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HomeMy WebLinkAboutAddenda - RFP - P954 POLICE SERVICES FACILITY DESIGN & BUILD (4)CITY OF FORT COLLINS ADDENDUM No. 4 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of Bid: P954 Police Services Facility – Design/Build OPENING DATE: 3:00 P.M. (Our Clock) December 13, 2004 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. A. DESIGN AND CONSTRUCTION STANDARDS The policies and standards provided by the Commission on Accreditation for Law Enforcement Activities (CALEA) must be obtained by calling 1-800-368-3757 for a Standard Manual at a cost of $30.00, since they are copyrighted. The updated City of Fort Collins Building Design Standards Manual (2004) is provided as Attachment A. B. COMMUNICATIONS AND SECURITY SYSTEMS The revised City of Fort Collins Information Technology Standards are provided as Attachment B. C. SOILS REPORT The City employed the services of CTL Thompson to obtain more site specific soils information. The initial findings that were at the November 16th Pre-proposal Meeting are provided as Attachment C. As stated at the Meeting, the City will work with CTL Thompson further to provide the criteria needed to prepare the Schematic (Conceptual) Design, no later than Monday, November 22, 2004. D. RESPONSES TO QUESTIONS 1. Please clarify what our deliverable is on December 13, 2004. a. Specifically, what level of design information is expected/required? Schematic (Conceptual) Design. b. Is there a particular format or size requirement? No. 2. The question was raised earlier regarding when the GMP is anticipated and the answer in addendum #2 was “at award”. We are not clear when this will occur. Are you anticipating a GMP with our proposal on December 13th or later in the design process? Please clarify. We are expecting the GMP with your proposal on December 13th. 3. Addenda #2 states that the proposal bond is for the total amount of the proposal. This is a very unusual requirement for a bid/proposal bond. Typically a bid/proposal bond is for 5% of the total proposal amount. Are you confusing the payment and performance bond with the bid/proposal bond? We require a 5% Bid Bond submitted with proposal. Additionally, the selected Design Build Team will be required to provide 100% Performance and Payment Bond with the executed contract. 4. Is the Design/Build team responsible for all tap, development, permits and fees associated with this project or will these fees be paid (or waived?) by the city? These fees will be paid by the City. 5. It is our understanding that the city is designing the roads on the north, south and west sides of the site which will create a parcel. Would the city be responsible for the ROW dedications or will we need to plat the site with the ROW dedications prior to the roads being constructed? The City will be responsible for the ROW dedications. 6. As part of the city’s road construction work, will they be bringing all utilities to the site? Yes. 7. Are we to build out the interiors to accommodate the immediate needs for 2005 or for the needs projected in 2020? The building shall accommodate the needs projected for 2020. 8. There is expansion alluded to beyond 2020 per page 7 of the RFP. How should we address these needs? Design the building to accommodate the needs projected for 2020. 9. There is no space attributed to the Staff Psychologist or the Armory. Please provide. The design shall incorporate space for the Staff Psychologist and the Armory. The Staff Psychologist should be located in an area that would allow for personnel visits to be discrete. 10. Addendum 3, H.3 states that “..the PDP submission will have been sufficiently prepared and coordinated ahead of time that it will enable us to go to the FDP with one round of comments.” Does this mean that there is an outside source (other than the design team) that is doing legwork for the PDP submission? There is not an outside source that is doing legwork for the PDP submission. 11. Will the full PDP process, inclusive of public meetings and P&Z board hearings, be required for this project? Yes. 12. Is the Community Room needed? Yes, the space for the Community Room should come from the deleted SDU space (1700 SF). 13. Is the City planning to have public tours of the Crime Lab? Yes, and we intend to make it a Regional Lab in the future. 14. What will the City cover in their budget? The City will procure the interior furniture by separate contract. The City pay for all Development Fees, Plan Check Fee, Building Permit and Development Construction Permit, as required. 15. Is there a communication tower required for the facility? No. 16. Would the City be agreeable to having private meeting with each of the Design/Build Team proposers? No. 17. Is there an adjacency diagram or clarifying information? No diagram or clarification will be provided at this time. It is requested that each Team utilize their best judgment for the Schematic (Conceptual) Design. 18. Will the City pay the fees associated with LEED Certification? The City will pay all application and certification fees. 19. What is the proportion for the designated lockers? There should be 30% Female and 70% Male lockers. 20. What Police functions will remain off-site? The Drug Task Force, the Indoor Range and the Outdoor Range will remain off- site. 21. Will the Teams be allowed to submit additional Questions? Any additional Questions should be submitted in writing to Ron Kechter via FAX to (970) 221-6534 or e-mail to rkechter@fcgov.com by December 1, 2004. 22. Can we obtain the layout for the streets surrounding this lot? Yes, from Jim Allen Morley at Stantec (970)-482-5922. 23. Should we use the 1997 Uniform Building Code as the basis for the design? Yes, as augmented by the City of Fort Collins 1997 Uniform Code Amendments. 24. Do we need to include contingency in our GMP, or will the City hold all of the contingency? Each Team needs to include their construction contingency in their GMP. The City will hold additional contingency for other changed requirements. 22. What is the format and schedule for the interviews on December 21st? Interviews will be held in the Community Room at 215 N. Mason. The room will be available 20 minutes before each scheduled interview for set-up and preparation. Resources in the Community Room include: PC with Microsoft Windows and Power Point, PC projector, screen, white board, overhead projector, and VCR. Each Team will have one (1) hour for a formal presentation in response to the requirements of the Request for Proposal and one hour for a question and answer period. The schedule is as follows: 8:00 – 10:00 A.M. – Hensel Phelps Design/Build Team 10:30 – 10:30 A.M. – Swinerton Design/Build Team 12:30 – 2:00 P.M. – Lunch Break 2:00 – 4:00 P.M. – Neenan Design/Build Team RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED.