HomeMy WebLinkAboutBID - 5849 3 YARD WHEEL LOADER1
CITY OF FORT COLLINS
INVITATION TO BID
BID #5849
3-YARD WHEEL LOADER
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time
and date noted on the bid proposal and/or contract documents. If delivered, they are to be
delivered to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:30p.m. (our clock),
APRIL 13, 2004.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
2. Registration: The City of Fort Collins Purchasing Division has implemented an
on-line vendor registration system. This system allows vendors to register, view
and update their business information and commodities. In the future, vendors
will also be able to receive Requests for Proposals (RFP’s) through the on-line
system. All vendors doing business with the City of Fort Collins are requested to
register.
The vendor registration system is accessible through the City of Fort Collins Purchasing
Department internet webpage at www.fcgov.com/purchasing.
The vendor registration form is located by
clicking https://secure2.fcgov.com/bso/login.jsp
Note the printable instruction pages link.
If you have any difficulty completing the registration process, please call the Purchasing
Division at (970)221-6775 for assistance.
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3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and
request a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with
the legal capacity to bind the company to the agreement. Bids may be withdrawn up to
the date and hour set for closing. Once bids have been accepted by the City and
closing has occurred, failure to enter into contract or honor the purchase order will be
cause for removal of supplier's name from the City of Fort Collins' bidders list for a
period of twelve months from the date of the opening. The City may also pursue any
remedies available at law or in equity. Bid prices must be held firm for a period of forty-
five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed
modification must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should
be clearly identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm
or corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for
the subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or
on a total bid basis, whichever is most beneficial to the City. The City reserves the right
to accept or reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision-
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid.
All freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid
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figures and not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's
compliance with the City's purchasing restrictions. A copy of the resolutions are
available for review in the Purchasing Office or the City Clerk's Office. Request
Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected
and reported to authorities as such. Your authorized signature of this bid assures that
such bid is genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self-stamped envelope and a bid tally will be mailed to you. Bid results will be posted in
our office 7 days after the bid opening.
Sincerely,
James B. O’Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
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BID PROPOSAL
BID # 5849
Bid Opening: April 13, 2004, 2:30pm (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
THE ITEMS LISTED BELOW, PER THE BID INVITATION AND REFERENCED
SPECIFICATIONS:
1.0 SCOPE
1.1 This specification establishes the minimum requirements for the purchase of:
3-yard Wheel Loader
1.2 Should the manufacturer's current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished.
2.0 BID CLARIFICATION
2.1 Clarification regarding these specifications shall be obtained from the Director of
Purchasing and Risk Management prior to the time and date of the Bid Opening.
Any changes to these specifications will be made by a written addendum issued by the
Director.
2.2 For questions concerning the bidding process and bid specifications, contact: Jim Hume,
Buyer, Phone: 970-221-6776, Fax: 970-221-6707
For technical questions concerning this bid, contact: Ken Mannon, Operations Services
Director, Phone: 970-221-6610, Fax: 970-221-6534.
3.0 DELIVERY
3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall
be made to:
Fleet Services
835 Wood Street
Fort Collins, CO 80521
3.2 The word "delivery", as used in this specification, encompasses delivery of the actual
equipment, as specified, complete with all necessary papers such as Manufacturer's
Statement of Origin, application for title, invoice, warranty, shop, operator's and technical
manuals, parts books, etc., as applicable.
3.3 All equipment must be completely washed and serviced in accordance with standard new
equipment "make ready", and the manufacturer's specifications and be ready for delivery
in drive away condition. A forty-five (45) day permit is to be included.
3.4 All units to be new and of the manufacturer's latest model in production at the time of
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delivery and standard equipped, unless otherwise specified. Time is of the essence. The
City shall be kept advised of any anticipated delay in delivery. In the event the successful
bidder, hereinafter referred to as the Contractor, fails to properly perform delivery as
specified above, within the specified time limit set forth by the Contractor in his bid
proposal, the City shall sustain damages in an amount difficult to ascertain. Accordingly,
after due allowance for any time extensions which are agreed by the City to be due to
conditions beyond the Bidder's control, the Contractor shall be liable to the City, in the
amount of Twenty-five ($25) dollars as liquidated damages, and not as a penalty, for each
and every calendar day that delivery is delayed. Additionally, no payment shall be made
by the City for any delivery of specified equipment until all aspects of the contract have
been fulfilled, unless pre-arranged and approved jointly by the Director of Purchasing and
Risk Management and the Director of Fleet Services.
4.0 WARRANTY
4.1 The manufacturer shall unconditionally warrant the entire vehicle and all component parts,
but not accessory equipment, for a warranty period of specified usage that is currently
being offered in open trade for that vehicle at the time of delivery. Additionally, the
Contractor shall furnish the City a fully priced copy (parts and labor) of any warranty or
commercial cost repair order which originates in his repair facility, subsequent to delivery,
during the warranty period. No charge for service calls, travel time, travel expenses,
mileage, or per diem will be allowed by the City in connection with the performance of any
warranty repairs.
5.0 DEALER IDENTIFICATION
5.1 No dealer identification will be allowed on any vehicle sold to the City of Fort Collins.
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6.0 SPECIFICATIONS Three-yard Wheel Loader
6.1 Equipment bid on this proposal must meet or exceed the following minimum
requirements. Any exceptions must be noted and listed on a separate sheet.
General: The following specifications describe a three-yard articulated loader. This unit is to be
used by the City’s Street Department. All specifications are minimum, and bids equivalent or
exceeding these specifications will be considered. Complete and up-to-date manufacturer's
specifications must accompany bid. The low bidder may be required to do an on-site demo of
the unit model being bid.
Pricing: The City requests bid pricing for the wheel loader, as specified, less the trade-in
allowances for the following two pieces of equipment.
Trade-in: Two units:1996 Cat 950F wheel loader, 9960 hours, VIN: 8TK04269
1994 Case 621B articulated wheel loader, 5177 hours, VIN:
JAK0028155
Units to be traded may be inspected at the Streets Department, 625 Ninth Street, Fort Collins.
Contact Neal Jaspers, 970-221-6654.
Trade-out (Annual): Please provide annual costs to trade-out the unit purchased for a new
unit. If there are costs associated with the trade-out that must be paid at time of purchase,
provide those in the space provided in the Bid Proposal. The City will remove radios, beacons,
signs and any other City-owned equipment prior to the trade-out. The vendor will be responsible
for swapping the loader bucket and tires from the original unit to the replacement. Provide
annual costs for such a trade-out. Loader price changes and City requests for additional
equipment or services associated with replacement units will be negotiated by and agreed to by
both parties at the time of the trade-out.
6.2 QUANTITY One (1) Meets
Spec?
6.3 OPERATING
WEIGHT:
30,000 - 32,000 lbs. shall not include any optional
counter weights or equipment and accessories
other than standard
Yes ___
No ___
6.4 ENGINE: -Diesel, 160-170 net hp, 6-cylinder, 4-stroke,
turbocharged with muffler.
-Dry-type air cleaner with pre-cleaner and
restriction indicator. Replaceable elements.
-Anti-freeze to -34O F, engine block heater and
ether start aid.
-Spin on oil filters.
-Fuel priming pump.
-Hydraulic reversing fan
Yes ___
No ___
6.5 TRANSMISSION: -Power shift planetary with torque converter.
-4 speeds forward, 3 or 4-speeds reverse.
-Foot operated transmission clutch disconnect.
Yes ___
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-Transmission oil cooler.
-Single level left side of steering column which
controls forward and reverse.
No ___
6.6 STEERING: -Full power, frame articulates 80 degrees.
-Turning radius, 18-20’, measured to outside of
tires
-Articulation transport lock, rubber steering stops.
Yes ___
No ___
6.7 AXLE DRIVERS: -Inboard or outboard-mounted planetary gears
-Rear axle oscillates ~24 degrees.
Yes ___
No ___
6.8 DIFFERENTIALS: -Torque proportioning front and rear or equal. Yes ___
No ___
6.9 BRAKES: -4 Wheel air over hydraulic or hydraulic.
-Caliper Disc or internal wet disc.
-Foot-operated by either pedal
-Two foot operated pedals - right pedal brakes
only. Left pedal brakes while neutralizing
transmission.
Yes ___
No ___
6.10 PARKING BRAKE: Air operated or manually applied expanding shoe
on transmission output shaft, foot operated with
transmission disconnect and warning light and
buzzer.
Yes ___
No ___
6.11 TIRES: Four (4) each - Michelin tubeless radials, 20.5R25,
12pr, 1 star, Loader tread, L2 with valve stem
protectors.
Yes ___
No ___
6.12 LIFT CAPACITY: 3.25 cubic yard, general purpose bucket at full
height, minimum of 16,000lb.
Yes ___
No ___
6.13 LOADER BUCKET: 3.25 cubic yard, general purpose bucket, cutting
width wider than width of all tires. Full width, bolt-
on, reversible replaceable bucket bit, factory
installed. Lifting eye in center of bucket. Bolt on
shanks with replaceable teeth.
-ACS Pro 2000 male coupler on loader. The City
has a female coupler for the bucket.
Yes ___
No ___
6.14 SAE BREAKOUT
FORCE:
Minimum, 30,000lb., with bucket described in 6.13 Yes ___
No ___
6.15 STRAIGHT
TIPPING LOAD:
Minimum, 25,000lb., with bucket described in 6.13 Yes ___
No ___
6.16 40 DEGREE FULL
TURN TIPPING
LOAD:
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6.17 DUMP
CLEARANCE @
45 DEGREES:
Minimum, 114”, with bucket described in 6.13 Yes ___
No ___
6.18 HYDRAULIC
SYSTEM:
-Open center hydraulics, dual spool valve control
-Engine-driven gear-type pump.
-10 micron oil filter(s) with replaceable element(s).
-Visual hydraulic oil level indicator.
-Positive air pressurized reservoir.
-Automatic return to dig.
-Automatic boom height control.
Yes ___
No ___
6.19 ELECTRICAL
SYSTEM:
-24 volt system with 12 volt batteries
-65 amp alternator
-600 CCA 12 volt batteries
-Master shut-off switch in engine compartment.
Yes ___
No ___
6.20 FUEL: -60 gallon tank
-Fuel water separator
Yes ___
No ___
6.21 LIGHTS: -Driving lights with guards (halogen)
-Stop, tail and turn signals
-Front and rear working lights (halogen)
-Cab dome light
Yes ___
No ___
6.22 INSTRUMENT
PANEL WARNING
LIGHTS:
-Hydraulic filter restrictor
-Parking brake
-Transmission clutch pressure
-Air cleaner restrictor
Yes ___
No ___
6.23 GAUGES &
MONITORING
SYSTEM
-Coolant temperature
-Electric hour meter
-Engine oil pressure
-Fuel
-Transmission oil pressure
-Converter oil temperature
-Volt meter
-Air pressure
-Tachometer
Yes ___
No ___
6.24 CAB AND
ADDITIONAL
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6.24
(cont)
CAB AND
ADDITIONAL
EQUIPMENT
(cont):
-Front and rear fenders
-S.M.V. emblem
-Adjustable deluxe suspension seat
-Hand grips & service step
-Hood side panels with lock-up kit
-Three-inch seat belt
-Tool box
-Reverse warning alarm
-Draw bar and pin
-Drive shaft guards
-Bucket position indicator
-Tinted safety glass
-Rotating beacon
-Cab mirrors
-Horn
-Tilting steering wheel
-Full ventilation windows
-Lockable doors
-Operator and cab to sit behind articulation
6.25 MODEL YEAR: Equipment bid must be current production model.
Successful bidder will be required to provide
factory-certified date of manufacture on M.S.O.
showing date manufactured.
Yes ___
No ___
6.26 WARRANTY: Full 3-year/5000 hr. power train warranty
commencing from date of delivery. Warranty shall
cover defective components and workmanship and
coverage shall include parts and labor associated
with any defects.
Yes ___
No ___
6.27 MANUALS: One each of the following must be with the unit on
delivery:
-Operator's manual
-Shop maintenance/repair manual
-Parts manual
Yes ___
No ___
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7.0 BID PROPOSAL Bid #5849, 3-yard Wheel Loader
7.1 MAKE MODEL YEAR
7.2 PRICING
7.2.1 BASE PRICE (as specified) $ (per unit)
7.2.2 TRADE-IN, Cat 950F $ ( )
7.2.3 TRADE-IN, Case 621B $ ( )
7.2.4 NET PRICE, LESS TRADES: $
7.2.5 TRADE-OUT COSTS, ANNUAL: $
(paid at time of annual trade-out)
7.2.6 TRADE-OUT COSTS, INITIAL: $
(paid at time of initial purchase)
8.0 FREIGHT TERMS
8.1 FOB destination, freight prepaid. All freight charges must be included in price submitted
on proposal.
9.0 DELIVERY
9.1 Delivery will occur days after proper notification of bid award.
10.0 CONTRACTOR'S STATEMENT
10.1 I have read and fully understand all the conditions, specifications, and special
instructions herein set forth above in paragraphs 1.0 through 9.0. I hereby agree to
comply with all said conditions, special instructions, and specifications as stated or
implied.
Signature:
Print Name:
Title:
Company:
Name:
Date:
Street:
City/State/Zip:
Phone #:
Fax #:
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EQUIPMENT:
-Fully enclosed steel cab, with clear view to the
front and rear
-Integral R.O.P.S. with air pressurization and
sound suppression
-Heavy-duty heater/defroster
-Front & rear windshield wipers/with washers
-AM/FM pushbutton radio
-License plate bracket
-Heavy-duty rubber floor mat
-Factory installed air conditioner
(Roof mounted, not acceptable)
Yes ___
No ___
Minimum, 21,000lb., with bucket described in 6.13 Yes ___
No ___