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HomeMy WebLinkAboutAddenda - RFP - P982 BOBCAT RIDGE TRAIL DESIGN AND CONSTRUCTON (9)Administrative Services Purchasing Divison 215 North Mason Street Ÿ 2nd Floor Ÿ P.O. Box 580 Ÿ Fort Collins, CO 80522-0580 Ÿ (970) 221-6775 Ÿ Fax (970) 221-6707 www.fcgov.com ADDENDUM No. 2 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of Bid: P982 Bobcat Ridge Trail Design and Construction OPENING DATE: 3:00 P.M. (Our Clock) April 13, 2005 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. CHANGE: Bid Opening- 3:00 P.M. (Our Clock) April 13, 2005 NEW TIMELINE: RFP Advertised and Mailed: Friday, February 25, 2005 Pre-proposal Meeting: Thursday, March 24, 2005 Proposal Due Date: Wednesday, April 13, 2005 Evaluation of Proposals: Monday, April 25, 2005 Interviews: Tuesday, May 3, 2005 Contract Negotiations: Tuesday, May 17, 2005 Award of Contract: Thursday, May 19, 2005 Start of Phase I Design: Monday, May 23, 2005 Bobcat Ridge Trail Design and Construction Questions 1. If we need to visit the site other than this afternoon, can we do so before the proposals are due? Yes, but you must contact Karen Manci (970-221-6310) so that she can notify Natural Areas rangers and other staff that you will be visiting the site on a specific day for a specific time period. 2. What type of licensing is required for this job? None that we are aware of. 3. Bonding for different phases. Example: In Phase I for the first year is design and construction added together and bonded that year? Then you have Phase II price; will that be bonded later or at the same time as Phase I? Each phase will have its own contract and the awarded Trail Contractor will be required to provide payment and performance bonds with each phase of work. 4. Is Cultural Survey independent of this RFP? Yes. City will be hiring separate personnel/contractor for this, but Trail Contractor needs to notify City if an obvious pre-historical or historical artifact is encountered in the field during the design or construction phase so the cultural professionals can be brought in. 5. Is the ADA standard need to be the standard grade used for hard surface trails? Ideally, the standard would be ADA grade for hard surfaces, but that may not be possible due to terrain, destruction of habitat to meet grade, or costs to City and the Trail Contractor may have to propose a more challenging grade. We are really looking for a Trail Contractor that can provide expertise and recommendations in this area for our particular situation on Phase I. 6. Will improvements to the county road be done by others? Yes. That is not a part of the Trails RFP. 7. Will ATV access be allowed? Yes. The ranchers that are currently leasing the site use ATV’s on and off-roads and pick-up trucks on the roads. 8. Is Phase 2 and 3 Forest Service Easement/Categorical Exclusion the responsibility of the Trails Contractor? No. City Staff is working with the Forest Service to obtain the Easement/Categorical Exclusion. Bobcat Ridge Trail Design and Construction Questions (cont.) 9. Does the Forest Service have their design standards on their Website? The U.S. Forest Service has cooperated with the U.S. Department of Transportation to produce some very useful trail construction publications. These are available on the DOT WEBsite: http://www.fhwa.dot.gov/environment/rectrails/trailpub.htm. Also attached to this addendum is the “ TRAILS MANAGEMENT HANDBOOK” received from Roosevelt NF staff. 10.Is Trails Contractor responsible for contacts/permits with the Corps of Engineers? Are they aware of the project? Trails Contractor is responsible for contacting Corps of Engineers and obtaining any necessary permits/approvals. Contact person is Terry McKee, U.S. Army Corps of Engineers, Denver Regulatory Office, 9307 South Wadsworth Blvd., Littleton, CO 80128- 6901, Phone (303) 979-4120. The City has not contacted Terry regarding the Bobcat Ridge Trails Project. 11. Will there be neighborhood reviews? What is involved in Natural Resources Advisory Board (NRAB) reviews? The neighbors, general public, and NRAB have commented on the conceptual trail plan through the development of the Bobcat Ridge Natural Area Management Plan. Natural Areas staff and the Trails Committee of the NRAB will review the layout and design of the trail, which will include a field visit with the Trails Contractor for each phase, once the trail has been staked out in the field. Natural Areas staff has final approval of the trail location; NRAB provides comments to staff. 12. Do foot bridges need to accommodate vehicle use? No, but they need to accommodate horses 13. What is the anticipated trail use and size? The RFP lists the use types for each phase (e.g., hikers, equestrians, bikers). The parking lot will be designed for 25 cars and 6 horse trailers, with a possible expansion of the parking lot to 50 cars in the future; there will be some additional use by neighbors accessing the site, but not a lot. Trail Contractors need to submit opinions of design based on their experience with trail use/size given this information. 14. We do not normally estimate trail costs by square footage. Would be better for us to provide a cost per linear foot for a 2’, 4’, 5’, and ADA trail instead. Change costs from per square foot to per lineal foot. Bobcat Ridge Trail Design and Construction Questions (cont.) 15. We do not estimate costs of tree felling for user safety by dbh; we use cost of tree felling per mile of trail to achieve safety standards. Change costs from per tree to per lineal mile. 16. Do you need a GIS compatible trail alignment for more than just the final, as built trail? No, just the final needs to be GIS compatible, but you’ll need to have some type of map showing the proposed “flagged out” trail to present to staff and the NRAB. 17. Normally, the cost for a switchback is per switchback. Is that what you want for this RFP? We will not know the total number of switchbacks necessary until the design is completed. Please provide the cost per switchback. 18. For stream crossings, you state that you do not want culverts, which are much less expensive than bridges. Is that true? Yes. Our preference is for bridges. Some of our staff is opposed to culverts, but other alternatives can be proposed for staff review. 19. For stream crossings, what hydraulic model do you want us to use? For example, ability to pass a 20-year flood? We want you to use your expertise with these types of trail crossings in similar types of drainages. We did not anticipate that you would be doing any complex hydraulic modeling and do not have a specific year flood flow. 20. Because this project could possibly be extended (e.g., if it takes longer than anticipated to get the Forest Service Easement), will there be an inflation index added above the estimate that we provide today in 2005? If contract is delayed by the Owner one year beyond the finish date, the cost extension may use the Denver-Boulder CPI as a guide. 21. Do you have a current grazing plan? No. We will be hiring a Land Manager in April and one of his first duties will be to develop a grazing plan for Bobcat Ridge Natural Area. For your proposal, you need to provide a cost per gate, assuming, for now, that it will be necessary to have some gates that allow users to pass through cattle fences. Then the Trail Contractor will have to work with the Land Manager on the design for the trail incorporating proposed grazing plan. 22. Can the draft Bobcat Ridge Natural Area Management Plan be made available to us now? Yes, attached to this addendum is the “draft Bobcat Ridge Natural Area Management Plan “. Bobcat Ridge Trail Design and Construction Questions (cont.) 23. Will the site be open before the trail is completed? The site will not open until Phase 1 trail is completed. The public will not be able to access Phase 2 or 3 areas until those trails are completed, so there shouldn’t be any conflicts with public users during construction of any of the phases. 24. What are the hours/days of the week that may be worked on the site? You need to provide what hours/days of week you’ll be working in your proposal. You should keep in mind noise consideration for the close neighbors for a portion of the Phase I trails. 25. Does 80% of the labor really need to be Colorado residents? Yes. 26. Is an engineers stamp needed for the design? No. The design does not need to be approved by either the City or County Planning Department. 27. Can we have a campsite on the property for our workers? No, that will not be allowed. There are private campsites available in nearby Loveland that are not far from the site. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED.