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Home My WebLink AboutCORRESPONDENCE - RFP - P954 POLICE SERVICES FACILITY DESIGN & BUILDAdministrative Services Purchasing Division City of Fort Collins February 22, 2005 Hensel Phelps Attn: Michael Sholders 420 Sixth Avenue PO Box O Greeley, CO 80632-0710 RE: P954 Police Services Facility-Design/Build Dear Mr. Sholders: Thank you for recently submitting a bid to the City of Fort Collins for P954 Police Services Facility-Design/Build. Your firm was not the selected firm and in accordance with contract specifications, your bid bond is being returned to you. We appreciate the time spent in preparing your bid response and we hope you continue your interest in City of Fort Collins' projects. If you should have any questions, please contact me. Sincerely, James B. O'Neill Il, CPPO, FNIGP Director of Purchasing and Risk Management Enclosures: Bid Bond JBO:cpj 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document A310 t� ffi Bid Bond KNOW ALL MEN BY THESE PRESENTS, that we Hensel Phelps Construction Co., (Here insert full name and address or legal title of Contractor) P.O. Box 0, Greeley, CO 80632 as Principal, hereinafter called the Principal, and Travelers Casualty and Surety Company, (Here insert full name2@@ er1*Aff`Q_*lDe'y) One Tower Square, Hartford, CT 06183 a corporation duly organized under the laws of the State of Connecticut as Surety, hereinafter called the Surety, are held and firmly bound unto City of Fort Collins, (Here insert full name and address or legal title of Owner) 215 N. Mason Street, Fort Collins, CO 80522 as Obligee, hereinafter called the Obligee, in the sum of Five Percent (5%) of Total Bid Dollars ($ ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for Fort Collins Police Services Facilitly (Here insert full name, address and description of project Fort Collins, Colorado Proposal No. T954 NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faitly*5 tract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to ternain in full force and effect. Signed and sealed this 13th day of December 3%, 2004 Hense Phelps Co struction Co. - ( cipal (.S!raH 4itness) (Title) Travelers Casualty and Surety Company,, { (Surety) (Seal) (Witness) r'l (Title) Kelly T. Urwiller, Attorney -in -Fact AIA DOCUMENT A310 • BID BOND • AIA ® • FEBRUARY 1970 ED • THE AMERICAN 1 INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D. C. 20006 ® Printed on Recycled Paper 9/93 INSTRUCTION SHEET FOR AIA DOCUMENT A310, BID BOND- 1970 EDITION A. GENERAL INFORMATION 1. Purpose ALA Document A310 establishes the maximum penal amount that may be (jut the Owner if the Bidder fails to execute the con- tract and to provide the required performance and payment bonds, if any. It provides assurance that, if a bidder is offered a contract based on its tendered proposal but fails to enter into the contract, then the Owner will be paid the difference in cost to award the contract to the next qualified bidder, so long as the difference does not exceed the maximum penal amount of the bond. 2. Related Documents The A310 is not incorporated by reference into other AIA documents. For further reference on bonding procedures, see Construction Bonds, and insurance Guide, 2nd Edition, by Bernard B. Rothschild, F.AJA, published by the AIA. See also ALA Document A501, Recommended Guide for Competitive Bidding Procedures; ALA Document 701, Instructions to Bidders; AIA Document A771, Instructions to Interiors Bidders; and AIA Document G612, Owner's Instructions Regarding Construction Contract, Insurance and Bonds, and Bidding Procedures. 3. Use of Non-AIA Forms AIA Document A310 may be used with any appropriate AIA or non-AL6, document. CAUTION SHOULD BE EXERCISED BEFORE ITS USE TO VERIFY ITS COMPLIANCE WITH CURRENT LAWS AND REGULATIONS BY CONSurrlNG WITH AN ATTORNEY OR A BOND SPECIALIST. B. COMPLETING THE A310 FORM 1. Modifications Users are encouraged to consult with an attorney or a bond specialist before completing the A310, particularly concerning the effect of federal, state, and local laws on the terms of this document. 2. Identification of the Parties The Contractor, the Surety, and the Owner should be identified using their respective full names and addresses or legal titles under which the bond is to be executed. The state in which the Surety is incorporated also should be identified in the space provided. 3. Bond Amount The dollar amount of the bond should be provided in hoth written and numerical form. 4. Project Description The proposed project should be described fit sufficient detail to identify (1) the official name or title of the facility, (2) the loca- tion of the site, and (3) the proposed building type, size, scope, or usage. C. EXECUTION OF THE BOND The bond must be signed by both the Contractor and the Surety. The parties executing (signing) the bond should print their title and impress their corporate seal, if any. Where appropriate, attach a copy of the resolution or bylaw authorizing the individual to act of, behalf of-d-w firm or entity. As to the Surety, this ususally takes the form of a power of attorney issued by the Surety compa- try to the bondq)roducer (agent) who signs on its behalf 1/96 INSTRUCTION SHEET FOR AIA DOCUMENT A310 , 19-1 () EDITION AJA� THEAMELtiCANT INS1111-11'. OF ARCIiITEC7 S, 1-35 NOX YORKANTNUE, N W, WASHINGFON, D.C. 200065292 A310--4970 TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA TRAVELERS CASUALTY AND SURETY COMPANY FARMINGTON CASUALTY COMPANY Hartford, Connecticut 06183-9062 POWER OF ATTORNEY AND CERTIFICATE OF AUTHORITY OF ATTORNEYS) -IN -FACT KNOW ALL PERSONS BY THESE PRESENTS, THAT TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, corporations duly organized under the laws of the State of Connecticut, and having their principal offices in the City of Hartford, County of Hartford, State of Connecticut, (hereinafter the "Companies") hath made, constituted and appointed, and do by these presents make, constitute and appoint: Connie K. Boston, Donald B. Martin, Chris S. Richmond, Darlene Krings, Will►mn C. Bensler, Kelly T. Urwiller, Russell J. Michels, Debra S. Morris, Diane F. Clementson, Valerie IL Partridge, of Greeley, Colorado, their true and lawful Attorney(s)-in-Fact, with full power and authority hereby conferred to sign, execute and acknowledge, at any place within the United States, the following instrument(s): by his/her sole signature and act, any and all bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking and any and all consents incident thereto and to bind the Companies, thereby as fully and to the same extent as if the same were signed by the duly authorized officers of the Companies, and all the acts of said Attomey(s)-in-Fact, pursuant to the authority herein given, are hereby ratified and confirmed. This appointment is made under and by authority of the following Standing Resolutions of said Companies, which Resolutions are now in full force and effect: VOTED: That the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys -in -Fact and Agents to act for and on behalf of the company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her. VOTED: That the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary. VOTED: That any bond, recognizance, contract of indemnity, or writing obligatory in'the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary, or (b) duly executed (under seal, if required) by one or more Attorneys -in -Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority. This Power of Attorney and Certificate of Authority is signed and sealed by facsimile (mechanical or printed) under and by authority of the following Standing Resolution voted by the Boards of Directors of TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, which Resolution is now in full force and effect: VOTED: That the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any power of attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys -in -Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such power of attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding upon the Company in the future with respect to any bond or undertaking to which it is attached. (11-00 Standard) IN WITNESS WHEREOF, TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY have caused this instrument to be signed by their Senior Vice President and their corporate seals to be hereto affixed this 2nd day of April, 2004. STATE OF CONNECTICUT } SS. Hartford COUNTY OF HARTFORD e"o— - aJV A.Va pA84 �t _'"��Y WATFWA iON • �Lbt • �M+Dio 6`y • A�J TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA TRAVELERS CASUALTY AND SURETY COMPANY FARMINGTON CASUALTY COMPANY George W. Thompson Senior Vice President On this 2nd day of April, 2004 before me personally came GEORGE W. THOMPSON to me known, who, being by me duly sworn, did depose and say: that he/she is Senior Vice President of TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, the corporations described in and which executed the above instrument; that he/she knows the seals of said corporations; that the seals affixed to the said instrument are such corporate seals; and that he/she executed the said instrument on behalf of the corporations by authority of his/her office under the Standing Resolutions thereof. a My commission expires June 30, 2006 Notary Public Marie C. Tetreault CERTIFICATE I, the undersigned, Assistant Secretary of TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, stock corporations of the State of Connecticut, DO HEREBY CERTIFY that the foregoing and attached Power of Attorney and Certificate of Authority remains in full force and has not been revoked; and furthermore, that the Standing Resolutions of the Boards of Directors, as set forth in the Certificate of Authority, are now in force, Signed and Sealed at the Home Office of the Company, in the City of Hartford, State of Connecticut. Dated this 13 th day of December 2004 Wp gss QJ,S(Y A/y0. GABU,u tt,tnt�oao, a N�arwAo, i D A ��N1 • ��+s! dry ,. By Kori M. Johanson `': 4'ARWOR49 a Assistant Secretary, Bohiil n iI