HomeMy WebLinkAboutBID - 5873 USED 50 INCH BY 48 IN CRUSHER (2)City of Fort Collins
Administrative Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
BID #5873
USED 50"X48" CRUSHER
BID OPENING: AUGUST 12, 2004, 2:30P.M. (Our Clock)
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid pro�osal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:30p.m. (Our Clock), August 12,
2004.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity. Bid prices must be held
firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions is available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
office 7 days after the bid opening.
J e B. O'Neill II, CPPO, FNIGP
Di c or of Purchasing and Risk Management
BID PROPOSAL
BID #5873
Bid Opening: August 12, 2004, 2:30pm (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR THE
ITEMS LISTED BELOW, PER THE BID INVITATION AND REFERENCED SPECIFICATIONS:
1.0 SCOPE
1.1 This specification establishes the minimum requirements for the purchase of:
USED 50"X48" CRUSHER
1.2 Should the manufacturer's current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished.
2.0 BID CLARIFICATION
2.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing
and Risk Management prior to the time and date of the Bid Opening.
Any changes to these specifications will be made by a written addendum issued by the
Director.
2.2 For questions concerning the bidding process and bid specifications, contact: Jim Hume,
Buyer, Phone: 970-221-6776, Fax: 970-221-6707
For technical questions concerning this bid, contact: Ken Mannon, Operations Services
Director, Phone: 970-221-6610, Fax: 970-221-6534.
3.0 DELIVERY
3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be
made to:
Fleet Services
835 Wood Street
Fort Collins, CO 80521
3.2 The word "delivery", as used in this specification, encompasses delivery of the actual
equipment, as specified, complete with all necessary papers such as Manufacturer's
Statement of Origin, application for title, invoice, warranty, shop, operator's and technical
manuals, parts books, etc., as applicable.
3.3 All equipment must be completely washed and serviced in accordance with standard new
equipment "make ready", and the manufacturer's specifications and be ready for delivery in
drive away condition. A forty-five (45) day permit is to be included.
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3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery
and standard equipped, unless otherwise specified. Time is of the essence. The City shall be
kept advised of any anticipated delay in delivery. In the event the successful bidder,
hereinafter referred to as the Contractor, fails to properly perform delivery as specified above,
within the specified time limit set forth by the Contractor in his bid proposal, the City shall
sustain damages in an amount difficult to ascertain. Accordingly, after due allowance for any
time extensions which are agreed by the City to be due to conditions beyond the Bidder's
control, the Contractor shall be liable to the City, in the amount of Twenty-five ($25) dollars as
liquidated damages, and not as a penalty, for each and every calendar day that delivery is
delayed. Additionally, no payment shall be made by the City for any delivery of specified
equipment until all aspects of the contract have been fulfilled, unless pre -arranged and
approved jointly by the Director of Purchasing and Risk Management and the Director of Fleet
Services.
4.0 WARRANTY
4.1 The manufacturer shall unconditionally warrant the entire vehicle and all component parts, but
not accessory equipment, for a warranty period of specified usage that is currently being
offered in open trade for that vehicle at the time of delivery. Additionally, the Contractor shall
furnish the City a fully priced copy (parts and labor) of any warranty or commercial cost repair
order which originates in his repair facility, subsequent to delivery, during the warranty period.
No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed
by the City in connection with the performance of any warranty repairs.
5.0 DEALER IDENTIFICATION
5.1 No dealer identification will be allowed on any vehicle sold to the City of Fort Collins.
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BID PROPOSAL
BID #5873
BID OPENING: August 12, 2004, 2:30pm (our clock)
We hereby enter our bid for the City of Fort Collins' requirements for a Used Crusher, per the
bid invitation and any referenced specifications:
Specifications:
The following describes a Cedarapids 5048 Horizontal Shaft Impact Crusher. Bid units must
meet or exceed these specifications.
Single Rotor, 50" x 48" Horizontal Shaft
5' x 16', three deck screen
25" x 48" feed opening
60" x 16' side delivery conveyor (25hp electric motor)
48" x 20' under crusher conveyor (25hp electric motor)
250hp electric motor for crusher power
3-axle trailer carrier with air brakes
Capacities:
3"' to 7/8" material: 400-450 ton/hour when used as secondary crusher with 5" feed size.
-2" material: 200+ ton/hour when used as primary crusher with 14" - 16" maximum feed size.
Submittals: Bidder must include detailed specifications for bid unit, including pictures.
Qty.
Description:
Extension
1
50" x 48" Horizontal Single Shaft Impact Crusher
$
Evaluation of bid unit:
Bid will be awarded to lowest bid price unit judged to be acceptable by City staff. Bid unit must
be available for inspection prior to award. Bidder will not be responsible for City staff travel
expenses related to such inspection. Staff will evaluate the carrier and mountings, screens,
conveyors, power units, hydraulic system, controls and the overall condition of the machine.
Delivery:
Delivery will be made within
Delivery cost: $
days after receipt of order.
FOB Destination: Fort Collins, CO
For questions concerning this bid, contact Jim Hume, Buyer, 970-221-6776.
Signature:
Title:
Company:
Date:
Street:
Phone #:
City:
Fax #:
State/Zip:
Email:
5
Eauiament Reouest Form
DATE: July 1, 2004
FUNDING YEAR: 2004
DEPARTMENT Streets DIVISION Transportation
FUNDED AS: CAPITAL PURCHASE yes ACCOUNT # 410-350100-544300
LEASE PURCHASE BUDGET IN ACCOUNT # $150,000
QUANTITY i Is this equipment request related to additional personnel? Yes_ No X
BRIEF DESCRIPTION OF USE: Used 5048 Cedarapids horizontal shaft impact crusher w/5 by 16' 3-
deck screen. Or equivalent.
ANTICIPATED USAGE: MILES HOURS 1,000
IF REPLACEMENT UNIT, WHICH UNIT IS REQUESTED TO BE REPLACED? This machine will
replace current impact crusher #4229.
PLEASE EXPLAIN WHY THIS EQUIPMENT IS BEING PURCHASED: Streets would like to increase
the capacity of our crushing operation by upsizing the size of our horizontal shaft impact crusher.
The existing primary, jaw crusher operates at less than 50% capacity in order not to overwhelm the
current impactor. Increasing the capacity of the impactor would thus allow more material to be
processed per hour, resulting in lower production costs overall.
LIST POSSIBLE ALTERNATIVES IF THIS EQUIPMENT IS NOT PURCHASED: The cost to process
asphalt and concrete would remain static.
DESCRIPTION OF EQUIPMENT BEING REQUESTED? Used, portable 5048 Cedarapids horizontal
shaft impact crusher w/5 by 16' 3-deck screen; electrical switch gear; 25" x 48" feed opening; 250 hp
motor.
Plus Options (s) 1)
ENGINE: V IO_ _ V8 6 Cyl FUEL TYPE: Gasoline _Diesel
Propane Nat Gas
TRANSMISSION: Standard 3 speed _ 4 Speed _ 5 Speed _ 6 speed_ 10 speed _
Automatic 3 speed _ 4 Speed_
SEATING CAPACITY NA WEIGHT OF LOAD TO BE CARRIED NA
ESTIMATED COST
UNIT $150,000 TOTAL $150,000
PURCHASE PRICE:
ACCESSORIES:
TOTAL $150,000
NAME OF CONTACT PERSON IN YOUR DEPARTMENT: Neal Jaspers ext. 6654