HomeMy WebLinkAboutAddenda - RFP - P954 POLICE SERVICES FACILITY DESIGN & BUILD (9)CITY OF FORT COLLINS
ADDENDUM No. 3
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of Bid: P954 Police Services Facility — Design/Build
OPENING DATE: 3:00 P.M. (Our Clock) December 13, 2004
To all prospective proposers under the specifications and contract documents described above, the
following changes are herby made.
A. DESIGN/BUILD SERVICES
The Design/Build Team shall design a facility that is: state-of-the-art for Police Facilities;
innovative, yet practical; and constructible, without discipline conflicts. The City expects the
construction to be: of the highest quality, utilizing the latest construction processes; durable and
maintainable; built with the most innovative products and systems; constructed within the
timeframe proposed; and under budget. The City expects the BEST possible Police Services
Facility that can be designed and built!
B. DESIGN AND CONSTRUCTION STANDARDS
The design and construction of our Police Services Facility will meet or exceed the policies and
standards provided by the Commission on Accreditation for Law Enforcement Activities
(CALEA). Additionally, the crime lab will conform to the American Society of Crime Lab
Directors/Lab Accreditation standards, attached as Attachment "A". Information on these
policies and standards will be provided at the November 161h Pre -proposal Meeting. This facility
will also meet the City's Building Design Standards and the Occupational Safety and Health Act
(OSHA) standards. The updated City of Fort Collins Building Design Standards Manual (2004)
will also be available at the November 161h Pre -proposal Meeting.
C. SPACE PLANNING
Each design/build team is receiving the Space Plan that was developed in September 2000 as
Attachment `B". The single facility information should be used. Attachment 66C" provides
the current staffing plan for Police Services that should be used in conjunction with the Space
Plan. Your conceptual (schematic) design should be based upon this information. The
successful Design/Build Team will need to update the Space Plan to the current and projected
needs of Police Services.
D. COMMUNICATIONS AND SECURITY SYSTEMS
Given the current state of society, the communications and security systems for this facility will
be a major component of the project. The communications installations shall conform to the
City's Information Technology Standards. Coordination of these systems during the design
phase will be critical. We anticipate different levels of security starting with the site, the main
lobby, and within the facility — police area, escorted police areas, staff only areas, restricted to
certain staff, and detainee areas. The revised City of Fort Collins Information Technology
Standards will be available at the November 16`h Pre -proposal Meeting.
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E. SIGNAGE
Building signage, including the site, is an important factor in the functioning of the facility. This
work will need to be coordinated in detail during the design phase.
F. EMERGENCY GENERATOR
The facility shall have an emergency generator capable of operating certain areas of the facility
during power outages. This work will need to be coordinated, in detail, during the design phase.
G. CRITICAL AREAS OF DESIGN
The communication center, short term holding area, evidence storage area, and the crime
laboratory will be critical areas. This work will need to be coordinated, in detail, during the
design phase.
H. DESIGN AND CONSTRUCTION PROCESS
1. The Design/Build Team's project manager will take a very strong leadership role on this
project. All communications with the City of Fort Collins on the project will go through
this person. This approach will be followed throughout the project. The expectation is
this person will schedule all meetings (City anticipates weekly design and construction
meetings), develop minutes with "action items" for follow-up on all decisions, and
provide leadership during this entire process.
2. The Police Facilities Architect, as well as the appropriate design consultants, will play a
major role during both the design and construction process. The City's expectation is
the designers will design and recommend the appropriate materials, products, etc. The
general contractor and associated sub -contractors will provide their input, review the
design and price this information. Substitutions of any products or systems incorporated
in the design will be discussed with all parties.
3. It is anticipated that the PDP submission will have been sufficiently prepared and
coordinate ahead of time that it will enable us to go to the FDP with one round of
comments. The local planning consultant will play a major role in meeting the
requirements of the City Plan. The civil design will support this intent by providing
drawings that are to a level of detail and accuracy that when submitted for City review,
they will eliminate as many questions as possible by the City staff.
5. The City's Project Manager will be informed of all contacts with the City staff and will
participate with the Design/Build Team through the development review process. This
same approach will apply to contacts with the Police Services Department. At the "kick
off' design meeting, a flow chart for the above process will be developed.
6. Major materials and product decisions will be made during the design phase. Therefore,
some shop drawings will be required. For items not approved during the design phase, a
limited specification will be required for the general contractor and the standard shop
drawing/submittal approval process will be used.
7. The appropriate City staff from our Facilities Maintenance organization will be involved
at "key" times during the design process to ensure that the products and systems being
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installed are compatible with other such products/systems within other City facilities and
are maintainable.
8. Utility Services personnel will be involved in the Sustainable Design process as well as
the Commissioning process.
I. EXISTING BOUNDARY SURVEY
Contact Jim Allen Morley (Stantec) at 970-482-5922 for the AutoCad drawings of the existing
boundary survey and existing topographic map at the site. He will send this information to you
electronically. Stantec is currently designing the infrastructure (roads, etc.) around the site. You
are welcome to contact them for a current plat of the entire site, which will show the net acreage
for our facility.
J. SOILS REPORT
A copy of the preliminary soils report, dated July 28, 2000, prepared by CTL Thompson, is
provided as Attachment "D". The City has employed the services of CTL Thompson to obtain
a more site specific soils report that will be provided at the November 161h Pre -proposal
Meeting. The City will employ the services of CTL Thompson further, as required, once the
Site Plan has been developed.
K. PHASE I ENVIRONMENTAL ASSESSMENT
The Phase I Environmental Assessment is provided as Attachment "E". No additional
assessment or evaluation will be required.
L. SCHEDULE
Following is the revised schedule for the selection process:
STEP II
DATE
Submit Information to Three Design/Build Teams
November 4, 2004
Pre -proposal Meeting with Three Design/Build Teams
November 16, 2004
@ Operations Services, 117 North Mason
9:30 — 11:30 A.M.
Receive Design/Build Proposals
December 13, 2004
Interviews with Three Design/Build Teams
December 21, 2004
Select Final Design/Build Team
December 29, 2004
Notice to Proceed for the Design/Build Team
January 31, 2005
M. RESPONSES TO CONCERNS ABOUT THE AGREEMENT FROM STEP I
(To be provided by Purchasing)
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REVISIONS TO:
CHAPTER 7 AGREEMENT
AGREEMENT:
Article 3 Contract Times
ADD the following language in Article 3, Contract Times: Paragraph 3.01, Days to Achieve
Substantial Completion and Final Payment:
3.01 Days to Achieve Substantial Completion and Final Payment
The Work will be substantially completed within 1064 days after the date when
the Contract Times commence to run as provided in paragraph 2.02.A of the General
Conditions and completed and ready for final payment in accordance with paragraph
13.09 of the General Conditions within 1094 days after the date when the Contract Times
commence to run.
Article 13 Miscellaneous
DELETE the following language in Article 13. Miscellaneous, Paragraph 13.03. the Bank of
Cherry Creek, N.A.: and REPLACE with the following language: U.S. Bank National
Association.
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REVISIONS TO:
STANDARD GENERAL CONDITIONS OF THE CONTRACT BETWEEN OWNER AND
DESIGN/BUILDER
Article 3
3.02 Al Reference Standards
RESTORE the following language in Article 3 Section 3.02 Reference Standards, Paragraph
A.1:
1. in a ect on the last day or receipt o Pro osals except as may be otherwise s eci icall stated in the
Contract Documents -
Article 5
5.04 Design/Builder's Liability Insurance
DELETE the following language in Article 5 Section 5.04 Design/Builder's Liability Insurance
Paragraph B.1:
...and 5.04.
DELETE Article 5, Section 5.04, Paragraph C: Design/Builder's Professional Liability Errors
& Omissions Insurance.
REPLACE the text "Property" from the title of Section 5.06 Property Insurance with the text
"Builder's Risk.
RESTORE the following language in Article 5 Section 5.06 Builder's Risk Insurance
Paragraphs A., A.1, A.2, A.3, AA, A.5, A.6, A.7, B., C., D., E.:
A. Unless otherwise provided in the Supplementary Conditions, Owner shall purchase and maintain
property insurance upon the Construction at the Site in the amount of the full replacement cost thereof
(subject to such deductible amounts as may be provided in the Supplementary Conditions or required by
Laws or Regulations). This insurance will:
1. Include the interests of Owner, Owner's Consultant, Design/Builder, Subcontractors, and
any other individuals or entities indicated in the Supplementary Conditions, and the officers, directors,
partners, employees, agents, and other consultants and subcontractors of each and any of them, each of
whom is deemed to have an insurable interest and shall be listed as an insured or additional insured,
2. Be written on a Builder's Risk "all-risk" or open peril or special causes of loss policy
form that shall at least include insurance for physical loss and damage to the Construction, temporary
buildings, falsework and all materials and equipment in transit, and shall insure against at least the
following perils or causes of loss: fire, lightning, extended coverage, theft, vandalism and malicious
mischief, earthquake, collapse, debris removal, demolition occasioned by enforcement of Laws or
Regulations, water damage, and such other perils or causes of loss as may be specifically required by
the Supplementary Conditions;
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3. Include expenses incurred in the repair or replacement of any insured property
(including but not limited to fees and charges of engineers and architects);
4. Cover materials and equipment stored at the Site or at another location that was agreed
to in writing by Owner prior to being incorporated in the Construction, provided that such materials
and equipment have been included in an Application for Payment approved by Owner;
5. Allow partial utilization in accordance with paragraph 13.06;
6. Include testing and startup; and
7. Be maintained in effect until final payment is made unless otherwise agreed to in writing
by Owner and Design/Builder with thirty days' written notice to each other additional insured to whom
a certificate of insurance has been issued.
B. Owner shall purchase and maintain such boiler and machinery insurance or additional
property insurance as may be required by the Supplementary Conditions or Laws or Regulations which will
include the interests of Owner, Owner's Consultants, Design/Builder, Subcontractors, and any other
individuals or entities indicated in the Supplementary Conditions, each of whom is deemed to have an
insurable interest and shall be listed as an insured or additional insured Builder's Risk Insurance -- Unless
otherwise provided, Owner shall purchase and maintain in a company or companies lawfully authorized to
do business in the jurisdiction where the Project is located Builder's Risk Insurance in the amount of the
initial Contract Amount as well as subsequent modifications for the entire Project at the Site on a
replacement cost basis without voluntary deductibles. Such Builder's Risk Insurance shall be maintained
until final payment has been made or until no person or entity other than Owner has an insurable interest in
the property to be covered whichever is earlier. Builder's Risk Insurance coverage shall be on a Special
Covered Cause of Loss form and shall include theft vandalism malicious mischief, collapse, temporary
buildings or structures, and all below- and above -ground structures Coverages shall be written for 100% of
the completed value of the Work being performed Design/Builder shall be responsible for the first $10 000
of any insurable loss under this policy.
C. All the policies of insurance (and the certificates or other evidence thereof required to
be purchased and maintained by Owner in accordance with paragraph 5.06 will contain a provision or
endorsement that the coverage afforded will not be canceled or materially changed or renewal refused until
at least 30 days' prior written notice has been given to Design/Builder and to each other additional insured
to whom a certificate of insurance has been issued and will contain waiver provisions in accordance with
paragraph 5.07.
D. Owner shall not be responsible for purchasing and maintaining any property insurance
to protect the interests of Design/Builder, Subcontractors, Suppliers, or others in the Work to the extent of
any deductible amounts that are identified in the Supplementary Conditions. The risk of loss within such
identified deductible amount, will be borne by Design/Builder, Subcontractor or others suffering any such
loss and if any of them wishes property insurance coverage within the limits of such amounts, each may
purchase and maintain it at the purchaser's own expense.
E. ff Design/Builder requests in writing that other special insurance be included in the
property insurance policies provided under paragraph 5.06, Owner shall, if possible, include such
insurance, and the cost thereof will be charged to Design/Builder by appropriate Change Order. Prior to
commencement of the Work at the Site, Owner shall in writing advise Design/Builder whether or not such
other insurance has been procured by Owner.
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RESTORE the following language in Article 5 Section 5.07 Waiver of Rights Paragraphs A.,
B., B.1, B.2, C.:
A. Owner and Design/Builder intend that all policies purchased in accordance with paragraph 5.06 will
protect Owner, Owner's Consultant, Design/Builder, Subcontractors, Suppliers, and all other individuals
or entities indicated in the Supplementary Conditions to be listed as insureds or additional insureds (and
the officers, directors, partners, employees, agents, and other consultants and subcontractors of each and
any of them) in such policies and will provide primary coverage for all losses and damages caused by the
perils or causes of loss covered thereby. All such policies shall contain provisions to the effect that in the
event of payment of any loss or damage the insurers will have no rights of recovery against any of the
insureds or additional insureds thereunder. Owner and Design/Builder waive all rights against each other
and their respective officers, directors, partners, employees, agents, and other consultants and
subcontractors of each and any of them for all losses and damages caused by, arising out of or resulting
from any of the perils or causes of loss covered by such policies and any other property insurance
applicable to the Work; and, in addition, waive all such rights against Owner's Consultant,
Subcontractors, Suppliers, and all other individuals or entities indicated in the Supplementary Conditions
to be listed as insureds or additional insureds under such policies for losses and damages so caused. None
of the above waivers shall extend to the rights that any parry making such waiver may have to the proceeds
of insurance held by Owner as trustee or otherwise payable under any policy so issued.
B. Owner waives all rights against Design/Builder, Subcontractors, and Suppliers and the officers,
directors, employees and agents of any of them for:
1. Loss due to business interruption, loss of use, or other consequential loss extending
beyond direct physical loss or damage to Owner's property caused by, arising out of or resulting
from fire or other peril whether or not insured by Owner; and
2. Loss or damage to the completed Project or any part thereof caused by, arising out of or
resulting from fire or other insured peril or cause or loss covered by any property insurance
maintained on the completed Project or part thereof by Owner during partial utilization pursuant to
paragraph 13.06, after Substantial Completion pursuant to paragraph 13.05, or after final payment
pursuant to paragraph 13.08.
C. Any insurance policy maintained by Owner covering any loss, damage or consequential loss
referred to in paragraph 5.07.B shall contain provisions to the effect that in the event ofpayment ofany
such loss, damage, or consequential loss, the insurers will have no rights of recovery against
Design/Builder, Subcontractors, Owner's Consultant, and the officers, directors, partners, employees,
agents, and other consultants and subcontractors of each and any of them.
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