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Home My WebLink AboutBID - 5842 RENTAL BID 2004Citv of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5842 RENTAL BID 2004 Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be delivered to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:30p.m. (our clock), March 19, 2004. A copy of the Bid may be obtained as follows: 1. Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 2. Registration: The City of Fort Collins Purchasing Division has implemented an on-line vendor registration system. This system allows vendors to register, view and update their business information and commodities. In the future, vendors will also be able to receive Requests for Proposals (RFP's) through the on-line system. All vendors doing business with the City of Fort Collins are requested to register. The vendor registration system is accessible through the City of Fort Collins Purchasing Department internet webpage at www.fcqov.com/purchasing. NdUcrcm 1-1- > en., ; > purchasing eeerdt Fu�ebas/ag 115 NOR11 Yibanrnn Cn111n..GO M511 Pa.Ip2pt 22.2S5 Bids Ps slka..Wxn vote- Watch for Chrges! Anyone downloading City Of Fort Collins bid inf.mrstlen must atbe1drumn rthis gage far any bid atldentlums o=P,1y2dr nthey Purcbesing ine[ IM1ey M1eve tlownloatlatl a bid so suds addentlums[an he zem dlrodly to lhem. Side must be regal o "'j,"Ord" before the scheduled opening time. • S.{utV''yr,ru',,I'lI"Zi er, cranom vrr:ooa^! • I.rap &.nvey o1s 11ry. The City of rort cnam< i, Impiemennng a w ON. tabase Furtm I rig y; disserrum"g bids, quotes and ra,Carl foe pro You rogz5ter by going to:r[rr�-':> i lc yq, you also uowruu� The vendor registration form is located by clicking hftps:Hsecure2.fcqov.com/bso/login.esp the printable instruction pages link. If you have any difficulty completing the registration process, please call the Purchasing Division at (970)221-6775 for assistance. 215 North Mason Street Y 2nd Floor is P.O. Box 580 se Fort Collins, CO 80522-0580 Y (970) 221-6775 e FAX (970) 221-6707 City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid ALL CARS TO BE EQUIPPED WITH A/C,PS,PB,AM/FM RADIOS,AUTOMATIC TRANSMISSION CARS SUBCOMPACT COMPACT MIDSIZE FULL SIZE 4 WHEEL DRIVE WAGON PICKUPS COMPACT MIDSIZE FULL SIZE 1 /2T FULL SIZE 3/4T 4 WHEEL DRIVE 1/2-3/4 T PICKUP EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE VANS TO BE EQUIPPED WITH A/C,PS,PB,AM/FM RADIO,AUTOMATIC TRANSMISSION EXTRA DELIVERY PASSENGER VANS 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE MIDSIZE 7 PASS. FULLSIZE 10 PASS. FULLSIZE 15 PASS. City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid *PASSENGER BUS EQUIPPED WITH A/C,PS,AB,AUTOMATIC TRANSMISSION TRUCKS EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 1 TON FLAT BED 2 TON W/ 1 6'VANBODY 2 TON W/20' VANBODY 2 TON W/24' VANBODY 3 TON DUMP TRUCK 5 TON DUMP TRUCK 1600 GALLON WATER TANK TRUCK 4000 GALLON WATER TANK TRUCK EXTRA DELIVERY LAWN MOWERS 1 /2 DA`r HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 21" WALK BEHIND 36" WALK BEHIND 52" RIDING 72" RIDING 2 City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid ` ALL HEAVY EQUIPMENT IS TO BE EQUIPPED WITH ROPS CABS EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE BACKHOE LOADER 50-55HP,12'-14'DIGGING DEPTH 58-65HP,14'-16'DIGGING DEPTH 70-75HP, 14'- 1 &DIGGING DEPTH 75-80HP,15'-20'DIGGING DEPTH 80-85HP,16'-21'DIGGING DEPTH 90-95HP,17'-22'DIGGING DEPTH 105-110HP,18'-23'DIGGING DEPTH ACCESSORIES BACKHOE MOUNTED CONCRETE BREAKER 1,000 FT. LBS PER BLOW 750 FT. LBS PER BLOW 250 FT. LBS PER BLOW BACKHOE MOUNTED PLATE TAMPER BACKHOE MOUNTED SHEEPS FOOT 4 WHEEL DRIVE EXTENDED STICK 3 City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid EXTRA DELIVERY LOADER 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 90-110 HP 1 1 /2 YD LOADER BUCKET 120-130HP 2 3/4 YD LOADER BUCKET 140-150HP 3 1 /4YD LOADER BUCKET 170-180HP 4 YD LOADER BUCKET 240-260HP 5 114 YD LOADER BUCKET ACCESSORIES AMERICAN COUPLER MOUNTED CLAW MODEL 520 MODEL 720 EXTRA DELIVERY GRADERS 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 60-80HP, 10' POWER SIDE SHIFT MOLDBOARD,W/POWER SHIFT TRANS 85-100HP, 12' POWER SIDE SHIFT MOLDBOARD,W/POWER SHIFT TRANS 140-155HP, 12' POWER SIDE SHIFT MOLDBOARD,W/POWER SHIFT TRANS 180-200HP, 14' POWER SIDE SHIFT MOLDBOARD,W/POWER SHIFT TRANS 137HP (GROSS), 12' POWER SIDE SHIFT MOLDBOARD, WITH POWER SHIFT TRANSMISSION 102" LOW PROFILE CAT, ARTICULATED BLADE n City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid EXTRA DELIVERY DOZERS 1/2 DA1 HOURLY DAILY WEEKLY MONTHLY MILEAGECHARGE 40-50HP, 80" POWER ANGLE BLADE W/RIPPER 60-70HP, 90" POWER ANGLE BLADE W/RIPPER 75-85HP, 96" POWER ANGLE BLADE W/RIPPER 110-120HP, 127" POWER ANGLE BLADE W/RIPPER 130-140HP, 120" POWER ANGLE BLADE W/RIPPER 150-160HP, 148" POWER ANGLE BLADE W/RIPPER EXTRA DELIVERY CRAWLER LOADER 1 /2 DA1 HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 60-70HP 1 YD LOADER BUCKET 80-90HP 1 1 /2 YD LOADER BUCKET 110-120HP 2 YD LOADER BUCKET 5 City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid EXTRA DELIVERY SKID STEER LOADERS 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 25-30HP, 54" BUCKET, HYDROSTATIC TRANS 35-40HP, 60" BUCKET, HYDROSTATIC TRANS 45-55HP, 65" BUCKET, HYDROSTATIC TRANS 60-65HP, 73" BUCKET, HYDROSTATIC TRANS EXTRA DELIVERY GENERAL PURPOSE TRACTOR 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 40-50HP TRACTOR W/ 1 YD LOADER w/3 POINT HITCH,PTO 75-100HPTRACTOR W/ 1 1/2YD LOADER w/3 POINT HITCH, PTO GENERAL PURPOSE 4 WHEEL DRIVE 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE TRACTOR 55-65HP TRACTOR W/ 1 YD - 2 YD LOADER W/3 POINT HITCH,PTO ACCESSORIES 6 WAY LANDSCAPE 4 WAY GRADING BOX 72" ROUGH MOWER POSTHOLE DIGGER SWIVEL SEAT 51 City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid STEEL DRUM ROLLERS EXTRA DELIVERY 1 /2 DA`r HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 2.5-3 TON VIBRATORY,38"-47" WIDE,31-42 HI SMOOTH FACE,DUAL DRUM W/SPRAY WATER SYSTEM 3,5-4 TON VIBRATORY,47"-54" WIDE,31-42 HI SMOOTH FACE, DUAL DRUM W/SPRAY WATER SYSTEM 6-8 TON VIBRATORY,47"-56" WIDE,45-55 HP SMOOTH FACE, DUAL DRUM W/SPRAY WATER SYSTEM 9-13 TON VIBRATORY,55"-66" WIDE,65-75 HF SMOOTH FACE, DUAL DRUM W/SPRAY WATER SYSTEM RUBBER TIRE ROLLER 9 WHEEL ARTICULATED, 9-12 TON WALK BEHIND SMOOTH STEEL DRUM ROLLER 300-500LB SINGLE DRUM, W/WATER SYSTEM- 22'-24" DRUM WIDTH 400-600LB DOUBLE DRUM, W/WATER SYSTEM-24"-26" DRUM WIDTH TRENCH COMPACTOR 1-2 TON VIBRATORY, 30"-36" WIDE EXTRA DELIVERY 1 /2 DAti HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE EXTRA DELIVERY 1/2 DAI HOURLY DAILY WEEKLY MONTHLY MILEAGECHARGE EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 7 City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid TRACK EXCAVATOR MINI EXCAVATOR 14-25HP, 6'-10' DIGGING DEPTH .05-.10 CU.YD. BUCKET 75-85HP, 17'-20' DIGGING DEPTH 25-37 CU.YD. BUCKET 85-95HP, 18'-22' DIGGING DEPTH .68-1.5 CU.YD. BUCKET 125-135HP, 18'-25' DIGGING DEPTH .67-1.75 CU.YD. BUCKET 155-160HP, 19'-26' DIGGING DEPTH 1.05-2.00 CU.YD. BUCKET 165-170HP, 20'-26' DIGGING DEPTH 1.20-2.25 CU.YD. BUCKET 215-225HP, 40'-48' DIGGING DEPTH 1.50-2.43 CU.YD. BUCKET 235-250HP, 25'-28' DIGGING DEPTH 1,50-2.50 CU.YD. BUCKET 275-300HP, 24'-30' DIGGING DEPTH 1.78-3.00 CU.YD. BUCKET 360-390HP, 20'-25' DIGGING DEPTH 2.38-4.50 CU.YD. BUCKET TRENCHERS 15-20HP, 24"-60" CUTTING DEPTH, 4"-12" WIDE CUT, 48" BK FILL BLADE 60-70HP, 4'-5' CUTTING DEPTH, 6"-10" WIDE CUT, 8'-9' BACKHOE, BACK FILL BLADE VERMEER T600 100-125HP 30" DEEP CUTTING WHEEL, 4"-6" WIDE EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 1.1 City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid EXTRA DELIVERY AIR COMPRESSORS (TRAILER MOUNTED) 1 /2 DA`r HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 175-200 CFM, GAS 175-200 CFM, DIESEL 375 CFM, DIESEL EXTRA DELIVERY MOTOR SCRAPER 1 /2 DA1 HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 175-200HP, 11 CU. YD. POWER SHIFT TRANSMISSION 18 FLIGHT HYDROSTATIC ELEVATOR EXTRA DELIVERY SHEEPS FOOT 1/2 DAI HOURLY DAILY WEEKLY MONTHLY MILEAGECHARGE 2-4 TON,TOW TYPE 54"-60" DRUM 2-4 TON,TOW TYPE 54"-60" VIBRATORY DRUM 10-15 TON SELF PROPELLED 100-165HP, 80"-85" VIBRATORY DRUM EXTRA DELIVERY LIGHTING TOWERS (TRAILER TYPE) 1 /2 DA1 HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 2000 WATT 4000 WATT City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid PORTABLE MAINTENANCE PLATFORM LIFT TWO MAN, 27 FOOT LIFT 20' SCISSOR LIFT 60' STRAIGHT STICK LIFT PORTABLE RADIAL CONVEYOR BELT ELECTRIC POWER 24"WIDE, 30'LONG 24"WIDE, 501ONG 24"WIDE, 70'LONG 24"WIDE, 100'LONG GAS/DIESEL POWER 24"WIDE, 30'LONG 24"WIDE, 50'LONG 24"WIDE, 70'LONG 24"WIDE, 1001ONG PORTABLE GENERATORS GAS POWER 3,000 WATT 10,000 WATT 20,000 WATT EXTRA DELIVERY 1/2 DAI HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE EXTRA DELIVERY 1/2 DAI HOURLY DAILY WEEKLY MONTHLY MILEAGECHARGE 10 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. 2 City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid DIESEL POWER 100 KILOWATT 150 KILOWATT 200 KILOWATT EXTRA DELIVERY MOBILE RECOVERY SCREENING PLANT 1 /2 DA1 HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE DIESEL POWERED GAS POWERED ELECTRIC POWERED PORTABLE ASPHALT CRUSHING PLANT, 2 DECK SCREEN, DISCHARGE CONVEYOR RAP FEEDER TONS TO BE WITH FINES ALREADY REMOVED 30TON PER HR. UNIT 40TON PER HR. UNIT 50TON PER HR. UNIT ASPHALT PAVER, SELF-PROPELLED (2 YEARS OLD OR NEWER) 4-5.5 TON HOPPER, 30-40 HP 8'-12' PAVING WIDTH 4-5.5 TON HOPPER, 30-40 HP 8'-12' PAVING WIDTH /W GEAR DRIVEN TRACKS 8-9 TON HOPPER, 110-130 HP 8'-1& PAVING WIDTH 1/2"-12" PAVING DEPTH EXTRA DELIVERY 1 /2 DAN HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 165-245 FPM PAVING SPEED (TOP END) 12" SCREED DEPTH, DIRECT HYDRAULIC DRIVE, HYDRAULIC SCREED EXTENTIONS FOR INVERT OR CROWNS City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid PORTABLE ELECTRIC POWERED JAW CRUSHER MODEL 30X42, 150 HP STREET SWEEPER (AIR MACHINE) 3-5 CU. YD. HOPPER 8.5 CU. YD, HOPPER, W/GUTTER BROOMS HIGH DUMP LOW DUMP STREET SWEEPER (BROOM MACHINE) 3-5 CU. YD. HOPPER 8.5 CU. YD HOPPER HIGH DUMP LOW DUMP CONCRETE VIBRATOR PENCIL CONCRETE VIBRATOR STANDARD CONCRETE VIBRATOR LARGE CONCRETE VIBRATOR CONCRETE SAW HAND HELD SLAB SAW TAMPER JUMPING JACK EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE EXTRA DELIVERY 1 /2 DAY HOURLY DAILY WEEKLY MONTHLY MILEAGE CHARGE 12 City of Fort Collins 2004 Equipment Enter Company Name: Rental Bid Signature Page Contractor's Statement I have read and fully understand all the conditions, specifications and special instructions set forth in Rental Bid 2003, Bid #5770. 1 hereby agree to comply with all said conditions, special instructions and specifications as stated or implied. Signature: Print Name: Company: Street: City/State/Zip Title: Date: Phone: Fax: 13 Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. Sincerely, Ja es B. O'Neill II, CPPO, FNIGP ector of Purchasing and Risk Management 3 BID PROPOSAL BID #5842 EQUIPMENT RENTAL BID BID OPENING: MARCH 19, 2004, 2:30pm (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR Equipment Rental PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is accepting bids for various items of rental equipment. Please complete and return the attached bid form. SPECIFICATIONS: General: The City of Fort Collins extends an invitation to bid for supplying equipment to the City as rentals on an "as -needed" basis during a one year period, starting with equipment rented on or after April 1. 2004 and ending March 31, 2005 or at the end of one year from beginning of the rental period for any equipment covered by this bid. Rental Terms and Conditions: Terms and conditions of rentals shall be as set forth in the attached City of Fort Collins Equipment Rental Master Agreement. A Rental Master Agreement must have been executed between the equipment vendor and the City of Fort Collins prior to renting to the City any individual equipment with a total rental cost exceeding $2000. Rental period, where needed, will be specified in the body of the Purchase Order issued to cover the equipment rental. No other agreement will be executed for rental of equipment covered under this Rental Bid. The lessor may require a signed receipt, verifying actual delivery of rental equipment. Ownership, Transportation, and Taxes: The rental vendor should own listed equipment. All transportation fees to and from Fort Collins must be clearly noted on the bid form. All taxes and fees, including SMM taxes, are the responsibility of the vendor. Pricing and Rental Information: The attached bid forms must be completely filled out, listing rental prices less any discounts, equipment make, model, and year, and noting any transportation charges. These prices must remain firm until March 31, 2005 or until the end of the rental period for individual equipment, whichever is later. 4 Method of Award: This bid will NOT be awarded to one vendor. Each responding Vendor will be placed on a priority list and ranked by the type of equipment and applicable rental bid price. The lowest responsible Bidder in each category will be contacted first, then next lowest responsible Bidder contacted, etc., until the required equipment is obtained. Equipment Rental Master Agreement The attached Equipment Rental Master Agreement must be filled out, signed, and returned along with your bid. Firms which signed and returned such Agreements for 1999 — 2003 and who have Provided Rental Bid pricing for each year since sinning such Aareement do not need to scan a new form. Following this paragraph is a list of the firms who have signed Agreements on file. If there are questions concerning the Master Agreement, please contact Jim Hume, Senior Buyer at 970-221-6776. Firms with Signed Equipment Rental Master Agreements on file: Advantage Rent-A-Car (Fort Collins); Colorado Machinery; Ellen Equipment; Macdonald Equipment Co; Power Equipment Co; Rent-X; Stewart & Stevenson Power, Inc; Sunstate Equipment; Wagner Equipment Co; Wagner Rents; Vermeer of Colorado 5 City of Fort Collins Equipment Rental Master Agreement 2004 This lease agreement, dated as indicated at the end of the agreement, is between (Lessor) and the City of Fort Collins, Colorado (Lessee), a body corporate and politic existing under the laws of the State of Colorado, PO Box 580, Fort Collins, Colorado, 80522, is as follows: 1.0. Agreement to Lease Lessor agrees to lease to Lessee, and Lessee agrees to lease from Lessor, equipment, when needed, as specified in the current City of Fort Collins annual Equipment Rental Bid. This Agreement shall remain in effect until cancelled. Either party may cancel by providing thirty (30) days written notice. 2.0 Application of Agreement This agreement is required for any individual equipment rented under the Equipment Rental Bid where the total rental costs exceed $2,000. 3.0 Entire Agreement This writing, together with the Specifications contained in the current Equipment Rental Bid and the associated Purchase Order Terms and Conditions, constitutes the entire agreement between the parties, their officers, employees, agents and assigns and supersedes all prior agreements, understandings, warranties or promises between the parties hereto, whether written, spoken or implied from the conduct of the parties hereto. The lessor may require a signed receipt, verifying actual delivery of rental equipment. 4.0 Delivery Delivery terms are FOB: Fort Collins, Fleet Services Equipment Shop at 835 Wood Street, or, if requested, Streets Shop at 625 9th Street. Delivery to other locations will be negotiated on an individual basis. At the end of the lease equipment will be returned to the delivery location for pickup unless other arrangements have been agreed to by the department representative. 5.0 Commencement and Term of Lease The obligations under this lease shall commence on the day equipment is accepted by the City of Fort Collins. The term of the lease shall be specified in the body of the City purchase order issued for each piece of rental equipment. Such lease term shall not exceed one calendar year. The Lessee has the right to terminate a rental under this agreement at any time if the equipment fails to perform as intended, or in the event of non -appropriation of funds a provided in paragraph 13, below. Lessee may renew the initial lease up to a maximum total lease term of one calendar year by specifying the renewal term on an addendum to the original purchase order. 6.0 Rental Payments Lessee may not deduct any amount or reduce any payment for any reason except for failure of the equipment to operate as intended unless the Lessor has agreed to a reduction. Payments are due within 30 days of receipt of invoice by the City of Fort Collins Accounting Department. Monthly payment amounts shall be specified in the body of the City purchase order issued for each rental covered by this agreement. 6 7.0 Location and Inspection of Equipment The equipment will be used in various locations within the City of Fort Collins and the surrounding area. Lessor's representative may inspect rental equipment, on location, at any reasonable time and may remove equipment from service, if required, for repair or maintenance, provided that replacement equipment of similar or greater capability is made available to the City at no additional charge while the original equipment is being serviced or repaired. 8.0 Maintenance and Use of Equipment The Lessee agrees, at the Lessee's expense, to maintain and return the equipment in the same condition as when delivered to it by the Lessor, ordinary wear and tear excepted. The Lessor may require the replacement of certain high -wear parts, such as crusher jaws, asphalt mill teeth, etc. Such parts shall be clearly identified in writing to the Lessee. Lessee will include the details of such parts replacement in the body of any applicable purchase order. Accessories and devices installed on the equipment by the Lessee become the property of the Lessor unless the accessories or devices are removed and any damage caused by such installation and removal is repaired at Lessee expense prior to return of equipment to Lessor. Lessee agrees not to permit the equipment to be abused, overloaded, used beyond its capacity, or used in a negligent manner. 9.0 Additional Rental Charges Lessee agrees that rental rates quoted in the Equipment Rental Bid are based on eight (8) hours per day, forty (40) hours per week (seven consecutive days equals one week), and one - hundred, seventy-six (176) hours per month. Lessee agrees to pay additional rental prorated at the applicable rate for each hour the rented equipment is used in excess of such time. Where the rental rate is based on mileage, Lessee agrees to pay the extra mileage charge specified in Lessor's response to the applicable Rental Bid. 10.0 Liability To the extent permitted by law, Lessee assumes all risk and liability for and agrees to hold Lessor and its assigns harmless from all damages for injuries or death to persons or property arising out of use, possession, or transportation of the equipment except to the extent that the same results directly from the negligence of Lessor. 11.0 Assignment Lessor may not assign this Rental Agreement or any right, title, or interest of Lessor in any equipment rented under this agreement, or any sums due from Lessee for such rentals without the written consent of the Lessee. Lessee may not assign this Rental Agreement. 12.0 Ownership This is a rental agreement. The equipment is and shall remain the property of the Lessor during the lease period. 13.0 Non -appropriation of Funds Lessee reasonably believes that it will have a need for equipment rented for the duration of lease terms negotiated under this agreement and that funds will be available and appropriated to make all rental payments during those terms. Lessee will seek funding each year as part of its Budget process. If funds to continue the leasing of equipment for any ensuing term are not legally available for such purpose, Lessee may terminate rentals under this agreement with no further liability. 7 14.0 Disclaimer of Warranties and Exclusion of Remedies Lessee acknowledges that the Lessor is not the manufacturer of the equipment nor the manufacturer's or vendor's agent. Accordingly, with the exception of express warranties made by the Lessor to Lessee, all warranties and remedies, whether they be expressed or implied, specifically including, but not limited to, the warranties of merchantability and fitness for a particular purpose, and remedy of incidental and consequential damages, are excluded. 15.0 Insurance Lessee is self -insured in accordance with the laws of the State of Colorado up to $50,000 and provides comprehensive general all risk liability insurance for claims over that amount. Proof of such insurance coverage will be sent to Lessor upon request. 16.0 Choice of Law This lease shall be considered to have been made in the State of Colorado and shall be interpreted in accordance with the laws of Colorado. Lessor agrees to jurisdiction in Colorado in case of any action, suit, or proceeding arising out of this lease. Lessor acknowledges transacting business in Colorado by entering into this lease, and that the jurisdiction choice of law and venue provisions of this lease are specifically terms of this lease. 17.0 Severability In the event any covenant, condition or provision of this Agreement is held to be invalid by final judgment of any court of competent jurisdiction, the invalidity of such covenant, condition or provision shall not in any way affect any of the other covenants, conditions or provisions of this Agreement, provided that the invalidity of any such covenant, condition or provision does not materially prejudice either Lessor or Lessee in his or its respective rights and obligations under the valid covenants, conditions or provisions of this Agreement. 18.0 Cumulative Rights All remedies provided in this Agreement shall be deemed cumulative and additional and not in lieu of, or exclusive of, each other or of any other remedy available to the City, or Contractor, at law or in equity, and the exercise of any remedy, or the existence herein of other remedies or indemnities shall not prevent the exercise of any other remedy. 19.0 Non -Waiver The failure by either party to exercise any right or rights accruing to it by virtue of the breach of any covenant, condition or agreement herein by the other party shall not operate as a waiver of the exercise of such right or rights in the event of any subsequent breach by such other party, nor shall such other party be relieved thereby from its obligations under the terms hereof. 20.0 Benefits This Agreement is made for the sole and exclusive benefit of the Lessee and Lessor, their successors and assigns, and is not made for the benefit of any third party. 21.0 Construction In the event of any ambiguity in any of the terms of this Agreement, it shall not be construed for or against any party hereto on the basis that such party did or did not author the same. 8 22.0 Successors and Assigns All covenants, stipulations and agreements in this Agreement shall extend to and bind each party hereto, its legal representatives, successors and assigns. 23.0 Notices Notices permitted or required to be given under this Agreement shall be in writing and shall be deemed given upon personal delivery or upon deposit in the United States Mail, certified, return receipt requested, postage fully prepaid, addressed as follows or to such other address as the parties may designate from time to time by notice given in accordance with this Section: To Lessor: To the person signing this agreement on behalf of the Lessor, at the address given below. To Lessee: To the attention of Jim Hume, Buyer, at the address given below. Lessor: Lessee: Company Name: City of Fort Collins City: Street: Zip: Phone/Fax: By: Print Name: Title: 9 PO Box 580 Fort Collins, CO 80522 Phone 970-221-6775/Fax 970-221-6707 By: James B. O'Neill, II, CPPO, FNIGP Director of Purchasing and Risk Mgt.