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HomeMy WebLinkAboutRFP - P937 CONCEPT DESIGNS FOR DOWNTOWN ALLEYSCity of Fort Collins Administrative Services Purchasing Division REQUEST FOR PROPOSAL CITY OF FORT COLLINS CONCEPT DESIGNS FOR DOWNTOWN ALLEYS Proposal Number P-937 The City of Fort Collins is seeking proposals from qualified professionals for design services intended to upgrade the Trimble Court Alley and the alley running north -south from LaPorte Avenue to Mountain and between College Avenue and Mason Street. The approved concept designs will be used as a template for alleys throughout the central business district. Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), April 30, 2004. Proposal No. P-937. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Chip Steiner, Executive Director of Downtown Development Authority, 970-484-2020. Questions regarding proposals submittal or process should be directed to John Stephen, CPPO, Senior Buyer, 970-221-6775. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the Purchasing Webpage, www.fcgov.com/purchasing. 2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, R @amsB. O'Neill II, CPPO, FNIGP or of Purchasing & Risk Management 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of All such fees and costs shall not exceed ($ ) plus reimbursable direct costs. ($ ). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. [Optional] Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable mylar base material using a non -fading process to prove for long storage and high quality reproduction. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of ( ) page[s], attached hereto and incorporated herein by this reference. THE CITY OF FORT COLLINS, COLORADO By: John F. Fischbach City Manager By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as [insert name of business] By: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: Corporate Secretary (Corporate Seal) REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING QUALIFICATION STANDARD FACTOR 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Do the proposed cost and work hours compare Work Hours favorably with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? 2/g/00 Reference evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? 2/9/00 FORT COLLINS, COLORADO DOWNTOWN DEVELOPMENT AUTHORITY REQUEST FOR PROPOSALS CONCEPT DESIGNS FOR DOWNTOWN ALLEYS Background. As a part of its effort to significantly improve the downtown pedestrian environment (and as an element of the Old Town Cultural District vision) the Downtown Development Authority is asking for design services intended to upgrade the Trimble Court Alley and the alley running north -south from LaPorte Avenue to Mountain and between College Avenue and Mason Street The approved concept designs will be used as a template for alleys throughout the central business district. Scone of Work. This project is NOT intended to be a comprehensive redesign of the two specified alleys. Rather, it is meant to suggest urban design features that will significantly enhance the visual pedestrian experience, improve safety, improve cleanliness, and provide clear directional signage. 1. Research alley and small street (e.g. like those in Europe) design. Use the firm's design experience to describe those features that will enhance the visual appearance and attractiveness for the pedestrian. Provide concept sketches using the two alleys identified above. Draft a pallet of materials/improvements and include cost estimates for both acquisition and installation. 2. Research safety issues associated with alleys and describe what are the most effective methods available to make the alleys safe both day and night. Provide both narrative (e.g. round-the-clock police presence) and design features (e.g. lights, rear display windows, rear entries, porticos, etc.) in concept format to recommend solutions. Provide a pallet of materials/improvements (can duplicate #1) and include cost estimates for acquisition and installation. 3. Research trash collection systems that will alleviate the problems inherent with the existing approach. This research should include looking at systems used elsewhere and talking with local trash haulers about what is feasible. The research should also look at ways of keeping the alleys clean and attractive on a daily basis. Develop cost estimates to implement. Provide concept sketches using the alleys identified above as the template. 4. Research effective, simple, attractive way -finding signage. Provide concept sketches and cost estimates. Work with the City's Advanced Planning Department since some research has been done in this area already. Deliverables. Research results narrative for each of the items in the scope of work. Explain the benefits and liabilities for each recommendation made. Cite additional sources the Authority might want to examine. Concept sketches using the alleys identified above. There can be some consolidation of the different elements in the scope since many design features will have more than one purpose. Matrix of materials pallet and costs to acquire and install. Deliverables due: July 2, 2004 Attachments. Downtown Development Authority Old Town Cultural District Vision Statement Contact. Chip Steiner, Executive Director Downtown Development Authority 19 Old Town Square, Suite 230 Fort Collins, CO 80524 Tel: 970-484-2020 Fax: 970-484-2069 E-mail: steinco(a�frii.com John Stephen, CPPO, Senior Buyer City of Fort Collins Purchasing P.O. Box 580 Ft. Collins, CO 80522 Tel: 970-221-6777 Fax: 970-221-6707 E-mail: jstephen@fcgov.com Old Town Cultural District Vision Statement March 26, 2004 To foster and celebrate human creativity through education, participation, and entertainment; to define downtown Fort Collins as a center for intellectual, cultural, physical, and spiritual rejuvenation and growth. Background. The latter half of the Twentieth Century saw Fort Collins quietly emerge as one of the most sought after places to live in the United States. Colorado State University became one of the better research institutions in the country and many hi -tech companies chose to build facilities in the community because of its progressive, family -friendly environment. Cultural and commercial development helped define the City as a regional center of civilization. Some of this happened noisily and painfully with debate about the (de)merits of more people, more shopping centers, more roads, more houses. On the other hand, the community's cultural growth happened in a serendipitous fashion. Restaurant entrepreneurs flocked to (and continue to do so) the community for no known reason and it took a reporter from the Denver Post to inform Fort Collins that it produced more live stage performances than the cities of Colorado Springs and Boulder combined. To an outsider this might not seem like such an achievement. Yet, Colorado Springs, home to the Air Force Academy, University of Colorado at Colorado Springs, and Colorado College (a perennial top ten school as defined by U.S. News and World Report) is three times the size of Fort Collins and Boulder is internationally recognized as a cultural and artistic center. Recently, groups in Fort Collins have initiated efforts to establish a Center for Fine Arts Photography, a Colorado College of Contemporary Music, and a cultural tax district. Duany Plater-Zyberk (probably the best known design firm advancing the concept of New Urbanism) has made overtures to the City about "doing a project" in the central business district. Other groups have approached the Downtown Development Authority with ideas for an artist's "retail, studio, and living compound," museum expansion, a loft over workspace development, and a multi -court basketball facility. Such events happen quietly and without much fanfare. In the aggregate however, they suggest an underlying character of the community entailing a thirst for knowledge and creative expression that exists on its own and without inducement. Character of the Community. This "character of the community" takes on ever increasing importance as population and infrastructure growth in the Rocky Mountain West blurs the identity of older, traditional centers of population. Where Fort Collins was once the dominant city in Northern Colorado that dominance is being challenged as neighboring communities build state-of- the-art hospitals, entertainment venues, and commercial and business centers. For locals, perhaps the best illustration of this eroding position is the possibility that The Discovery Center might move to the adjacent community of Loveland. The Discovery Center is a cultural icon in Northern Colorado and its loss, while not economically significant, would represent a real chip in the armor of the community's character. For a time anyway, the approach taken by Fort Collins to maintain the character of the community may not be along traditional paths of economic development. Nor may it be prudent since economic development in its classical sense means competing with other communities for the same jobs, the same businesses, the same disposable income dollars. The veracity of the argument that "winning" such competitions is really a losing proposition has not been proven but it puts Fort Collins at an immediate disadvantage by imposing internal hurdles to the city's ability to compete. The Downtown Development Authority thinks the underlying character of the community, the pursuit of and appreciation for creative activity that comes so naturally to Fort Collins, provides a foundation that, if fostered and encouraged, can define this City as something apart from all others. It can solidify the City as a different kind of place to live and work —a place for creative minds to gather, to learn, to grow intellectually, culturally, physically, and spiritually. Because downtowns are the most intensely cultured environments in any community, because downtowns embody the history and aspirations of a community, it is the DDA's belief that the effort to build on the existing character of Fort Collins should begin downtown and be concentrated, although not exclusively, in downtown. The vision is to target downtown as a cultural district. It would emphasize a theme that, if it catches fire, will take on a life of its own and that can last for many, many generations. What it might look like. The variety of uses that could fit within this framework is almost endless: educational facilities; public and private performing arts venues, recreational venues (the City's planned replacement of the Azatlan Center would go a long way toward filling that bill. Adding tennis courts, basketball courts, an ice rink, and partnering with Lincoln Greens would provide more diversity to downtown recreational opportunities), soapbox facilities to encourage spontaneous oration, debate rotundas, amphitheaters (big and small such as the one behind the new Justice Center), cooking schools, a year-round farmer's market, think tanks, movie theaters, and businesses that thrive in a creative environment, the most progressive and well conceived interface between our cultural world and our natural world —an interface that articulates and illuminates the connections between humanity as a cultural phenomenon and humanity as a product of nature, a coordinated pedestrian and transit system without equal (that is, a system that really works and therefore a system that probably hasn't really ever been created yet), commercial enterprises that both support these facilities and that can take advantage of them including apartments, hotels, B&Bs, commercial galleries, nightclubs, more and a wider variety of restaurants, and retail that builds upon the concept of a cultural district. On top of and of equal importance to the bricks and mortar is a program that will attract world -class (which isn't always the same as world famous) artists, writers, athletes, economists, singers, naturalists, actors, cooks, craftspeople, entertainers, environmentalists, archeologists, historians, sculptors, painters, architects, philosophers of all disciplines, thinkers, physicists and chemists, tightrope walkers, magicians, even pedants, engineers, and charlatans. Ultimately, it will be the uses and the users of the cultural district we create that will confirm and sustain downtown and all of Fort Collins as the gathering place for cultural, intellectual, physical, and spiritual growth. The Role of the DDA. The DDA's role can be to serve as a catalyst in creating the physical infrastructure: 1. To help build the stages, the fields, the forums, the living places, the markets, the gathering places, the galleries, studios, classrooms; 2. To design and build an infrastructure that knits these venues into our existing downtown and together, into an environment that encourages the frequent and the occasional visitor to explore more, to learn more, to come back again, and yet again; 3. To convert our streets into a pedestrian environment, not devoid of cars and trucks but and environment that is actually quiet, safe, easy to maneuver through; to encourage transit services into and out of the downtown, and to and from other population centers; 4. To turn our backs into second fronts —buildings that open up to an alley pedestrian network so full of surprises and discoveries: little cafes, theaters, nightclubs, galleries (one of the true beauties of a downtown is its eclecticism, the crazy -quilt, uneven, unpredictable nature of its built environment; a bazaar of opportunity, discovery, and delight. 5. To help provide things to discover, delight, excite, stimulate; things that make one think, laugh, ponder, to reach outside the box, to simply be overwhelmed. A very short list of projects to encourage Outdoor recreational ice rink Amphitheater Art education school/campus Lecture halls/convention complex Performing arts center Omni -Max theatre Discovery Center Year-round enclosed farmer's market Hoteliboutique hotels/B&Bs Night clubs Urban parks Center for Fine Art Photography Artist's residential compound Alley -way pedestrian system Colorado College of Contemporary Music Restaurants Private theatres Private galleries Expanded Museum New library Conclusion Building and operating a focused cultural district based upon the unique character of the Fort Collins community, the Downtown Development Authority believes this City can achieve lasting social and economic health and a sustainable vitality that supports and excites the people who choose to make this place their home. PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLONS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , [insert either a corporation, a partnership or an individual, doing business as 11 hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) page[s], and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) page[s], and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within ( ) days following execution of this Agreement. Services shall be completed no later than Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of