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Home My WebLink About330281 EMS ENGINEERING - CONTRACT - BID - 5869 FIRE ALARM AT CITY HALL WEST (2)SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and EMS Engineering Inc., hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ten (10) page[s], and incorporated herein by this reference. 2. Time of Commencement and Completion of Services The services to be performed pursuant to this Agreement shall be initiated within five (5) days following execution of this Agreement. Services shall be completed no later than Forty -Five (45) days after Notice to Proceed. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by SA 0612004 1 H. Following system acceptance, furnish to the Engineer an as -built fire alarm installation drawing indicating any new box locations and/or conduit routing. (AutoCADD version 14 or later). I. Submit five (5) copies of all submittal information to the Engineer for review and receive his acceptance prior to the furnishing of any equipment. PART 2 — PRODUCTS NOTE: The specifications for 2.2 Manual Pull Station, 2.3 Audio -Visual Alarm, and 2.4 Smoke Detector apply if any additional devices are required by Authorities Having Jurisdiction either at permit application or final inspection. Owner shall pay for any new devices (not so designated in the original bid documents) that may be required by AHJ's. 2.1 FIRE ALARM CONTROL PANEL A. Provide an analog addressable point defined fire alarm control panel. 1. Individual identification and supervision of initiating devices and control points shall be required. 2. Supervision and operation of the notification appliance circuits shall be required. 3. Panel shall be equipped with a fully supervised amplifier providing multiple tone signals with pre-recorded messages. B. Keyboard display unit shall be provided with an alpha numeric liquid crystal display and a 12-key keypad for user access. 1. Display unit shall be an 80 character alpha numeric liquid crystal display to indicate system event log stored events, status of analog devices and control points, and diagnostic fault code messages. a. LED's located on the display shall provide front panel indication of the following conditions. 1) Alarm (System is in alarm). 2) Supervisory (Device in the system is Off -Normal). 3) System Trouble (Trouble condition exists in system). 4) System silence (Notification appliances silenced). C. Characteristics. 1. Inherently power limited per UL 864. 2. Non volatile data storage. 3. Field programmable. 4. Battery charger with 8 ampere -hour standby batteries. 5. Surface mounting trim. 6. Central station alarm output connections with disconnect. 7. Integral microphone for voice instructions. 2.2 MANUAL PULL STATION A. Provide addressable type manual pull stations. B. Characteristics. 1. Double action with break rod feature. (Break rod will not be required to maintain the station in its normal position.) 2. Recessed back box/flush mount bezel. 10 3. The station shall require a special key to open housing to reset or to test (same key for all system components). 4. Constructed of high impact, flame retardant plastic. 5. Compliant with provisions of the ADA. 2.3 AUDIO-VISUAL ALARM A. Provide addressable type combination audio-visual alarms. 1. Speaker and strobe. B. Characteristics. 1. Polarized for use on supervised DC circuits. 2. Strobe light (Xenon strobe). 3. Speaker shall provide high quality sound with minimum distortion. Speaker shall have 4 power taps. 2.4 SMOKE DETECTOR A. Provide addressable type smoke detectors and accessories. B. Ionization Smoke Detector. 1. Characteristics. a. I.O. Microcurie AM-241 radioactive. b. Two wire operation. c. LED pulsating power on indicator. d. RFI shielding. C. Air duct Smoke Detector. 1. Characteristics. a. UL listed specifically for use in air handling system. b. Pick up tubes extending the width of the ducts. c. Remote key test switch and indicating light. d. Photoelectric operation. 2.5 ELECTROMAGNETIC DOOR RELEASES A. Provide electromagnetic door release where indicated on drawings as "new device". 1. Provide and install electromagnetic door releases, designed to hold fire and smoke barrier doors until released by an adjacent smoke detector, to doors indicated as "new electromagnetic device" indicated on the drawings. 2. Approved Manufacturers: a. Rixson — model 998 dual voltage b. Prior approved equal. Bidder shall submit written requests to the Engineer not later than ten (10) calendar days prior to the date for opening of the bids. Requests received after this time will not be considered. Requests shall clearly describe the product for which approval is sought, including all data necessary to demonstrate acceptability. If the product is acceptable, the Engineer will approve it and issue an Addendum. No approval will be given where information submitted is inadequate or unclear. 2.6 GRAPHIC PANEL 11 A. Provide a graphical panel with a screened image of each floor plan on a white polycarbonate background. Each device shall be indicated on the graphic. 2.7 DIALER A. Provide the fire alarm control panel with an integral supervised telephone dialer having a minimum of four channels. PART 3 - EXECUTION 3.1 PRELIMINARY EVALUATION A. Examine the premises and become fully familiar with existing conditions. B. Service Provider shall test for continuity and insulation resistance the existing pull station and detector conductors. 1. It is the intent to re -use these conductors. 3.2 CONSTRUCTION SERVICES A. The Service Provider shall be responsible to see that all components provided under this section are properly installed, all wires are properly terminated and that the system is ready to operate as intended. 3.3 FIELD ACCEPTANCE TESTS A. Upon completion, system shall be checked by a representative of the manufacturer for proper operation. The Service Provider shall warranty all new equipment to be free from mechanical and electrical defects for a period of one year. The warranty shall include all new wiring to be free of electrical or mechanical defects for a period of one year. B. Before fire alarm system is approved the system must be tested in the presence of a Poudre Fire Authority (PFA) representative. Contact PFA 48 hours in advance to schedule the test. Notify the Engineer of the testing schedule. 1. Trouble Test. a. Wiring - Break wire in system to demonstrate trouble alarm. This should be done on each separate circuit zones, horns, pull stations, detectors, etc. b. Power Source - Disconnect main power source to demonstrate trouble alarm. 2. Fire Test. a. Manual Pull Stations - Activate a pull station to demonstrate fire alarm mode. Verify that all speakers can be heard throughout protected area and that proper device is indicated on the fire control panel. Verify that all auxiliary equipment, such as ventilation shut -down, operates. Demonstrate reset procedure and return system to normal operation. b. Detectors - Activate one or more detectors at direction of PFA representative. After satisfactory alarm, reset the system and repeat as necessary. 12 c. Auxiliary Power - Activate a pull station or detector with system on auxiliary power. After satisfactory operation, reset system and reconnect to primary power source. d. Central Station - Demonstrate that alarms are received by Central Station. 3.4 TRAINING A. The Service Provider shall conduct a one -day (max. 4 hour) training session to instruct City personnel in the complete operation of the system. 1. The Service Provider shall provide instruction manuals and all other pertinent training materials for a class size of (4) four persons. B. The training session at a minimum shall cover the following: 1. An overview of all system components and how the system is configured and wired. 2. The programming of the operating system using either the front panel or computer programming. 3. System diagnostics. 4. Maintenance of all system logs and reports. 13 CITY OF FORT COLLINS ADDENDUM No. 1 BID #5869 FIRE ALARM AT CITY HALL WEST SPECIFICATIONS AND CONTRACT DOCUMENTS Description of Bid #5869 Fire Alarm at City Hall West OPENING DATE: July 22, 2004, 3:00p.m. (Our Clock) To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. 1.) Referencing: "Prior Approved Equal' in Part 1 GENERAL - 1.2, I. 5, and, PART - 2 PRODUCTS — 2.5 a., 2. b. change statement to read ......"submit written requests to Engineer not later than (7) seven calendar days prior to the date for opening of bids". 2.) Two substitutions for electromagnetic door releases have been approved They are: Edwards Systems Technologies model #1504-AQN5, and, Fire Control Instruments model #FM998, or, FM996. 3.) In PART 3 — EXECUTION — 3.4 A, change the abbreviation (max. 4 hours) to (minimum 4 hours). 4.) On drawing Sheet E2, disregard pull station at exterior exit from Studio. There is no device at this location. This is not a fire exit. 5.) Based upon on -going discussions with the AHJ, we have decided to by-pass the duct detectors for this installation. The duct detectors will continue to shut the HVAC units down when activated, but will no longer report to the fire alarm panel. 6.) Refer to PART 3 - EXECUTION — 3.3. Any system device testing will be done during off hours. I.e.; hours other than 8:00 AM to 5:00 PM, Monday through Friday. Testing must be coordinated with the City Hall meeting schedule and the Engineer. The bidder should include overtime hours in his bid to cover any Field Acceptance Tests or Pre -installation Tests. 7.) On drawing Sheet E2, delete smoke detector marked "new" in hallway adjoining Existing Control Room. This detector currently exists. 8.) On drawing Sheet El, add (1) one new smoke detector located appropriately in the corridor so that it will activate the three electromagnetic door releases in that vicinity. 9.) On drawing Sheet E2, add (1) one new smoke detector located appropriately in the corridor so that it will activate the three electromagnetic door releases in that vicinity. 10.) On drawing Sheet E2, add (1) one new smoke detector in room where the FACP is located. 11.) On drawing Sheet E2, add (2) two new smoke detectors to the Electrical Room. Center the three detectors approximately in bays at ceiling level divided by beams. 12.) At existing annunciator location it is anticipated that the wall opening will be larger than the new equipment. Contractor will cover the existing opening with a decorative panel (to be determined) and install new equipment centered on panel. Suggested applications are bronze store front metal to match existing store front doors; or, solid oak stained and finished to match existing wood work. Application must be prior approved by Engineer. A sample submittal may be required. If you have any questions please contact John Stephen, CPPO, Senior Buyer, at 970-221-6777. EXHIBIT B INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. ACORN CERTIFICATE OF LIABI Haddock Insurance Agency, Inc. 30S Mccaslin Blvd., Suite 4 P. 0. Box 270987 Louisville, CO 90027 INSURED EMS Engineering, INc. 7100 N Broadway, Ste. 7c Denver, CO 80221 rrnieear_ea YINSURANCE THIS CERTIFICATE 13 ISSUED As A ONLY AND CONFERS NO RIGHTS U HOLDER. THIS CERTIFICATE DOES INSURERS AFFORDING COVERAGE INSURERA UNITED STATES FIDEI INSURERS: ST PAUL FIRE A MARI INSURER C: INSURER D: INSURER E: DATE (MMIDOrYYYY) 08/20/2004 OF INFORMATION CERTIFICATE 'ND, EXTEND OR pDLIC1ES BELOW. NAIC # THE POLICIES OF INSURANCE LISTED FLOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDIN ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAD CWMS, IN R O TYPE OF INSURANCE POLICY NUMBER PO EFF VE I POLICY EXPIRATION LIMITS A X GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMSMADE M OCCUR BKO1219427 OB/Z6/2004 09/26/2005 EACH OCCURRENCE $ ], 000 000 DAMAGE TO RENTED $ 300.000 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1, OOO . OO GENERAL AGGREGATE $ 2 OQO,OO GENL AGGREGATE LIMIT APPLIES PER Poucy JMECCT LOC PRODUCTS -CDMPIOP AGO $ 2.000,00 A AUTOMOBILE LIABIUTY ANY AUTO ALL OWNED ALITOS SCHEDULED AUTOS HIRED AUTOS NON.OWNEO AUTOS BKO1219427 08/26/2004 08/26/2005 COMBINED SINGLE LIMB (Easoamm f 1,000,00 BODILY INJURY (Per person) f X BODILY INJURY (Per pxleeno $ X PROPERTY DAMAGE (Peracdde,$) $ GARAGE LIABILITY ANY AUTO AUTO ONLY -EA ACCIDENT f OTHER THAN EA ACC AUTO ONLY: AGG S S EXOESSNMBRELLA LIABILITY OCCUR ❑ CLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ $ B waiw RsooMPENSATIoNANo EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNEWEXECUTIVE OFFICERIMEMBER OCCLUDED? X yee, eee« I» under SPECIAL PROVISION$ below BMI871511 08/26/2004 08/26/2005 1 we IATLti I D - E.L. EACH ACCIDENT f S00 .wo E.L. DISEASE- EA EMPLOYE S 500, 00 E.L DISEASE -POLICY LIMfY 4 50010 OTHER TIONALoIN50RED AST RESPECTS GENERRAAL LIABILITY OVERRAGE: EOIAL CITY OF FORT COLLINS. Project: Fire Alarm At City Fall West CITY OF FORT COLLINS ATTN,. 3OHN STEPHEN 200 LAPORTE AVENUE FORT COLLINS, CO $0521 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES HE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUMb3 INSURER WILL ENDEAVOR TO MAIL 1-0 DAYS WM772N NOTICE TO THE OERTIF'ICATE HOLDER HAM M 7O THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY ACORD 25 (2M=) FAX. (970) 221-6707 @ACORD CORPORATION 1988 d Id ES80' ON 3ONV80SN I KOHO 9098 H6 808 Wd9l: V tr00d ' Od' 2DV A,a on o(in A o -oRnw ono noa Dana UADRAOv ILIcur Akin[ II,, nnol n n ACORda CERTIFICATE OF LIABILITY INSURANCE 08/20/2004" PRODUCER (303)926-8600 FAX (303)926-8606 Haddock Insurance Agency, Inc. 305 McCasl in Blvd., Suite 4 P. 0. Box 270987 Louisville, CO 80027 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIL M INSURED EMS Engineering Inc. 7100 N Broadway, Ste. 7C Denver, CO 80221 INGURERA: CNA THROUGH VICTOR 0, SCHINNERER CO. INSURERS: INSURER C: INSURER D: INSURER E' THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE MURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDIN ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED 13Y THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CWMS_ INSR kDIYL TYPE OF INSURANCE. POLICY NUMBER POLICY EFFECTIVE POLICY IXPI TION LIMTIS GENERAL LIABILITY COMMERCU,L GENERAL LIABILITY CLAIMS MADE O OCCUR EACH OCCURRENCE a DAMAGE TO RENTED a MED EXP (Any we person) 5 PERSONAL & ADV INJURY a GENERALAOORE43ATE S GEN'L AGGREGATE LIMIT APPLIES PER. POLICY n 52 LOC PRODUCTS - COMPIOP AGO S AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-C MED AUTOS COMBINED SINGLE LIMB (Ea waldenU S BODILY INJURY Per person) a BODILY INJURY (Per smMleno 5 (P-OPERTY n M a GARAGE LIA%LITY ANY AUTO AUTO ONLY-EAACCIDENT S OTHERTHAN EA ACC AUTO ONLY: AGO a a EXCESWUMBRELLA LIABILITY OCCUR CLAIMS MADE DEDUCTIBLE Rk�£NIION S EACH OCCURRENCE S AGGREGATE S S a S WORKERS COMPENSATION AND EMPLOYERS LUIBILITY ANY PROPRIETORIPARTNER/EXECUTIV@ OFFICERIMEMBER EXCLUDED? MEMPLOYE H d�eess,, d=dbe under SPECIAL PROVISIONS below WC STATLF OTH E.L. EACH ACCIDENT a El, DLSPABE- EA S EL DISEASE- POLICY LIMIT 1 a A OMSSIONAL LIABILITY CLAIMS MADE SFA114070118 06/29/2004 06/29/2005 $500,000 PER CLAIM/$1,000,000 AGGREGATE/S1,000 DEDUCTIBLE DESCRIPTION Or OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS e�oneTeeTe: unI Man r Aa.no . A-nnwr SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL CITY OF FORT COLLINS 10 DAYS WRITTEN NOTICE TO THE MATIFICATE HOLDER NAMED TO THE LEFT, ATTN. JOHN STEPHEN BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIOATION OR LUIBILITY 300 LAPORTE AVENUE OF ANY KIND UPON THE INSURER, ITSAOEHT6 OR REPRESENTATIVES, Au D'ED REPRESfiNTA FORT COLLINS, CO $0521 ACORD 25 (2001/08) rAUI: fVfV)L21—ViUi " . d ®ACORD CORPORATION /988 the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: City of Fort Collins, Purchasing PO Box 580 Fort Collins, CO 80522 Service Provider: EMS Engineering, Inc. 7100 N. Broadway #7-C Denver, CO §022& %o 2 Z In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, the sum of Thirteen Thousand Nine Hundred Ninety -Five Dollars ($13,995). 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 8. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall SA 06/2004 2 neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 9. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 10. Warranty. (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 11. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 12. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party sa M2004 3 commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 13. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 15. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. SA O6/2004 4 16. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. CITY OF FORT COLLINS, COLORADO a municipal corporation By: James .O'Neill II, CPPO, FNIGP �4;,4 Director of Purchasing and Risk Management Date: L/3-by UUKPUKA I E PRESIDENT OR VICE PRESIDENT Date: ,% ( 10 04 ATTE (Corporate Seal) CORPORATE SECRETARY sn 06/2004 5 EXHIBIT A SECTION 16721 FIRE DETECTION AND ALARM SYSTEM PART 1-GENERAL 1.1 DESCRIPTION A. This section covers the design, installation, testing and placing into service a new addressable fire alarm panel, enunciator panel, any new detection devices and miscellaneous materials to upgrade the fire alarm system as described herein and as indicated on the drawings. The Service Provider will secure all necessary permits for the work. Training the Owner's personnel in the operation and maintenance of the system shall be included. B. The fire detection and alarm system shall be comprised of the components necessary to meet the functional requirements as specified in the Operational Plan. (Section 1.4). C. The drawings indicate the layout and configuration of all initiating devices and notification devices. Some devices are existing, some are new. All existing devices are to remain, and must be compatible with a new addressable panel as supplied by the successful bidder. Existing devices shall be inspected, tested, and must operate successfully with the new addressable panel and associated new equipment. Any existing device found to be defective shall be replaced by the Contractor and paid for by the Owner. New notification devices are being added at some locations. These new devices are labeled as such on the drawings and are to be provided and installed by the Contractor. 1. Provide all accessories not itemized or indicated on the drawings as required for the complete and approved operation of the system. D. Definitions: The terms "Service Provider", "Contractor' and "Bidder" shall be synonymous in this specification. E. Definitions: The terms "City Project Representative" and "Engineer" shall be synonymous in this specification. 1.2 QUALITY ASSURANCE A. Equipment specified in this section shall be provided as a complete fire detection and alarm system by a single Service Provider. 1. The Service Provider shall be capable of providing local (within a 100 mile radius of Fort Collins, Colorado) factory trained servicemen. 2. The Service Provider shall maintain a local stock of replacement parts. B. The Service Provider shall represent a single manufacturer of fire alarm system components that has been regularly engaged in the production and labeling of fire detection and alarm system components for a minimum five (5) years. Or as an 6 option, two (2) years minimum qualifications, and can demonstrate to the Engineer that the Service Provider has the background and experience to complete the project successfully. 1. All system components shall be individually UL listed including: a. UL 167, Standard for Smoke Detectors, Combustion Products Type. b. UL 168, Standard for Smoke Detectors. 2. The fire detection and alarm system as a whole shall be UL listed and FM approved as an integrated system. C. The Service Provider shall be familiar with all related electrical and fire sprinkler systems associated with a fire detection and alarm system and shall assume complete responsibility for engineering the upgraded detection and alarm system with equipment supplied. 1. The Service Provider shall be responsible for installing all necessary system components. 2. The Service Provider shall be responsible for verifying the existing wiring to be reused for continuity, grounds, and insulation resistance. 3. The Service Provider shall be responsible for installing all new wiring and conduit runs as required and indicated on the drawings. 4. The Service Provider shall be responsible for making the final connections to, adjusting, testing, documenting and starting up the complete fire detection and alarm system. D. The Service Provider shall assign a factory trained technician to the project for the duration of the project to serve as the Service Provider's project manager. The technician shall be the point of contact for the City Representative (Engineer) during installation and will be responsible for being on -site at all times when construction activity is taking place. E. The Service Provider shall be responsible for providing the fire alarm control panel programming required to meet the operational plan. This responsibility shall also include the following: 1. Field testing of the program. 2. Providing program documentation including a printed version and an electronic version. 3. Training the Owner in the use and programming of the fire alarm control panel. a. The fire detection and alarm system shall be a non-proprietary system. Non- proprietary in that the programming language and all access codes to maintain or modify the system programming parameters are available to the Owner and any service agency the Owner may contract with for maintenance of the system once the system warranty has expired. F. The Service Provider shall be UL approved as a fire detection and alarm system installer. I. The Service Provider shall be responsible for providing a UL listing of the completed installation and submitting such certification to the Engineer at the completion of the project. G. The Service Provider shall be ultimately responsible for a complete and coordinated fire detection and alarm system, which shall perform the specified functions. The 7 Service Provider shall coordinate work on this system such that all the following are completed. 1. All components provided under this section are properly installed according to the manufacturer's recommendations. 2. The proper type, size and number of fire alarm conductors are provided and installed. 3. Proper electrical power circuits are provided for all components. H. The Service Provider shall be familiar with all system requirements and be responsible for meeting the requirements of the local Authority Having Jurisdiction. 1. The authority having jurisdiction over the fire alarm system is the Poudre Fire Authority. a. Poudre Fire Authority contact: Joe Jaramillo. Acceptable Manufacturer's 1. Fire Control Instruments (FCI). 2. Notifier. 3. Edward Systems Technology. 4. Pyrotonics. 5. Prior approved Equal. Bidder shall submit written requests to the Engineer not later than ten (10) calendar days prior to the date for opening of the bids. Requests received after this time will not be considered. Requests shall clearly describe the product for which approval is sought, including all data necessary to demonstrate acceptability. If the product is acceptable, the Engineer will approve it and issue an Addendum. No approval will be given where information submitted is inadequate or unclear. 1.3 STANDARDS A. The system shall meet the application, installation, and performance requirements of the National Fire Alarm Code (NFPA 72). B. The system shall be installed to meet the requirements of the 1999 National Electrical Code. 1. The wiring and equipment shall meet the requirements of Article 760, Fire Alarm Systems. C. The system shall meet the requirements of the Americans with Disabilities Act, and, as delineated in The American National Standards Institute (ANSI), latest edition. 1.4 OPERATIONAL PLAN A. Activation of a general fire alarm will result in the activation of all visual notification devices and the playing of an audible textual alarm message. This message shall be preceded by an alert tone. The general fire alarm shall be activated by any of the following conditions: 1. Actuation of any manual pull station. 2. Actuation of the smoke detector adjacent to the fire alarm control panel. 3. Actuation of the sprinkler control system water flow switch. B. A fire alarm system trouble condition will place the fire alarm control panel in the trouble status. This condition will be indicated on the fire alarm control panel. The fire alarm system trouble condition will be activated by any of the following conditions. 1. Actuation of a duct type smoke detector. (if applicable) 2. Actuation of the sprinkler system water tamper switch. 3. Failure of any initiating device. 4. Failure of any supervised notification appliance circuit. C. Actuation of a duct type smoke detector shall be interlocked with the detectors respective air handling unit motor control to stop all fans. D. Activation of a general fire alarm will result in the City alarm notification circuit being activated for alarm signal transmission to the City's approved alarm monitoring agency. E. The occurrence of a trouble condition with the fire alarm system will result in the City trouble notification circuit being activated for a trouble status signal transmission to the City's approved alarm monitoring agency. 1.5 SUBMITTALS A. Service Provider (Contractor) shall submit catalog cut -sheets of all system components supplied and receive the Engineer's notice of No Exceptions Taken prior to the supply of any equipment. 1. Annotate product and product features clearly. B. Submit drawings of the fire alarm system layout and wiring. Drawings shall be prepared using AutoCAD Version 14 (or later edition) and shall include the following. 1. A system one -line riser diagram showing each device with device address indicated and a wire code to define home runs from the fire alarm panel. 2. Device location plan showing the location of each device. (Existing plan view drawing to be provided by the City). 3. Full scale drawing showing the fire alarm system graphic. 4. Fire alarm control panel interior elevation. 5. Wiring diagrams, point to point for all device types. C. Submit battery power calculations for the fire alarm control panel and peripheral devices. 1. Include 20% safety factor to total for final amp -hour selection for system. D. Submit panel current totals and incremental voltage drop calculations. E. Submit a table indicating all device address assignments. F. Submit a printed version of the pre-recorded alarm message. G. Submit the resume of the assigned Project Technician (project manager) and documentation pertaining to his UL training and certification. 9