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HomeMy WebLinkAboutRFP - P942 US 287 S COLLEGE BICYCLE LANES PROJECTCity of Fort Collins Administrative Services Purchasing Division REQUEST FOR PROPOSAL CITY OF FORT COLLINS Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), May 26, 2004. Proposal No. P-942. If delivered, they are to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Kathleen Reavis, AICP, Senior Transportation Planner, 970-224-6140. Questions regarding proposals submittal or process should be directed to John Stephen, CPPO, Senior Buyer, 970-221-6777. A copy of the Proposal may be obtained as follows: Download the Proposal/Bid from the BuySpeed Webpage, https://secure2.fcqov.com/bso/login.isp. 2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, g Jam s B. O'Neill II, CPPO, FNIGP it for of Purchasing & Risk Management 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. [Optional] Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non -fading process to prove for long storage and high quality reproduction. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City 23 u. 4.eNe. ,.. Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific wil performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of ( ) page[s], attached hereto and incorporated herein by this reference. 25 THE CITY OF FORT COLLINS, COLORADO By: John F. Fischbach City Manager By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as [insert name of business] By: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: Corporate Secretary (Corporate Seal) 26 SCOPE OF WORK AND FEE PROPOSAL For US 287/South College Avenue Bicycle Lane Project Prepared for: The City of Port Collins P.O. BOX 580 Port Collins, CO 80522 Prepared by: Felsburg Holt & Ullevig 6300 South Syracuse Way, Suite 600 Centennial, CO 80111 303-721-1440 Dean Bradley, P.E. & Michelle Hansen, P.E. Supported by: Fehr & Peers City Visions Lund Partnership July 16, 2004 US 287/south College Avenue Bicycle bane Project PROJECT DESCRIPTION Scope of Work The City of Fort Collins wishes to contract with Felsburg Holt and Ullevig to design and prepare construction documents for the US 287/South College Avenue Bicycle Lane Project. The first stage of this project is development of a conceptual plan for the addition of bicycle lanes along US 287/South College Avenue from Harmony Road to Carpenter Road. This plan will'define bicycle lane widths, locations, crossing treatments, right-of-way impacts, construction impacts/elements, and signing/striping/signal treatments that will safely and efficiently integrate a new bicycle facility on the state highway. Once a Vision Plan has been established for the entire corridor, construction phases will be defined and prioritized based on design and budget criteria. Preliminary and final design will then be performed to implement the first phase of construction identified in conceptual design. Coordination with multiple interested stakeholders will be a key element of the project. City of Fort Collins Transportation Planning and Engineering Departments will be actively involved in the design process and will be supported by other departments within the City as the project progresses. CDOT will also be an active participant since the project is located on a state highway and will be utilizing Federal Enhancement Funds administered through CDOT. In addition, the community, including residents and business owners in the area, potential facility users, the cycling community, and City advisory boards, will provide keen insight into the development of the Vision Plan for the corridor. PROJECT TEAM Felsburg Holt & Ullevig will be the singular point of contact for this work assignment. Many work assignments will be performed using our in-house capabilities. Where we do not have the expertise, we have supplemented those skills with those of Fehr & Peers, City Visions, and Lund Partnership. Individual responsibilities include: Felsburg Holt & Ullevig - Project Management Bicycle Lane/Roadway Design Traffic Engineering Signing and Striping Signal Design Construction Phasing and Traffic Control Public Involvement Assistance Construction Assistance Fehr & Peers - Bicycle Facility Design/Expertise (Concept Level) Construction Plan Review City Visions - Public Involvement Program Lund Partnership - Drainage/Erosion Control Design Utilities FELSBURG HOLT & ULLEVIG 7/ 16/04 Page 1 US 287/south Collette Avenue Bicycle Lane Project Scope of Work SCOPE OF WORK AND ANTICIPATED COSTS SCOPE OF WORK The addition of bicycle lanes along the US 287/South College Avenue corridor south of Harmony Road will be a beneficial expansion to the City's bicycle system, especially to those commuter cyclists at the south end of Fort Collins. The following goals are established to help develop a plan that will provide a safe, continuous route for bicycles: 1. Define bicycle lane treatments that will safely integrate bicycle traffic with high-speed vehicular traffic without reducing the efficiency of traffic flow through the corridor. 2. Define impacts, and mitigate these impacts, associated with constructing the bicycle facilities. 3. Determine right-of-way and easement requirements to implement the plans. 4. Inform the public and meet with adjacent property owners to work out design issues relating to their property and access. 5. Implement the plans in a timely fashion with sensitivity to project budgets. 6. Coordinate the design with other Potentially Affected Interests including CDOT, other City Departments, the cycling community, and City advisory boards. Fulfillment of the above outlined outcomes will assure successful completion of the project. Therefore, the following scope of work has been established to focus on attaining these outcomes. It should be noted that there are some uncertainties as to project limits and needs for the preliminary and final design and construction phases of this project. Several assumptions have been made to develop the scope and fee. Following the conceptual design phase, it will be necessary to review the scope to determine if the assumptions correspond to the actual efforts that will be required to complete the preliminary and final design. BASE SERVICES Task 1 Project Initiation Upon Notice -to -Proceed, an initial project kick-off meeting will be held with all vested City, CDOT, and FHU Team staffs. The principal purposes for this meeting are for each involved party to state their goals and objectives, identify known opportunities and constraints, and agree on design guidelines for the project. In addition, the group will review work tasks, technical approaches, and work products required to complete the project. Items to be discussed include: • Goals and Objectives — needs and wants of City, CDOT, cyclists, motorists, adjacent property owners, etc. that can be addressed by this project. • Design Criteria - lane widths, accel/decel lane requirements, use of signed shared roadway sections, bicycle treatments, etc. • Critical Design Issues — bicycle lane interfaces at intersections, widening conflicts, coordination with developments. • Public Involvement Program — stakeholders, project announcements, open houses, web page • Design and Review Process — level of detail for existing conditions and design, steps/tasks to define the improvements to be advanced to preliminary/final design. FLLSBURG HOLT & U L L E V I G 7/ 16/04 Page 2 US 287/,South College Avenue Bicycle Lane Project Scope of Work This meeting shall be followed with a field visit to review existing conditions and gain the real world perspective on the improvements. FHU will provide the City with a handout for this meeting with project contacts, design criteria, the anticipated project schedule, and other pertinent information. Following the meeting, FHU will consolidate the goals and objectives identified at the meeting into a draft project Mission Statement that can be presented to the public for review and comment at the first public open house. Meetings: Kick -Off Meeting Deliverables: Design Criteria, Project Team Contact List, Project Schedule, Mission Statement Task 2 Data Collection for Conceptual Desiqn The FHU Team will utilize existing City of Fort Collins GIS data as the base for the Conceptual Design phase. FHU will complete field investigations as necessary to confirm existing conditions that may not be clear from the GIS mapping at critical design areas. The following information will be provided by the City to complete the Conceptual Design: • GIS Aerial Mapping • GIS Electronic Files- topographic, planimetric, and right-of-way maps • Existing Traffic and Accident Data • Corridor Planning Documents/Active Development Projects • City Utility Key Maps • South College ACP Mailing List The FHU Team will also collect utility key maps from private utility companies. Deliverables: AutoCAD utility mapping and database Task 3 Conceptual Desiqn Building off the Mission Statement developed from input at the kick-off meeting and first public meeting, the FHU Team will work with the City and CDOT to evaluate cross -sectional elements of the bicycle lane implementation. Opportunities and constraints of differing bicycle lane treatments will be identified and designs for crossing locations will be developed. With input from the City, CDOT, and the public, the Team will identify treatments for the following applications: • Free -flow traffic sections • Signalized intersections • Unsignalized intersections • Driveways with high traffic flow • Driveways with low traffic flow • Connections to other bicycle lanes/trails Once treatment options are identified for general applications, site -specific conditions will be considered and alternative design solutions will be presented for evaluation at specific locations, as required. A Draft Vision Plan will be developed on the aerial mapping in accordance with City and CDOT standards. The design will define bicycle lane locations, width, signing, striping, signal improvements, and bicycle lane interfaces at intersections/driveways. Roadway widening MFLUTURG HOLT & U L L E V I G 7/16/04 Page 3 US 287/South College Avenue Bicycle Lane Project Scope of Work locations will be identified, as well as property and infrastructure impacts. The Draft Vision Plan will be presented to the public. Based on comments from the public, the Vision Plan will be updated and finalized. Meetings: Task Force Meetings — Three (3) meetings Deliverables: Vision Plan on the aerial photo Task 4 Prioritization of Construction Phases The FHU Team will assist the City and CDOT in prioritizing elements of the Vision Plan into construction phases that match the available construction budgets. The following steps will be used to create a prioritized set of design projects: • Develop conceptual opinions of probable cost for construction elements. The quantities will be carefully documented as to limits and location of quantity items. • Determine logical points to segregate the work — by segment, by type of work, by direction of travel, or other method. • Create construction phases — make logical divisions in the work based on bike lane continuity, developer participation, and potential construction costs. FHU will prepare up to three (3) scenarios with cost breakdowns for the phases in each scenario. • Evaluate and create a prioritized list of phases to define the construction project. Meetings: Task Force Meetings — Two (2) meetings Deliverables: Prioritization Phasing, Conceptual Opinions of Probable Cost Task 5 Conceptual Plan Document Production Using the Vision Plan, the prioritized project phases and budget information, the FHU Team will assist the City and CDOT with packaging the elements of the first construction project. Following the Construction Project Decision, FHU will prepare a Conceptual Plan Report that contains the following: • Project Goals and Objectives • Critical Issues, Constraints, and Opportunities • Conceptual Design Process • Vision Plan • Prioritization Process and Results • Construction Project Decision and Future Projects This report will serve as documentation for the project and will provide the design information for future construction projects throughout the corridor. Deliverables: Construction Project Limits and Elements, Conceptual Plan Report (10 copies) FE-LSt3URG HOLT & U L L E V 1 G 7/16/04 Page 4 US 287/South College Avenue Bicycle bane Project scope of Work Task 6 Public Involvement Support System The following represents a Public Involvement Program that engages the public and stakeholders, but also matches the project scope and budget: • Project Announcements - Formally announce the project and key milestones through a mailing or newsletter and through the newspaper. We will prepare up to three (3) project announcements. The first will announce the project; the second will provide information regarding the outcome of the Draft Vision Plan Open House; and the third will provide information about the construction project. Important information that will be included is a definition of the project limits, objectives, contact information, design and construction timelines, and approximate Open House schedules. • Public Open Houses — Organize and conduct up to three (3) Open Houses to present and obtain feedback on the design. The open houses will be organized in an informal meet and greet format and will not include formal presentations. Project displays will be prepared and set up around the room for the public to review and project team members will be available for questions and comments. The first open house will be in late August/early September as an introduction to the project and an opportunity to gather pre -design input on the corridor from the users and adjacent property owners. The second open house will be held in late October to present the Draft Vision Plan and gather feedback. The third open house will be held in January and would present how public input was addressed in the final Vision Plan, prioritized construction phases, limits and elements of the first construction project, and the schedule for final design and construction. • Website Support — Provide support to post project information on the City's website. This could include open house graphics, project announcements, and contact information. Attendance at meetings for City advisory boards, such as City Council, Transportation Board, Planning and Zoning Board, etc, is not included in this scope of work. Presentation materials will be provided as needed, but the City will conduct presentations at these meetings. The City will also build and manage the stakeholder data base for project mailings. Meetings: Public Open Houses - Three (3) meetings Deliverables: Project Announcements, Graphics for Public Meetings Task 7 Supplemental Data Collection Once the limits of the construction project have been determined, supplemental data collection will be completed. City forces will complete afield survey for the project, obtaining topographic and planimetric data. The City will provide the information necessary to adjust the conceptual design and aerial photograph to match the field survey coordinate system, including any translation, rotation, and scaling factors. FHU will assist the City to define important elements to develop accurate mapping for preliminary and final design. Invert and rim elevations, size and material of pipes and definition of the pipe system connections will need to be collected for impacted drainage structures that are identified during the Conceptual Design. Other survey needs may be requested from the City as the project progresses and further impacts are defined. FHU will provide services to reduce the survey to AutoCAD format and create a digital PEELssUKc HOLT & U L L E V I G, 7/16/04 Page 5 REQUEST FOR PROPOSAL City of Fort Collins P-942 US 287/SOUTH COLLEGE AVENUE BICYCLE LANE PROJECT The City of Fort Collins is requesting proposals from a consulting firm or team to address the tasks necessary to provide the City with planning, design, and engineering services for the US 287/South College Avenue Bicycle Lane Project. The successful firm/team will address all of the tasks, issues, and deliverables in their proposal, possess the requisite skills necessary to complete the project on time and within the established budget, and be motivated to work with staff, citizens, and governing bodies to accomplish the goals and objectives associated with this project. The budget for this project is sufficient to cover the costs to perform the tasks necessary to complete this project. Tasks include, but are not limited to, those outlined in the attached Scope of Work. The Department has determined the contract goal for UDBE participation in this Contract will be met with certified UDBEs who have been determined to be underutilized on professional services contracts. The UDBE goal for this project has been established as follows: Professional Services Consultants and/or Subconsultants: 10 Percent Proposals are due at the City of Fort Collins Purchasing Department at 3:00p.m. (our clock), on May 26, 2004. Oral Interviews/presentations are expected to be held on June 11, 2004, with work beginning on or around July, 2004. 2 US 287/south College Avenue Bicycle Lane Project Scope of Work terrain model (dtm). In turn, the product will be returned to the City Surveyor for field verification and an accuracy test of the data. FHU will collect existing right-of-way (R.O.W.) information from the City survey staff. We expect that the surveyors will collect property corners or other R.O.W. monumentation at the time the survey is performed. It is assumed that the City will provide this information to FHU in an AutoCAD format. The conceptual existing utility base file will be updated to match surveyed utility locates and planimetrics such as manholes, valves, etc. Deliverables: AutoCAD database including survey and updated utilities Task 8 Preliminary Engineering The FHU Team will develop a set of 40% complete preliminary design plans according to CDOT standards reflecting the "Construction Project Decision" plan. We have assumed that a one mile section will be carried forward into preliminary design. Formal design will begin, right-of- way requirements will be finalized, and utility impacts will be identified. At this point the aerial background will be replaced by planimetrics from the digital mapping and supplemental field survey. The following specific scope items are anticipated: • Horizontal and vertical geometry will be established for widening sections along the flowline of curb and gutter. Typical section elements will be added to establish full impact widths. • Intersection layouts will be developed that reflect definition of through lanes, turning lanes, bicycle lanes, and medians necessary for operation of the intersections. • A three dimensional model will be developed at widening sections, using the Inroads package of software, that will facilitate production of cross -sections, grading, and earthwork volume determination. • Slope limits will be defined and right-of-way limits identified. This information will be provided to the project surveyor to allow final right-of-way plans to be prepared and approved by CDOT to allow acquisition of right-of-way and construction easements to begin. • Impacts to existing drainage facilities will be identified and plans will be produced to define necessary drainage modifications. We have assumed that the existing storm sewer system has been designed to meet the appropriate drainage requirements and that the system will be adequate for any minor widening. No further hydrology and hydraulic analysis will be performed as a part of this project and a drainage report will not be produced. • Preliminary grading and erosion control plans will be developed for necessary sections. • Impacts to existing utilities will be defined and a mitigation plan established. Plans will be provided to the individual utility companies and a utility coordination meeting will be held to further discuss impacts and timeliness for mitigation. We have assumed that potholing will not be necessary to complete the design. • Preliminary signing and striping plans will be prepared. • Preliminary traffic signal design plans will be developed including modifications to existing signals and potential addition of bicycle signals. We have assumed that three signalized intersections will require signal design. MFLLS;BURG l HOLT & U L L F V I G 7/16/04 Page 6 US 287/,South College Avenue Bicycle Lane Project .Scope of work • Preliminary construction phasing plans will be developed. The purpose of these plans is to identify a feasible method to construct the project within the project limits. • We have assumed that there will not be any structures impacted by the project and that structural design efforts will not be required. • Geotechnical investigations will not be completed. CDOT will provide pavement recommendations for the project based on roadway sections that have previously been constructed along US 287. • Preliminary quantities for all proposed work will be calculated and the Opinion of Probable Cost from conceptual design will be updated and enhanced to include miscellaneous costs. • Twenty (20) half sized plans will be submitted to the City and CDOT for review. A Field Inspection Review (FIR) meeting will be held with the City and CDOT to discuss comments. Meetings: Preliminary Design Progress Meetings —Three (3) meetings FIR Meeting — One (1) meeting Utility Meeting - One (1) meeting Deliverables: Preliminary Plan Set, Preliminary Opinion of Probable Cost, R.O.W. Requirements Task 9 Final Engineering The FHU Team will make modifications to the plans identified at the FIR and finalize the design elements of the project. FHU will prepare final engineering plans and specifications to a CDOT Final Office Review (FOR) (95%) level. The following specific scope items are anticipated: • Horizontal and vertical alignments will be refined to geometrically define roadway widening sections. • Intersection layouts will be finalized to reflect horizontal and vertical geometrics. • Necessary construction details will be prepared. • The three dimensional model will be finalized at widening sections, using the Inroads package of software, that will facilitate production of cross -sections, grading, and earthwork volume determination. • Drainage plans, profiles, details, and quantity tabulations will be produced for required drainage system modifications. • Grading and erosion control plans will be produced that display proposed contours, identifies any locations of erosion control devices, quantifies the amount of materials, and details materials and placement techniques. • FHU will design utility mitigation measures and coordinate with individual utility companies. Clearances from affected utilities will be obtained and the Utility Clearance will be obtained from CDOT. • Signing and striping design will be finalized complementing the Manual on Uniform Traffic Control Devices (MUTCD) and the City of Fort Collins Standards. • Traffic signal design for three intersections will be finalized based upon the City of Fort Collins Standards. • Final construction phasing plans will be developed. Construction traffic control plans wile be produced. • Quantities will be calculated and tabulations will be prepared. FELSBURG HOLT U L L E V I U 7/ 16/04 Page 7 US 287/,South College Avenue Bicycle Lane Project Scope of Work • FHU will prepare final plans according to CDOT standards to a FOR (95%) level that depict the design as discussed above. The following plan sheets are anticipated: Title Sheet Standard Plans List Typical Sections General Notes Summary of Approximate Quantities Survey Control Diagram Quantity Tabulations Miscellaneous Details Intersection Detail Sheets Removal Plan Sheets Roadway Plan Sheets Roadway Profile Sheets Drainage Plans & Profiles Grading & Erosion Control Plans Utility Plans Signing and Striping Plans Traffic Signal Plans Construction Phasing & Traffic Control Plans Cross -Sections • FHU will develop project specifications that discuss methods, materials, and requirements as related to elements of this project. We anticipate supplementing City of Fort Collins Specifications and CDOT's Standard Specifications for Road and Bridge Construction, 1999. In addition, we will assist the City with preparation of the General and Special Conditions sections that are unique to the City and your contract conditions. • FHU will develop an opinion of probable cost for construction of all the improvements. • Twenty (20) half -sized plan sets will be submitted to the City and CDOT for final review. A FOR meeting will be held with the City and CDOT to discuss comments. • FHU will incorporate final comments from the FOR and provide 100% plans ready for advertisement. • Bid assistance — The City of Fort Collins will advertise the contract and coordinate the bid with contractors and agencies. FHU will attend a pre -bid meeting, assist with bid addenda, review bids, and provide recommendations for contractor selection. • After the contract has been awarded to a contractor, FHU will prepare a construction plan set and a set of construction project specifications. Meetings: Final Design Progress Meetings - Two (2) meetings FOR Meeting — One (1) meeting Pre -bid Meeting - One (1) meeting Deliverables: Final Review Plans, Final Review Specifications, Opinion of Probable Costs, Utility Clearance, Final Plans for Advertisement (half size originals and electronic files), Project Specifications for Advertisement (hard copy and electronic file), Recommendation of a Bid and Contractor, Final Plans for Construction: City - One full size (22"x34") mylar-signed and sealed, one half size (11"xl7") bond, and electronic files, CDOT- 7 half size (11"xl7") bond and one 8.5"X14"-signed and sealed ,Project Specifications for Construction (One hard copy and electronic file) PFLLSBURG VHOLT & ULLEVIG 7/16/04 Pate 8 US 287/South College Avenue Bicycle Lane Project ,Scope of Work Task 10 Right -of -Way Acquisition The FHU Team will assist the City and CDOT in finalizing Right -Of -Way plans to obtain the R.O.W. clearance. The following tasks will be completed: • As a part of preliminary design, slope limits will be defined and right-of-way/easement needs will be identified. • FHU will provide drafting services for the production of the right-of-way plans in a CDOT format. The City will be responsible for providing the information to be included in the plans and preparing legal descriptions. • Obtain Right -of -Way Clearance from CDOT. • Prepare R.O.W. mitigation exhibits that graphically represent the work to be performed at each property. The City will use these as tools to facilitate discussions and negotiations. We have anticipated two iterations for each of twenty (20) separate properties. The City and CDOT will complete right-of-way negotiations with the property owners and report any necessary design changes to FHU to be included in the plans. Deliverables: Drafted right-of-way plans in CDOT format, Right -of -Way Clearance, Property mitigation plans Task 11 Reviews and Meetings Regular progress meetings will be held throughout conceptual design with a small Task Force comprised of City, CDOT, a cycling representative, and consultant representatives to present design ideas and to brainstorm solutions in constrained areas. The Task Force will be responsible for making the decisions that will finalize the Vision Plan for the entire corridor and develop and prioritize construction phases. Regular progress meetings will continue through preliminary and final design with appropriate representatives from the City and CDOT to determine the details necessary to prepare construction documents. We have assumed that the City will provide a Notice to Proceed by early August, 2004 with advertisement in June, 2005. The conceptual design report will be submitted in December; FIR plans will be submitted in late February; FOR plans will be submitted in late April. Coordination is anticipated throughout the process. The following meetings are programmed: • Kick -Off Meeting — The FHU Team will attend an initial project kick-off meeting with City and CDOT staffs to discuss project goals, constraints and opportunities, work tasks, technical approaches, and work products prior to implementation. • Task Force Meetings — The FHU Team will attend Task Force meetings with City and CDOT staff once per month to discuss the conceptual design, schedule, and to establish goals for the next period. Five (5) meetings are programmed for conceptual design and prioritization. • Public Open Houses — The FHU Team will organize and conduct three (3) public open houses to present the project and gather public input on the design. • Preliminary/Final Design Progress Meetings — FHU will attend monthly progress meetings with City and CDOT staff to discuss the preliminary and final project design, schedule, and to establish goals for the next period. Five (5) meetings are programmed. FELSBURG HOLT & U L L E V I O 7/16/04 Page 9 US 287/South College Avenue Bicycle Lane Project Scope of Work • Formal Plan Review Meetings - FHU will attend a FIR meeting at the end of preliminary design and a FOR meeting at the end of final design with the City and CDOT to discuss the design and construction documents. FHU will collect and incorporate or respond to comments. Two (2) meetings are programmed. • Utility Meeting - FHU will attend an informal utility meeting to discuss design impacts to their facilities, and to discuss utility service needs for the site. One (1) meeting is programmed. Deliverables: Meeting Minutes and Necessary Graphics and Staff Support for the Meetings Task 12 Construction Assistance Construction services are not added as a part of this scope of work. However, at the City's discretion, these services could be provided as a contract amendment. We would commit to providing these services at the billing rates listed below: Principal 11 Principal I Associate Sr. Engineer Engineer V Engineer IV Engineer III Engineer II Engineer Senior Designer Designer IV Designer III Designer II Designer I Administrative $150.00/hour $135.00/hour $120.00/hour $110.00/hour $100.00/hour $ 95.00/hour $ 85.00/hour $ 80.00/hour $ 75.00/hour $ 90.00/hour $ 80.00/hour $ 70.00/hour $ 65.00/hour $ 60.00/hour $ 60.00/hour r•ELSBUuc HOLT & ULLEVIG 7/16/04 Page 10 US 287/SOUTH COLLEGE AVENUE BICYCLE LANE PROJECT CITY OF FORT COLLINS July 16, 2004 Summary of Base Services Costs Task Cost Base Services Project Start-up Task 1 - Project Inititation $ 1,975.00 Task 2 - Data Collection for Conceptual Design $ 4,430.00 Subtotal - Project Start-up $ 6,405.00 Vision Plan Development Task 3 - Conceptual Design $ 21,800.00 Task 4 - Prioritization of Construction Phases $ 12,875.00 Task 5 - Construction Project Decision $ 10,150.00 Subtotal - Vision Plan Development $ 44,825.00 Public Involvement Task 6 - Public Involvement Support System $ 16,120.00 Subtotal - Public Involvement $ 16,120.00 Preliminary and Final Engineering Task 7 - Supplemental Data Collection $ 6,610.00 Task 8 - Preliminary Engineering $ 39,955.00 Task 9 - Final Engineering $ 47,820.00 Task 10 - Right-of-way Acquisition $ 7,760.00 Subtotal - Preliminary and Final Engineering $ 102,145.00 Review and Meetings Task 11 - Reviews and Meetin s $ 31,810.00 Subtotal - Reviews and Meetings $ 31,810.00 Other Direct Costs $ 8,682.00 Total Base Services $ 209,887.00 US 287/SOUTH COLLEGE AVENUE BICYCLE LANE PROJECT I. Introduction The City of Fort Collins is seeking professional consulting services to plan and design the US 287/South College Avenue Bicycle Lane project (US 287 project). The US 287 project is intended to provide designated bikelanes along South College Avenue from Harmony Road/SH68 to Carpenter Road/CR32. This project is funded by a grant from the North Front Range Metropolitan Planning Organization and the Colorado Department of Transportation. 11. Consultant Selection Process & Anticipated Project Timeline ♦ RFP Submittal — May 26, 2004 ♦Conduct Interviews— June 11, 2004 ♦ Select, Qualify, & Notify Consultant — June 14, 2004 *Complete Consultant Contract Negotiations — July 2004 ♦ Project Planning & Conceptual Design — July to December 2004 ♦ Preliminary & Final Engineering — January to June 2005 ♦ Right -of -Way Acquisition — March to June 2005 ♦Construction — July to December 2005 III. Scope of Work The following is an outline of a general scope of work. The consultant firm/team should expand each of the tasks listed below. Additional tasks that the consultant firm/team determines necessary to assure a good product should be added to this list. ♦ City survey crews may be available to assist the consultant with surveying needs, however, the consultant will include surveying duties in their proposal in the event the City crews are unavailable. The project survey shall be tied to the High Accuracy Reference Network (HARN). ♦ Document/compile existing conditions for the project area. City will provide electronic files of aerial mapping for the project area, existing traffic counts and future traffic projections as well as data from the US287/South College Avenue Access Plan Update, active development projects along the corridor, and other data/informational sources. 3 ♦ Develop project plans and engineering documents for the US 287 project based upon the latest requirements and guidelines found in the following City documents as well as CDOT plan and specification requirements and other national publications (ex. AASHTO, ITE, MUTCD, etc.): 1. City of Fort Collins "Larimer County Urban Area Street Standards" 2. City of Fort Collins "Master Street Plan" 3. City of Fort Collins "Multimodal Transportation Level of Service Criteria" 4. City of Fort Collins "Pedestrian Plan" 5. City of Fort Collins "Bicycle Program Plan" 6. City of Fort Collins and CDOT"US287/South College Avenue Access Plan Update" ♦ Develop and maintain a project schedule. ♦ Project deliverables will include: 1. Concept design plan for bikelanes along the full length of the US 287 corridor from Harmony Road to Carpenter Road. Plan detail shall be of a sufficient level to create conceptual level cost estimates, including alternate options at selected intersections, as well as to analyze private property impacts and other constraints and opportunities. 2. Recommended Project Prioritization List for construction phase(s), including identified and ranked construction projects needed along full length of corridor to complete the bikelane project as well as conceptual level cost estimates. 3. Complete preliminary and final design plans and specifications in accordance with City and CDOT requirements for high priority project(s) selected for first phase of construction. 4. Bidding/construction management assistance. 5. Development and implementation a public involvement process, including potentially affected interests such as multiple City departments, City's Transportation Board, City Council, the Colorado Department of Transportation, Federal Highway Administration, Larimer County staff, area property/business owners and residents, and bicycle/pedestrian advocacy groups. This process will need to be supported, at a minimum, by graphics, public mailings, presentation materials, press releases/media materials and attendance at public meetings. ♦ Provide information on your firm/team availability and experience with recent local agency and/or CDOT projects similar to the US 287 Bikelane Project. IV. Contact Information Kathleen Reavis, AICP Senior Transportation Planner City of Fort Collins Transportation Planning Office 215 N. Mason Street Fort Collins, Colorado 80522-0580 Phone (970) 224-6140 Fax (970) 221-6239 E-mail: Kreavispfcgov.com John Stephen, CPPO, CPPB, Senior Buyer City of Fort Collins, Purchasing 215 N. Mason 2nd floor Fort Collins, CO 80522-0580 Phone 970.221.6777 Fax 970.221.6707 E-mail istephen(a)fcgov.com 4 4 r.. ... I . ... REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING QUALIFICATION STANDARD FACTOR 3.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? 1.0 UDBE Is the primary firm a UDBE or has the primary firm submitted UDBE participation that meets or exceeds UDBE goal for the project? A maximum of 5 evaluation points will be awarded for UDBE participation during the scoring. If the consultant doesn't submit sufficient UDBE participation to meet the project goal, they may be awarded from 0 to 4 points, based on the amount of UDBE participation they submit. 5 Reference evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , [insert either a corporation, a partnership or an individual, doing business as WITNESSETH: hereinafter referred to as "Professional'. In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) page[s], and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) page[s], and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within ( ) days following execution of this Agreement. Services shall be completed no later than . Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: 21 Professional: City: With Copy to: In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs shall not exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's 22