No preview available
HomeMy WebLinkAboutWORK ORDER - RFP - P940 RIDESHARE MATCHING SOFTWARENORTH FRONT RANGE J4 i ?1i'!0 MMOFOLMAN FLANNIN6 OA6ANIZAMON EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN NORTH FRONT RANGE TRANSPORTATION & AIR QUALITY PLANNING COUNCIL AND WALSH ENVIRONMENTAL SCIENTISTS AND ENGINEERS, LLC. DATED: 11 /104 Work Order Number: No. 2 Purchase Order Numbers: PO # Project Title: Carpool Matching Software Development Commencement Date: 11/1/04 Completion Date: 9/30/05 Maximum Fee: (time and reimbursable direct costs not to exceed): $32,000 Project Description: See Attached Scope of Services: See Attached Acceptance: User Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professio Agreement shall control. Professional: By: The attached forms consisting of seven (7) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. North Front Range Transportation & Air Quality Planning Council: By: Date: Purchasin —City of Ft. Collin (if over 0,00) n /1 By: Date: /f 117 ZO SmartTrips Carpool Matching Software Application Development Scope of Work and Costs Prepared by Walsh/E&E for NFR MPO SmartTrips 2004.1101 To support continued development and enhancement of the NFR MPO SmartTrips Carpool Matching Software Application, Walsh Environmental Scientists and Engineers, LLC (Walsh/E&E) will complete the following tasks. Costs associated with each task are included in the attached spreadsheet. Task 1 - Maintenance and Graphic Design Walsh/E&E will provide maintenance and support to SmartTrips staff for a period of 1 year. (This service is renewable after 1 year.) This program will include all hosting fees, software upgrades, and server maintenance. Since the application is hosted on Walsh/E&E's servers they will be constantly monitored, patches will be implemented when necessary and equipment will be upgraded if required. In addition, our technical staff will be available to SmartTrips staff 24/7 to answer any questions that may arise from the use of the application. Furthermore, this program provides technical support for the software application and basic application maintenance. Walsh/E & E anticipates that there will be updates to the application during the first year based on the user workshops that are conducted and normal use of the application. Walsh/E&E will join SmartTrips and Pacific Intermedia staff in the development and execution of a promotional campaign designed to build ridership and interest in the Carpool Matching services and other SmartTrips programs. Included in the promotional campaign will be a thorough testing program to evaluate the integrated application (i.e., Pacific Intermedia and Walsh/E&E components) to determine how best to approach target user groups. A formal testing period will allow test users to navigate the integrated application and make comments. The comments that pertain to the Carpool Matching application will be assessed and incorporated into the application as appropriate. The results of the testing process will be presented in the form of a report of SmartTrips staff to help formulate the promotional campaign. Walsh/E & E will obtain the graphical design from Pacific Intermedia once it is finalized so that it can be incorporated into the carpool application. This will make the SmartTrips website seem as one application. Walsh/E&E will mimic the navigation set-up so that a user will not notice a difference when going from one application to the other. Walsh/E&E will obtain route information for Vanpool routes not currently stored in the Carpool Matching Application. Training will be provided to SmartTrips staff so that routes can be manually entered into the application, including geocodable start and end locations or coordinates. Task 2 - Teleatlas street centerline data layer updates (@ 2 per year) Walsh/E&E will obtain updated Teleatlas street centerline and base data layers for 11 Colorado and Wyoming Counties at 6 month intervals. These data will be used to keep the geocoding function of the Carpool Matching Software application current. Walsh/E&E will reproject the data and otherwise prepare the data for upload to the host server and ensure all geocoding functions remain operational. Task 3 - User Workshops Walsh/E&E will conduct a user workshop to build capacity for SmartTrips staff, application administrators, and community members to effectively use the software application. This workshop will be conducted on -site by Walsh/E&E technical staff and will include hands-on use of the application, examples/exercises for attendees to perform, and information to take from the workshop for future reference. In addition, the administration section of the website will be discussed with administrators and an updated Administration Guide will be presented at that point.