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HomeMy WebLinkAboutCORRESPONDENCE - CONTRACT - RENEWALAdministrative Services MAR 14 2005 Purchasing Division City of Fort Collins February 23, 2005 CSU Attn: John Morris, CSU Facilities Maintenance Director 219 Edison Drive 6030 Campus Delivery Fort Collins, CO 80523-6030 RE: CSU Transit Center Maintenance Agreement Dear Mr. Morris, The City of Fort Collins wishes to renew the option to extend the agreement term for the above captioned agreement. Please renew the agreement per the existing terms and conditions with the additional terms proposed attached hereto as Exhibit "A", consisting of one (1) page, and incorporated herein by this reference. The term will be extended for one (1) additional year, January 1, 2005 through December 31, 2005. If the renewal is acceptable to your firm, please sign this letter in the space provided and return it to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. If you have any questions regarding this matter, please contact me at 221-6775. Sincerely, Ja s B. O'Neill II, CPPO, FNIGP ector of Purchasing and Risk Management Encl: Attachment #A cc: Marlys Sitner Sig 3 � as Date (Please indicate your desire to renew City of Fort Collins, CSU Transit Center Maintenance agreement by signing this letter and returning it to Purchasing Division within the next fifteen days.) 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 TRANSIT CENTER SERVICE AGREEMENT February 16, 2005 1. Services provided: Total Costs = $4,950/yr • Grounds Daily: (For January and February 2005 only) Litter clean up Empty trash receptacles • Grounds Seasonal (CSU expense): Shrub pruning Shrub bed weeding and mulching Irrigation system adjustment, start up and shut down • Grounds as needed (CSU expense): Plant replacement Irrigation repair • Maintenance as needed: Handrails - paint Trash Cans- paint Bus Stations - paint Kiosks - paint Posts - paint Light Posts - paint Graffiti removal Plastic in Kiosk - replace Light Bulb and Ballast - replace 2. Services that are excluded from this estimate: Concrete and asphalt maintenance or repair Street striping Repairs to the planter beds Trash receptacle replacement Structural replacement Light pole replacement 3. Snow removal will be on a "time and material" basis. Exhibit "A" TRANSIT CENTER SERVICE AGREEMENT February 16, 2005 1. Services provided: Total Costs = $4,950/yr • Grounds Daily: (For January and February 2005 only) Litter clean up Empty trash receptacles • Grounds Seasonal (CSU expense): Shrub pruning Shrub bed weeding and mulching Irrigation system adjustment, start up and shut down • Grounds as needed (CSU expense): Plant replacement Irrigation repair • Maintenance as needed: Handrails - paint Trash Cans- paint Bus Stations - paint Kiosks - paint Posts - paint Light Posts - paint Graffiti removal Plastic in Kiosk - replace Light Bulb and Ballast - replace 2. Services that are excluded from this estimate: Concrete and asphalt maintenance or repair Street striping Repairs to the planter beds Trash receptacle replacement Structural replacement Light pole replacement 3. Snow removal will be on a "time and material' basis. Aamimstranve cervices Purchasing Division City of Fort Collins February 6, 2004 CSU Attn: Brian Chase, CSU Facilities Maintenance Director 219 Edison Drive 6030 Campus Delivery Fort Collins, CO 80523-6030 RE: CSU Transit Center Maintenance Agreement Dear Mr. Chase, RECEIVED FACILITIES The City of Fort Collins wishes to renew the option to extend the agreement term for the above captioned agreement. Please renew the agreement per the existing terms and conditions with the additional terms proposed attached hereto as Exhibit "A", consisting of one (1) page, and incorporated herein by this reference. The term will be extended for one (1) additional year,. January 1, 2004 through December 31, 2004. If the renewal is acceptable to your firm, please sign this letter in the space provided and return it to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. If you have any questions regarding this matter, please contact me at 221-6775. Sincerely, Ja es B. O'Neill II, CPPO, FNIGP rector of Purchasing and Risk Management Encl: Attachment #A cc: Marlys Sitner Signature Z 07 Date (Please' indicate your desire to renew City of Fort Collins, CSU Transit Center Maintenance agreement by signing this letter and returning it to Purchasing Division within the next fifteen days.) 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Exhibit "A" TRANSIT CENTER SERVICE AGREEMENT 1. Services provided: Total Costs = $9,500/yr • Grounds Daily: Litter clean up Empty trash receptacles • Maintenance as needed: Handrails - paint Trash Cans- paint Bus Stations - paint Kiosks - paint Posts - paint Light Posts - paint Graffiti removal Plastic in Kiosk - replace Light Bulb and Ballast - replace 2. Services that are excluded: Grounds Seasonal (CSU expense): Shrub pruning Shrub bed weeding and mulching Irrigation system adjustment, start up and shut down • Grounds as needed (CSU expense): Plant replacement Irrigation repair Gate repair Concrete and asphalt maintenance or repair Street striping Repairs to the planter beds Trash receptacle replacement Structural replacement Light pole replacement 3. Snow removal will be on a "time and material' basis. SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the. "City" and THE BOARD OF GOVERNORS OF THE COLORADO STATE UNIVERSITY SYSTEM, ACTING BY AND THROUGH COLORADO STATE UNIVERSITY, FACILITIES MANAGEMENT, hereinafter referred to as "Service Provider". W ITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scooe of Services. The Service Provider agrees to provide services in accordance With the scope of services attached hereto as Exhibit W', consisting of one (1) page, and incorporated herein by this reference. 2. Contract Period. This Agreement shall commence January 1, 2003, and shall continue in full force and effect until December 31, 2003, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at leastfifteen (15) days priorto the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sentto SA 10/01 1 the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 10. Warranty. {a),. Service Provider warrants that all work performed hereunder shall be performed with competence and care in accordance with accepted standards for work of a similar nature. (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-fumished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were fumished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconfonnances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 11. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 12. Remedies. in the event a party has been declared in default such defaulting party shall be allowed a period of ten (10) days within which to cure said default. in the event the default remains uncorrected, the parry declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non - defaulting party for the non -defaulting party's reasonable costs incurred because of the default. 13. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, SA 10/01 3 agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Indemnity/Liability/insurance. a. The Service Provider agrees to be fully responsible to for to the extent permitted bylaw and without waiving governmental and sovereign immunities, for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage as set forth in the Governmental Immunity Act, C.R.S. sections 24-10-101, et seq., and Risk Management provisions, C.R.S. sections 24-30-1501, et seq., as now or hereafter amended. Service Provider shall maintain worker's compensation coverage as required by law. The Service Provider before commencing services hereunder, shall deliver to the City's Director of -Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 15. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. SA 10101 4 IN WITNESS WHEREOF the parties have executed this Agreement as of the last date shown below. CITY OF FORT COLLINS, COLORADO a municipal corporation By. James .O'Neill II, CPPO, FNIGP nc c(f jDirector of Purchasing and Risk Management Date: j9-13-03 Board of Governors of the Colorado State University System Acting by and through: Colorado Sta fivers By' - - — - Ferry Bomotti Vice President for Administrative Services PRINT NAME / Date: APPROVED: / /^ By: J. Of By. r obert Schur Contracts Manager SA 10101 Exhibit A — Scope of Services This is to outline the Scope of Services to be undertaken by Colorado State University Facilities in order to provide custodial and maintenance services at the CSU Transit . Center on behalf of Transfort/Dial-A-Ride. CSU Facilities agrees to perform daily ice/snow removal as needed as consistent with current CSU Standards to ensure that the bus parking and drive areas, walkways, and waling areas at the transit center are free of ice and snow, to the same standard as other campus facilities are maintained. 2. The custodial and maintenance services provided by CSU Facilities regarding waste removal, sweeping, and other elements of upkeep for external facilities will be performed as consistent with current CSU Standards, to the same standard as other campus facilities are maintained.