HomeMy WebLinkAboutRFP - P957 OLD TOWN SQAURE PLAZA RENOVATIONCITY OF FORT COLLINS
ADDENDUM No. 2
P-957
OLD TOWN SQUARE PLAZA RENOVATION
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of P-957 Old Town Square Plaza Renovation
OPENING DATE: Changed to : October 18, 2004
To all prospective bidders under the specifications and contract documents described
above, the following changes are hereby made.
Old Town Plaza Renovation/Alleyways Redevelopment
Questions & Answers
1) Do adequate survey data for the plaza presently exist? Or should consultant’s
budget for an existing conditions survey as part of their proposal?
Budget for an existing conditions survey.
2) Apart from lighting, is there any utility replacement work envisioned in the
renovation?
None anticipated unless manhole covers, electrical vaults, etc. need to be raised or
lowered to correct elevation issues. Existing conditions survey may indicate other utility
issues.
3) Please clarify the consultant’s responsibilities for CO/CA at the top of Page 8 and
instructions for estimating hours.
Prebid Hours – 40
Construction Administration Hours - 200
4) Please comment on the feasibility of the schedule given the number of public (4)
and board (6-8) meetings envisioned during a two month period of performance.
Is this attainable with the City’s development review and approval process? How
frequently do you estimate that board meetings would be scheduled?
Anticipate two DDA Board meetings, two LPC meetings—one each in each month, one
conceptual review meeting and one admin review meeting. Public meetings may be
reduced depending on reactions at early gatherings. The project is not expected to
obtain building permits within the two-month period. The square is to be renovated, not
redeveloped. The alleys already have concept designs completed.
5) Are there as-builts available for Tenney Court and Trimble Court?
There are some drawings (but not really as-builts) available in Advance Planning for
Tenney Court pavement scoring, brick panel and trash enclosure. There are no as-builts
for Trimble Court. We do have both alleys available on GIS (contact Katy Carpenter 416-
2048 with questions).
6) How much public process was done for the preliminary concepts done by
EDAW?
None
7) Is the existing irrigation okay as is?
We believe so but should be included in the existing conditions survey you do. There
may be irrigation problems in two lines. Consultants can contact Ed Stoner in advance if
they wish at 221-9332
8) What is the staff funding amount listed in the contract?
Consider staff funding amount to be 1% of budget.
9) Should we do an existing conditions survey for the alleyways as well?
See question #5, if you feel you need more information in order to complete the project.
10) To what extent do we need work on the fountain, mechanical drawings etc?
The fountain is in working order. There are no mechanical problems with the fountain.
The main problem is with the outlet drain besides the issues noted in the RFP. Any
problems found will need to have construction documents sufficient to bid the repairs
necessary with the rest of the project.
11) What is the “speakers rotunda”?
Rotunda to be a one-person size raised platform perhaps with a canopy. Consultant
selected to design.
12) Do we have national register information on the buildings?
Every old building in Old Town Square and along Trimble Court are
contributing buildings. So is Austins.
13) Can this project be done as design build?
No –RFP is for design only
14) Schedule clarification, only 1 ½ months can we fit in all of the public process in
that time frame?
Construction that is disruptive to business in the area must be done during low season.
Construction portion of the project could be phased but the design must be completed in
the timeframe listed in the RFP. Public Meetings are basically meetings with adjacent
business and building owners, although they will be open to the general public as well.
The RFP talks to administrative review process. Per current conditions and predicted
concepts, we will not have administrative review through City planning. Your proposals
should not include time or monies for administrative review.
15) When are questions due?
Questions are due by 5:00pm on Monday, October 11th.
If you have any questions please contact John Stephen, CPPO, Senior Buyer, at 970-
221-6775
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM
HAS BEEN RECEIVED.