
.
Questions regarding proposals submittal or process should be directed to John Stephen, CPPO,
CPPB, Senior Buyer, (970) 221-6775 or E-mail jstephen@fcgov.com.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
Vendors: The City of Fort Collins Purchasing Division has implemented an on-line vendor
registration system. This system allows vendors to register, view and
update their business information and commodities. In the future,
vendors will also be able to receive Requests for Proposals (RFP’s)
through the on-line system. All vendors doing business with the City of
Fort Collins are requested to register.
The vendor registration system is accessible through the City of Fort Collins Purchasing
Department internet webpage at www.fcgov.com/purchasing.
The vendor registration form is located by
clicking https://secure2.fcgov.com/bso/login.jsp
Note the printable instruction pages link.
If you have any difficulty completing the registration process, please call the Purchasing Division
at (970)221-6775 for assistance.
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Section 1.0: Proposal Requirements
1.1 General Description
The City of Fort Collins is soliciting proposals from qualified consultants for the purposes of
ecological restoration of wetlands, uplands and riparian zones. This call for proposals is for
work specifically related to wetland restoration design and installation of wetland plants into an
artificially created wetland located near downtown Fort Collins. Qualified consultants may be
retained for future work related to restoration design (planning/selecting materials) and project
implementation including site preparation (ripping, tilling, contour grading, etc.), mulching
(hydromulch), and seeding (drill seed, broadcast, etc.) and/or planting stock.
1.2 Proposal Submittal
The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and
presentation of their proposal.
Firms submitting proposals shall submit four (4) copies of the proposal with the following
information.
a. The name of the company and individual, responsible for the ongoing support of
the system.
b. References from four (4) or more current clients, preferably governmental entities in
Colorado, which have used this company for similar services, including a contact name,
address and phone number, and the kind of equipment or services that were provided.
c. Qualified consultant must be doing business under the present business name for the
past three consecutive years.
d. Pricing as requested.
e. The City of Fort Collins retains the right to reject any or all proposals and re-solicit, if
deemed to be in the best interests of the City of Fort Collins.
f. The City of Fort Collins is exempt from all state taxation including state sales and use
taxes.
g. It is the intent of the City of Fort Collins to award this proposal based upon a fixed fee
plus reimbursable costs. Awarded consultant will be required to name the City as an
additional insured and sign a Service Agreement.
1.2 Background
Udall Natural Area is a 25 acre property of land adjacent to the Poudre River about 1/8 of a mile
southeast of the Lincoln Avenue bridge and runs southeast for approximately 0.2 mile. The site
was acquired by the City of Fort Collins to treat urban stormwater runoff from portions of
downtown prior to collection of the drainage into the Poudre River. The sewered water collects
at a concrete outfall into a series of three shallow basins intended to detain and cleans the
water. The third basin in this series has been designed to act and function as an artificial
shallow, surface water wetland (an adjustable weir has been installed at the surface water
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outflow of this basin with the intent of being able to manipulate water levels). Within this basin
there are three discrete zones that are intended to support wetland plant with different
hydrologic regimes.
The qualified consultant selected for this project will review the wetland design, acquire
plant/soil material, and complete the installation in early 2004 and prescribe a hydrologic regime
for the basin.
1.3 Terms and Conditions
The agreement will be effective for a period of one year from the date on the Services
Agreement, and may be renewable for two (2) additional one-year terms (one year at a time), at
the option of the City and if the Consultant is agreeable to the same terms as contained herein.
Prices shall remain the same for the first renewal term. A price increase may be negotiated for
subsequent renewals. Such increases shall not exceed the Denver-Boulder CPI index. Billings
and payments will be made using the prices listed on the agreed to Price Schedule. In the event
that a service is requested, which is not listed on the Price Schedule, the Consultant, and the
City will negotiate an appropriate unit price for the service. A copy of the City's standard
Professional Services Agreement is attached.
Section 2.0: Scope of Work
The consultant will provide all construction administration and be responsible for all
monitoring.
Review preliminary wetland restoration design and complete final design for 2 acre
basin. Recommend modifications, work with City designee to modify restoration
prescription.
Oversee and complete any site preparation work required ahead of planting.
Ensure soil suitability prior to planting.
Complete installation of wetland plants (plugs).
Complete broadcast seeding (seed).
Complete planting of two “upland” islands within the job site (less than 3000 sq ft) with
native plants (to be determined by consultant).
Prescribe weed control measures.
Prescribe hydrologic regime.
Monitor and make recommendations for adapting management.
2.1 Draft Planting Specifications
The table below presents a draft of the estimated number of plants and desired plant spacing for
the wetland basin (applicants to this request should fill out the table below with their submittal).
We anticipate actual specification may vary depending on plant material availability, etc.
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Basin #3
Species estimate #
of Plants
Plant
Spacing
Cost/Plant
Mix
Cost/Plant
10cc
Cost/Plant
50cc
Sub Basin A
Schoenoplectus
lacustris
2,662 .5
Spargangium
eurycarpum
2,662 .5
Sub Basin B
Schoenoplectus
pungens
3,884 .5
Carex languinosa 3,418 .66
Carex emoryi 3,418 .66
Eleocharis paulustris 7,768 1
Juncus articus 5,178 1
Sub Basin C
Carex nebrascensis 4,620 .66
Spartina pectinata 3,500 .5
Carex praegracilis 4,620 .66
Totals
The total square footage of each of the sub-basins are listed below:
Sub-Basin A 14971
Sub-Basin B 41429
Sub-Basin C 28001
Total 84401
2.2 Design Costs
The payment for services, as described under the Scope of Work, shall be based upon hourly
rates as outlined in the submitted cost schedule/estimate. The submitted cost estimate shall
establish a “not to exceed” amount for the contract. Any changes in scope to the original
contract will be treated as a negotiated change order to the contract.
Section 3.0 Project Schedule
It is expected that design review will be completed by April 1, 2004 with wetland planting
following that period. It is anticipated the selected firm will establish an initial monitoring
schedule through the fall of 2004 and subsequent monitoring/supplement planting in spring of
2005.
Section 4.0 Additional Requirements
4.1 General
The contractor shall make every effort to protect seeded areas from unnecessary pedestrian or
vehicular traffic during the installation period. This protection may include fencing, barricades,
and signage.
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4.2 Warranty
1. All materials used shall be new and without flaws or defects of any type, and shall be the
best of their class and kind. The selected firm shall indicate the warranty period as part
of the proposal and warrant all seeded areas against defective materials and
workmanship.
2. At any time during the warranty period, NR may order any samples collected at the time
of seeding to be tested for purity, weed content, species present, etc. The selected firm
shall rework and replant or reseed (in accordance with the provisions in the original
project specifications) any areas that are dead, diseased, contain too many weedy
species, or in the opinion of the City are in an unhealthy condition as a result of defective
materials or workmanship, at no cost to the City.
4.3 Plant Material
1. All materials furnished shall be free of noxious weeds as defined in Article III, Section 20-
41 of the Code of the City of Fort Collins, including but not limited to Russian Knapweed,
Canada Thistle, Field Bindweed, Johnsongrass, Leafy Spurge, and Kochia.
2. Any materials which have become wet, moldy, or otherwise damaged in transit or in
storage will not be used.
3. All materials shall be furnished in original manufacturers shipping bags or containers and
remain in these bags or containers until they are used. All materials shall be stored in a
manner which will prevent them from coming into contact with precipitation, surface
water, or any other contaminating substance.
4.3 Seed
1. Sources of plant material (location) in most proximate location to Fort Collins will be
considered desirable for this project.
2. All seed shall conform to all current State and Federal regulations and will be subject to
the testing provisions of the Association of Official Seed Analysis. All seed and seed
mixes shall be furnished in bags or containers clearly labeled to show the name and
address of the supplier, the common, scientific, and variety name(s) of the seed(s), the
lot number, point of origin, net weight, percent of weed content, and the guaranteed
percentage of purity and germination. These labels shall be submitted to the City at the
completion of the project.
3. The Grantee shall furnish to the City a signed statement certifying that the seed
furnished is from a lot that has been tested by a recognized laboratory for seed testing
within six months prior to the date of delivery.
4. Natural Resources (NR) will be on site during seeding operations and will, at their
discretion, collect representative samples of the seed used on any project for
testing/compliance purposes. The Grantee shall notify NR when seeding is to take place
so these samples can be obtained.
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REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5
being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION STANDARD
2.0 Scope of Proposal Does the proposal show an understanding of the
project objective, methodology to be used and
results that are desired from the project?
2.0 Assigned Personnel Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0 Availability Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0 Motivation Is the firm interested and are they capable of doing
the work in the required time frame?
2.0 Cost and
Work Hours
Do the proposed cost and work hours compare
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0 Firm Capability Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
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Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION STANDARD
Overall Performance Would you hire this Professional again? Did
they show the skills required by this project?
Timetable Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
WOPSA 05/01 2
PROFESSIONAL SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and _____, [insert either a corporation, a partnership or an individual,
doing business as____________], hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with any project Work Orders (RFP or project name), issued by the City. A blank sample of a
work order is attached hereto as Exhibit "A", consisting of one (1) page and is incorporated
herein by this reference. No Work Order shall exceed $______. The City reserves the right to
independently bid any project rather than issuing a Work Order to the Professional for the same
pursuant to this Agreement.
2. The Work Schedule. The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule stated on each Work Order.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated as specified on each Work Order. Time
is of the essence. Any extensions of any time limit must be agreed upon in writing by the parties
hereto.
4. Contract Period. This Agreement shall commence upon the date of execution
shown on the signature page of this Agreement and shall continue in full force and effect for one
WOPSA 05/01 2
(1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the
Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the professional mailed no later than ninety (90) days prior to contract end.
4. Contract Period. [Option 1] This Agreement shall commence ________ ___, and
shall continue in full force and effect until ________ ___, unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional
one year periods not to exceed ___ (_) additional one year periods. Pricing changes shall be
negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as
published by the Colorado State Planning and Budget Office. Written notice of renewal shall be
provided to the Service Provider and mailed no later than ninety (90) days prior to contract end.
5. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Professional. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this agreement shall be effective when mailed, postage
prepaid and sent to the following address:
Professional:
_______________________
_______________________
_______________________
City
_______________________
_______________________
_______________________
With copy to
_______________________
_______________________
_______________________
In the event of any such early termination by the City, the Professional shall be paid for
services rendered prior to the date of termination subject only to the satisfactory performance of
the Professional's obligations under this Agreement. Such payment shall be the Professional's
sole right and remedy for such termination.
WOPSA 05/01 3
6. Design, Project Insurance and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation, promptly
remedy and correct any errors, omissions, or other deficiencies. The Professional shall
indemnify, save and hold harmless the City its officers and employees, in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City and for the
City's costs and reasonable attorneys fees arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $__________combined
single limits and errors and omissions insurance in the amount of ___________.
7. Compensation. In consideration of services to be performed pursuant to this
Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
designated in Exhibit "B", consisting of ___ (_) page(s), attached hereto and incorporated herein
by this reference. At the election of the City, each Work Order may contain a maximum fee,
which shall be negotiated by the parties hereto for each such Work Order. Monthly partial
payments based upon the Professional's billings and itemized statements are permissible. The
amounts of all such partial payments shall be based upon the Professional's City-verified
progress in completing the services to be performed pursuant to the Work Order and upon
approval of the Professional's direct reimbursable expenses. Final payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
property of the City.
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8. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
9. Project Drawings. [Optional] Upon conclusion of the project and before final
payment, the Professional shall provide the City with reproducible drawings of the project
containing accurate information on the project as constructed. Drawings shall be of archival
quality, prepared on stable mylar base material using a non-fading process to prove for long
storage and high quality reproduction.
10. Monthly Report. Commencing thirty (30) days after Notice to Proceed is given on
any Work Order and every thirty days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Work Order,
Work Schedule and other material information. Failure to provide any required monthly report
may, at the option of the City, suspend the processing of any partial payment request.
11. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
12. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
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13. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
14. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default .
15. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and
costs incurred because of the default.
16. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
17. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
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jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
18. Special Provisions. Special provisions or conditions relating to the services to be
performed pursuant to this Agreement are set forth in Exhibit "C", consisting of __ (_) page(s),
attached hereto and incorporated herein by this reference.
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THE CITY OF FORT COLLINS, COLORADO
By: _________________________________
John F. Fischbach
City Manager
By: _________________________________
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
Date: ______________________________
ATTEST:
________________________________
City Clerk
APPROVED AS TO FORM:
_________________________________
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name]
Doing business as ____[insert name of business]
By: _________________________________
Title: _______________________________
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: _______________________________
ATTEST:
_________________________________ (Corporate Seal)
Corporate Secretary
WOPSA 05/01 1
EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
DATED: _____________
Work Order Number: __________________________________________________________
Purchase Order Number: _______________________________________________________
Project Title: ______________________________________________________________
Commencement Date: ________________________________________________________
Completion Date: _____________________________________________________________
Maximum Fee: (time and reimbursable direct costs):__________________________________
Project Description: ___________________________________________________________
___________________________________________________________________________
Scope of Services: ____________________________________________________________
____________________________________________________________________________
Acceptance ____________________________________
User
Professional agrees to perform the services
identified above and on the attached forms
in accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties. In
the event of a conflict between or ambiguity
in the terms of the Professional Services
Agreement and this work order (including
the attached forms) the Professional
Services Agreement shall control.
Professional
By:________________________________
Date:_______________________________
The attached forms consisting of ___ (_)
pages are hereby accepted and
incorporated herein, by this reference, and
Notice to Proceed is hereby given.
City of Fort Collins
By:________________________________
Date:_______________________________
By:
___________________________________
Director of Purchasing and Risk
Management (over $30,000.00)
Date: ______________________________
WOPSA 05/01 2
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