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HomeMy WebLinkAboutAddenda - RFP - P957 OLD TOWN SQUARE PLAZA RENOVATIONCity of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS ADDENDUM No. 2 P-957 OLD TOWN SQUARE PLAZA RENOVATION SPECIFICATIONS AND CONTRACT DOCUMENTS Description of P-957 Old Town Square Plaza Renovation OPENING DATE: Changed to: October 18, 2004 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. Old Town Plaza Renovation/Alleyways Redevelopment Questions & Answers 1) Do adequate survey data for the plaza presently exist? Or should consultant's budget for an existing conditions survey as part of their proposal? Budget for an existing conditions survey. 2) Apart from lighting, is there any utility replacement work envisioned in the renovation? None anticipated unless manhole covers, electrical vaults, etc. need to be raised or lowered to correct elevation issues. Existing conditions survey may indicate other utility issues. 3) Please clarify the consultant's responsibilities for CO/CA at the top of Page 8 and instructions for estimating hours. Prebid Hours — 40 Construction Administration Hours - 200 4) Please comment on the feasibility of the schedule given the number of public (4) and board (6-8) meetings envisioned during a two month period of performance. Is this attainable with the City's development review and approval process? How frequently do you estimate that board meetings would be scheduled? Anticipate two DDA Board meetings, two LPC meetings —one each in each month, one conceptual review meeting and one admin review meeting. Public meetings may be reduced depending on reactions at early gatherings. The project is not expected to obtain building permits within the two -month period. The square is to be renovated, not redeveloped. The alleys already have concept designs completed. 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 5) Are there as-builts available for Tenney Court and Trimble Court? There are some drawings (but not really as-builts) available in Advance Planning for Tenney Court pavement scoring, brick panel and trash enclosure. There are no as-builts for Trimble Court. We do have both alleys available on GIS (contact Katy Carpenter 416• 2048 with questions). 6) How much public process was done for the preliminary concepts done by EDAW? None 7) Is the existing irrigation okay as is? We believe so but should be included in the existing conditions survey you do. There may be irrigation problems in two lines. Consultants can contact Ed Stoner in advance if they wish at 221-9332 8) What is the staff funding amount listed in the contract? Consider staff funding amount to be 1 % of budget. 9) Should we do an existing conditions survey for the alleyways as well? See question #5, if you feel you need more information in order to complete the project. 10) To what extent do we need work on the fountain, mechanical drawings etc? The fountain is in working order. There are no mechanical problems with the fountain. The main problem is with the outlet drain besides the issues noted in the RFP. Any problems found will need to have construction documents sufficient to bid the repairs necessary with the rest of the project. 11) What is the "speakers rotunda"? Rotunda to be a one -person size raised platform perhaps with a canopy. Consultant selected to design. 12) Do we have national register information on the buildings? Every old building in Old Town Square and along Trimble Court are contributing buildings. So is Austins. 13) Can this project be done as design build? No —RFP is for design only 14) Schedule clarification, only 1 '/2 months can we fit in all of the public process in that time frame? Construction that is disruptive to business in the area must be done during low season. Construction portion of the project could be phased but the design must be completed in the timeframe listed in the RFP. Public Meetings are basically meetings with adjacent business and building owners, although they will be open to the general public as well. The RFP talks to administrative review process. Per current conditions and predicted concepts, we will not have administrative review through City planning. Your proposals should not include time or monies for administrative review. 15) When are questions due? Questions are due by 5:00pm on Monday, October I I'h. If you have any questions please contact John Stephen, CPPO, Senior Buyer, at 970- 221-6775 RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. ATTENDANCE RECORD PRE CONFERENCE Project: P-957 Old Town Plaza Renovation Time: 2:00 P.M. 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