HomeMy WebLinkAboutCORRESPONDENCE - BID - 5725 LINCOLN CENTER SERIES PROGRAMS (4)JAN-14-05 FRI 01:13 PM CITY/FT COLLINS, PURCHAS FAX NO. 970 2r 7 P,01/01
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rountain Media E trrn.rises
Attn: Mark Hoyle
a11n Grand,- Street -.A
Loveland, CO 80538
Re: Renewal, Bid # 6726 - Lincoln Gonter Series Programs
Bear Mr. noyie:
6.1: yciUi
referenced bid for one (1) additional year, September 19. 2004 through September 19, 2005. The existing
ram.-.•..: ce... ems:.. - _ _ _ _ n�,r .^.::rlc rinia✓i x;c;it1
.�crr.•irm anno cn_ rn•i .!^ cen 1 V wit?ii:H nt il'f: .,. :. ;? -: n:w-�: ;QS spason. t.l ur. v x' rifi :^,,P- ..._.
Lincoln Center Representative-
Ati stated C, the rene'ri al !Alter. the? Scono of .S_er,'ices for the Upcoming season is expected to remain the
same; however, with the imminent change in the Lincoln Center's directorship, it is subject to change.
Please sign this letter in the space provided and return it to tiie Gity of Fort Colons, Purchasing u!viscr:, ! .U.
Box 580, Fort Collins, CO 85022, within the next fifteen 05) days.
If you have any questions, please contact David M. Carey, C- P. M., Buyer at (970) 416-2191.
Sincerely, 1
t'f
1 I
Jabies 0. O'Neill II, CPPO, FNIGP
'vi!CC:i(3r VF i'ifrCFicttw:y zil ii5 tilSt. :Vid:ig8:iic'rii
Mountain Media Enterprises
Date / --1
i t"3i rnni
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80N5 L-uSaii = 00iu)'LLi-oii5 • trig tvruj -: i-oiu-
JAN-14-2005 FRI 12:31PM ID: PAGF:1
David Care
y Re: Agreement # 5725-Lincoln Center Serves Programs Page 1
From:
Libby Colbert
To:
David Carey
Date:
7/14/04 10:41 AM
Subject:
Re: Agreement # 5725-Lincoln Center Series Programs
Hi, David - thanks for the reminder. Sarah Hogan is now responsible for the LC Programs. I know we're
thinking of making some changes to format, so she will be in touch with you and Mountain Media
regarding those changes. Thanks. -Libby
>>> David Carey 07/14/04 10:21AM >>>
Libby,
The agreement with Mountain Media Enterprises is scheduled to expire on 9/19/04. Please advise if you
are satisfied with their performance, if you would like to renew for an additional one (1) year period, and
any changes to the scope of services.
Thanks,
David
CC: Sarah Hogan
David Carey - Quote Page 1
From: <MME500@aol.com>
To: <dcarey@fcgov.com>
Date: 10/26/04 3:52PM
Subject: Quote
David,
Attached is the original quote given to Sarah, with the cover paper and date added. If you need anything
else please call me.
Thank you,
Mark Hoyle
Mountain Media Enterprises
669-3079
8/5/2004
Mountain Media
e Il I P r P i C S e S
Lincoln Center
Quantity
500
1,000
5,000
6,000
Quantity
500
1,000
5,000
6,000
Quantity
500
1,000
5,000
6,000
Quantity
500
1,000
5,000
6,000
Quantity
500
1,000
5,000
6,000
Color cover
Add to above
prices
4/4
# of pages
8
8
8
8
# of pages
12
12
12
12
# of pages
16
16
16
16
# of pages
20
20
20
20
# of pages
24
24
24
24
500
$390.00
$780m
5 1/2 x 8 1/2 saddlestitched programs
Black 2 sides on 60# opaque text
Cost per 1 m
$332.00
$232.00
$152.00
$148.50
Cost per 1 m
$455.00
$310.50
$194.70
$189.84
Cost per 1 m
$506.25
$358.75
$236.48
$231.50
Cost per 1 m
$634.00
$436.50
$278.80
$271.67
Cost per 1 m
$675.50
$474.25
$313.15
$306.00
1000
$587.00
$587m
Total
$166.00
$232.00
$760.00
$891.00
Total
$227.50
$310.50
$973.50
$1,139.00
Total
$253.13
$358.75
$1,182.40
$1,389.00
Total
$315.00
$436.50
$1, 394.00
$1, 630.00
Total
$337.75
$474.25
$1, 565.75
$1,836.00
Add $12.00
per 1000 booklets
for #100 glossy
paper for the cover
*2500 *5000 *6000
$705.00 $897.50 $978.00
$282m $197.50m $163.00m
*needs more lead time
P. 01
TRANSACTION REPORT
JAN-14-05
FRI 01:13 PM
SEND(M)
DATE START RECEIVER
TX TIME PAGES TYPE
NOTE
M#
DP
JAN-14 01:12 PM 96693071
34" 1 SEND
( M) OK
086
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>K
TOTAL
34S PAGES:
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Administrative Services
Purchasing Division
City of Fart Collins
October 27, 2004
Mountain Media Enterprises
Attn: Mark Hoyle
5110 Granite Street -A
Loveland. CO 80538
Re: Renewal, Bid # 5725 - Lincoln Center Series Programs
Dear Mr. Hoyle:
The City of Fort Collins would like to confirm your desire to extend the agreement term for the above
referenced bid for one (1) additional year, September 19, 2004 through September 19, 2005. The existing
terms and conditions apply with the addition of the following addendum:
Addendum to Exhibit A — Scope of Services
3) Cost Structure will be as follows: Per Quote dated 8/5/04
Performance schedule and quantities of programs for 2004-2005 season to be determined by
Lincoln Center Representative.
As stated in the renewal letter, the Scope of Services for the upcoming season is expected to remain the
same: however, with the imminent change in the Lincoln Center's directorship, it is subject to change.
David Carey Lincoln Centerpro�ram quantities �_ i - = $ `„Pale 1
From:
Sarah Hogan
To:
David Carey
Date:
10/28/04 2:42PM
Subject:
Lincoln Center program quantities
Hi David -
I apologize for the delay in returning your message - some weeks are just like that!
Here are the quantities for the different series this year:
Showstopper Series:
Anything Goes Series:
Dance Series:
Classical Music Series:
Childrens Series:
LC Extra Event:
35,000 total programs
5,000
2,500
1,500
16,000
1,000
Can we add a clause that states that these numbers are "subject to change"? These quantities are only a
best guess.
Let me know if you need anything else from me.
Sarah T. Hogan
Public Relations Coordinator
Fort Collins Lincoln Center
(970)416-2752
shogan@fcgov.com
Administrative Services
Purchasing Division
City of Fort Collins
October 27. 2004
Mountain Media Enterprises
Attn: Mark Hoyle
5110 Granite Street -A
Loveland, CO 80538
Re: Renewal, Bid # 5725 - Lincoln Center Series Programs
Dear Mr. Hoyle:
The City of Fort Collins would like to confirm your desire to extend the agreement term for the above
referenced bid for one (1) additional year, September 19, 2004 through September 19, 2005. The existing
terms and conditions apply with the addition of the following addendum:
Addendum to Exhibit A— Scope of Services
3) Cost Structure will be as follows: Per Quote dated 8/5/04
Performance schedule and quantities of programs for 2004-2005 season to be determined by
Lincoln Center Representative.
As stated in the renewal letter, the Scope of Services for the upcoming season is expected to remain the
same; however, with the imminent change in the Lincoln Center's directorship, it is subject to change.
Please sign this letter in the space provided and return it to the City of Fort Collins, Purchasing Division, P.O.
Box 580, Fort Collins, CO 85022, within the next fifteen (15) days.
If you have any questions, please contact David M. Carey, C. P. M., Buyer at (970) 416-2191.
Sincerely,
t i I
4
Janes . O'Neill II, CPPO, FNIGP
Direst of Purchasing and Risk Management
Mountain Media Enterprises
By:
JBO:cpj
Title:
Date:
215 North Mason Street • 2nd Floor 0 P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
David Carey Quote
From: <MME500@aol.com>
To: <dcarey@fcgov.com>
Date: 10/26/04 3:52PM
Subject: Quote
David,
Attached is the original quote given to Sarah, with the cover paper and date added. If you need anything
else please call me.
Thank you,
Mark Hoyle
Mountain Media Enterprises
669-3079
Quant
500
1,000
5,000
6,000
:?aantty
500
1,000
'000
000
'Ver
)OVe
Administrative Services 41UL 2 4 20
Purchasing Division
City of Fort Collins
Mountain Media Enterprises
Attn: Mark Hoyle
5110 Granite Street -A
Loveland, CO 80538
Re: Renewal, Bid # 5725 - Lincoln Center Series Programs
/K
Dearhiovle:
The City of Fort Collins would like to confirm your desire to xtend the agreement term r the above
referenced bid for one (1) additional year, September 19, 200' through September 19, 200 The existing
terms and conditions apply with the addition of the following a dendum?
Addendum to Exhibit A — Scope of Services
3) Cost Structure will be as follows:
howstopper: 31,000 tota s., $7,187 4 ($231.84/m)
lassical 1,500 t alp s., $ 4. 9 ($496.46/m)
C Ex Even : 1,00 otal pc ., 351. 5 ($3 5/m)
n ing Goes: 00 total pcs., $1,758. 51. 5/m)
Dance: 1,500 total pcs., $ 744.69 ($496.4
to be deWeredlwe show-afa
As stalreel,in the renewat letter, the,,Kbo-be of Serviei6s fokthe u
ho yer th the ihwa0ent change hrtN'6 Lincoln CenTer's directo , it is sub�'ct to cl-hw 6.
12�0 scN�U!!L� AND 4i*,V 1 i l�3 �� �'12 v1 S R - ��
Please sign this letter in the space provided and return it to the City of Fort Collins, Purchasing Division, P.O. �Oti
Box 580, Fort Collins, CO 85022, within the next fifteen (15) days.
7-0 9jF
If you have any questions, please contact David Ivi. Carey, C. P. M., Buyer at (970) 416-2191
Sincerely,
m s B. O'Neill A, CPPO, FNIGP
D for of Purchasing and Risk Management
Mountain Media Enterprises
By: Title: ii, n 1 Date:
JBO:cpj
dY
ejov;R
215 North Mason Street - 2nd Floor - P.O. Box 580 - Fort Collins, CO 80522-0580 - (970) 221-6775 - FAX (970) 221-6707
David Carey - Re: RenewingBid# 5725 for e 1 Lincoln Center Series Programs f Pa
g1
v _
From:
Sarah Hogan
To:
David Carey
Date:
10/19/04 8:35AM
Subject:
Re: Renewing Bid # 5725 for Lincoln Center Series Programs
Hi David -
I have sent all the information to you via interoffice mail. Yes, we are renewing with Mountain Media, but
only for this year - we'd like to go back to bid for the 2005-06 season.
Let me know if you need anything further from me.
Smiles -
Sarah T. Hogan
Public Relations Coordinator
Fort Collins Lincoln Center
(970)416-2752
shogan@fcgov.com
>>> David Carey 10/14/04 02:54PM >>>
Hi Sarah,
Did the changes ever get are finalized? Please send update. Is so, please forward revised specs and
prices to me and I will incorporate into the renewal letter for agreemnet with Mountain Media.
Thanks,
David
I U • `10"fCl`iC`t
r': G'C
Lincoln Center
Mountain Media
enlerprises
5 112 x 8 1/2 saddlestitched programs
Black 2 sides on 60# opaque text
Quantity
# of pages
Cost per 1 m
Total
500
8
$332.00
$166,00
1,000
8
$232.00
$232.00
50000
8
$152.00
$760.00
6,000
8
$148.50
$891.00
Quantity
# of pages
Cost per I
Total
500
12
$455.00
$227.50
1,000
12
$310.50
$310.50
6,000
12
$194.70
$973.50
61000
12
$189.84
$1,139.00
Quantity
# of pages
Cost per 1m
Total
500
16
$506.25
$253.13
1,000
16
$358.76
$358.75
5,000
16
$236.48
$1,182.40
6,000
16
$231,50
$1,389.00
Quantity
# of pages
Cost per 1 m
Total
500
20
$634.00
$315.00
1,000
20
$436.60
$436.50
5,000
20
$278.80
$1,394.00
6,000
20
$271.67
$1,630,00
Quantity
# of pages
Cost per I
Total
500
24
$675.50
$337.75
1,000
24
$474.25
$474.25
5,000
24
$313.15
$1,665.75
6,000
24
$306.00
$1,836.00
Color cover
500
1000
*2500 *5000 *6000
Add to above
$390.00
$587.00
$705.00 $897.50 $978.00
prices
4/4
$780m
$587m
$282m $197.50m $163.00m
*needs more lead time
R 60VI R5 ADIJ y2.ad�N1
David Carey Re: Lincoln Center / Mountain Media Page 1
From: David Carey
To: Sarah Hogan
Date: 7/21 /04 11:27AM
Subject: Re: Lincoln Center / Mountain Media
Hi Sarah,
Let me know when changes are finalized. Forward revised specs and prices to me and I will incorporate
into the renewal letter.
Thanks,
David
>>> Sarah Hogan 07/21/04 10:28AM >>>
Hi David -
I know you emailed Libby Colbert last week regarding the Lincoln Center's contract with Mountain Media
and our show programs. I will be setting an appointment with Mountain Media in the next week or so to
discuss the changes to the format of our brochure. Should they be able to facilitate those changes, I see
no reason not to renew their contract for one year.
I will be in touch with you in the near future to discuss the outcome of that meeting.
Thank you!
Sarah T. Hogan
Public Relations Coordinator
Fort Collins Lincoln Center
(970)416-2752
shogan(aDfcgov.com