HomeMy WebLinkAboutCORRESPONDENCE - RFP - P781 CONVENTION AND VISITORS SERVICESAdministrative Services
Purchasing Division
City of Fort Collins
December 16, 2004
Cynthia Eichler CMD, President
Fort Collins Convention & Visitors Bureau
3745 East Prospect Road #200
Fort Collins, CO 80525
Re: P781 Convention and Visitors Services
Dear Cynthia
The City of Fort Collins wishes to extend the agreement term for per the existing terms and
conditions. As you are aware the contract renewal amount is dependent on lodging tax receipts.
The term will be extended for one (1) additional year, January 1, 2005 through December 31, 2005
with the following revisions:
• The amount of the 2005 contract will be $400,000.
• A payment of $400,000 will be made January 6, 2004.
• The money must be deposited in a new insured bank account.
• The three Executive Committee members must personally sign the checks on this account.
• No more than one withdrawal can be made each month.
• No more than 1/8th of the original amount may be withdrawn monthly in a total of three
months. For example, $50,000 may be withdrawn in any three months of the year. The
balance of $250,000 must then be evenly divided among the other nine months
($27,777.77/month).
If you are willing to renew the contract for the period of 1/1/2005 through 12/31/2005 please sign
and return one copy of this letter.
If you have any questions regarding this matter, please contact me at 221-6775.
Sincerely,
Ja es B. O'Neill II, CPPO,
ector of Purchasing and Risk Management
cc: Darin Atteberry, City Manager
CynthiaOl5ichler CMD, President Date
(Please indicate your desire to renew this contract by signing this letter and returning it to
Purchasing Division within the next fifteen days.)
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707