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Churchman Consulting Solutions, Inc.
P.O. Box 273014
Fort Collins, Colorado 80527
970.377.9297
Consultant Services
Letter of Agreement
Date: December 8, 2003
Client: City of Fort Collins
215 North Mason, 2"d Floor
Fort Collins, CO 80522
Phone: 970.416.2430
Contact: Doreen Kemp
Services Provided by the Consultant
The consultant will provide all services as outlined in this agreement. The client's role will be to review
drafts and provide direction as appropriate.
General Information Re: Expenses
Compensation for services are billed according to project and scope of work involved. Other expenses are
billed at direct cost and can include printing, long distance phone calls, mileage, postage, computer
services and other expenses directly attributable to the project. Air travel expenses, including hotel, meals,
telephone expenses and ground transportation necessary for the execution of the project will be billed
directly.
Description, Length of Service, and Fees
Assignment(s)
Description
Rate
Competency -based
• Course scheduled in 2005 for the dates of
Day session -
Interview and
January 5 (evening), April 11, June 30, and
$750 per session
Selection Workshop
September 27.
Evening session -
(1)
$900 per session
Performance
Course scheduled in 2005 for the dates of
Day session -
Evaluation
Worskshop(')
January 19 (evening), May 5, July 19, and December 6.
$500 per session
Evening session -
$650 per session
Additional Work
Any modification to the final agreement should be confirmed in writing, with particulars, and signed by both
parties before any additional work commences.
Cancellation Fees
(') Type A
50% of the fee will be payable if consulting services are cancelled with less than two weeks notice.
Also included are and applicable expenses that have been occurred (i.e. cancellations such as air travel
expenses, hotel, telephone expenses, ground transportation, etc.)
Upon mutual agreement of Client and Consultant, a scheduled service may be rescheduled, cancelled, or
modified rate.
121 Type B
If work is in progress and cancelled prior to completion of project, Client will be invoiced based on services
completed up to the date of cancellation. Also included are and applicable expenses that have been
occurred (i.e. cancellations such as air travel expenses, hotel, telephone expenses, ground transportation,
etc.)
Payment Method
To be billed. Other arrangements as negotiated
Invoices and reports from Churchman Consulting Solutions, Inc. will be submitted and mailed or e-
mailed to Client. Payment terms for all invoices are net 15. Late payment will be assessed 1 1/z%
monthly on all outstanding invoices owed. A $10.00 rebilling fee will be added to any unpaid invoice.
Overdue accounts will be referred to collections after three months and you will be responsible for all
collections fees in addition to the balance due.
Confidentiality
Any proprietary information disclosed to the consultant or any information that the consultant becomes
aware of during the period of time of the project will be kept strictly confidential.
Mediation
In the event of disagreement by either party, about terms or interpretation of the terms of the agreement,
will be mediated by a neutral party. The neutral party will be mutually agreed upon. Any fees associated
with the mediation will be divided equally between Client and Churchman Consulting Solutions, Inc..
Hold Harmless Clause
To the extent permitted bylaw, the client hereby releases, holds harmless and indemnifies Churchman
Consulting Solutions, Inc. and its owners and employees from any and all responsibility or liability for any
damages or consequences resulting from the implementation of the advice or information given
Churchman Consulting Solutions, Inc. in regards to Human Resource consulting.
This agreement constitutes the entire consultant services agreement between the parties as sianed
below. Q
Clie t Name (Print)
Client Signature bV'LJ':�C--K-02Z�Pulp, C 1p,cHIAS1*0 I,-)
Title �. QZ;Z7 S A. -A O -7-
Date
Gregory J. Churchman
Churchman Consulting Solutions, Inc.
Signature
Title
Date