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HomeMy WebLinkAbout330179 INTERWEST CONSULTING GROUP - CONTRACT - RFP - P933 TIMBERLINE ROAD WIDENING DRAKE TO PROSPECT (2)11 M .. . I ... PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Interwest Consulting Group, hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of seven (7) pages, and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of one (1) pages, and incorporated herein by this reference. 3. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: Interwest Consulting Group 1218 West Ash, Suite C Windsor, CO 80550 City: City of Fort Collins, Engineering P.O. Box 580 Ft. Collins, CO 80522 Attn: Matt Baker With Copy to: City of Fort Collins, Purchasing P.O. Box 580 Ft. Collins, CO 80522 Attn: John Stephen 2/9/00 • Formation — Often both City and allowable land owner costs • Improvements — Engineering, right of way, easements, construction, construction management • Financing — Interest, bond sale costs, capitalized interest • Other Costs — Legal, accounting, appraisal • Reserves —Usually 10% • Participation of City — Street oversizing 2) Method of Assessment or Apportionment — The method of assessment, (apportionment or assessment spread), can be any method that the City finds to be fair and equitable. There may be more than one type of assessment due to a variety of improvements being made in one project. The different methods of assessment should be evaluated and the most appropriate method should be selected in consultation with the special district team. We have used most methods including, front foot, acreage, trip generation (either peak or ADT), and single-family equivalents (SFE). 3) Selection of District Boundaries — This may or may not be difficult depending upon the method of assessment and the cooperation of the surrounding property owners. Deliverables: • 50 percent complete design plans and specifications for the interim and ultimate design option selected during the Conceptual Design phase • Forty (40) full size sets of prints and an electronic copy of the design plans • Strip map showing alignment, ROW, intersections, structures and historic resources • Bridge structure selection report • Right-of-way and easement acquisition maps, including field staking • Rough field staking of curb and gutter and other important alignments for team field meeting and evaluation • Agendas and minutes for bi-weekly project meetings • ROW and easement legal descriptions and exhibits • Special Improvement District (SID) engineer's report The scope of services for the following project tasks will be refined at the conclusion of the 50% Submittal Design phase and a fee estimate for these tasks will be provided for review and approval by the City at that time. 90% Submittal Design At the 90% design phase, we will complete the plans and specifications for the four (4) lane interim roadway. These plans will be suitable for the contractor to accurately bid and construct the project. Detailed design drawings and specifications will be included for the interim design of the Spring Creek Bridge extension. The plans will include a concrete intersection design and joint layout for the Prospect and Timberline intersection based upon the ultimate six (6) lane arterial roadway section. The striping plan for the intersection will be based upon AUTOTURN templates for all movements through the intersection. Complete signing and striping plans for the entire project limits will also be provided. Details within the drawings will include cross sections every 50 feet and at critical locations and will show utilities from the potholing data provided by the city. Utility relocation and stub out for future services will be shown in plan and profile for the contractor. Traffic signal plans will be provided for the enhanced intersection. Landscaping and irrigation will include: a. Prepare final landscape plans including size and location of plant materials, mulches, seed types and plant list including plant sizes and species b. Prepare planting construction details c. Prepare fencing details d. Prepare aesthetic landscape grading information to be included in the grading plans. e. Prepare final irrigation plans and details A final exhibit for the railroad crossing will be prepared for inclusion in the city's permit application with the Public Utilities Commission (PUC). Deliverables: • 90 percent complete design plans and specifications for the four lane interim improvements • Forty (40) full size sets of prints for review • Railroad crossing exhibit • Detailed engineer's cost estimate • Agendas and minutes for bi-weekly project meetings Final (100%) Design The final design phase will incorporate necessary revisions and additions to the 90% submittal plans and include the final mylar set for city signature. Deliverables: • One (1) mylar and five (5) print sets of signed and sealed final drawings • Eectronic copy of Final Design plan sheets and base map • Strip map for pre -bid and pre -construction meeting Construction Survevine If the City should determine that their in-house surveyors are not available for the construction staking phase of this project, we can provide all necessary construction staking services based upon the hourly rates provided. Deliverables: • Field staking of improvements for construction if requested by the city Exhibits If the City should determine that additional exhibits are required for public outreach or various presentations, we will provide any such exhibit based upon the hourly rates provided. Deliverables: • Exhibits for various meetings and public outreach if requested by the city As -Built Plans lw� At the completion of construction, we will provide the City with the required As -Built plans that show any field changes to the roadway, landscape or irrigation system. The submittal will include a storm drainage certification for approval by the City's Storm water utility department. Deliverables: • One (1) mylar set of As -Built plans of the four land interim improvements • Electronic copy of As -Built plans • Storm drainage certification Proiect Schedule We have carefully considered the City's proposed schedule and have discussed it extensively among our team members. We are confident that we have the necessary depth of skilled personnel and can meet the City's proposed time frame. In short, we are fully committed to making Timberline Road our company's number one priority throughout the duration of the project. CYUTRTT R al T�AMni n.no.lkw Rmd ProJ.ct Bin L__ FeM1n _ i ! F i w TF T Tf! ft! T 1 w 41 E EE F!9 T F9E T F ! T FB w w w T 8i Tf i T Fi T. TF9 2 CMCSpnwlD-ir Tyu l2iW Wtl dlid cinsir�lr Fleeei[E wM draw wee dtEa '+,';.;�. ! Crypwv o wwd FF BWa1 TapoyFNFeLnEI' N52iw Weedtid 4 � 1:.;. J5'-v � x€?.4a TMkY1pGSWly MandT4Oa Fe M1w fMgpEil Ge6Y asmi Wtl YlA1 WtlMON{ 'fir. iw",.. L ��"iz Y 748'�vN:t;. .i"°l�+'%. ;"� i EMa/FniaMAwewmie Wee69w Wee T(tiw fi m s4MlPmna.nWen Gngin w.edvme Ma191 ti u(fid-" .t art ..�..-Fc t--'._=k. " �-0-0 -,._: •, �. '� v-q' �'."k$' s.tin,v eie'. ,e:a¢i '+YE" _+Yff". [,. t Ca�eryOW aeeeuMmetlPi Wetld16N WeeeFlWl 1t 12 qry EYMp W Wd ww d.Me 1E pW Kud� Fe Miw T 7M1 _ 14 [O%Di{ipn T Imm Fda 15 {aaantl�CwlFn Td/7/1N1 Fe i3W Utey Fe T/ISNI IF- bgwAee�iOflwYq TuMm Fe TMiw iCs fr s�%u'RY` x AFC0, Wlletl CgWgOe�M Mm dLiM Fe dtdw 8 fi M+deyi9 Uvpe0�T>•Nn NTltw FeaSw � �..:. `• t4;Na' .. '44k �SC.'S'- - 20 C1Yripe Mitt TlmTllw Fe a�SVe it 3e J3.CW ' r us. e+fii .. v:t, {F �': '�y9+s" 'y-�•'[fi Fmpwymm EYWb T MM Fai1w 22 ROw lMpq - Men ia{e Fflml w 1p�wim� NImm FU WYW JI ah McEep T Tmm WeedlNe 2: (SXi .. 'r..• k t.. -1" -t:.=k Ss, f-., 1! RCI[MetlP TIUTItNa Tuffw pmFFL TFiMSFmtlmpp Tr plgpieF {um N EtlnEITW r -J p�ny� - Ci0vNM501 t� ......... .......................... MY�wi �® � PrgC 9umEWy r ® EnaN MMe� e1 pit EXHIBIT C Timberline Road Widening (Drake Road to Prospect Road) Revised 5/21/04 R.F.P. #933 INTERWEST C O N S U L T I N G G R O U P Engineering Fee Estimate ART -AN AQR0., CERTIFICATE OF LIABILITY INSURANCE owmawmwm PRODUCER Van Glider insurance Corp. 700 Broadway, SERE 1000 Denver, CO 00=3 303 03741600 THIS CERTIFICATE IS ISSUED AS A MATTER OF I6^ORMIATION ONLY AND CONFERS NO RIMM UPON THE CERTIMATE 0 OR AT ER TM COVERAGE AFFORDDER. TM CEMICAM ® BY IFNE NOT I�RBELOOL INSURERS AFFORDING COVERAGE MNIIlO iOanMnest Cortpreig Group. Inc. 1076 Lincoln Pima 8ouldar, CO s0302 DAINERA. HamilmdImmurance(SernesConled mamma Haaad ilananca (Service Cenler) IIBURER c: Liberty Insurance UnderweNrs Inwer�t o- VItUREfl E THE POLOE13 OF INSURANCE LISTED BELOW HAVE RE13 ISSUED TO THE INSURED MIMED ABOVE MR THE POLICY PERM MDIOATED. NOTWRHSTANDNG ANY REQUIREMENT. TEAM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VRTH RESPECT TO VMM THIS CERTIFICATE MAY BE ISSUED OR MY PERTAIN. THE INSURANCE AFFORDED BY THE POLICES DEAD rEREM IS SUBJECT TO ALL THE TERIM EXCLUSIONS AND CONDITIONS OF SUCH POLICES. AGGREGATE LIMITS SHOWN MAY HAVE OEM REDUCED BY PAID CLAW. mUft LM rnEOFewYIUHCE POLICY NUMBER POLICY owv Lwns A Gam"Ludamm X COMMEACIALGENERALLIABLT' CLAW MADE ❑ OCCUR 34.8BAPA7634 06/01/04 06011" EAMOCCURRENCE 00000 FNEDAWf E(Anv wM) LIS0000 AIEDEXPJAxyM pP 310,000 PERSONAL & ADW MLIURY s 000000 GBARALAGGIIEOATE A000,000 OENL AGGREGATE LrITAPPLES PER: POLICY PRO- LOC JIM PRODUCTS -COUMOPAOG s4000 A AurONONLLE LIANNRY X AHYAurO ALLOWM®Auros scUEwLm Auros X HIMAuros X NO114 MEDAUros 34MCTX5974 0601104 OW105 COMMINEDSMOLELMMIT (Es 800khmmi) t1.000,000 BODILYNIAM (PP. P.DPIN s NDOLYwJORY (Pabo0 s °AMACE r"000e,.q s GARALE LVMIBJIY AHYAUTO AMOONLY -EA ACCeexP t OTHER MAN FAACC AuroacY-. AGO S s onomLt LRY OCCUR ❑ CLAIMS MADE DEDUCTIBLE RETEM"ON t EACHOCCURRENCE t_ AGOREGATR t s s f B WOMEN CONrMIBATIBHAND ENPAVWWLIANLRY 34VMGKC7036 IISMI/04 06101105 X wesTATu EL EACH ACCMENT t1 El.OwASE -PA arLoYEE sIANAM E.L. ONEABE-POLICY LIMIT 111.0110,11100 C OTH®t ArciffiBcfs/ ineers nofessional Limb AEEIOSLI 0f03 11114103 11/14184 $11,000,000 Per Clahn 93.000,000 AOprep ft DESCIwRMH OFOPINA LUSMM ADDED IN ®OONSErBRIBPRUftPub"MuLM Loot 1- IBM LMCOLM PLACE; Boulder, CO I Key [-qutpnrant Finance AM RyabaOa Acat 11ana0er 66 S. Peal SL, P.O. Blot 1339 AOsa y, NY 14201 ACORD 2M RA I of 1 POLICES!cA csLLMNEFORETHEE NIBam THE iMAw moment wILL LNNEAYOIt nomAL30—oxawn rom Bn mm HOLDERw MIOUIELWY. NDTNILDPE TOOOSOSHALL 0 UPON THE NWRERJrsAlGEMTBOR In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 4. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of 41100(1,000 . 5. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of One Hundred Seventy -Seven Thousand Forty -Nine Dollars ($177,049.00) plus reimbursable direct costs. All such fees and costs shall not exceed One Hundred Eighty -Three Thousand Nine Hundred Forty -Nine Dollars ($183,949.00). The parties acknowledge that King Surveyors, Fox Higgins Transportation Group, BHA Design, Loris & Associates, and Cedar Creek, are not parties to this agreement. However, the rates listed for services to be provided by these subcontractors shall be the rates paid by the City to the Professional for these services. If the amount charged by these 2/9/00 subcontractors exceeds the rates listed in Exhibit "C" the excess amount shall not be paid or owed by the City. The limitation on increases in prices set forth in section 4 herein shall apply to all rates listed in Exhibit "C" including subcontractor rates. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 7. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non -fading process to prove for long storage and high quality reproduction. 8. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 2/9/00 9. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 10. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 11. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the 2/9/00 non -defaulting party's reasonable attorney fees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 15. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. THE CITY OF FORT COLLINS, COLORADO By: lJ ��---- a s B. O'Neill II, CPPO, FNIGP Direc of Purchasing & Risk Management CORPORATE PRESIDENT OR VICE PRESIDENT Date: 6- So -oL( 2;ESCorperetary (Corporate deaf). 2/9/00 EXHIBIT A SCOPE OF SERVICES The Interwest Team will incorporate our project knowledge and expertise to prepare the necessary construction documents and provide support to the city in its effort to expeditiously proceed with construction on this project. Below is a detailed Scope of Services consistent with the Request for Proposal and modified as of May 21, 2004 pursuant to the project scoping meeting of May 3, 2004. Project Requirements Drainage Study There are several considerations relative to drainage, including the required extension or reconstruction of the Spring Creek Bridge. Interwest will evaluate the existing drainage master plans and modeling studies for the area prior to commencing on the site specific design. We will meet with city staff from the Stormwater Utility Department and the city's on -call consultant, Anderson Consulting Engineers, relative to the design flow constraints for the bridge and Spring Creek. In addition to the Spring Creek Bridge, we must evaluate the contributing flows from the ridge line of Timberline Road that will be directed north toward Spring Creek. A roadway storm sewer system will be required to convey flows generated from the roadway and median islands. This system must be located relative to the ultimate design while remaining practical for interim conditions. Local runoff that drains toward the roadway will be conveyed in a storm system to a discharge point along Spring Creek or coordinated with adjacent property systems toward it's historic discharge location. The existing irrigation systems under Timberline Road will be expanded to maintain flow to the downstream users. An analysis of the Spring Creek Bridge will include a hydraulic capacity analysis for the proposed extension of the bridge system. Grading and new channel work will be required on the existing west side of the bridge that may impact conveyance patterns and the hydraulic efficiency of the bridge system. A recent floodplain analysis indicated that while the bridge itself has adequate conveyance capacity, there was a slight overtopping of Timberline Road north of the railroad track crossing. As the bridge and channel are expanded to the west, these overtopping flows will be analyzed for any adverse impacts. A detailed Drainage Study will be provided in accordance with the City Stormwater Utility Department's design requirements. This study will anticipate both interim and ultimate design conditions. The Interwest team has prepared numerous drainage studies for the city and is familiar with the design criteria and policies of the department. The Study will include an analysis of historic and developed flows and all required hydrologic and hydraulic calculations for the inlets, pipe network and bridge/box culvert crossings. At this time, the city does not anticipate the need for revised flood plain modeling; however, if required, the Interwest team is experienced in using HEC-RAS and is capable of completing such models. Deliverable: • Drainage Study (50%, 90% and 100% Design submittals) Traffic Assessment This task includes the preparation of a traffic assessment in support of the geometric design of the corridor and its intersections. The traffic assessment will quantify existing traffic conditions based on average daily, A.M. and P.M. peak hour traffic count data contained on file at the City, as well as data contained in recently completed traffic studies for adjacent properties or collected for this study. Future traffic volume forecast along the Timberline Road corridor will be procured from the North Front Range regional travel model and used to determine geometric design and traffic control along the corridor. This task does not constitute a detailed traffic impact study as detailed in the LCUASS and city code. A detailed scope of work per phase and task is listed as follows: Traffic Assessment Services: 1. Assemble existing data related to the study. Review previous studies and traffic projections. 2. Obtain existing roadway and peak hour intersection volumes within the extents of the corridor study section. Collect existing A.M. and P.M. weekday peak hour traffic count data at the Timberline/Prospect and Timberline/Drake intersections and collect 24-hour roadway count data at two locations (Timberline north of Drake and south of Prospect). 3. To determine baseline conditions prior to roadway improvements, calculate existing levels of service at the study area intersections using the Highway Capacity Manual methodology. 4. Obtain long-term planning horizon (20-year) traffic forecasts from the City and the North Front Range MPO for the corridor. 5. Determine 20-year average (Year 2025) daily traffic volumes on the corridor and peak hour volumes at the key corridor intersections. 6. Determine auxiliary lane requirements along the corridor by conducting long-term horizon 20- year intersection capacity analyses, and incorporating national standards and guidelines for intersection design. 7. Analyze the adequacy and appropriateness of access locations along the corridor, as well as pedestrian, bicycle, transit connections or corridors, and any proposed roadway connections. 8. With the recommendation of any new signalized intersections on the corridor, prepare a signal progression analysis to exhibit optimum vehicular movement through the improved corridor section. 9. Prepare and submit copies of a technical memorandum summarizing the results of this traffic assessment. Deliverable: • Traffic Assessment Report Conceptual Engineering Design As part of this phase of design, we will provide additional conceptual design alternatives for the ultimate six lanes arterial and the intersection of Prospect and Timberline Roads based upon the traffic assessment and input from city staff. We will work closely with all adjacent property owners, especially those with impending construction that must be coordinated with the proposed improvement project. We will prepare a detailed topographic design survey of the corridor for use in design, construction and the preparation of right-of-way acquisition maps. Property boundary information will be from available records and the respective Title Commitments provided by the city for each affected parcel. This survey task includes the horizontal and vertical location of utility potholes which will be ordered by city staff. An environmental assessment will be prepared that recognizes and addresses potential conflicts with the existing natural resources along the project corridor. The Environmental Assessment report will provide an analysis of wetlands, wildlife, and habitat resources within and near the project area. As such the report will address all information requirements specified for an Ecological Characterization Study as required by The City of Fort Collins Land Use Code. This will include, but not be limited to, 1.y documentation of current wildlife use and habitat conditions within the project area including an assessment of habitat features such as wetlands, riparian and native vegetation, aquatic habitat, wildlife corridors, raptor nesting habitat, waterfowl habitat, etc. The Environmental Assessment will also describe the direct and indirect impacts associated with the implementation of the project on wetlands, wildlife, and wildlife habitat. To the extent possible, the magnitude of impacts such as habitat loss will be quantified. The effects of displacement resulting from habitat loss, construction activities, or permanent alteration of habitats also will be addressed. The relative magnitude and duration of impacts will be identified as well. Long-term losses or changes in terrestrial, wetland, and aquatic habitat will be projected based on the duration of construction, the final configuration of the roadway, as well as the effectiveness of proposed restoration plans for short-term disturbance sites. Practical recommendations for revising the restoration plans will be provided, as necessary, to benefit or enhance wildlife and habitat resources. Where practicable, mitigation measures will be proposed to minimize impacts to important wildlife species and habitat. Where appropriate, mitigation recommendations will be formulated in consultation with City of Fort Collins Natural Resources Department staff. A significant portion of this phase will be dedicated to providing design alternatives to minimize the impact to existing natural resources and structures. These include the Jessup Farm House, existing cottonwood trees, railroad crossing, irrigation siphon, grain towers with cellular antennas, Spring Creek Bridge, high pressure gas lines, gas metering station, existing commercial access and parking areas, natural areas north of Prospect Road and all four legs of the Prospect and Timberline Roads intersection. While all of the above facilities or resources can not be entirely preserved with the ultimate design, the team will evaluate the potential and impact to saving each of these existing features. The use of reasonable roadway curvatures, retaining walls and modified standards will be explored with city staff. We will prepare all concept plans and presentation graphics for public forums. The project manager and appropriate team will be present at meetings and public forums to answer questions or make presentations. One open house, four neighborhood meetings, one landmark presentation meeting, one Planning and Zoning meeting, one transportation meeting, and one council study session are anticipated throughout the entire project with two (2) public meetings anticipated in the conceptual phase. Deliverables: • Conceptual design alternatives for horizontal and vertical alignments • Strip map of the ultimate six (6) lane arterial and four (4) lane roadway • Topographic design survey and base map • Environmental assessment • Presentation graphics for public forums • Agendas and minutes for bi-weekly project meetings 50% Submittal Design Upon completion of the Conceptual Design phase, we will provide 50 percent complete level plans and specifications for the ultimate six lane arterial section and interim four lane section. These plans will incorporate 50% level design details for the roadway, intersection, drainage structures, railroad crossing, landscaping, removals and utility modifications. Right-of-way and easement requirements associated with construction will be identified and a bridge assessment and phasing plan will be provided for the Spring Creek Bridge. We will perform conceptual bridge analyses and will provide geotechnical investigation and recommendation requirements to the city's consultant, CTL Thompson, as they pertain to the bridge. A Structure Selection Report will be prepared in conjunction with the Alignment and Bridge Construction Phasing Plan. We will evaluate standard post -tensioned or prestressed girder options, as well as the possibility of adding cantilevered sidewalks off the side of the existing bridge. A Bridge General Layout Drawing will be prepared and submitted. Bridge Construction Phasing is another critical component including a phasing concept that keeps adequate lanes of traffic open in each direction with turn lanes, as necessary, during construction. Landscaping concepts will be provided as follows: a. Prepare preliminary landscape plans including size and location of plant materials and representative plant list. b. Prepare conceptual irrigation plan including sleeve locations, mainline routing, and controller locations c. Prepare outline specifications for landscape materials d. Prepare memorandum of irrigation design including proposed water use requirements, tap/meter size, and equipment memo e. Prepare aesthetic landscape grading information to be included in Interwest grading plans. Special Improvement Districts - As part of the funding of this project, a Special Improvement District (SID) will be created. Terry Rodrigue has substantial experience in creating and maintaining SIDs. The Interwest team will provide the necessary engineer's report with all associated maps, legal descriptions, estimated costs, rights -of -way and easements, limits of City over sizing, collection, advertising, construction management costs, interim financing methods, narrative description of the improvements, and a provision allowing for additions or deletions of improvements. Typically SID Reports are a compilation of a variety of information worked on collaboratively by a team of professionals that include both City Staff and Specialized Consultants. This team will typically consist of City Staff from: • Finance Department, • Engineering Department, • Street Oversizing Department, and often • The City Manager's Office, or • The City Attorney's Office A number of specialiazed consultants will also be part of the team. Those typically include: • Special District Attorney • Bond Counsel • Special District Engineer • Appraiser As Engineer we will play a key role on this team and will be responsible for producing the engineer's report that documents a variety of information pertinent to the District. This is a collaborative effort however and a significant amount of communication and cooperation needs to occur among the team members. Although much of the information presented in the Engineer's report is statutory in nature, such as the statement of need, boundaries of the district and identification of improvements to be made, there are several critical elements that require particular attention to ensure a successful district. Those are: 1) Complete Cost Estimate of Hard and Soft Costs for the District Including: