HomeMy WebLinkAboutBID - 5888 GOOSENECK EQUIPMENT TRAILERCity of Fort Collins
Administrative Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
BID #5888
GOOSENECK EQUIPMENT TRAILER
BID OPENING: DECEMBER 10, 2004, 2:30P.M. (Our Clock)
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent
to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:30p.m. (our clock), DECEMBER
10, 2004.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity. Bid prices must be held
firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authorityoverthe services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions is available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
office 7 days after the bid opening.
L
J me B. O'Neill II, CPPO, FNIGP
Dir ctor of Purchasing and Risk Management
BID PROPOSAL
BID # 5888
Bid Opening: December 10, 2004, 2:30pm (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR THE
ITEMS LISTED BELOW, PER THE BID INVITATION AND REFERENCED SPECIFICATIONS:
1.0 SCOPE
1.1 This specification establishes the minimum requirements for the purchase of:
GOOSENECK EQUIPMENT TRAILER
1.2 Should the manufacturer's current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished.
2.0 BID CLARIFICATION
2.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing
and Risk Management prior to the time and date of the Bid Opening.
Any changes to these specifications will be made by a written addendum issued by the
Director.
2.2 For questions concerning the bidding process, contact: Jim Hume, Buyer, Phone: 970-221-
6776, Fax: 970-221-6707
For technical questions concerning this bid, contact: Ken Mannon, Director of Fleet Services,
Phone: 970-221-6610, Fax: 970-221-6857.
3.0 DELIVERY
3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be
made to:
Equipment Services
835 Wood Street
Fort Collins, CO 80521
3.2 The word "delivery", as used in this specification, encompasses delivery of the actual
equipment, as specified, complete with all necessary papers such as Manufacturer's
Statement of Origin, application for title, invoice, warranty, shop, operator's and technical
manuals, parts books, etc., as applicable.
3.3 All equipment must be completely washed and serviced in accordance with standard new
equipment "make ready", and the manufacturer's specifications and be ready for delivery in
drive away condition. A forty-five (45) day permit is to be included.
3
3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery
and standard equipped, unless otherwise specified. Time is of the essence. The City shall be
kept advised of any anticipated delay in delivery. In the event the successful bidder,
hereinafter referred to as the Contractor, fails to properly perform delivery as specified above,
within the specified time limit set forth by the Contractor in his bid proposal, the City shall
sustain damages in an amount difficult to ascertain. Accordingly, after due allowance for any
time extensions which are agreed by the City to be due to conditions beyond the Bidder's
control, the Contractor shall be liable to the City, in the amount of Twenty-five ($25) dollars as
liquidated damages, and not as a penalty, for each and every calendar day that delivery is
delayed. Additionally, no payment shall be made by the City for any delivery of specified
equipment until all aspects of the contract have been fulfilled, unless pre -arranged and
approved jointly by the Director of Purchasing and Risk Management and the Director of Fleet
Services.
4.0 WARRANTY
4.1 The manufacturer shall unconditionally warrant the entire vehicle and all component parts, but
not accessory equipment, for a warranty period of specified usage that is currently being
offered in open trade for that vehicle at the time of delivery. Additionally, the Contractor shall
furnish the City a fully priced copy (parts and labor) of any warranty or commercial cost repair
orderwhich originates in his repair facility, subsequent to delivery, during the warranty period.
No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed
by the City in connection with the performance of any warranty repairs.
5.0 DEALER IDENTIFICATION
5.1 No dealer identification will be allowed on any vehicle sold to the City of Fort Collins.
0
Company Name
6.1 SPECIFICATIONS:
Equipment bid on this proposal must meet or exceed the following minimum requirements. Any
exceptions must be noted and listed on a separate sheet.
GOOSENECK EQUIPMENT TRAILER
GENERAL: This specification describes an 25-26,000 lb. GVWR gooseneck equipment trailer to
be used by the City's Natural Areas Department to transport a tractor, mower and miscellaneous
equipment. All specifications are to be considered as a minimum, and all bids equivalent or
exceeding these specifications will be considered. A complete and up-to-date manufacturer's
specification must accompany bid.
No.
Item
Description
Meets
Spec?
6.2
QUANTITY:
One (1)
Yes
No
6.3
FRAME,
- High tensile steel heavy duty frame
GOOSENECK &
- Steel crossmembers gusseted to frame
Yes
COUPLER:
- Coupler - 2-5/16" ball
No
- Crank adjuster for coupler height
- Storage area in gooseneck.
6.4
TIRE SIZE:
Radials, 235/85R16, load range 'E'
Yes
No
6.5
WHEEL:
16" x 6" dual 8-bolt steel wheels painted black.
Yes
No
6.6
AXLES &
- Minimum 10,000 lbs. each axle, dual wheels
Yes
SUSPENSION:
- HD slipper spring, rubber -bushed suspension
No
6.7
BRAKES:
- Heavy-duty electric
- 12 1/ " x 4", self adjusting
Yes
- Integral Break -A -Way System
No
- ABS system
6.8
OIL SEALS:
Stemco
Yes
No
6.9
SAFETY CHAINS:
Two (2) 3/8" grade 70 with latch hook ends
Yes
No
6.10
LANDING GEAR:
Two speed, drop leg jack set, 12,OOOIb.
Yes
No
6.11
LIGHTS:
12 volt approved, sealed beam, rubber
Yes
mounted with wiring harness in conduit.
No
5
Company Name
6.12
TRAILER PLUG:
Seven -way electric plug-in, Carquest
Yes
CPR 70086 (M), or equivalent
No
JUNCTION BOX:
Electric with circuit breakers
Yes
6.13
No
6.14
DECKING & SIDE
- 614 x 8' Apitong hardwood flush with side rail
Yes
RAIL:
- 3/16" deck plate over tire area
No
- 8 D-ring tie downs per side
- Channel side rail with rub rail
- 8 stake pockets per side
6.15
REAR DECK:
5' beavertail, 3/16" deck plate with traction bars
Yes
No
6.16
RAMPS:
- 55-60" long, fold -up, spring assisted
- Side adjustable, self cleaning, self supporting
Yes
- Ramps must stow in the vertical position with
No
brace bars or other mechanism to hold them in
that position during transport
6.17
OVERALL
— 44'
Yes
LENGTH:
No
6.18
OVERALL WIDTH:
96" to 102"
Yes
No
6.19
DECK LENGTH:
30' flat deck plus 5' beavertail
Yes
No
6.20
DECK WIDTH:
96" minimum
Yes
No
6.21
DECK HEIGHT:
— 34"
Yes
No
6.22
LOAD CAPACITY:
— 18-19,000 lb.
Yes
No
6.23
COLOR:
Black with required conspicuity markers
Yes
No
6.24
GVW CERT. AND
Must be furnished upon delivery.
Yes
MSO:
No
6.25
MANUALS:
Deliver with the trailer:
Yes
- One (1) Owner's Manual
No
- One (1) Parts and/or Service Manual for the
trailer and sub -assemblies.
0
6.26
FOB POINT:
Delivery of completed unit shall be made to the
Yes
Equipment Services Facility, 835 Wood Street,
No
Fort Collins, CO.
6.27
WARRANTY:
Full 1-year warranty commencing from date of
Yes
delivery and covering defective components
No
and workmanship, including parts and labor
associated with the repair of such defects.
7.0 BID PROPOSAL
7.1 UNIT DESCRIPTION
Make Model Year
7.2
BASE PRICE, as specified, per unit I $
8.0 FREIGHT TERMS
FOB destination, freight prepaid. All freight charges must be included in bid pricing.
9.0 DELIVERY
Delivery will occur days after proper notification of bid award.
10.0 CONTRACTOR'S STATEMENT
I have read and fully understand all the conditions, specifications, and special instructions herein set
forth above in paragraphs 1.0 through 9.0. 1 hereby agree to comply with all said conditions, special
instructions, and specifications as stated or implied.
Signature:
Title:
Company:
Date:
Street:
City/State/Zip:
Phone #:
Fax #: