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HomeMy WebLinkAboutCHANGE ORDER - REQUISITION - 23163APR-13-2005 WED 06:59 AM CFO ENG. FAX NO. 9702216378 P. 01 Engineering Department Change Order Form PROJECT TITLE: Street Maintenance - E. Prospect, Summitview to Boxelder Creek PROJECT NUMBER: 320200 CONTRACTOR: Stantec Consulting (Bid No. P-816) CHANGE ORDER NUMBER: 1 n preparing changes show in order as separate numbered paragraphs the following: 1. Reason for change. 2. Description of change. 3. Change in contract cost. 4. Change in contract time. 1. 1 Q. See attached Invoice for details. 3. The contract cost will increase by $18,g66.00 4. There will be no change in contract time. ORIGINAL CONTRACT COST $218,977.00 TOTAL APPROVED CHANGE ORDERS $0.00 TOTAL PENDING CHANGE ORDERS $0.00 TOTAL THIS CHANGE ORDER $18,966,00 TOTAL % OF THIS CHANGE ORDER 8.66% TOTAL C.O. %, OF ORIGINAL CONTRACT 8.66% ADJUSTED CONTRACT COST $237,943.00 ACCEPTEDI ACCEPTED REVIEWED tm,lyllitmi APPROVED BY. 1/(Departm APPROVED BY: (Purchasing Agent over $30,000) cc: Accounting Contractor Project File TE:✓ DATE: -q-1a?-DS" DATE: n Engineering Department • 281 North College Avenue • P.O. Box 580 - Fort Collins, CO 80522-0580 • (970) 221-6605 APR-13-2005 WED 06:59 AM CFO ENG, FAX NO, 9702216378 P. 02 EAST PROSPECT - SUMMlTV1EW DR. TO BOXELDER CREEK ROADWAY MAINTENANCE DESIGN AND PLAN SET g ); %2 (0) f. �11 a' EAST PROSPECT - SUMMITVIEW TO BOXELDER CREEK ROADWAY MAINTENANCE DESIGN AND PLANS SCOPE OF SERVICES Introduction This scope of services represents the transportation engineering services and coordination associated with the project known as the East Prospect Roadway Rehabilitation Project (hereinafter referred to as the Project). This scope accompanies the included cost estimate with individual work tasks represented in rows and anticipated professional staff effort represented in columns. The attached fee is an estimate of the required time to complete the design and a set of construction plans for East Prospect Road between the intersections of Summit View Drive and the Western Frontage Road of 1-25. The contract would be structured as a "cost plus maximum" so that if the work requires less time, then the client would not incur those charges. If the scope remains the same, then the charges for the work would not exceed the maximum shown. Our understanding of the this project is based upon information provided by the City of Fort Collins via telephone, site reconnaissance, preliminary research, and review of readily available City mapping and reports_ We have also had meetings or discussions with, Rick Richter, City of Fort Collins Engineering ■ John Lang, City of Fort Collins Engineering Our approach to this project is to provide engineering services to a specific level requested by the City. This includes the completion of design plans for an interim roadway rehabilitation only from Summit View to the Boxelder Creek bridge structure near the I-25 west Frontage Road. The design will transition to the proposed "E. Prospect Road Improvement Project" at Summit View. The design will also transition to the E. Prospect Road interim section as proposed with the CDOT "Poudre River Rest Area" project at the Boxelder Creek crossing. This scope does not encompass conceptual design of the ultimate roadway to a full City standard. It is our understanding that the City is expecting to build an interim section, 36' wide with 4:1 side slopes, through this corridor. From conversations with the City it is also our understanding that this scope of work and resultant plans will become a "stand-alone" set of plans detailed to the level needed for use by the City on -call contractor. The plan set will not be used as a bid document. We anticipate that the plans will be prepared for the rehabilitation portion from Summit View to the Boxelder Creek during the Spring of 2005 with the goal of advertising the project in late spring, and construction of E. Prospect during the summer and fall of 2005. Page t Of 5 stantec APR-13-2005 WED 06:59 AM CFC ENG. FAX N0, 9702216378 P. 03 t=AST PROSPECT — SUMMITVIEW DR. TO BOXELDER CREEK ROADWAY MAINTENANCE DESIGN AND PLAN SET Basic Services Pre -design and Project Start -Up 100 - Project Start -Up and Continuing Requirements The effort of this task includes coordination with the City, including the effort to get the project underway with a kickoff meeting. The meeting will serve as a time to review project team member roles, refine project scope, establish project objectives, and set schedule goals and milestones. These tasks also include effort for progress meetings and status notes and invoicing as necessary to complete the outlined work. It is assumed that some coordination with other agencies will occur, and will be limited to the level of effort shown in the work plan spreadsheet. 200 - Survey It is assumed for this scope that there will be only minimal levels of surveying required. It is assumed that the base mapping for the project will utilize existing survey topography information gathered with the E. Prospect Improvements Project by City and Stantec forces. This scope assumes only a small amount of survey hours to accomplish tasks such as obtaining utility pothole information and site specific data not previously obtained. 300 — Information Gathering Prior to the start of the design process, a number of items will be gathered. This includes a review of the Right of Way and land ownership from the City's GIS system and previous work on the E. Prospect Road project. An "informational' level ROW map will be developed from the GIS and County information available. This map will show approximate property lines and ownership know in the corridor and will be used to evaluate the need for possible ROW takes. No boundary surveys are anticipated with this scope. Available Utility information will also be researched and reviewed and included into the project base map. Any available traffic information will also be gathered, and as a part of the kick-off meeting, the typical section for the roadway section will be confirmed as the rehabilitation project will not be designing a roadway to a full City standard based upon functional classification. Page 2 of 5 stantec APR-13-2005 WED 07:00 AN CFO ENG, FAX NO. 9702216378 P. 04 EAST PROSPECT - SUMMITVIEW DR. TO BOXELDER CREEK ROADWAY MAINTENANCE DESIGN AND PLAN SET Design Once the project is set up and underway with all the needed information in hand, the design process will begin and the following tasks will be completed: 400 — Miscellaneous Requirements There are several miscellaneous tasks associated with design that are detailed in this portion of the scope and work plan. Although no large-scale utility relocation efforts are anticipated, some utility coordination will be necessary. This includes reviewing proposed horizontal and vertical designs and access potential conflicts with underground utilities, and above ground appurtenances such as power poles, pedestals, manholes, valve boxes and vaults. With this proposal we are assuming one day of utility pot -holing will cover the potential storm pipe extensions_ The design of the roadway pavement structure in terms of geotechnical engineering is assumed to be completed by the City, and no effort is shown for the consultant team. Throughout the course of discussion with the City, it is assumed that the intent of the project is to maintain the limits of construction within the existing Right -Of -Way. Utilizing the ROW research conducted in the effort listed above, the team will identify any ROW impacts of the projects, and if so, what potential options may be (such as obtaining ROW, or narrowing the typical section to stay within the existing ROW). If any ROW acquisition is required, it is assumed to be completed by the City. 500 — Hydrology / Hydraulic Design It is assumed with this scope that no new storm drainage system will be designed. It is our understanding that the existing storm drainage system will be utilized to the extent possible and that existing storm pipe will be left in place with pipe extensions placed to the new toes of slopes. It is also our understanding that a large portion of the project corridor is within current City floodplain limits. It is assumed as part of this scope that the proposed vertical alignment of E. Prospect from Summit View to the Boxelder Bridge will be design to reasonably match the existing profile of E. Prospect Road. We understand this is necessary to maintain the current characteristics of the floodplain. With maintaining the existing profile it is understood that typical City longitudinal grade standard may not be met. A storm drainage memo will be prepared and submitted with the plans and will identify modification made to the storm drain system as part of this project. No floodplain modeling is included with this scope. 6Q0 Final Design The design of the roadway rehabilitation/maintenance will take into account all the above information. The design of the roadway will include a detailed horizontal plan and vertical profile for the length of the project plus an anticipated 300' on each end to tie to proposed interim designs. Utilizing the centerline plan and profile together with the typical section, grading for the roadway within the project Page 3 of 5 Wntec APR-13-2005 WED 07:00 AM CFO ENG, FAX NO. 9702216378 P. 05 EAST PROSPECT - SUMMITVIEW DR. TO BOXELDER CREEK ROADWAY MAINTENANCE DESIGN AND PLAN SET A limits will also be completed. No structural design is anticipated, but the design will include roadway drainage features (assumed to be roadside ditches), roadway grading, and identification of any necessary utility relocation. Basic Design Criteria: ❑ Length: approx. 1700' (Summit View to Boxelder Creek) a Width: 36 feet (2 12' travel —lanes, 2- 6' shoulders) ❑ Design Speed: 45 mph ❑ Side Slopes: 4:1 preferred (3:1 min) ❑ Fill required for side slope flattening would be imported. ❑ Road approaches to remain at existing locations ❑ Vertical alignment to reasonably match existing profile ❑ Roadway Pavement section to be determined by the City ❑ No new utility installations. o Relocation of existing utilities will be by others. As mentioned previously, any ROW issues associated with the design will be identified early in the process and option for their accommodation will be reviewed with the City. 700 — Plan Set and Review With the design substantially complete, a construction plan set will be created for review by the City of Fort Collins staff. The set is estimated to be approximately 95%■ complete and is anticipated to include: 1- Title Sheet 1- Typical Sections I General Notes ■ 1- Summary of Approximate Quantities ■ 1- Design geometry and control • 3- Roadway Plan and Centerline Profile • 1- Storm drain extensions and details 1- Signing and Striping (by City) ■ 1- Misc- Details ■ Roadway Cross sections ( at? 50' interval) ■ Project Specifications (by City) It is assumed to NOT include: landscape plan, opinion of probable construction costs, right of way or property mitigation drawings, construction phasing/traffic control plans, and other "front end" bid documents. A submittal will be made to the City of the plan set following in-house detailed QA/QC review. A review with the City and identify any final work items prior to the completion of the plan set for construction. The consultant team will now finalize the plans, and make any necessary changes and/or refinements. The final submittal will include a detailed plan set for construction. Page 4 or 5 Stantec APR-13-2005 WED 07:00 AM CFO ENG, FAX N0, 9702216378 P. 06 EAST PROSPECT -- SUMMITVIEW DR. TO BOXELDER CREEK ROADWAY MAINTENANCE DESIGN AND PLAN SET � �in C�ejn IjAn �a'� Construction The Stantec team is experienced in and very capable of providing Construction Engineering assistance and services throughout the construction of the East Prospect Road maintenance project. Upon request, as an additional service. Stantec can provide staff for this phase of the project. 800 — Assistance to the City During Construction Not included with this scope of work. Reimbursable Expenses Reimbursable expenses are the expenses incurred in connection with the Project. These are anticipated to include: reproduction of documents, postage, and transportation incidental to the Project. Additional Tasks Tasks that are beyond the above scope of services are not currently included, but could be added as additional tasks if required or requested. This could include: ■ Traffic Analysis ■ Environmental Review and Analysis • Geotechnical Design • Floodplain Modeling 1 Full Hydraulics Report (memo only included) • Conceptual Design to Full City Standard • Landscaping Plans • Curb and Gutter ■ Boxelder Creek Structural Design and Plans • Construction Inspection or observation • ROW plans or acquisition • Public Process and/or stakeholder coordination ■ Construction Services Proposed Fees Stantec can provide the above detailed services on a time and material basis, with a not to exceed cost of $25,766 that is detailed in the attached spreadsheet. We look forward to working with you. 011 stantec page 5 of 5 1 East Prospect - Roadway Maintenance Project - Summit View to Boxelder Creek Stantec Project Number 181700060 Design Fee Estimate s Rem Tmanaged Project Sr. Enp { DeNpn Enpineel eN.DMer Conww"I on Admin ISIr ri ovinaar 2 Prawn Cn Cheers Su rpey CTef h J Tech TOTAL f —1 a iWun stardec Sub Corn sullaffte Reablel e61n TOTAL fJDSTS PT nand Start U 100 1 i 110 115 et 53K� and CanRnul ulnrnenle Kick.O f rw" and P . reaaiw Perudm Re M3 all' { fnarlt Tak:=S P ress mee6n and unum a i3 { 2 2 1 4 i 3 €234 2 5226 2 e 9614 0 SO D $O 12 11 St D U46 B73T 5646 12: ffzMaln Pried Sched'Jk and Co mlt List 125 Meet M:h O0lrr naea - 5 SB36 6 0 IA `' 0 m so -O so 3 3 S14i 13 D s a � so l7oZ Sit yS D 36 13 ib sn 93 5J9D 5265 SUBNfAl auaTOTu S 2 2'.'-6 S ?SO 215+xm Su ohai1O4bar_nu aia frdnfiecn 5� klr�n[al Fkl3 Sunro i1 fathn of e G rrma iQ 60 SL�L7TAL SUBTOTAL S D 0 W 4 Se"'Yl. 0 SO 0 so 5762 i0 SO 303 30.5 310 315'n RdJ1 and Landeo1M'ti13 C . GS ma iv lnf"usonGj�lg Raaearch and In{a'mat3n ,ie All ir.t basamr Re'.{nY dTiarvAcd b '. Caa'rrrat3nvron - " SlIB1OTi0L SUBTOTAL SEA 2 1i . 3 39 2 2 . 5128 ➢ D m O E �0 6 2 2 0 H `-''a4 5196 S12O5132 SO 7 352 51 SS D"320 S735TTM ' -98-41 MOF♦ Pape 1 of 2 WIT06 ftarfbm a -b W I O R O CTl m 0 O 71 a 3 n C'3 m z c� co O rV rV QJ OD CaJ OD -O O v 0 Project Design CanctruN on Adrnrn 2 eamon Lk"y CTo TOTAL 9tan14o 56udec S - Reimhurs- TOTAL i?DSTS mm Task Managed Enp 1 Sr. D:alfer letraw I Survey Crew SilrYey h Toth Haure Ilaf suhards eDles Sr. EigT t Engineer 14 S1 102 55 S1 ia7 a1: rNadnaY Des rt - tWquntal 2 --2 12 14 S1 102 55 1 157 $15 Readvta DW n-V6rU=[ 52 2 i126 11 5237 CM Gred 2 9 SO 0 p so f25 Roogiaa Fianncl ..altdef:a0in -Ae�me k'one 0-VD 31 419. li3] ftning Iwayerent Malkinu 12 8 20 Stag) 0 15 Sa S337 635 FInaS D"O l LU Prue 0 4 5232 rAD pinal �tiruf a Plonv / 18 34 35l 88 31422 E45 LiOSBectm Tic summit 1 rew 12 4 0 7b p SO E50 Crm secdnr9 2 Psn C' g S885 33 SEea E55 CDM'7 n Phasn m17 1ra=CcrNol LBJ 6 SO IW ac 1 - - - SUST M it - 12 a SS52 O-so 0 9 -• - _-60 S= 1 _�' SifHiO7Al S 51243 059 so T00 Pion feel a0d Reelew 4D 12.`20 12E F24.61a so 705,ZShoat?re -D. nShse,, 0 SO 8 12 147E SSW 24 50 5502 S: OqS 710 1R7ons i 4 715 S�m*a71 to the ' 1 / 4 la Sim 333 i1Sm 720 ki Review eebn 2 16 3362 725 Final Chr ato?Wrz 17 51 20S 51 icy 730 Foal SULMOU i J 4 3 740 Ouan Telaaft , SUgTOM 10 12 72 a 0 D __ S66 iT - nd SUBTOTAL S SS 120 iela - S4 C0/181SOCti0t1 Sc S00 Aselslanae Du1in C�ns4uctlen 0 SO 0 A 0 805 PsOid aea'+nro 0 S% 810 X-And cfswnst'uaon mexE . 0 ' - - Ile AID p _ SW[i7QFAi H 0 0 - 0 0 0 $uSTOTAL 1 - DO SO so SO SO SD - - CONTRACT TOTAL I $19,003 I $it $903 1 $18,966 Paga2o 2 4r1726Y78 I W ry O O M m 1=� CD 0 3 C-3 it n m Z rn 0 ry rV 6J W co co ON C7 StaAtee co