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HomeMy WebLinkAboutAddenda - RFP - P954 POLICE SERVICES FACILITY DESIGN & BUILD (3)Page 1 of 7 CITY OF FORT COLLINS ADDENDUM No. 3 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of Bid: P954 Police Services Facility – Design/Build OPENING DATE: 3:00 P.M. (Our Clock) December 13, 2004 To all prospective proposers under the specifications and contract documents described above, the following changes are herby made. A. DESIGN/BUILD SERVICES The Design/Build Team shall design a facility that is: state-of-the-art for Police Facilities; innovative, yet practical; and constructible, without discipline conflicts. The City expects the construction to be: of the highest quality, utilizing the latest construction processes; durable and maintainable; built with the most innovative products and systems; constructed within the timeframe proposed; and under budget. The City expects the BEST possible Police Services Facility that can be designed and built! B. DESIGN AND CONSTRUCTION STANDARDS The design and construction of our Police Services Facility will meet or exceed the policies and standards provided by the Commission on Accreditation for Law Enforcement Activities (CALEA). Additionally, the crime lab will conform to the American Society of Crime Lab Directors/Lab Accreditation standards, attached as Attachment “A”. Information on these policies and standards will be provided at the November 16th Pre-proposal Meeting. This facility will also meet the City’s Building Design Standards and the Occupational Safety and Health Act (OSHA) standards. The updated City of Fort Collins Building Design Standards Manual (2004) will also be available at the November 16th Pre-proposal Meeting. C. SPACE PLANNING Each design/build team is receiving the Space Plan that was developed in September 2000 as Attachment “B”. The single facility information should be used. Attachment “C” provides the current staffing plan for Police Services that should be used in conjunction with the Space Plan. Your conceptual (schematic) design should be based upon this information. The successful Design/Build Team will need to update the Space Plan to the current and projected needs of Police Services. D. COMMUNICATIONS AND SECURITY SYSTEMS Given the current state of society, the communications and security systems for this facility will be a major component of the project. The communications installations shall conform to the City’s Information Technology Standards. Coordination of these systems during the design phase will be critical. We anticipate different levels of security starting with the site, the main lobby, and within the facility – police area, escorted police areas, staff only areas, restricted to certain staff, and detainee areas. The revised City of Fort Collins Information Technology Standards will be available at the November 16th Pre-proposal Meeting. Page 2 of 7 E. SIGNAGE Building signage, including the site, is an important factor in the functioning of the facility. This work will need to be coordinated in detail during the design phase. F. EMERGENCY GENERATOR The facility shall have an emergency generator capable of operating certain areas of the facility during power outages. This work will need to be coordinated, in detail, during the design phase. G. CRITICAL AREAS OF DESIGN The communication center, short term holding area, evidence storage area, and the crime laboratory will be critical areas. This work will need to be coordinated, in detail, during the design phase. H. DESIGN AND CONSTRUCTION PROCESS 1. The Design/Build Team’s project manager will take a very strong leadership role on this project. All communications with the City of Fort Collins on the project will go through this person. This approach will be followed throughout the project. The expectation is this person will schedule all meetings (City anticipates weekly design and construction meetings), develop minutes with “action items” for follow-up on all decisions, and provide leadership during this entire process. 2. The Police Facilities Architect, as well as the appropriate design consultants, will play a major role during both the design and construction process. The City’s expectation is the designers will design and recommend the appropriate materials, products, etc. The general contractor and associated sub-contractors will provide their input, review the design and price this information. Substitutions of any products or systems incorporated in the design will be discussed with all parties. 3. It is anticipated that the PDP submission will have been sufficiently prepared and coordinate ahead of time that it will enable us to go to the FDP with one round of comments. The local planning consultant will play a major role in meeting the requirements of the City Plan. The civil design will support this intent by providing drawings that are to a level of detail and accuracy that when submitted for City review, they will eliminate as many questions as possible by the City staff. 5. The City’s Project Manager will be informed of all contacts with the City staff and will participate with the Design/Build Team through the development review process. This same approach will apply to contacts with the Police Services Department. At the “kick off” design meeting, a flow chart for the above process will be developed. 6. Major materials and product decisions will be made during the design phase. Therefore, some shop drawings will be required. For items not approved during the design phase, a limited specification will be required for the general contractor and the standard shop drawing/submittal approval process will be used. 7. The appropriate City staff from our Facilities Maintenance organization will be involved at “key” times during the design process to ensure that the products and systems being Page 3 of 7 installed are compatible with other such products/systems within other City facilities and are maintainable. 8. Utility Services personnel will be involved in the Sustainable Design process as well as the Commissioning process. I. EXISTING BOUNDARY SURVEY Contact Jim Allen Morley (Stantec) at 970-482-5922 for the AutoCad drawings of the existing boundary survey and existing topographic map at the site. He will send this information to you electronically. Stantec is currently designing the infrastructure (roads, etc.) around the site. You are welcome to contact them for a current plat of the entire site, which will show the net acreage for our facility. J. SOILS REPORT A copy of the preliminary soils report, dated July 28, 2000, prepared by CTL Thompson, is provided as Attachment “D”. The City has employed the services of CTL Thompson to obtain a more site specific soils report that will be provided at the November 16th Pre-proposal Meeting. The City will employ the services of CTL Thompson further, as required, once the Site Plan has been developed. K. PHASE I ENVIRONMENTAL ASSESSMENT The Phase I Environmental Assessment is provided as Attachment “E”. No additional assessment or evaluation will be required. L. SCHEDULE Following is the revised schedule for the selection process: STEP II DATE Submit Information to Three Design/Build Teams November 4, 2004 Pre-proposal Meeting with Three Design/Build Teams November 16, 2004 @ Operations Services, 117 North Mason 9:30 – 11:30 A.M. Receive Design/Build Proposals December 13, 2004 Interviews with Three Design/Build Teams December 21, 2004 Select Final Design/Build Team December 29, 2004 Notice to Proceed for the Design/Build Team January 31, 2005 M. RESPONSES TO CONCERNS ABOUT THE AGREEMENT FROM STEP I (To be provided by Purchasing) Page 4 of 7 REVISIONS TO: CHAPTER 7 AGREEMENT AGREEMENT: Article 3 Contract Times ADD the following language in Article 3, Contract Times: Paragraph 3.01, Days to Achieve Substantial Completion and Final Payment: 3.01 Days to Achieve Substantial Completion and Final Payment The Work will be substantially completed within 1064 days after the date when the Contract Times commence to run as provided in paragraph 2.02.A of the General Conditions and completed and ready for final payment in accordance with paragraph 13.09 of the General Conditions within 1094 days after the date when the Contract Times commence to run. Article 13 Miscellaneous DELETE the following language in Article 13. Miscellaneous, Paragraph 13.03. the Bank of Cherry Creek, N.A.: and REPLACE with the following language: U.S. Bank National Association. Page 5 of 7 REVISIONS TO: STANDARD GENERAL CONDITIONS OF THE CONTRACT BETWEEN OWNER AND DESIGN/BUILDER Article 3 3.02 A1 Reference Standards RESTORE the following language in Article 3 Section 3.02 Reference Standards, Paragraph A.1: 1. … in effect on the last day for receipt of Proposals except as may be otherwise specifically stated in the Contract Documents. Article 5 5.04 Design/Builder’s Liability Insurance DELETE the following language in Article 5 Section 5.04 Design/Builder’s Liability Insurance Paragraph B.1: …and 5.04. DELETE Article 5, Section 5.04, Paragraph C: Design/Builder’s Professional Liability Errors & Omissions Insurance. REPLACE the text “Property” from the title of Section 5.06 Property Insurance with the text “Builder’s Risk. RESTORE the following language in Article 5 Section 5.06 Builder’s Risk Insurance Paragraphs A., A.1, A.2, A.3, A.4, A.5, A.6, A.7, B., C., D., E.: A. Unless otherwise provided in the Supplementary Conditions, Owner shall purchase and maintain property insurance upon the Construction at the Site in the amount of the full replacement cost thereof (subject to such deductible amounts as may be provided in the Supplementary Conditions or required by Laws or Regulations). This insurance will: Owner shall not be responsible for purchasing and maintaining any property insurance to protect the interests of Design/Builder, Subcontractors, Suppliers, Engineers or others. 1. Include the interests of Owner, Owner's Consultant, Design/Builder, Subcontractors, and any other individuals or entities indicated in the Supplementary Conditions, and the officers, directors, partners, employees, agents, and other consultants and subcontractors of each and any of them, each of whom is deemed to have an insurable interest and shall be listed as an insured or additional insured; 2. Be written on a Builder's Risk "all-risk" or open peril or special causes of loss policy form that shall at least include insurance for physical loss and damage to the Construction, temporary buildings, falsework and all materials and equipment in transit, and shall insure against at least the following perils or causes of loss: fire, lightning, extended coverage, theft, vandalism and malicious mischief, earthquake, collapse, debris removal, demolition occasioned by enforcement of Laws or Page 6 of 7 Regulations, water damage, and such other perils or causes of loss as may be specifically required by the Supplementary Conditions; 3. Include expenses incurred in the repair or replacement of any insured property (including but not limited to fees and charges of engineers and architects); 4. Cover materials and equipment stored at the Site or at another location that was agreed to in writing by Owner prior to being incorporated in the Construction, provided that such materials and equipment have been included in an Application for Payment approved by Owner; 5. Allow partial utilization in accordance with paragraph 13.06; 6. Include testing and startup; and 7. Be maintained in effect until final payment is made unless otherwise agreed to in writing by Owner and Design/Builder with thirty days' written notice to each other additional insured to whom a certificate of insurance has been issued. B. Owner shall purchase and maintain such boiler and machinery insurance or additional property insurance as may be required by the Supplementary Conditions or Laws or Regulations which will include the interests of Owner, Owner's Consultants, Design/Builder, Subcontractors, and any other individuals or entities indicated in the Supplementary Conditions, each of whom is deemed to have an insurable interest and shall be listed as an insured or additional insured Builder’s Risk Insurance -- Unless otherwise provided, Owner shall purchase and maintain, in a company or companies lawfully authorized to do business in the jurisdiction where the Project is located, Builder’s Risk Insurance in the amount of the initial Contract Amount, as well as subsequent modifications for the entire Project at the Site, on a replacement cost basis without voluntary deductibles. Such Builder’s Risk Insurance shall be maintained until final payment has been made or until no person or entity other than Owner has an insurable interest in the property to be covered, whichever is earlier. Builder’s Risk Insurance coverage shall be on a Special Covered Cause of Loss form, and shall include theft, vandalism, malicious mischief, collapse, temporary buildings or structures, and all below- and above-ground structures. Coverages shall be written for 100% of the completed value of the Work being performed. Design/Builder shall be responsible for the first $10,000 of any insurable loss under this policy. C. All the policies of insurance (and the certificates or other evidence thereof) required to be purchased and maintained by Owner in accordance with paragraph 5.06 will contain a provision or endorsement that the coverage afforded will not be canceled or materially changed or renewal refused until at least 30 days' prior written notice has been given to Design/Builder and to each other additional insured to whom a certificate of insurance has been issued and will contain waiver provisions in accordance with paragraph 5.07. D. Owner shall not be responsible for purchasing and maintaining any property insurance to protect the interests of Design/Builder, Subcontractors, Suppliers, or others in the Work to the extent of any deductible amounts that are identified in the Supplementary Conditions. The risk of loss within such identified deductible amount, will be borne by Design/Builder, Subcontractor or others suffering any such loss and if any of them wishes property insurance coverage within the limits of such amounts, each may purchase and maintain it at the purchaser's own expense. E. If Design/Builder requests in writing that other special insurance be included in the property insurance policies provided under paragraph 5.06, Owner shall, if possible, include such insurance, and the cost thereof will be charged to Design/Builder by appropriate Change Order. Prior to commencement of the Work at the Site, Owner shall in writing advise Design/Builder whether or not such other insurance has been procured by Owner. Page 7 of 7 RESTORE the following language in Article 5 Section 5.07 Waiver of Rights Paragraphs A., B., B.1, B.2, C.: A. Owner and Design/Builder intend that all policies purchased in accordance with paragraph 5.06 will protect Owner, Owner's Consultant, Design/Builder, Subcontractors, Suppliers, and all other individuals or entities indicated in the Supplementary Conditions to be listed as insureds or additional insureds (and the officers, directors, partners, employees, agents, and other consultants and subcontractors of each and any of them) in such policies and will provide primary coverage for all losses and damages caused by the perils or causes of loss covered thereby. All such policies shall contain provisions to the effect that in the event of payment of any loss or damage the insurers will have no rights of recovery against any of the insureds or additional insureds thereunder. Owner and Design/Builder waive all rights against each other and their respective officers, directors, partners, employees, agents, and other consultants and subcontractors of each and any of them for all losses and damages caused by, arising out of or resulting from any of the perils or causes of loss covered by such policies and any other property insurance applicable to the Work; and, in addition, waive all such rights against Owner's Consultant, Subcontractors, Suppliers, and all other individuals or entities indicated in the Supplementary Conditions to be listed as insureds or additional insureds under such policies for losses and damages so caused. None of the above waivers shall extend to the rights that any party making such waiver may have to the proceeds of insurance held by Owner as trustee or otherwise payable under any policy so issued. B. Owner waives all rights against Design/Builder, Subcontractors, and Suppliers and the officers, directors, employees and agents of any of them for: 1. Loss due to business interruption, loss of use, or other consequential loss extending beyond direct physical loss or damage to Owner's property caused by, arising out of or resulting from fire or other peril whether or not insured by Owner; and 2. Loss or damage to the completed Project or any part thereof caused by, arising out of. or resulting from fire or other insured peril or cause or loss covered by any property insurance maintained on the completed Project or part thereof by Owner during partial utilization pursuant to paragraph 13.06, after Substantial Completion pursuant to paragraph 13.05, or after final payment pursuant to paragraph 13.08. C. Any insurance policy maintained by Owner covering any loss, damage or consequential loss referred to in paragraph 5.07.B shall contain provisions to the effect that in the event of payment of any such loss, damage, or consequential loss, the insurers will have no rights of recovery against Design/Builder, Subcontractors, Owner's Consultant, and the officers, directors, partners, employees, agents, and other consultants and subcontractors of each and any of them.