HomeMy WebLinkAboutRFP - P933 TIMBERLINE ROAD WIDENING DRAKE TO PROSPECTCity of Fort Collins
Administrative Services
Purchasing Division
REQUEST FOR PROPOSAL
Proposal Number P-933
TIMBERLINE ROAD WIDENING DRAKE TO PROSPECT
The City of Fort Collins is seeking proposals from The City of Fort Collins is soliciting
proposals from qualified consultants for roadway design services for the Timberline
Road Improvements Project (Drake Road to Prospect Road).
Written proposals, seven (7) will be received at the City of Fort Collins' Purchasing
Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will
be received before 3:00 p.m. (our clock), April 2, 2004. Proposal No. P-933. If
delivered, they are to be sent to 215 North Mason Street, 2"d Floor, Fort Collins,
Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Matt Baker,
Engineering, 970-224-6108.
Questions regarding proposals submittal or process should be directed to John Stephen,
CPPO, Senior Buyer, 970-221-6777.
A copy of the Proposal may be obtained as follows:
1. Download the Proposal/Bid from the Purchasing Webpage,
www.fcqov.com/purchasing.
2. Come by Purchasing at 215 North Mason St.,. 2"d floor, Fort Collins, and
request a copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council,
shall have a financial interest in the sale to the City of any real or personal property,
equipment, material, supplies or services where such officer or employee exercises
directly or indirectly any decision -making authority concerning such sale or any
supervisory authority over the services to be rendered. This rule also applies to
subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment,
kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal
will be rejected and reported to authorities as such. Your authorized signature of this
proposal assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive
any irregularities or informalities.
Sincer ly,` /
James B. O'Neill
e II, CPPO, FNIGP
Director of Purchasing & Risk Management
2/9/00
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 - (970) 221-6775 • FAX (970) 221-6707
Section 4.0: Evaluation
REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the
basis for review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average
rating, and 5 being an outstanding rating.
WEIGHTING
QUALIFICATION
STANDARD
FACTOR
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and
results that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as
required by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Do the proposed cost and work hours compare
Work Hours
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
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Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation
rankings will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
2/9/00
11 r M dr ,.
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by
and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation,
hereinafter referred to as the "City" and , [insert either a corporation, a partnership
or an individual, doing business as 1, hereinafter referred to as
"Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is
agreed by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of
( ) page[s], and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant
to this Agreement shall be performed in accordance with the Work Schedule attached
hereto as Exhibit "B", consisting of ( ) page[s], and incorporated herein by
this reference.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated within ( ) days
following execution of this Agreement. Services shall be completed no later than
Time is of the essence. Any extensions of the time limit set forth above must be agreed
upon in writing by the parties hereto.
4. Early Termination by City. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing
written notice of termination to the Professional. Such notice shall be delivered at least
2/9/00
fifteen (15) days prior to the termination date contained in said notice unless otherwise
agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
Professional: City: With Copy to:
In the event of any such early termination by the City, the Professional shall be paid for
services rendered prior to the date of termination, subject only to the satisfactory
performance of the Professional's obligations under this Agreement. Such payment shall
be the Professional's sole right and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The
Professional shall be responsible for the professional quality, technical accuracy, timely
completion and the coordination of all services rendered by the Professional, including
but not limited to designs, plans, reports, specifications, and drawings and shall, without
additional compensation, promptly remedy and correct any errors, omissions, or other
deficiencies. The Professional shall indemnify, save and hold harmless the City, its
officers and employees in accordance with Colorado law, from all damages whatsoever
claimed by third parties against the City; and for the City's costs and reasonable
attorneys fees, arising directly or indirectly out of the Professional's negligent
performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000
combined single limits, and errors and omissions insurance in the amount of
2/9/00
p.. W. . 1 11.1
6. Compensation. [Use this paragraph or Option 1 below.] In consideration
of the services to be performed pursuant to this Agreement, the City agrees to pay
Professional a fixed fee in the amount of
All such fees and costs shall not exceed
($ ) plus reimbursable direct costs.
($ ). Monthly partial payments
based upon the Professional's billings and itemized statements are permissible. The
amounts of all such partial payments shall be based upon the Professional's City -verified
progress in completing the services to be performed pursuant hereto and upon the City's
approval of the Professional's actual reimbursable expenses. Final payment shall be
made following acceptance of the work by the City. Upon final payment, all designs,
plans, reports, specifications, drawings, and other services rendered by the Professional
shall become the sole property of the City.
6. Compensation. [Option 1] In consideration of the services to be
performed pursuant to this Agreement, the City agrees to pay Professional on a time and
reimbursable direct cost basis according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for both Professional's time and reimbursable direct costs)
not to exceed ($ ). Monthly partial payments based upon the Professional's
billings and itemized statements of reimbursable direct costs are permissible. The
amounts of all such partial payments shall be based upon the Professional's City -verified
progress in completing the services to be performed pursuant hereto and upon the City's
approval of the Professional's reimbursable direct costs. Final payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans,
reports, specifications, drawings and other services rendered by the Professional shall
become the sole property of the City.
2/9/00
7. City Representative. The City will designate, prior to commencement of
work, its project representative who shall make, within the scope of his or her authority,
all necessary and proper decisions with reference to the project. All requests for
contract interpretations, change orders, and other clarification or instruction shall be
directed to the City Representative.
8. Project Drawings. [Optional] Upon conclusion of the project and before
final payment, the Professional shall provide the City with reproducible drawings of the
project containing accurate information on the project as constructed. Drawings shall be
of archival quality, prepared on stable mylar base material using a non -fading process to
prove for long storage and high quality reproduction.
9. Monthly Report. Commencing thirty (30) days after the date of execution
of this Agreement and every thirty (30) days thereafter, Professional is required to
provide the City Representative with a written report of the status of the work with
respect to the Scope of Services, Work Schedule, and other material information.
Failure to provide any required monthly report may, at the option of the City, suspend the
processing of any partial payment request.
10. Independent Contractor. The services to be performed by Professional
are those of an independent contractor and not of an employee of the City of Fort
Collins. The City shall not be responsible for withholding any portion of Professional's
compensation hereunder for the payment of FICA, Workers' Compensation, other taxes
or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this
Agreement based on the special abilities of the Professional and that this Agreement
shall be considered as an agreement for personal services. Accordingly, the
Professional shall neither assign any responsibilities nor delegate any duties arising
under this Agreement without the prior written consent of the City.
2/9/00
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in
any way relieve the Professional of responsibility for the quality or technical accuracy of
the work. The City's approval or acceptance of, or payment for, any of the services shall
not be construed to operate as a waiver of any rights or benefits provided to the City
under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be
a material element of this Agreement. In the event either party should fail or refuse to
perform according to the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such
defaulting party shall be allowed a period of ten (10) days within which to cure said
default. In the event the default remains uncorrected, the party declaring default may
elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as
continuing and require specific performance; or (c) avail himself of any other remedy at
law or equity. If the non -defaulting party commences legal or equitable actions against
the defaulting party, the defaulting party shall be liable to the non -defaulting party for the
non -defaulting party's reasonable attorney fees and costs incurred because of the
default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes
the entire agreement between the parties and shall be binding upon said parties, their
officers, employees, agents and assigns and shall inure to the benefit of the respective
survivors, heirs, personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event
any provision of this Agreement shall be held invalid or unenforceable by any court of
2/9/00
competent jurisdiction, such holding shall not invalidate or render unenforceable any
other provision of this Agreement.
17. Special Provisions. [Optional] Special provisions or conditions relating to
the services to be performed pursuant to this Agreement are set forth in Exhibit "_",
consisting of ( ) page[s], attached hereto and incorporated herein by this
reference.
THE CITY OF FORT COLLINS, COLORADO
By:
John F. Fischbach
City Manager
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
DATE:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name]
Doing business as [insert name of business]
M
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
Corporate Secretary
(Corporate Seal)
2i9ioo
f'i:�.;��.,,1��,' l�� +'l)I c� I n�tin�•rrinnn f.)c�Irt
Can McNau C()FC City Enrineer
Matt Baker Sheet Oveisizing Coordinator
John Stephen Purchasing
Eileen Beyens Street Oversizing Engineer
Scott '✓/oodnitt Street Oversizing Engineer
Craig Farver Street Oversizing Const. Insp-
Quentin Egan Street Oversizing Const. Insp.
Mark Laken - Street Oversizing Const_ Insp.
t3;nr��.r,�ouc;1 Irfonn;ation
D ;.,_ k 1,�' S ;Ie(tion Process
Hc, 't nt x', stinq Site Conditions
ftrv;;: the Pip In Detail
+ ; rcai Improvemr-�nI D� r;t ISiDI
_r.erQx'i(OnS
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The d��su;n phase (tmcrtine
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'Atit I Ein proposals will b,,, reviewed by
panel
Ural interviews lor top 3 proposers
Panel vill make decision
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Ind I II
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Vendors: The City of Fort Collins Purchasing Division has implemented an on-line
vendor registration system. This system allows vendors to
register, view and update their business information and
commodities. In the future, vendors will also be able to receive
Requests for Proposals (RFP's) through the on-line system. All
vendors doing business with the City of Fort Collins are requested
to register.
The vendor registration system is accessible through the City of Fort Collins Purchasing
Department internet webpage at www.fcgov.com/purchasing.
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Wte Watch for Changesl Anyone downloading City of Fort Collinsbid
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Ildonnation must ehMr manatee this page for any bid addrindurns, or
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natlty Anastasia, that they have colonnaded a bid sa such
eddaMums AAA be seat Mmdlr to them. Bids most W mcelved on or
bAnnm the acheMWd apaning lime.
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gong t at p (gp o, en==nc, You may Is
OfJ A SipL 3fleA@!::lg la lu .q;iur (PBF Ale 85MB).
The vendor registration form is located
by clicking
https://secure2.fcqov.com/bso/login.osp
the printable instruction pages link.
If you have any difficulty completing the registration process, please call the Purchasing
Division at (970)221-6775 for assistance.
2/9/00
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Hiqr CnnidmMiori ,,, ilh Dov��Iopors
Fresnr rnhcm Options
Refine 6 Lani,t I Iltnnale rind i Lane Intemm
Den,
City will provide uUlit\ potholing information to
be included iu the. 50°t, plan set
The cnw ultanl will provide field surveying
Bi-weekly Coordination Meetings
t Month for 50')b review by City Staff??
Nersntwhod Scope using proposed unit costs
Struc!ura Design for Bridge Extension
Concrete Intersection Design Ci! Prospect
50 Cross Sections
Clear and Readable Flan Sei
City ,.ill provide pavement design for x-sections
Bi-weekly progress meetings
.;4 r r rcj , erns; to for, plan set
2.1 . i::
O^, rr RO; A re,gwrdr q Rho SID
S I I IV ('. I I !(I How I Y Rate's
Rates
A_ Bllllt plilp,
SPECIAL IMPROVEMENT DISCTRICTS
The improvement district is formed and paid
for by the, property owners who would
especially benefit from the improvement.
The project begins with a petition to the City
Council from the property owners who want
the Improvement.
The petition must represent at least 113 of the
frontage being assessed.
CITY COUNCIL ACTION
uii— ,,r,, iy 117, jwbrto(], the City colm,711 will
07, l%otks toprepare the following_
omp;cl "r, o/ thr Elly'noormy. City coolull will
au,jol the indadopt a resolution
detenn,mrig the method of assessment
After a Pubfic Hearing. City Council will create the
d'sirict by Criiiilapcp
GENERAL E LE C L ION 1OMHz T LABOR
REQUIREMENTS FOR BOND ISSUANCE (IF REOUIRED)
CITY COUNCIL ADOPTION OF BOND ORDINANCE- (IF
REQUIRED)
CONSTRUCTION OF IMPROVEMENTS
PUFRIC FIEARINC AND CITY COONCR. ORDINANCE
ON ASSESSMENTS
1" a p a"w owns n" nupOOJ... 1, dually by mad ul h, sham
of he' M
INSTALLMENT PA YMENTS
All assessments no, mmo 10 any, unless the
owner elecis ro paym rn5[aYrnents wth m(nest. Genetaly,
instalbnent pecods aa, notloss than 2aoimoro than 20years
and lho interost iatefa dotnrnfnad bye 1heCity Counml.
�h21n�.5 for your
2.3 Project Requirements
Drainage Study for Roadwav Improvements and Structure Design — Cost
included in submittal proposal
• A drainage study will be required for the ultimate six lane arterial roadway section and the
design of structures crossing Spring Creek.
• The consultant shall meet the City Stormwater Utility Department's design requirements in
the preparation of the drainage study.
Transportation Impact Study (TIS) — Cost included in submittal proposal
• The consultant shall meet the City Traffic Department's requirements for the preparation of a
detailed TIS, in accordance with the Larimer County Urban Area Street Standards, Chapter 4.
The results of the TIS shall be used in the pavement design and to adequately size turn lanes,
access points, and intersections.
• A traffic impact study will be required for determining necessary auxiliary movements,
intersection design at Prospect Road, intersection design at Midpoint Drive, and additional
intersections required at proposed developments at Spring Creek Farm LLC and Johnson
Farm.
• The TIS should address all modes of travel and should account for anticipated traffic from
Spring Creek Farm LLC, Johnson Farm Development, Prospect Road and the future
development of properties along Timberline Road.
Conceptual Endneerin¢ Design — Cost included in submittal proposal
• At the conceptual design level, the roadway consultant will be required to provide conceptual
design alternatives for horizontal and vertical roadway alignments for the ultimate six lane
arterial roadway section of Timberline Road from Prospect Road to Drake Road, including
the intersection of Prospect Road and Timberline Road.
• The conceptual design will include a strip map of the ultimate six lane arterial roadway and
the interim 4 lane roadway. The strip map will show ROW, intersections, structures and
historical resources.
• Significant coordination with the proposed developments at Spring Creek Farm LLC and
Johnson Farm is expected in order to integrate development construction issues with the
roadway design.
• The consultant will provide an environmental assessment that recognizes and addresses
potential conflicts with the existing natural resources on the jobsite. This will include 404
studies, raptor studies, stream impact studies, etc.
• Preservation options for the existing Johnson Farm House (Historic Resource) must be
addressed.
• Preservation of cottonwood trees on Johnson Farm must be addressed.
• The consultant will be required to prepare concept plans and presentation graphics for public
forums and be present to answer questions. One open house, four neighborhood meetings,
one landmark preservation meeting, one planning and zoning board meeting, one
Transportation Board meeting, and one council study session are anticipated.
50% Submittal Design — Cost included in submittal proposal
• The final product for the 50% submittal design portion will be to provide refined detailed
design plans and specifications for the ultimate six lane arterial section and the interim four
lane arterial section, from Prospect Road to Drake Road. A status set of plans should be
maintained and available to the owner for review and submittal to the appropriate City
departments, utility companies and affected property owners. The designer will provide
approximately 40 full size Xerox sets of plans and an electronic copy submitted on compact
disc to the City for review.
The City will provide utility potholing and provide the information to the consultant to be
included on final design plans.
Components will, at a minimum, include:
• Horizontal and vertical alignment
• Intersection design at Prospect Road and Timberline Road
• Roadway components
• Utility modifications or relocations using pothole information
• Structural designs for box culverts and bridges
• Railroad crossing design
• Landscaping concepts
• Drainage
• Relocation of Spring Creek Trail Crossing
• Removals
• Property and Right of Way exhibits for the entire project
• The plans must locate all existing utilities and structures. They must be shown both
horizontally and vertically and in relation to the proposed improvements. All utility conflicts
must be identified and preliminary relocation/removal plans must be coordinated through the
appropriate utility companies.
• A strip map showing detailed alignment, ROW, intersections, structures and historic
resources.
• All plan work for this project must be completed using AutoCAD and be compatible with
AutoCAD 2002.
• The consultant will be required to provide their own surveying for the design.
• The consultant will provide maps of right of way requirements, easement requirements, and a
key map showing ROWs and easements within the overall project.
• The consultant will provide ROW and proposed ROW staking for acquisition purposes.
• The consultant will provide rough field staking of curb and gutter and other important
alignments such as toe of slope in fill areas.
• The consultant will meet on site with City staff to look at constructability issues.
• The consultant should anticipate bi-weekly meetings during the 50% submittal process.
• The consultant must provide detailed written monthly progress reports and minutes of project
meetings throughout the duration of the design. The progress reports will be part of the
billing submitted monthly throughout the entire project.
• Upon completion of the 50% review, the consultant shall provide Right of Way legal
descriptions and exhibits for all properties
90% Submittal Desipn — Negotiated scope usine proposed unit costs after
completion of 50% Desien
At the 90% Submittal design level, the consultant will be required to provide complete
detailed design plans for the four lane interim improvements for Timberline Road Project.
Approximately 40 Xerox sets of plans will be provided for review. The scale of all full size
drawings should be 1"=20', 40' or 50'.
Components of the 90% submittal design will include:
• Structural design of Spring Creek bridge and modifications to existing bridge if necessary
for the ultimate six lane arterial roadway
• Concrete intersection design and joint layout for Prospect and Timberline based on the
ultimate six lane arterial roadway section.
• Detail sheet showing AUTOTURN templates for the Prospect and Timberline
Intersection and striping of the intersection.
• Provide exhibit for the Railroad crossing
• Removal plans
• Landscaping plans showing irrigation system for medians and parkways
• Traffic striping and signing plans
• Horizontal and vertical alignments
• Cross sections every 50 feet with additional cross sections at significant cut/fill locations
showing utilities.
• Intersection details for all intersections including the concrete intersection at Prospect and
Drake with joint layout detail.
• Utility relocations and stub outs for future services
• Traffic signal plans
• All standard and special construction details
• Drainage, grading, and erosion control plan
• Detailed cost estimate
• The 90% submittal plans should provide all available information that a contractor would
need to accurately bid and build the project. The plan set should be clean and readable.
• The City will determine the pavement design and provide this information to the consultant to
incorporate into the cross sections and roadway design details. The cross -sections should
show both the existing and proposed pavement sections.
• The consultant will provide the City with detailed monthly billing statements which will
include names, hours and scope of completed work.
• The consultant should anticipate bi-weekly meetings with the project manager and project
engineer during the 90% submittal design process.
Final (100%) Desit=_n — Cost included in submittal proposal
The final drawings must be signed, sealed and inked on reproducible Mylar — 24"06". The
consultant will also submit five sets of signed, sealed and inked blue line drawings. The scale
of all full size drawings should be 1"=20', 40' or 50'.
Electronic copies of Final Design plan sheets and Base map shall be submitted on compact
disk.
Components of the final design will include:
• Necessary revisions and additions to the 90% submittal plans based on input from City
review process.
• Strip map and design engineer available for pre -bid meeting and pre -construction
meeting.
• An engineer's report which consolidates the technical information regarding the proposed
Special Improvement District (SID) including a map showing the location of the SID,
rights -of -way and easement descriptions, the legal description of the SID boundary, a
breakdown of the estimated costs of construction and engineering, City oversizing,
collection, advertising, construction management and miscellaneous costs, interim
financing methods, a narrative description of the proposed improvements, and a provision
allowing for additions or deletions of improvements. Refer to the Municipal Code,
Chapter 22 and SID Manual, which will be available upon request.
Construction Surveyina — Hourly Costs included in submittal proposal
The consultant will provide the City with hourly rates for construction surveying services
which the City may decide to use for construction surveying services.
Exhibits — Hourly costs included in submittal proposal
• The consultant will provide the City with hourly rates for preparing exhibits which the city
may decide to use for additional public outreach.
As -Built Plans — Cost included in submittal proposal
• The consultant will provide the City with As -Built plans of the four lane interim
improvements on reproducible Mylar — 24"06". Electronic copies of As -Built plan sheets
will also be submitted on compact disc.
• The As -Built plans shall include:
• Storm Sewer certification
• Field changes to roadway (entrances, crosswalks, median locations, etc.)
• Field changes to median plantings and irrigation systems
h, .
Request for Proposal
For
Consulting Engineering Services
Timberline Road Widening, Drake Road to Prospect Road
For
The City of Fort Collins
Engineering Department
RFP # 933
Section 1.0: Proposal Requirements:
1.1 General Description
The City of Fort Collins is soliciting proposals from qualified consultants for
roadway design services for the Timberline Road Widening Project (Drake Road
to Prospect Road). The successful proposer will address all of the tasks, issues,
and requested information in their proposal, possess the requisite skills and
manpower necessary to complete the project on time, and be motivated to work
with staff, citizens, and governing bodies to accomplish the goals and objectives
associated with the project.
1.2 Proposal Submittal
The City of Fort Collins shall not reimburse any firm for costs incurred in the
preparation and presentation of their proposal.
Firms submitting proposals shall submit seven (7) copies of their proposal.
Qualified consultants interested in performing the work described in this request
for proposal should submit the following information to the City.
Qualifications of your firm and staff proposed to perform the work on this
project. This should include resumes, work history, and years of
experience with current firm for all staff to be used specifically on this
project and any recommendations/commendation letters received for past
projects.
2. A list of similar projects completed in the last five years.
3. Provide a detailed engineering cost estimate for the project, as described
in Section 2 (Scope of Work) of this RFP, including a cost breakdown of
hourly rates and number of hours assigned for each task of work for all
personnel and sub -consultants. These unit costs may be used for
consulting during construction and plan revisions. Also include hourly
rates for construction surveying which may be used for construction
surveying. Please include a listing of proposed personnel with their
applicable project billing rate and project title.
4. References from at least three other projects with similar requirements
that have been completed within the past five years and that have
involved the staff proposed to work on this project. The projects listed as
2i9ioo
SPECIAL IMPROVEMENT DISTRICTS
L SPECIAL IMPROVEMENT DISCTRICTS
A. The improvement district is formed and paid for by the property owners
who would especially benefit from the improvement.
B. The project begins with a petition to the City Council from the property
owners who want the improvement.
C The petition must represent at least 113 of the frontage being assessed
IL CITY COUNCIL ACTION
A. Upon receiving the petition, the City Council will adopt an improvement
resolution which authorizes the Director of Public Works to prepare the
following.
1. Preliminary plans and specifications
2. Estimated total cost, including.
a. Right —of Way
b. Planning and Construction
c. Engineering
d Administration
B. Upon completion of the Engineering, City Council will accept the plans
and adopt a resolution determining the method of assessment.
C. After a Public Hearing, City Council will create the district by
Ordinance.
III. GENERAL ELECTION TO MEET TABOR REQUIREMENTS FOR
BOND ISSUANCE (IF REQUIRED)
IV. CITY COUNCIL ADOPTION OF BOND ORDINANCE (IF
REQUIRED)
V. CONSTRUCTION OF IMPROVEMENTS
VI. PUBLIC HEARING AND CITY COUNCIL ORDINANCE ON
ASSESSMENTS
A. Each property owner is notified individually by mail of his share of he
cost.
VIL INSTALLMENT PAYMENTS
A. All assessments are due and payable within 30 days unless the owner
elects to pay in installments with interest. Generally, installment periods
are not less than 2 nor more than 20 years and the interest rate is
determined bye the City Council.
One Mile Radius
Around Intersection of
Timberline and Prospect
Legend
f Petitioning Properties pp
1.000 2,000 4.0 eet
Q Buildable Land Inventory
Parcels
N
A
references for the firm and staff are not required to be the same. As part
of the reference check process, the City may choose to visit one or more
of the listed projects and/or request a copy of the plans and
documentation completed.
5. A sample plan and profile sheet, structure design sheet, and intersection
design sheet of a similar project should be included in each submittal.
Examples should be no smaller than 11"x17".
6. Limit the total length of your proposal to a maximum of 42 pages
(excluding covers and dividers). The Director of Purchasing and Risk
Management may reject proposals received that are longer than 42
pages in length.
1.3 Contacts
Questions related to Procedures should be directed to:
John Stephen — CPPO, CPBB, Senior Buyer
City of Fort Collins Purchasing
215 N. Mason Street
P.O. Box 580
Fort Collins, CO 80522
Phone 970-221-6775
E-mail: istephen(a)fcgov.com
Questions related to the scope of work should be directed to:
Project Manager
Matt Baker
City of Fort Collins Engineering
281 N. College Ave.
P.O. Box 580
Fort Collins, CO 80522
Phone 970-224-6108
E-mail: mbaker(o)fcgov.com
Project Engineers
Eileen Bayens
Scott Woodruff
City of Fort Collins Engineering
281 N. College Ave.
P.O. Box 580
Fort Collins, CO 80522
Phone 970-221-6605
1.4 Pre -proposal Meeting
A pre -proposal meeting will be held at 281 N. College, Conference Room A. Fort
Collins, Colorado, at 1:00p.m., on March 25'h, 2004. Oral interviews and
presentations for the top three proposers are expected to be held on April 5'h -7'h
2004 with work beginning on or around April 12'h, 2004.
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Section 2.0 Scope of Work
2.1 Background
The services will generally consist of the preparation of a conceptual design, a
50% submittal design, a 90% submittal design, a final (100%) design, and as -
built plans.
2.2 General Project Description
The limits of this project will be along Timberline Road from the North side of the
existing concrete intersection at Drake Road, through the intersection of Prospect
Road. The Prospect Road intersection limits will include transitions to the North,
East, and West. The Conceptual Design will be for a future ultimate six lane
arterial roadway section through the above stated limits. The 50% Submittal
Design will be for the ultimate six lane arterial roadway section and the interim
four lane arterial roadway section through the above stated limits. The 50%
Submittal Design will include the necessary structure improvements at Spring
Creek and an intersection design for the intersection of Prospect and Timberline.
The 90% Submittal Design and Final Design will be for interim improvements to
upgrade Timberline Road to a four lane arterial roadway section through the
above stated limits. The 90% Submittal Design and Final Design will include
structure improvements at Spring Creek for an ultimate six lane arterial roadway
and a concrete intersection design at Prospect Road and Timberline Road based
on the ultimate six lane arterial roadway. The consultant will also provide the city
with as -built plan drawings of the interim four lane roadway.
2.3 Project Requirements
Drainage Study for Roadway Improvements and Structure Design — Cost
included in submittal proposal
• A drainage study will be required for the ultimate six lane arterial roadway
section and the design of structures crossing Spring Creek.
• The consultant shall meet the City Stormwater Utility Department's design
requirements in the preparation of the drainage study.
Transportation Impact Study (TIS) — Cost included in submittal proposal
• The consultant shall meet the City Traffic Department's requirements for the
preparation of a detailed TIS, in accordance with the Larimer County Urban
Area Street Standards, Chapter 4. The results of the TIS shall be used in the
pavement design and to adequately size turn lanes, access points, and
intersections.
• A traffic impact study will be required for determining necessary auxiliary
movements, intersection design at Prospect Road, intersection design at
Midpoint Drive, and additional intersections required at proposed
developments at Spring Creek Farm LLC and Johnson Farm.
• The TIS should address all modes of travel and should account for
anticipated traffic from Spring Creek Farm LLC, Johnson Farm Development,
Prospect Road and the future development of properties along Timberline
Road.
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Conceptual Engineering Design — Cost included in submittal proposal
• At the conceptual design level, the roadway consultant will be required to
provide conceptual design alternatives for horizontal and vertical roadway
alignments for the ultimate six lane arterial roadway section of Timberline
Road from Prospect Road to Drake Road, including the intersection of
Prospect Road and Timberline Road.
• The conceptual design will include a strip map of the ultimate six lane arterial
roadway and the interim 4 lane roadway. The strip map will show ROW,
intersections, structures and historical resources.
• Significant coordination with the proposed developments at Spring Creek
Farm LLC and Johnson Farm is expected in order to integrate development
construction issues with the roadway design.
• The consultant will provide an environmental assessment that recognizes and
addresses potential conflicts with the existing natural resources on the
jobsite. This will include 404 studies, raptor studies, stream impact studies,
etc.
• Preservation options for the existing Johnson Farm House (Historic
Resource) must be addressed.
• Preservation of cottonwood trees on Johnson Farm must be addressed.
• The consultant will be required to prepare concept plans and presentation
graphics for public forums and be present to answer questions. One open
house, four neighborhood meetings, one landmark preservation meeting, one
planning and zoning board meeting, one Transportation Board meeting, and
one council study session are anticipated.
50% Submittal Design — Cost included in submittal proposal
• The final product for the 50% submittal design portion will be to provide
refined detailed design plans and specifications for the ultimate six lane
arterial section and the interim four lane arterial section, from Prospect Road
to Drake Road. A status set of plans should be maintained and available to
the owner for review and submittal to the appropriate City departments, utility
companies and affected property owners. The designer will provide
approximately 40 full size Xerox sets of plans and an electronic copy
submitted on compact disc to the City for review.
• The City will provide utility potholing and provide the information to the
consultant to be included on final design plans.
• Components will, at a minimum, include:
• Horizontal and vertical alignment
• Intersection design at Prospect Road and Timberline Road
• Roadway components
• Utility modifications or relocations using pothole information
• Structural designs for box culverts and bridges
• Railroad crossing design
• Landscaping concepts
• Drainage
• Relocation of Spring Creek Trail Crossing
• Removals
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• Property and Right of Way exhibits for the entire project
• The plans must locate all existing utilities and structures. They must be
shown both horizontally and vertically and in relation to the proposed
improvements. All utility conflicts must be identified and preliminary
relocation/removal plans must be coordinated through the appropriate utility
companies.
• A strip map showing detailed alignment, ROW, intersections, structures and
historic resources.
• All plan work for this project must be completed using AutoCAD and be
compatible with AutoCAD 2002.
• The consultant will be required to provide their own surveying for the design.
• The consultant will provide maps of right of way requirements, easement
requirements, and a key map showing ROWS and easements within the
overall project.
• The consultant will provide ROW and proposed ROW staking for acquisition
purposes.
• The consultant will provide rough field staking of curb and gutter and other
important alignments such as toe of slope in fill areas.
• The consultant will meet on site with City staff to look at constructability
issues.
• The consultant should anticipate bi-weekly meetings during the 50%
submittal process.
• The consultant must provide detailed written monthly progress reports and
minutes of project meetings throughout the duration of the design. The
progress reports will be part of the billing submitted monthly throughout the
entire project.
• Upon completion of the 50% review, the consultant shall provide Right of
Way legal descriptions and exhibits for all properties
90% Submittal Design — Negotiated scope using proposed unit costs after
completion of 50% Design
• At the 90% Submittal design level, the consultant will be required to provide
complete detailed design plans for the four lane interim improvements for
Timberline Road Project. Approximately 40 Xerox sets of plans will be
provided for review. The scale of all full size drawings should be 1"=20', 40'
or 50'.
• Components of the 90% submittal design will include:
• Structural design of Spring Creek bridge and modifications to existing
bridge if necessary for the ultimate six lane arterial roadway
• Concrete intersection design and joint layout for Prospect and Timberline
based on the ultimate six lane arterial roadway section.
• Detail sheet showing AUTOTURN templates for the Prospect and
Timberline Intersection and striping of the intersection.
• Provide exhibit for the Railroad crossing
• Removal plans
• Landscaping plans showing irrigation system for medians and parkways
• Traffic striping and signing plans
• Horizontal and vertical alignments
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• Cross sections every 50 feet with additional cross sections at significant
cut/fill locations showing utilities.
• Intersection details for all intersections including the concrete intersection
at Prospect and Drake with joint layout detail.
• Utility relocations and stub outs for future services
• Traffic signal plans
• All standard and special construction details
• Drainage, grading, and erosion control plan
• Detailed cost estimate
• The 90% submittal plans should provide all available information that a
contractor would need to accurately bid and build the project. The plan set
should be clean and readable.
• The City will determine the pavement design and provide this information to
the consultant to incorporate into the cross sections and roadway design
details. The cross -sections should show both the existing and proposed
pavement sections.
• The consultant will provide the City with detailed monthly billing statements
which will include names, hours and scope of completed work.
• The consultant should anticipate bi-weekly meetings with the project manager
and project engineer during the 90% submittal design process.
Final (100%) Design — Cost included in submittal proposal
• The final drawings must be signed, sealed and inked on reproducible Mylar —
24"x36". The consultant will also submit five sets of signed, sealed and inked
blue line drawings. The scale of all full size drawings should be V=20', 40' or
50'.
• Electronic copies of Final Design plan sheets and Base map shall be
submitted on compact disk.
• Components of the final design will include:
• Necessary revisions and additions to the 90% submittal plans based on
input from City review process.
• Strip map and design engineer available for pre -bid meeting and pre -
construction meeting.
• An engineer's report which consolidates the technical information
regarding the proposed Special Improvement District (SID) including a
map showing the location of the SID, rights -of -way and easement
descriptions, the legal description of the SID boundary, a breakdown of
the estimated costs of construction and engineering, City oversizing,
collection, advertising, construction management and miscellaneous
costs, interim financing methods, a narrative description of the proposed
improvements, and a provision allowing for additions or deletions of
improvements. Refer to the Municipal Code, Chapter 22 and SID
Manual, which will be available upon request.
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Construction Surveying — Hourly Costs included in submittal proposal
• The consultant will provide the City with hourly rates for construction
surveying services which the City may decide to use for construction
surveying services.
Exhibits — Hourly costs included in submittal proposal
• The consultant will provide the City with hourly rates for preparing exhibits
which the city may decide to use for additional public outreach.
As -Built Plans — Cost included in submittal proposal
• The consultant will provide the City with As -Built plans of the four lane interim
improvements on reproducible Mylar — 24"x36". Electronic copies of As -Built
plan sheets will also be submitted on compact disc.
• The As -Built plans shall include:
• Storm Sewer certification
• Field changes to roadway (entrances, crosswalks, median locations, etc.)
• Field changes to median plantings and irrigation systems
2.4 Project Schedule
It is expected the 50% design of this project will be complete in August 2004.
The City anticipates the final design to be completed in January 2005 and
construction beginning in the summer of 2005. The designer should also
anticipate a four week review session by the city for each submittal of the design.
Section 3.0: Terms and Conditions
The payment for services, as described under Scope of Services, shall be based
upon hourly rates as outlined in the submitted cost schedule/estimate. The
submitted cost estimate shall establish a "not to exceed" amount for the contract.
Any changes in scope to the original contract will be treated as a negotiated
change order to the contract. Reimbursable will be at cost.
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