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HomeMy WebLinkAboutRFP - P932 SPRING CANYON COMMUNITY PARK DESIGN (2)City of Fort Collins Administrative Services Purchasing Division REQUEST FOR PROPOSAL CITY OF FORT COLLINS SPRING CANYON COMMUNITY PARK PROPOSAL NO. 932 Request for Proposals The City of Fort Collins is soliciting proposals from qualified consultants for proposals for the design and contract administration for the development of the Spring Canyon Community Park. The consultant will provide all necessary services to prepare design development plans and construction documentation for bidding by the City for the construction of the park. Written proposals, five(5) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p. m. (our clock), April 8, 2004. Proposal No. P-932. If delivered, they are to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Kathleen Benedict, Project Manager at 970-416-2260 or E-mail kbenedict(cDfcgov.com Questions regarding proposals submittal or process should be directed to John Stephen, CPPO, CPPB, Senior Buyer, (970) 221-6775 or E-mail jstephen(c)fcgov.com. A pre -proposal meeting will be held March 25, 2004 at 10:00 a.m. at the west end of Horsetooth Road past Taft Hill Road. The road will dead-end which is the site of the new park. A copy of the Proposal may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 2. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, . kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 involvement program with the support of the Consultant. The Consultant will be responsible for development of renderings for the public meetings. The Consultant will be expected to attend 6 city board meetings for review of the project Attend one Conceptual Review and one Administrative Review meeting. The park is subject to the City's development process at the Administrative Level. 10. Design Standards The City's current standards for development review, engineering, stormwater, utility work, and building permits will apply to this project. The City will design the irrigation system. The City will provide drawings and specifications to be included into the bid documents. The City will provide standard materials lists and/or specifications for the following: Typical.restroom layout and fixtures Seed and soil preparation Seed mix and seeding specifications Landscape plantings Site amenities including picnic tables, grills, and basketball standards Lighting standards 11. Data Collection and Reconnaissance The Consultant shall under take data collection only after diligent preplanning so that the amount of actual fieldwork required can be kept to a minimum while still obtaining the necessary information. The Consultant will undertake the surveys necessary to establish horizontal and vertical control for the park design and hydrology and hydraulic studies. Topographic surveys will extend along Spring Creek through the park site, and off -site, for the extent needed to produce HEC-2 cross -sections for the 500-year storm event. The Consultant will provide soils information as needed for the park design and the Consultant's work. The Consultant will coordinate and design all utility work needed for the development of the park. Utilities need to be evaluated for the addition of the recreation center. The City will assist the Consultant in obtaining information about critical utilities by potholing if necessary. 12. _Design Development Phase The Consultant shall prepare up to three options for review relating to the development of the park. Options need to show different elements and layouts for the park Options need to have associated costs and any other pertinent information, which will help staff and the public, select the preferred design. 13. Final Design and Construction Documents The Consultant shall prepare detailed construction drawings of the proposed park improvements on 24" x 36", 3-mil double mat inked Mylar. The final scale of the drawings will be determined based upon the complexity of the design, but shall not be smaller than 1" = 50'. Five sets of construction drawings shall be signed and sealed by a professional engineer licensed in the State of Colorado. The original set of inked Mylar shall be the property of the City. Drawings shall be also given to the City on Autocad files on cds. At a minimum, the Construction Drawings shall contain: 1. The date of preparation, scale, north arrow, and legend 2. Project title 3. Title sheet with index 4. Plan and profile sheet(s) including all subsurface drainage and utilities 5. Property ownership, construction easements, and permanent easements(if required) 6. Existing conditions, including location of all utilities 7. Cross sectional view(s) of channel improvements and construction details of improvements. Hydraulic views shall include applicable water surface elevations such as the 100-year storm depth. 8. Erosion control methods and details 9. Landscape Plan 10. Park improvements, site plans, grading plans, architectural plans and detail sheets as needed The City will prepare the final contract Documents (drawings and specifications) for bidding of the project through the City of Fort Collins' Purchasing Department. Review of the documents by the appropriate City Departments will be required prior to bidding. The Consultant shall prepare a Final Design Report (four (4) copies), which will summarize any major changes from the Preliminary Design decisions. 14.Construction Administration Services The Consultant will provide assistance during the pre -bid period and aid prospective bidders in fully understanding the scope of the project and explaining any unusual or significant features. The Consultant will assist the City in conducting a pre -bid conference and job -walk with contractors and suppliers. Respond to inquires as directed by the City. The Consultant will assist the City in the preparation of addendums, review of proposals and qualifications of contractors and suppliers. The Consultant will provide construction administration assistance as requested by the City. For this proposal process the Consultant is to estimate construction administration services based on the following: Pre bid process: Consultant Team- 200 hours Contact Administration assistance and inspection: Consultant Team- 1000 hours The Consultant will provide a set of Mylars and a cd to the contractor for preparation of the "as -built' record drawing set for the completed project. V. CONSTRUCTION PLANS —City approval, Quality of Work The Consultant shall be responsible for the professionalism and technical accuracy and coordination of all services such as designs, drawings, specifications, costs estimates, and other work or materials furnished to the City by the Consultant under this contract. The project submitted by the Consultant shall represent the best engineering solution possible for the scope of work in the contract. All work must be in accordance with the current criteria, guides, and specifications listed in the scope and shall be in accordance with the best engineering practices. Workmanship shall be neat with all lines and lettering of uniform weight and clarity for complete legibility and satisfactory reproduction. Any computer disks submitted must be scanned for viruses using a commercial virus scanning program. All elements of submittals shall be checked by the Consultant and such check shall be made by persons other than those preparing the material and by professional personnel trained in that specific discipline. Error and deficiencies shall be corrected by the Consultant at no additional charge to the City. VI. FEES A. The engineering services will be awarded based on a Not -to -Exceed Time and Reimbursable Direct Cost Basis Agreement. The Consultant will provide as part of their proposal a rough order -of magnitude estimate of design fees, based upon the services described in this proposal. Upon the selection of the Consultant, the final fee will be negotiated with input form the Consultant based upon how they foresee the overall project. VII. SCHEDULE Advertising March, 2004 Award April, 2004 Design May, 2004 through fall, 2005 Bidding Fall, 2005 Construction 2006 through spring 2007 VII. Evaluation and Assessment of Proposal An evaluation committee shall rank the interested firms based on their written proposals using the ranking system set forth below. Firms shall be evaluated on the following criteria. The ranking scale shall be from 1 to 5, with 1 being a poor rating and 5 an outstanding rating. Recommended weighting factors for the criteria are listed adjacent to the qualification. Weighting Factor Qualification Standard Does the proposal show an 2.0 Scope of Proposal understanding of the project objective, methodology to be used, and results that are desired from theproject? Do the persons who will be working on 2.0 Assigned Personnel the project have the necessary skills? Are sufficient people of the requisite skills assigned to theproject? Can the work be completed in the 1.0 Availability necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? Is the firm interested and are they 1.0 Motivation capable of doing the work in the required time frame? Do the proposed cost and work hours compare favorably with the project 2.0 Cost and Work Hours Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? Does the firm have the support 2.0 Firm Capability capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? Vill Reference Evaluation (Top -ranked firms) The Project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory / Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively. 4.1 Qualification and Standard QUALIFICATION Overall Performance STANDARD Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively. 1ML 2ML Conceptual Master Plan RHAA 10 'v: A Southwest Community/ Youth Sports Park. City d FW1 cwlt,u Fort Collins, Colorado Gx'ylelr Z3 SPRING CANYON COMMUNITY PARK EXHIBIT C DEPARTMENT/DIVISION Park Planning and Development Forestry Parks Maintenance Recreation Storm Drainage Natural Resources Building Inspection Fort Collins Utility Light and Power Planning Department Transportation AREA OF CONCERN Overall park development, site planning, and construction specifications Plantings, landscaping, trees, water conservation Maintenance features, irrigation design Programming needs On -site detention, regional detention issues, erosion control plan Native plants, habitat Code requirements, building permits Water service requirements Electrical service requirements Conceptual review Traffic and public access Parks and Recreation Board Park plan approval PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , [insert either a corporation, a partnership or an individual, doing business as 1, hereinafter referred to as "Professional". W ITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) page[s], and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) page[s], and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within ( ) days following execution of this Agreement. Services shall be completed no later than Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, �J�mes B. O'Neill II, CPPO, FNIGP �V Director of Purchasing & Risk Management Vendors: The City of Fort Collins Purchasing Division has implemented an on-line vendor registration system. This system allows vendors to register, view and update their business information and commodities. In the future, vendors will also be able to receive Requests for Proposals (RFP's) through the on-line system. All vendors doing business with the City of Fort Collins are requested to register. The vendor registration system is accessible through the City of Fort Collins Purchasing Department internet webpage at www.fcgov.com/purchasing. Fnmp> Gd n, > purcbasng Pwe sin 21e HorlA Yeson. fort Chi lre. CO 81152, fb: IBI01221-6))5 Note- WMcb for Cheri Anyone downloading Cire of Fort Collins bid Hamom llon ..at either minder this page far any bid eddeMums or mWi purasing that they have downloaded a bid to sutln 4dtlpetlums train be sport Mori to them. Bids must he laralead on or before the th tl I d openingtl \RFti 1 1 Jr "I TM1 City f F t C II mpl i oat k dsio tghtlat adq tf pp I ay ragsstmy �LL:3�LfflL_Ed¢IB _ ,, (ppF file YB) The vendor registration form is located by clicking 11,101 all, todY l[UM htti)s://secure2.fcqov.com/bso/login.*sp seer r. Al Note the printable instruction pages bmz. / z:t —wm.�alink. If you have any difficulty completing the registration process, please call the Purchasing Division at (970)221-6775 for assistance. fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of All such fees and costs shall not exceed ($ ) plus reimbursable direct costs. ($ ). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. [Optional] Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non -fading process to prove for long storage and high quality reproduction. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of ( ) page[s], attached hereto and incorporated herein by this reference. THE CITY OF FORT COLLINS, COLORADO By: John F. Fischbach City Manager By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as [insert name of business] By: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: Corporate Secretary (Corporate Seal) 1ML 2ML Conceptual Master Plan RHAA �4 a 4 J�J- !1" . . . . . . . . . . .......... . Southwest Community/ Youth Sports Park Fort Collins, Colorado SPRING CANYON COMMUNITY PARK EXHIBIT C DEPARTMENT/DIVISION Park Planning and Development Forestry Parks Maintenance Recreation Storm Drainage Natural Resources Building Inspection Fort Collins Utility Light and Power Planning Department Transportation AREA OF CONCERN Overall park development, site planning, and construction specifications Plantings, landscaping, trees, water conservation Maintenance features, irrigation design Programming needs On -site detention, regional detention issues, erosion control plan Native plants, habitat Code requirements, building permits Water service requirements Electrical service requirements Conceptual review Traffic and public access Parks and Recreation Board Park plan approval SPRING CANYON COMMUNITY PARK EXHIBIT C DEPARTMENT/DIVISION Park Planning and Development Forestry Parks Maintenance Recreation Storm Drainage Natural Resources Building Inspection Fort Collins Utility Light and Power Planning Department Transportation AREA OF CONCERN Overall park development, site planning, and construction specifications Plantings, landscaping, trees, water conservation Maintenance features, irrigation design Programming needs On -site detention, regional detention issues, erosion control plan Native plants, habitat Code requirements, building permits Water service requirements Electrical service requirements Conceptual review Traffic and public access Parks and Recreation Board Park plan approval SPRING CANYON COMMUNITY PARK PROJECT DESCRIPTION The City of Fort Collins requests proposals for the design and contract administration for the development of the Spring Canyon Park. The consultant will provide all necessary services to design the park according to the provisions of this scope of work. In general terms, this scope consists of preparing design development plans and construction documentation for bidding by the City for the construction of the park. The Consultant will assist City staff during the public process that is a part of the design process. The Consultant will assist City staff with administration services during construction. It is the intent of this scope of work to give prospective consultants the needed information to prepare a proposal for design services. The City's Project Manager will be available to answer questions during the proposal process. The City program "Art in Public Places" is in effect for this project. The successful consultant will be expected to participate in selecting an artist from a City provided list of candidates to provide some form of art work as part of the park construction. The consultant will work with the artist through out the project. II. PROJECT DESCRIPTION The City of Fort Collins will be developing the Spring Canyon Community Park starting in 2004. Funding for the construction of the park is available in year 2005. The 100-acre park is located in southwest Fort Collins. See Exhibit A. The community park is needed to provide outdoor recreational facilities for citizens in the southwest portion of the city. Active and passive recreational opportunities will need to be provided at the park site. Spring Creek flows through the community park site and is a valuable natural feature that needs to be incorporated into the park design. The City developed Cottonwood Glen Neighborhood Park on about 11 acres of the park in 1999. This development also included the construction of an irrigation pond and pumphouse for the Spring Canyon Community Park. Spring Creek Trail was developed into the northern portion of the park at the time of the development of Cottonwood Glen Park. A conceptual plan for the park was developed in 1996. See Exhibit B. This plan is included for informational purposes only, and is not the final park design. The location of the Spring Creek Trail needs to be incorporated into the park design. Fossil Creek Trail will also enter the park from the south and needs to be incorporated into the park design. A maintenance center needs to be incorporated into the park design. The center will serve this park and parks in the southwest portion of the community. The park site has been identified as a location for a future recreational center with pool. The design of the park will need to allow for the future recreational center and associated parking. III. PROJECT FUNDING AND ESTIMATED BUDGET Funding for the development of the park is available in the following year: 2004 $850,000 (design) 2005 $8,000,000 (estimated with the park open to the public in early 2007 Funding will need to support City Staff salary, Consultant design and administration, construction of the park and contingency. Funding for maintenance of the park is available starting in 2007 IV. SCOPE OF WORK The Consultant shall perform or coordinate the following activities as part of the contractual obligation for this project. A. DESIGN DEVELOPMENT 1. Prepare a base drawing from field surveys showing existing control elevations, property corners, vegetation, utilities, and any other pertinent information. 2. Prepare a preliminary plan reflecting all available information and design constrains. The plan shall present alternative design solutions and will serve as a review document for the City. 3. Present the preliminary plan to the City's Conceptual Review Team. Follow-up on various departmental comments and address all concerns in the final plan. Specific departments and their possible areas of concern are listed in Exhibit "C". 4. Coordinate with any agencies outside of the city, as necessary. The consultant shall be responsible for informing, gathering information from and responding to all groups and agencies associated with the project. 5. Provide geotechnical and agricultural soils testing. The results of each shall be incorporated into the specifications. 6. Attend and assist with public meetings. The consultant will also be required to participate in City board meetings. 7. Attend review meetings with the Parks and Recreation staff and inter -departmental team. In addition, attend any necessary individual meetings with the other City departments. 8. Prepare preliminary construction cost estimates as the project moves through the master plan and final design process. City staff will continually review the proposed budget with particular attention at the 50% and 90% design levels. 9. Consultant shall meet or be in contact with the project manager on a regular basis throughout the design phase. 10. Upon conclusion of the design development phase, the Consultant will prepare construction documentation, final cost estimates, and specifications for the project reflecting all the input obtained from the planning process. Any options or questions explored during the preliminary phase will be resolved between the City and the Consultant before proceeding to final design. Cost estimate will be used in budgeting for park construction. 11. Submit ten sets of construction documentation to the City for approval. 12. All drawing shall be generated on AutoCadd and provided electronically to the City. AutoCadd shall be on the latest release, AutoCadd 2004. One set of final original Cadd generated drawings on mylar shall be provided to the City. 13. Prepare a rendered Master Plan of the final park design. The Master Plan shall be mounted and framed for hanging and shall become the property of the City. B. DETAILED PROJECT DESCRIPTION This section is expected to give the Consultant the needed information to prepare a proposal for services. The extensive description and task list are intended only to guide the proposal process. Additional refinement of tasks is expected, with explanation, to suit the individual firm's needs to competently prepare a proposal. The City's Project Manager will be available to answer questions. 1. Park Facilities Typical park facilities for this park include, but are not limited to the following: Access and interior concrete sidewalks and soft surfaced paths, cross country trail. Access roads and parking lots Horsetooth Road improvements for park access Park pedestrian and security lighting. Large and small picnic shelters with accessible tables and grills. One large playground, fully accessible. The Consultant will work with a local group of citizens, and their designer, who are providing funds to develop a fully accessible playground (Shane's Inspiration) at the park. Interactive water feature. Lighted baseball/softball fields with score keepers booths Multi -use turf area for soccer fields, etc. Landscaping, trees, non -programmed irrigated turf areas Storm drainage improvements, City submittals and approvals Spring Creek improvements, including side channel for creative play FEMA and Corps submittals and approvals Necessary stormwater/floodplain studies Maintenance facility Restrooms and drinking fountains Tennis courts, skate board park, in -line hockey, basketball courts, dog park, BMX Track Sledding hill and other recreational needs identified through the public process Irrigation pump design (the park irrigation system design is by separate City contract, the existing pumphouse is sized for the community park pumps) Improvements to the raw water delivery system from Dixon Reservoir, replace/adjust existing old pipe system Spring Creek and Fossil Creek Trail, design with trail bridges Utilities for the park Park amenities, benches, bike racks, trashcans, etc. 2. Stormwater Requirements: The purpose of this work is to develop hydrology and hydraulic studies and associated habitat studies and reports which will allow for an integrated effort for the development of the park. Modifications to the existing Spring Creek channel may be needed to improve flood flow movement, channel stability concerns, water quality issues, aquatic wetlands and riparian zone improvements, allow for park improvements and public access to the creek for recreational purposes. Spring Canyon Community Park is located in the Spring Creek Drainage Basin. Spring Creek has two mapped floodplains, one under the jurisdiction of FEMA as well as a City designated floodplain that is based on the revised rainfall adopted by the City in 1999. A drainage master plan was completed in 2003, which identifies improvements needed to convey developed flows through the basin as well as recommended habitat improvements. The City of Fort Collins' "Storm Drainage Design and Construction Standards" updated May 1997, will be used in the site design and preparation of any construction specifications for this project. The required floodplain and floodway studies will be analyzed and delineated based on both City of Fort Collins and FEMA regulations. The Consultant shall prepare a drainage design for the park conforming to the requirements of the current City of Fort Collins development process. The Consultant shall use SWMM and HEC-2 Models as approved by the City. The park will be designed to provide on -site detention (if needed). The Consultant shall prepare the Final Drainage Plan and Final Drainage Report for the planned park. Said plan and report will include a basin determination and analysis and schematic storm drain system layout. Said plan shall show Stormwater entering the site, their routing and control through the site, and discharge points with flows for the minor and major storm events. The drainage plan will include an erosion control plan and calculations conforming to City of Fort Collins Drainage Criteria and applicable master plans, and stability studies. The Consultant will prepare and submit the CLOMR and LOMR for the park for approval by the City and FEMA. Application materials for a Conditional Letter of Map Revision (CLOMR) and a letter of Map Revision (LOMR) will be prepared and submitted to the City's Floodplain Administrator for review and revision prior to the submittal to the Federal Emergency Management Agency (FEMA). A separate report will be prepared per the Modeling Guidelines for the City designated floodplain. The Consultant shall use the current "Guidelines for Submitting Floodplain Modeling Reports to the City of Fort Collins" document as a format for submittals for review by the City. The Consultant will prepare and submit necessary applications for Corps permits. This drainage effort will include the preparation of the required submittal of materials for the Owner's submittal to the Colorado State Board of Health for NPDES permitting, construction dewatering permit, preparation of floodplain use permit, and 404 permit, etc. Update the area SWMM and HEC-2 or HEC-RAS Models and Master Drainage Plan for submittal to the City of Fort Collins Stormwater Utility Department. The Consultant shall update, model, or modify as necessary existing data to verify design flows. Prepare necessary plans, profiles and details for the design of any discharge point (structure) from the park site to Spring Creek. For the FEMA-based evaluation proposed condition models will be prepared to reflect potential with -project conditions associated with the selected alternative. These models will be used to evaluate hydraulic conditions for the 10-year, 50-year, 100-year and 500- year events and for the 1-foot rise floodway. Water surface profile and channel velocity comparisons will be made to determine whether or not all FEMA floodplain and floodway criteria would be met by the selected alternative. For the City of Fort Collins -based evaluation of fully developed conditions with existing drainage facilities, proposed condition models will be prepared to reflect potential with - project conditions associated with the selected alternative. These models will be used to evaluate hydraulic conditions for the 2-year, 10-year, and 100-year events and for the '/2-foot rise floodway. Water surface profile and channel velocity comparisons will be made to determine whether or not all City of Fort Collins floodplain and floodway criteria would be met by the selected alternative. The Consultant will prepare a Report of the approved alternatives (one original, and five copies) for the project that may include, but not be limited to: 1. A brief statement of the Consultant's obligations under the project tasks. 2. A narrative of the procedures and methodologies used to complete the project tasks. 3. A narrative of the results of the hydrology, hydraulic and channel analyses, (a copy of all models shall be provided on cd's). The narrative shall include a technical appendix. 4. A narrative clearly describing the proposed improvements and impact on future park design. 5. Drawings of the proposed improvements on 24" x 36" sheets, and on Autocad drawings on cd's. G.I.S. work shall be placed in a format acceptable to the City's G.I.S. section. 6. Detailed cost estimates for any channel improvements. 7. Identification of unresolved issues and recommendations on resolving definite problem areas related to the project but beyond the scope of the project. 8. Summary of the coordination meetings regarding the project. 9. Appendix with all pertinent design data, survey field notes, hydraulic calculations, chart, graphs, and all other pertinent information used in the project. The floodplain topography of the final park design needs to take into account the location and elevation of park structures requiring protection from flood flows. No development is allowed in the floodplain or the erosion buffer area along Spring Creek. Studies need to include enough detail to ensure the recreation center can be constructed in the future to be compatible with the plans developed for the park. 3. Transportation Requirements Transportation studies and reports need to be completed for the park complying with the current City requirements for this development. Spring Canyon Community Park will obtain primary access from Horsetooth Road. Secondary access will be obtained from Overland Trail Road. It is not anticipated that a road will need to connect through the park except for maintenance and emergency vehicles. Access to the park needs to include alternate modes of transportation. The Consultant will provide services to complete required transportation impact studies related to the development of the park. The future recreation center needs to be included in this study to the level needed to ensure the facility can be added to the park at a later date. 4. Recreation Center Space in the park needs to be identified for a future recreation center and associated parking. Currently this center is unfunded with no funding anticipated for several years. The center should be designed as a 60,000 square foot facility with associated parking. The center would contain such items as gymnasiums, large and small meeting rooms, kitchen, and multi -purpose exercise rooms. The center should also be designed to include an outdoor pool. The pool would have water slides and allow for some lap swimming. Parking for the center needs to include the spaces needed for the pool. No design drawings or specifications are required under this contract for the recreation center and pool. The Consultant is to plan an area in the park for these future items. 5. Maintenance Center The maintenance center would contain offices, storage areas, vehicle bays and restrooms having a floor area of about 6,000 square feet. An outdoor storage area adjacent to the building should be about 1 acre in size. The maintenance center needs to be located on the park site to blend into the park features, but still be functional for on -site and off -site maintenance activities. Construction documentation for construction of the maintenance facility is a part of the Consultant's work. 6. Spring Creek and Fossil Creek Trails The Consultant will design the trails on the park property. The trail will be a minimum of 10' wide concrete. A minimum 5' wide gravel path will parallel the trail where possible for users who prefer a softer walking surface. Trail bridges will be minimum of 10' wide and will need to be designed to fit into the theme of the park. 7. Horsetooth Road Improvements The Consultant will prepare a design, specifications and drawings for the construction of improvements to Horsetooth Road to current City standards and requirements as required for the park's development. Work will include a drainage structure over Spring Creek for vehicles. 8. Construction The City anticipates one construction document for bidding and construction of the park. Bid items shall be a combination of lump sum and individual items. 9. Meetings and Public Process Coordination and review by city staff will be required throughout the project. As the park design progresses, review by other City Departments will be necessary. The Consultant will be expected to participate in these reviews. Meetings - It is anticipated that the following meetings will be required, at a minimum, for this project: Initial Coordination Meeting: At this meeting the Consultant will be expected to provide a detailed schedule of the design process, including the work of any sub -consultants, identifying important milestones in the process and target dates for these milestones. Design Charette: A two day design charette with City staff is required early in the design process so the Consultant has current information from affected departments. The charette will also be used to develop conceptual plans for the park. Progress Meetings: Progress meetings will be held every two weeks during the course of the project. Meetings may be more frequent at times, if need be. Parks and Recreation Lead Team: The Consultant will meet four times with the Lead Team for review and direction from this group. The Consultant will bring appropriate drawings and information for review. Utility Coordination: At least four meetings are anticipated to coordinate with affected utility companies. Prior to meeting with utilities, the City will assist the Consultant in collecting comments from utilities through the existing utility coordination process. Public meetings: The City anticipates there will be four public meetings. The meetings will be in the form of an open house. The City will be responsible for leading the public