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Home My WebLink AboutBID - 5875 REFUSE TRASH HAULING ANNUAL (9)BID PROPOSAL BID #5435 REFUSE/TRASH HAULING CITY DEPARTMENTS BID OPENING: November 19, 1999, 2:30p.m. (our clock) We hereby enter our bid for the City of Fort Collins requirements for Refuse/Trash hauling, per the bid invitation and any referenced specifications: The successful bidder will begin the services for the City beginning January 1, 2000. This bid is subject to annual renewal for up to 4 additional years per attached sample Services Agreement. The trash services are broken into sections as many departments require more services during the summer months such as the parks and recreation areas. There are five (5) different sections and a Roll-off section which bidders must bid on. These sections are located in Attachment A, consisting of two (2) pages. All of the addresses are shown on the different sections and the successful bidder must locate these addresses and install the containers in the appropriate locations at the time they are needed and remove them once they are no longer needed. The successful bidder will be required to work with the current vendor and coordinate the removal and installation of the containers as to not disrupt service to the City departments at the time of transition. The successful bidder will quote a cost per week and an annual cost per each address listed in each section. The cost per week is the size, quantity, and number of pick-ups per week. The annual cost is the weekly cost multiplied by the number of weeks in the scheduled service. Definition of terms: Term Definition cy Cubic Yard Tote Approximate 90 gallon trash tote Qty Number of containers # PU /wk Number of pick-ups per week 1 Monday 2 Monday and Thursday 3 Monday Wednesday and Friday 5 Monday, Tuesday, Wednesday, Thursday and Friday 7 Monday, Tuesday, Wednesday, Thursday, Friday, Saturday and Sunday 0.5 Monday every other week 12 Month January through December (52 weeks) 7 month April through October (30 weeks) 6 month April through September or October through March (26 weeks) 5 month November through March or May through September (22 weeks) Misc month November and February (two months) (8 weeks) Weekly $ weekly rate Annual $ weekly $ times # weeks in 12, 7, 6, 5, or 2 month schedule. Roll-Offs 2Ocy or 30 cy containers required by departments through the year Bid per each delivery and pick-up, and multiply times the estimated Number of pick-ups annually. General Specifications/Requirements: Waste Removal Services To be considered, Bidders must provide all labor and equipment necessary to remove waste from the locations and at frequencies listed in Attachment A. Total cost quotation shall include all charges associated with waste/trash removal; including required containers, equipment and labor. Please provide a statement of your companies capability to handle the Cities needs. The Bidder must provide 7 day per week service (including Holidays) for those scheduled for 7 day per week pick-ups listed in Attachment A. All other pick-ups scheduled on City Holidays, will be moved to the day following the observed City Holiday. The successful Bidder shall be responsible to locate and provide containers at the existing locations with the same capacities listed in Attachment A of this document and meet or exceed the following requirements: a) heavy gauge steel construction on sides and bottom b) flip type, hinged lid(s) of a light weight durable material (plastic, fiberglass,etc) c) lid locking mechanismldevice to accept one standard type padlock (supplied by vendor), provided upon City request at no additional charge on a site by site basis d) either flat bottomed or with industrial type casters on all corners, when requested by the City and where physical locations require regular moving. e) clear marking, permanent signage or color coding to identify container contents The successful Bidder shall be responsible for all risk of loss due to theft or vandalism pertaining to any equipment provided in conjunction with this bid. Likewise, replacement of containers, whether due to loss, physical condition or a City request shall be made without undue delay or interruption in service, and no later than 24 hours after the request. All regularly scheduled pick-ups must be completed on schedule. If the contractor misses three or more scheduled pick-ups during a calendar year, the contract may be cancelled. Because of quantities of trash involved late or missed pick-ups at city locations must be made up on the same day. The City shall maintain the right to deduct from any payment to the successful Bidder, as liquidated damages, the unit cost, as calculated from their bid, for service that was not provided on the scheduled day, and twice the unit cost for any such removal which was not made on the day following the scheduled day. The City shall retain the right to adjust its service schedules on an as needed basis. The City may add or delete services and adjust the prices according to the bid prices. Requests for unscheduled pickups shall be honored by the Contractor. All non-scheduled pickups must be completed within 24 hours of the request. Requests for additional dumpsters shall also be honored, within 24 hours of the request. CONTRACTORS RESPONSIBILITIES The Contractor shall pick up refuse from locations shown on Attachment A at such times as reasonably specified by the City. All pickups shall be completed by 11:00 a.m. Refuse will be removed from the premises and disposed of at the Larimer County Landfill, or if Larimer County Landfill is not available, at designated landfills approved by the project manager. Trucks and equipment used will be properly inspected, licensed and insured. Containers shall be equipped with lids and kept in good repair at all times. It will be the responsibility of the Contractor to wash the inside of all containers regularly so odors are kept at a minimum and there is no accumulation of waste. The contractor shall be responsible for any damage claims arising from the operation of equipment or disposal of refuse. The Contractor shall be responsible for all liability insurance and other legal requirements. The Contractor shall provide one single point of contact to the City to handle any additional pick ups or missed deliveries and notify the City immediately if there is a contact change. Bid Procedure: Bidders must submit all required submissions. Additional information shall be submitted on separate sheets. Costs are calculated on the container size and the number of pick-ups per week. This cost multiplied by weeks in the scheduled service is the annual cost. All services listed in Attachment A are of existing services and are estimates to be used for bid purposes. Actual services may change during the year. Method of Award: City will award contract to the Bidder with the lowest total responsive bid, defined as the Bidder meeting all of the requirements stated in the General Specifications and Requirements section stated above and completed all Required Submissions listed below. Required Submissions: List of current customer references including name, title and phone number. Minimum of three (3) with similar size and nature of the City of Fort Collins trash requirements. References will be checked and any unsatisfactory responses may be cause for disqualification at the sole discretion of the City of Fort Collins. Statement signed by an authorized person from you company of the capability of the company to provide the trash services required by the City. Include a list of current equipment that your company has, including the number of employees, trucks year make and model, and trash container sizes and quantities. Name of the single point of contact who will be handling the City of Fort Collins Trash Services, including telephone, fax, cell-phone and emergency phone numbers. 5Attachment A, (2 pages) completed with all items bid, including the Total All Bids section. Any shaded boxes not completed will be considered a non-responsive bid and will be rejected at the sole discretion of the City. Completed Vendor Statement signed by an authorized person from your company. For questions concerning this bid, contact Carl Yost, Buyer, 970-416-2247. Vendors Statement: I have read and understand the specifications and requirements for this bid and I agree to comply with such specifications and requirements. I further agree that the method of award is acceptable to my company. I also agree to complete contract with the City of Fort Collins within 30 days of notice of award. If contract not completed and signed within 30 days, City reserves the right to cancel and award to the next lowest responsible bidder. Signature: Title: Company: Date: Street: Phone #: City: Fax #: State/Zip: Email: ATTACI-IMENTA Trash Service for City of Ft. Collins # PU 12 month service Comments Dept/Address Size Qty /wk weekly $ annual $ January - December 1200 Raintree Senior Center 3cy 2 5 _________ _________________________________ tote 2 1 City park pottery 1541 W Oak St 3cy 1 1 ________ _______ Mulberry Pool 424 S Sherwood ST 3cy 1 1 ________ Northside Corn Cntr 112 E Willow 4cy 1 1 ________ Epic 1801 Riverside Dr 8cy 1 3 ________ Streets 625 9th 3cy 2 3 _________ _________________________________ 2cy 1 3 ________ Lincoln Cntr 417 Magnolia St 3cy 3 2 ________ Martinez Farm N Sherwood St 2cy 1 1 ________ Marksmen Range Midpoint Dr 3cy 1 1 ________ ________ Human Resource 200 W Mountain 2cy 1 1 Diversity trng 405 Canyon 2cy 1 1 ________ Bldg C L&P 700 Wood (every other wk) 6cy 1 05 ________ 2l4NHowes 3cy 11 ______ ______ Soldier Dam WTP#2 W Laporte 3yd 5 1 ________ Water Meter BId D 700 Wood 4cy 1 2 _________ Water Crew BId A 700 Wood 4cy 1 2 ________ RR Farm 3829 E Prospect 2cy 1 1 ________ RR Farmhouse 3829 E Prospect tote 1 1 ________ Transfort 6570 Portner Rd 3cy 1 2 ________ WWT#2 3036 E Drake Rd 3cy 4 7 ________ ________ Grit and rags (daily) WWT#1 918 Mulberry 2cy 3 7 ________ _______ Grit and rags (daily) Parking Garage 102 Remington 2cy 1 1 ________ PFA Training 3400 W Vine 2cy 1 1 ________ PFA Station I 4cy I I ________ PFA Station 2 2cy 1 1 ________ PFA Station 4 tote 1 1 ________ PFA Station 5 2cy 1 1 ________ _______ PFA Station 6 2cy 1 1 ________ PFA Station 7 2cy 1 1 ________ PFA Station 10 2cy 1 1 _______ Public Library 201 Peterson St 3cy 1 3 _________ Police Annex 228 Laporte ave. 2cy 1 1 _________ City Hall complex 300 Laporte Ave. 2cy 4 3 ________ Avery House 328 W Mountain tote 1 2 ________ Bldg Maint. 117 N Mason 3cy 1 2 ________ Purch & Risk Mgmt 256 W Mountain 2cy 1 1 ________ Plan/Parks/Eng/CDBG 281 N College 6cy 1 2 ________ Equipment 835 Wood St 6cy 1 1 ________ ________ Fleet 906 W Vine 3cy 1 1 52 weeks in 12 month period. TOTAL 12 month $ ~Annual$ ) CITY OF FORT COLLINS BID FORM ATTACHMENT A Trash Service for City of Ft. Collins # PU 7 month service Comments Dept/Address Size Qty /wk weekly $ annual $ April through October City Park BalIfid 211 S Bryan Apr-Oct 3cy 1 2 ________ _____________________ City Park Picnic area Bryan& Oak A-O 3cy 1 2 ________ ____________________ Eldora Park E Stuart St. Apr-Oct 3cy 1 2 ________ _____________________ Martinez Farm N Sherwood St Apr-Oct 2cy 1 2 ________ ____________________ Outdoor pool City Parks Apr-Oct 3cy 1 2 ________ _____________________ Rolland Moore 2201 S Shields Apr-Oct 2cy 3 3 ________ ____________________ Spring Park E Stuart & Busch CT A-O 2cy 1 2 _______ __________________ Warren Park 1101 E Horsetooth A-O 2cy 1 2 Beattie Park 500 Block Nighthawk A-O 2cy 1 1 30 weeks in 7 month period TOTAL 7 month $ annual $1 Trash Service for City of Ft. Collins #PU 6 month service Comments Dept/Address Size Qty /wk weekly $ annual $ Apr - Sept or Oct - Mar Station #3 2000 Mathews Oct-Mar 2cy 1 1 ________ ____________________ Station #3 2000 Mathews Apr-Sep 2cy 1 3 ________ _____________________ Collindale Golf 1441 E Horsetooth A-S 2cy 2 3 ________ ____________________ Collindale Golf 1441 E Horsetooth O-M 2cy 2 2 ________ ____________________ City Park Nine 411 S Bryan Apr-Sep 3cy 1 3 _________ ________ _____________________ City Park Nine 411 S Bryan Oct-Mar 3cy 1 1 ________ ____________________ Southridge Golf 5750 S Lemay A-S 6cy 2 1 ________ _____________________ Southridge Golf 5750 5 Lemay O-M 6cy 1 1 26 weeks in 6 month period TOTAL 6 month $ annual $ Trash Service for City of Ft. Collins #PU 5 Month service Dept/Address Size Qty /wk weekly $ annual $ Nov - Mar or May - Sept. Martinez Park N Sherwood St. N-M 2cy 1 1 ________ ____________________ Outdoor Pool City Parks May-Sep3cy 1 3 ________ ____________________ Warren Park 1101 E Horsetooth N-M 2cy 1 1 22 weeks in 5 month period TOTAL 5 month $ annual $ Trash Service for City of Ft. Collins #PU misc mos service Dept/Address Size Qty /wk weekly $ annual $ November and February Collindale Golf 1441 E Horsetooth N&F 2cy 2 1 8 weeks in 2 month period TOTAL Misc month $ _________________ annaul $ BID FOR ROLL-OFFS Size Qty # PU $ per PU X15* Roll offs 2Ocy j I 1 Roll offs may be ordered (for bid purposes assume 15 pick~ups)* $ per Pu X50* by any department Roll offs 130cy I i~ I __________________ during the year. (for bid purposes assume 50 pick~ups)* TOTAL ROLL OFFS $ annaul $ 12 mo+7mo+Smo+5m0mlscmoroll offs TOTAL All BIDS $ CITY OF FORT COLLINS BID FORM 2