No preview available
HomeMy WebLinkAboutRESPONSE - BID - 5852 DRY CLEANING SERVICES,..., .1. 1F I I ., City of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5852 DRY CLEANING SERVICES Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be delivered to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:00p.m. (our clock), May 7, 2004. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must ha innliide-d in prime ciihrnittPrJ nn propngal 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 I , - A B C D E F G H I J 1 FORT COLLINS POLICE DEFT. 2 Feb. 2004 3 164 4 1104 212-7 21914 2M6 21 2123 28 TOTAL 5 G. FC128 PLNT 6 Bud FC52 " 720 0.00 0.00 0.00 0.00 $7.20 PLNT 7 rd, Mika FC121 8.75 5.15 0.00 0.00 13.90 $27.80 WDSR 8 town, Robert FC34 " 3.60 72D 720 72D no $25.20 PLNT 9 , Jeff FC136 O.oD 0.00 1235 O.OD 0.00 $12.35 PLNT 10 ristneen FC73 14.40 0.00 O.OD 0.00 27.40 $41.80 PLNT 11 , Mamie FC63 0.00 28.15 0.00 0.00 0.00 $28.15 PLNT 12 Iow, Kurt FC64 10.10 o.00 o.00 3.6D 0.o0 $13.70 PLNT 13 ken Scdl FC178 0.00 O.OD 0.00 10.80 O.OD $10.8D PLNT 14 Deanna FC23 3.60 0.00 0.00 O.OD 0.00 $3.60 PLNT 15 , Craig FC41 12.90 10.55 16.15 3.10 3.10 $45.80 PLNT 16 , S� FC2D 3.60 0.00 0.00 0.00 0.0D $3.60 WDSR 17 Francis 0.00 0.00 48.05 0.00 O.OD $48.05 PLNT 18 rant, David WDSR 19 , Jerrod FC156 0.00 720 O.OD 72D O.OD $14.40 PLNT 20 Wes FC27 FCW 21 pave FC106 0.00 10.80 0.00 10.80 D.00 $21.60 PLNT 22 Marcm FC99 PLNT 23 , Jkn FC50 " FCW 24 hoff, Ken FC16 PLNT 25 , R. FC188 0.00 0.00 3.6D OAO 0.00 $3.60 FCW 26 na,Jdf FC67 " 0.00 3.60 no 0.00 7.2D $10.80 PLNT 27 ,Mace FC107 PLNT 28 G" FC84 29.90 24.40 13.40 0.00 20.45 $88.15 PLNT 29 ,Dan FC56 " 1120 1 0.00 o.00 19.60 O.OD $30.80 1 PLNT 30 40e, Maureen PLNT 31 ateaa, M. FC186 0.00 0.00 22.65 0.00 0.00 $22.65 FCW 32 ink, DennyFC37 " 3.60 3.60 3.60 1.55 3.60 $15.95 PLNT 33 iedck, John FC86 PLNT 34 eed, Russell FC69 3.60 5.15 O.Oo o.oD 0.00 $8.75 PLNT 35 We, Garf FC83 3.60 720 720 1 720 7.20 $32.40 WDSR 36 hakIM Jaclyn FC116 720 1 7.20 7.2D 7.20 72D $36.00 WDSR 37 ffo poug FC109 8.50 0.00 0.00 O.OD 0.00 $8.50 , 38 radD, FC152 72D 3.60 10.80 0.00 0.00 $21.60 FCW 39 , Kim FC66 5.75 no am 3.6o 0.00 $8.75 WDSR 40 eaez, Ernie FC28 0.00 0.00 0.00 3.60 no $3.60 PLNT 41 , K FC95 3.10 4.65 7.75 12.40 0,00 1 $27.90 42 'C. FC187 12.35 O.OD 0.00 7.20 0.00 $19.55 FCW 43 K FG185 0.00 0.00 15.96 0.00 12.70 $28.65 FCW 44 11h, Greg FC15 5.60 14.60 5.90 o.00 O.oD $26.10 PINT 45 pau{ FC708 3.60 0.00 720 o.00 0.00 $10.80 PLNT 46 Ier, Richard FC48 720 720 720 3.60 0.00 $25.20 PLNT 47 C POLICE DEPT. """ 12.00 10.50 12.OD 9,50 8.00 $52.00 PINT 48 C POLICE DEPr. PLNT 49 $785.80 TOTAL 50 ""'88 shkls rheeded hand Meeting at .50 per shirt 51 endor757778 PLNT $58120 52 OTCHIES CLEANERS FCW $96.05 PaidCl� 53 827E MULBERRY WDSR $108.55 54 ORT COLLIN CO.8057A 1 1 1$785.80 6, zpb-a 1 bj *Wp53Zt� 777 NO PV# Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will. be posted in our office 7 days after the bid opening. Ja s B. O'Neill II, CPPO, FNIGP it ctor of Purchasing and Risk Management K CITY OF FORT COLLINS BID PROPOSAL BID #5852 BID OPENING: May 7, 2004, 2:00pm, (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS REQUIREMENTS FOR DRY CLEANING SERVICES, PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. SPECIFICATIONS: 1. General: This specification covers the dry cleaning requirements of the City of Fort Collins Police Department (FCPD). Awards shall be for an initial period of one year, from July 15, 2004 through July 14, 2005. Dry Cleaning Services under this agreement shall be provided only to authorized department personnel. At the option of the City awards may be renewed for up to four (4) additional one-year periods. Price changes must be negotiated with and agreed to by both parties. 2. Assignment & Equipment: Assignment or transfer of this agreement shall not be allowed without written approval by the City of Fort Collins. Service Provider shall have necessary equipment to provide dry cleaning of clothing and shall not employ a third party for this operation. The City reserves the right to inspect equipment on the bidder's premises. 3. Quantities: The quantities listed are approximate annual quantities, based on past purchase records. The actual number of items cleaned may vary, as the City reserves the right to make Split Awards for this Bid to multiple locations around Fort Collins. 4. Pickup and Delivery: Uniforms and apparel will be delivered to and picked up from the vendors by authorized police department personnel. 5. Unlisted Items: The City shall only pay for the cleaning of items listed in this bid. 6. Lost or Damaged Items: If the officer determines that an item has been lost or damaged by the Service Provider, the City of Fort Collins reserves the right to reduce the bill for that month by the current replacement value for that item. 7. Minimum Specifications: Shirts, Uniformed Officers - Items are to be cleaned as specified by the officer, mended as needed, and returned wrinkle -free and with all buttons firmly in place. Uniform shirts must be pressed with military creases and returned on hangers. Shirts, Plain Clothes Officers - Items are to be cleaned as specified by the officer, mended as needed and returned wrinkle -free and with all buttons firmly in place. Return on hangers. Trousers, Uniformed Officers - Items are to be cleaned as specified by officer, mended as needed, returned wrinkle -free and with all buttons firmly in place. Trousers, Plain Clothes Officers - Items are to be cleaned as specified by the officer, mended as needed, returned wrinkle -free and with all buttons firmly in place. Jackets, Uniformed Officers - Items are to be dry cleaned, mended as needed, returned wrinkle - free and with no mats in pile. Return on hangers. Dry clean on an as needed basis. Sport Coats, Plain Clothes Officers - Items are to be dry cleaned, mended as needed, returned wrinkle -free and with all buttons firmly in place. Return on hangers. 3 Caps, Uniformed Officers - Items are to be dry cleaned on an as needed basis Neckties, Uniformed and Plain Clothes Officers - Items are to be dry cleaned on an as needed basis. Skirts, Dresses, Blouses, Etc. - Plain Clothes Female Officers - Items are to be cleaned as specified by the officer, mended as needed and returned wrinkle -free and with all buttons firmly in place. Return on hangers. 8. Alteration Service: Service Providers shall perform quality alteration services as requested by authorized personnel. Alteration service shall consist of: (1) taking up and tapering of pants; (2) taking up or letting out waist; (3) shortening or lengthening trousers; (4) taking up and tapering of shirt body and sleeves; and (5) taking up sleeve length. The City of Fort Collins reserves the right to employ other firms for such alteration services. 9. Normal Service: All uniforms and plain clothes attire worn in lieu of uniforms must be ready for use within two (2) workina days from the time delivered to service provider. The City of Fort Collins may deduct 5% of officer's billing for each additional day should the cleaning time exceed two (2) working days. A schedule of business closures due to holidays, normal days closed, etc. must be furnished in writing by the Service Provider to the FCPD representatives. 10. Complaint Forms: Service Provider must provide complaint forms to the designated representatives, when requested. Service Provider must report on corrective action taken in response to reported problems. 11. City Representative: The FCPD shall specify in writing designated representatives to which the Service Provider shall address all questions, correspondence, etc. METHOD OF AWARD: The bid proposal is divided into six sections. All items must be bid. Partial bids will not be considered. Firms will be evaluated and scored as follows: Category g y Weighting Factor Criteria Scoring System 1 2.0 Total Cleaning Cost Lowest Cost: 5 points Others: Low Bid/Bid x 5 2 1.0 Average Cost of Alterations Lowest Cost: 5 points Others: Low Bid/Bid x 5 Full Time = 2 points 3 1.0 Tailoring Services Part Time = 1 point Not available = 0 points Over 5 years = 5 points 4 2.0 Ownership History 2-5 years = 3 points < 2 years = 0 points 4 2 or more locations with 2 Working 5 2.0 Locations Day Service = 5 points < 2 locations with 2 Working Day Service = 3 points Outstanding = 5 points Average = 3 points 6 2.0 Billing Capability Poor or N/A = 0 points Up to three contracts may be awarded, based on total points and/or location. Successful Bidders will be expected to sign a Service Agreement as condition of Bid Award (see sample attached). 5 I I .-... IN I I i.. BID PROPOSAL: Bid # 5852, Dry Cleaning Services Company Name 1. DRY CLEANING: Quantities are approximate annual estimates for bidding purposes only. Actual quantities may be subdivided by multiple awards based on location. Item Description Qty. Price, each Price, total 1 Shirts, short -sleeve, uniformed officers. Clean as specified by officer, mend as needed, press with military creases, return wrinkle -free on hangers. 7000 $�_ 1A Shirts, long -sleeve, uniformed officers. Clean as specified by officer, mend as needed, press with military creases, return wrinkle -free on hangers. 3300 $ ��✓ $�� 2 Shirts, plain clothes officers. Clean as specified by officer, return wrinkle -free on hangers. 2000 3 Trousers, uniformed officers. Clean as specified by officer, return wrinkle -free. 7000 4 Trousers, plain clothes officers. Clean as specified by officer, return wrinkle -free. 1350 5 Jackets, uniformed officers. Dry clean as specified by officer, return wrinkle- free on hangers with no mats in pile. 225 $ x 6 Sport Coats, plain clothes officers. Dry clean as specified by officer, return wrinkle- free on hangers. 250 $ $ 7 Hats, uniformed officers.' Dry clean hat as specified by officer. 75 8 Neckties, uniformed and plain clothes officer. Qd Dry clean as specified by officer. 5000 $_ __ $ 9 Skirts, plain clothes officer. Clean as specified by officer, mend as needed, return wrinkle -free on hangers.- 75 $ '%' 10 Dresses, plain clothes officer. Clean as specified by officer, mend as needed, return wrinkle -free on hangers. 50 $ lot T-- �O $ 11 Blouses, plain clothes officer. Clean as specified by officer, mend as needed, return wrinkle -free on hangers. 150 $ $� Total of all items $ I 2. ALTERATIONS: Price for alteration services, as follows: Description Price, each 1 — Taking up and tapering of pants $e_ 2 — Taking up and letting out waist $ I Ds 3 — Shortening or lengthening trousers $q_ 4 — Taking up and tapering of shirt body and sleeves $ 5 — Taking up sleeve length $5_ Total $64X_ Total divided by 5 = Average Cost of Alterations $ /& 9 3. TAILORING: Are tailoring services available at your place of business during normal business hours? Full time (30-40 hours a week) . Part time ( under 30 hours per week) Not available 4. OWNERSHIP HISTORY: How long have the present owners operated the business? More than 5 years. Between 2 and 5 years . Less than 2 years 5. LOCATION INFORMATION: Main location, address and business hours: Monday-Friday:401_ AM to: PM and Saturday: -- AM to PM Please List the same information for any and all satellite locations where uniforms can be returned to the officer, cleaned and ready for use within two working days. Use a separate sheet, if necessary. Address: Monday -Friday: 9V_ AM to 49_ PM and Saturday: AM to �_ PM Monday -Friday: AM to o+ & PM and Saturday: fa-M_ AM to V& PM 7 Address: Monday -Friday: AM to PM and Saturday: IAM to PM 6. BILLING CAPABILITY: Service Provider must be able to provide accurate, detailed, itemized Monthly Statements. Please enclose samples to illustrate your capabilities to do so REFERENCES: On a separate sheet, submit the names, phone numbers, and contacts for three or more business or governmental entities for which your company provides uniform dry cleaning services. Vendor Name: I Address: e-mail address: it t44nJ 60/j /4 (0 # o L . G.0iLs PLEASE GO TO www.fcqov.com/purchasinq TO REGISTER IN OUR E- PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODES! .-.1 ., .. A B C D I E I F G H I J 1 FORT COLLINS POLICE DEPT. 2 Mar. 20H 3 PO#4400164 4 2/04 3M-6 3M-13 3M5-20 312231 TOTAL 5 BeawnoKG. FC128 PLNT ud FC52 " 7.20 72D 0.00 0.00 72D $21.60 PLNTke FC121 3.60 0.00 &75 10.80 0.00 $23.15 WDSR heA FC34 " 3.60 72D 7.20 8.75 O.00 $26.75 PLNT FC136 PLNT, riBmdehoff, FC73 0.00 0.00 32.30 11.35 O.OD $43.65 PLNT , Marnle FC63 0.00 0.00 0.00 18.55 10.80 $29.35 PLNT FC54 PLNT Solt FC178 0.00 O.OD 10.80 O.OD O.OD $10.80 PLNT 14 , Deanna FC23 10.80 O.OD 0.00 0.00 0.00 $10.80 PLNT 15 FC41 13.05 9.00 9.0D 18.95 16.45 $66.45 PLNT 16 3off, Scot FC20 3.60 10.20 3.60 0.00 0.00 $17.40 WDSR 17 3onzales, Frands 0.00 1 0.00 0.00 96.10 0.00 $96.10 PLNT 18 3rant David WDSR 19 la Jenod FG156 3.60 0.00 925 3.60 3.60 $20.05 PLNT 20 ljoym Wes FC27 FCW 21 Dave FC106 720 0.00 72D 0.00 0.00 $14.40 PLNT 22 icodns, Mardis FC99 7.45 0.00 20.05 0.00 0.0D $27.50 PLNT 23 joym,,qm FC50 FCW 24 Ken FC16 PLNT 25 QmN R. FC188 FCW 26 aguna,JeB FC67 0.00 0.00 0.00 7.70 0.00 $7.70 PLNT 27 ,Mike FC107 0.00 0.00 O.OD 3.60 7.20 $10.80 PLNT 28 FC84 25.95 0.00 16.50 20.45 14.95 $77.85 PLNT 29 pan FC56 8.40 0.00 2.80 0.00 0.00 1 $11.20 PLNT 30 ce Maureen I I PLNT 31 M. FC186 10.80 0.0D 0.00 0.00 0.00 $10.80 FCW 32 ink FC37 3.60 3.6D 3.60 0.00 0.00 $10.80 PLNT 33 John FC86 PLNT 34 eed, Russel FC69 5.15 4.15 3.60 0.00 0.00 $12.90 PLNT 35 GaryFC83 3.60 7.20 7.20 0.00 0.00 $18.00 WDSR 36 bailee, FC116 3.60 3.60 0.00 14.40 0.00 $21.60 WDSR 37 FC109 PLNT 38 FC152 3.60 0.00 3.60 720 0.00 $14.40 FCW 39 KM FM 3.60 3.60 3.60 8.75 0.00 $19.55 WDSR 40 Emks FC23 0.00 0.00 0.00 3.60 O.OD $3.60 PLNT 41 , K FC95 12.10 620 12.40 0.00 9.30 $40.00 PLNT 42 C. FC187 8.75 O.OD 0.00 0.00 0.00 $8.75 FCW 43 Wftm,K FC185 0.00 14.05 16.40 2.05 7.20 $39.70 FCW 44 FC15 7.15 2.80 0.00 0.00 0.00 $9.95 PLNT 45 ood Paid FC108 0.00 8.00 17.05 720 0.00 $32.25 PLNT 46 Richard FC48 3.60 &60 720 0.00 720 $21.60 47 C POLICE DEPT. +""+ 12.50 8.50 14.00 MOD 5.00 $53.00 PLNT 48 C POLICE DEPT. 0.00 0.00 9.80 3.60 0.00 $13.40 49 $845.85 TOTAL 50 106 shkls needed hand Pleaft at.50 m shift 51 eR .157778 PLUT 52 OTCHES CLEANERS FCW $73.65 Paid W 53 827 E. MULBERRY WDSR $99.70 54 ORT COLLNI C0.80524 $i6 Ff.%' 5 _ gcolvi ov 1 1 PV# Botah#