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HomeMy WebLinkAboutBID - 5852 DRY CLEANING SERVICES (2)EXHIBIT A SCOPE OF WORK – DRY CLEANING SERVICES 1) General: This specification covers the Dry Cleaning, other Cleaning, and Alterations requirements of the City of Fort Collins Police Department (FCPD). Services under this Agreement shall be provided only to authorized department personnel. Any price changes shall be negotiated by and agreed to by both parties and may not exceed the Denver-Boulder CPI-U as published by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. Any requests for pricing changes will only be reviewed annually during the renewal period. 2) Assignment & Equipment: Assignment or transfer of this agreement shall not be allowed without written approval by the City of Fort Collins. Service Provider shall have necessary equipment to provide dry cleaning of clothing and shall not employ a third party for this operation. The City reserves the right to inspect equipment on the bidder’s premises. 3) Pickup and Delivery: Uniforms ands apparel will be delivered to and picked up from the vendors by authorized police department personnel (or representatives designated by the officer to the FCPD Representative) only. 4) Unlisted Items: The City shall only pay for the cleaning of items listed in Exhibit C of this Agreement. 5) Lost or Damaged Items: If the officer determines that an item has been lost or damaged by the Service Provider, the City of Fort Collins reserves the right to reduce the Service Provider’s bill for that month by the current replacement value for that item. 6) Minimum Specifications: Shirts, Uniformed Officers: Items are to be cleaned as specified by the officer, mended as needed (i.e., buttons secured and/or reattached if needed), and returned wrinkle-free and with all buttons firmly in place. Uniform shirts must be pressed with military creases and returned on hangers. Shirts, Plain Clothes Officers: Items are to be cleaned as specified by the officer, mended as needed (i.e., buttons secured and/or reattached if needed), and returned wrinkle-free and with all buttons firmly in place. Return on hangers. Trousers, Uniformed Officers: Items are to be cleaned as specified by the officer, mended as needed (i.e., buttons secured and/or reattached if needed), and returned wrinkle-free and with all buttons firmly in place. Trousers, Plain Clothes Officers: Items are to be cleaned as specified by the officer, mended as needed (i.e., buttons secured and/or reattached if needed), and returned wrinkle-free and with all buttons firmly in place. Jackets, Uniformed Officers: Items are to be dry cleaned, mended as needed (i.e., buttons secured and/or reattached if needed), and returned wrinkle-free and with no mats in pile. Return on hangers. Dry clean on an as-needed basis. Sport Coats, Plain Clothes Officers: Items are to be dry cleaned, mended as needed (i.e., buttons secured and/or reattached if needed), and returned wrinkle- free and with all buttons firmly in place. Return on hangers. Caps, Uniformed Officers: Items are to be dry cleaned on an as-needed basis. Neckties, Uniformed and Plain Clothes Officers: Items are to be dry cleaned on an as-needed basis. Skirts, Dresses, Blouses, Etc; Plain Clothes Female Officers: Items are to be cleaned as specified by the officer, mended as needed (i.e., buttons secured and/or reattached if needed), and returned wrinkle-free and with all buttons firmly in place. Return on hangers. 7) Alteration Service: Service Provider shall perform quality alteration services as requested by authorized personnel. Alteration services shall consist of: a) Taking up and tapering of pants. b) Taking up or letting out waist. c) Shortening or lengthening trousers. d) Taking up and tapering of shirt body and sleeves. e) Taking up sleeve length. The City of Fort Collins reserves the right to employ other firms for such alteration services, as needed. 8) Normal Turnaround Time: All uniforms and plain clothes attire worn in lieu of uniforms must be ready for use within two (2) working days from the time delivered to Service Provider. The City of Fort Collins may deduct 5% of officer’s billing for each additional day, should the cleaning time exceed two (2) working days. A schedule of business closures due to holidays, normal days closed, etc. must be furnished in writing by the Service Provider to the FCPD representative. 9) Complaint Forms: Service Provider must provide Complaint Forms to the designated FCPD representative, when requested. Service Provider must report to the FCPD representative in writing on Corrective Action taken within ten (10) working days of notification of problem. 10) FCPD Representative: FCPD Representative will be Tricia Davis (tdavis@fcgov.com; 221-6541). 11) Early Termination: The City of Fort Collins reserves the right to terminate the Service Agreement in accordance with Section 4 in the main body of the Service Agreement, in the event of deterioration in the quality of services rendered by the Service Provider.