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Home My WebLink AboutBID - 5833 UTILITIES AND POUDRE FIRE AUTHORITY APPARELCity of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5833 UTILITIES AND POUDRE FIRE AUTHORITY APPAREL Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be delivered to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:00p.m. (our clock), January 30, 2004. A copy of the Bid may be obtained as follows: 1. Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 2. Registration: The City of Fort Collins Purchasing Division has implemented an on-line vendor registration system. This system allows vendors to register, view and update their business information and commodities. In the future, vendors will also be able to receive Requests for Proposals (RFP's) through the on-line system. All vendors doing business with the City of Fort Collins are requested to register. The vendor registration system is accessible through the City of Fort Collins Purchasing Department internet webpage at www.fcqov.com/Purchasing. > d > pwtllacng N sq um, rt etllna, LU Bp531 Ptl70ie)tl21� The vendor registration form is located by clicking https:Hsecure2.fcqov.com/bso/login.iso I Isms -__-Note the printable instruction pages link. M dkedtiv to them. aw most IN I on of ,•" ."N., timeSIaW1dW a74LW9R:l. Ma¢Bfivr_:q.Pssc9nos f- mpleeremrI, B n IdE YV In eM ngw t k pre I. 1 egktx tiv > D4rwrcoatl If you have any difficulty completing the registration process, please call the Purchasing Division at (970)221-6775 for assistance. 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. 215 North Mason Street • 2nd Floor • P.O. Box 580 It Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Sub Item Meet Samples Item Pass Silkscree Price Submit Bid Bidder mit Requeste tagged Look & n/Embroi F.O.B. Ft aft. color include Provide Sam d Specs? with Touch der inc. in Collins? swatches Lead all pie? (Y/N) Vendor Exam? Cost? (Y/N) ? (Y/N) Time? Requeste (Y/N) Name & (Y/N) (Y/N) (Y/N) d Sizes? Item # Item Est Qty Item It. (Y/N) - - ly I 6 *" Oxford shirts, 100% cotton preshrunk, button-down collar, breast pocket, long sleeve. Colors (twill): Navy Blue, Forest Green, Maroon. Color (denim): Dark Blue 240 Denim. 7 ** Please quote Tall Men's sizes on above item 8 ** Please quote Women's cut sizes on above item 9 * Hooded 1/4 zip sweatshirt, Must be 100% cotton preshrunk; minimum 9 oz or higher. Zippers must be non-metallic. WearGuard or equivalent. This is a 72 Light & Power item. Colors: Navy Blue, Gray preferred; will consider others. 10 * Hooded 1/4 zip sweatshirt, Can be cotton/poly blend, minimum 9 oz or higher. Metallic zipper OK. 192 Colors: Navy Blue, Gray 11 * Hooded full zipper thermal sweatshirt, Must be 100% cotton preshrunk; minimum 10 oz or higher. Zippers must be non-metallic. This is a Light & 48 Power item. Colors: Navy Blue, Gray preferred; will consider others. 12 * Hooded full zipper thermal sweatshirt, Can be cotton/poly blend, minimum 10 oz or higher. 120 Metallic zipper OK. Colors: Navy Blue, Gray. 13 * Crew neck sweatshirt, Must be 100% cotton preshrunk, minimum 9 oz or higher. This is a Light & Power item. Colors: Navy Blue, Gray preferred, will 96 consider others. 14 * Crew neck sweatshirt, Can be cotton/poly blend, minimum 9 oz or higher. Colors: Na Blue Gray.192 Sub Item Meet Samples Item Pass, Silkscree Price Submit Bid Bidder mit Requeste tagged Look & n/Embroi F.O.B. Ft alt. color include Provide Sam d Specs? with Touch der inc. in; Collins? swatches' Lead all ple? (Y/N) Vendor Exam? Cost? (Y/N) ? (Y/N) Time? Requeste (Y/N) Name & (Y/N) (Y/N) (Y/N) d Sizes? :m # Item ty Est Item #. (Y/N) - --- - — rural - 15 ** Work shirt (Red Kap or equivalent) cotton/poly blend, short sleeve. Color: Light Blue 36 Work shirt (Red Kap or equivalent) cotton/poly 36 blend, long sleeve. Color: Light Blue For Poudre Fire Authority (PFA): + Price to include Poudre Fire Authority - silkscreened logo (up to rive colors) on front, and _(one color) on back. ++ Price to include Poudre Fire Authority silkscreened logo (up to rive colors) on front only. +++ Price to include Poudre Fire Authority embroidered logo (rive colors) on front only. ++++Price to include Poudre Fire Authority embroidered logo (three colors) on front only. 17, + T-shirts, 100% cotton preshrunk, short sleeve, with 480 _breast pocket. Colors: Navy Blue, White _ 18 + T-shirts, 100% cotton preshrunk, long sleeve, with 192 breast pocket. Colors: Navy Blue, White 19 +++ Polo pique, 100% cotton preshrunk, short sleeve, no pocket. Can be two or three -button style. Colors: 72 Navy Blue, White 20 -- -- - ++++ Hooded 1/4 zip sweatshirt with pockets, no hood. Can be cotton/poly blend, minimum 90/10. 12 120 oz or higher. Metallic zipper OK. Colors: Navy Blue 21 - -- ++++ Please quote Tall Men's sizes on above item Sub Item Meet Samples Item Pass Silkscree Price Submit Bid Bidder mit Requeste tagged Look & n/Embroi F.O.B. Ft alt. color include Provide Sam d Specs? with Touch der Inc. in Collins? swatches Lead all pie? (Y/N) Vendor Exam? Cost? (Y/N) ? (Y/N) Time? Requests (Y/N) Name & (Y/N) (Y/N) (Y/N) d Sizes? Item # Item Est Qty Item #? (Y/N) 22 - - - Mu1--- _ + Crew neck sweatshirt, Can be cotton/poly blend, 96 - minimum 90/10. 11.3 oz or higher. Colors: Navy Blue 23 _ + Please quote Tall Men's sizes on above item- 24 — - - — — + Hooded sweatshirt, Can be cotton/poly blend, 60 minimum 90/10. 11.3 oz or higher. Colors: Navy Blue 25 - --- - + Please quote Tall Men's sizes on above item 26 — - — ++ Heavy Weight Sweat Pants with pockets and elastic leg bottoms, Can be cotton/poly blend, 60 minimum 90/10.8.0 oz or higher. Colors: Navy Blue ++ Please quote Tall Men's sizes on above item 28 ++ Light Weight Sweat Pants with pockets and elastic leg bottoms, Can be cotton/poly blend, minimum 60 90/10.6.0 oz or higher. Colors: Navy Blue 29 ---- ++ Please quote Tall Men's sizes on above item 30 - - - ++ Light Weight Sweat Pants with pockets, without elastic leg bottoms, Can be cotton/poly blend, 60 31 minimum 90/10.6.0 oz or higher. Colors: Navy Blue -_ -- ++ Please quote Tall Men's sizes on above item 32 ++ Workout Shorts, with pockets, 6" inseam, 100% cotton preshrunk. Colors: Naw Blue. 60 Item # Item Est Qty Sub Item Meet Samples Item Pass Silkscree Price Submit Bid Bidder mit Requeste tagged Look & n/Embroi F.O.B. Ft alt. color include Provide Sam d Specs? with Touch ,der inc. in Collins? swatches Lead all pie? (Y/N) Vendor Exam? Cost? (Y/N) ? (Y/N) Time? Requeste (Y/N) Name & (Y/N) (YIN) (Y/N) d Sizes? Item #? Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. Sincerely, B�G'C m B. O'Neill II, CPPO, FNIGP it for of Purchasing and Risk Management CITY OF FORT COLLINS BID PROPOSAL BID #5833 BID OPENING: JANUARY 30 2002 2.00P M (Our Clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS REQUIREMENTS FOR UTILITIES & POUDRE FIRE AUTHORITY APPAREL, PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. BID GUIDELINES & OBJECTIVES: • Select a vendor (or vendors) to provide apparel for Fort Collins Utilities AND The Poudre Fire Authority. Award may be split at the City's discretion; quality of product to be provided must meet the City's requirements. • Vendors must provide representative samples of all items they are bidding; for items with more than one color listed, it is acceptable to supply one sample along with fabric color swatches of the others. Samples are not expected to include silkscreened or embroidered logos. All samples must be tagged with the Item # from the Bid Sheet and the Bidder's Firm Name, so that they can be identified. Sample evaluation, as well as price, will be a key determinant in selecting the low "responsible and responsive" bidder or bidders. Line Items bid without submitted samples will not be considered. • City of Fort Collins will be the final authority on determination of acceptable quality. • For both Utilities and Poudre Fire Authority: Cost of the logo (silkscreened or embroidered) must be included in the quoted cost of the clothing item. City of Fort Collins will provide camera-ready artwork for the "City of Fort Collins Utilities" logo; Poudre Fire Authority will provide camera-ready artwork for the Poudre Fire Authority logos. • Items stipulated as "must be 100% cotton" must meet that specification. This is a safety requirement for the Light and Power division of Utilities. Please do not bid on that item if you cannot meet the required specification! • Apparel will be procured on a Direct Purchase basis. Leasing is not an option for this initial award. • Vendors will include lead time for initial order as part of their bid. Please fill it in where indicated on the Bidsheet. All prices will be quoted as delivered to facilities in Fort Collins, Colorado, USA. • This will be an annual contract. At the option of the City, the Award from this Bid may be extended for additional one year periods not to exceed four (4) additional one year periods. The City of Fort Collins reserves the right to add/change/delete items to this bid over the course of the anticipated renewal period(s). THE BID SCHEDULE IS LISTED AS A SEPARATE FILE ON THE WEBSITE. - Fort Collins Utilities & PFA Apparel Bidsheet Bid # 5833 - -- - - -- --- - Quantities are approximate and are not a -- - - -- -_ - - --- - guaranteed purchase volume. Bidder must provide samples of all items and colors/ — COST PER SIZE For City of Fort Collins Utilities: — -- - -- - -- — * Price to include one color silkscreened "City of - — — Fort Collins Utilities" logo on front of shirt. ** Price to include one -color embroidered "City of _ - - _Fort Collins Utilities" logo on front of shirt. Lead - - — Item # Item — - Est Qty Time S M L XL XXL XXXL * T-shirts, 100% cotton preshrunk, short sleeve, with — -- breast pocket. Quality: Needs to be minimum 6.5 oz or higher (Hanes 'Beefy-T" or equivalent). Colors: Navy 480 Blue, Gray T* T-shirts, 100% cotton preshrunk, long sleeve, with -. - -- -- breast pocket. Quality: Needs to be minimum 6.5 oz or higher (Hanes "Beefy-T" or equivalent). Colors: Navy 396 Blue, Gray Oxford shirts, 100% cotton preshrunk, button-down -- - collar, breast pocket, short sleeve. Colors (twill): Navy Blue, Forest Green, Maroon. Color (denim): Dark Blue 240 Denim. ** Please quote Tall Men's sizes on above item -- - - - - ** Please quote Women's cut sizes on above item 6 ** Oxford shirts, 100% cotton preshrunk, button-down - - — collar, breast pocket, long sleeve. Colors (twill): Navy Blue, Forest Green, Maroon. Color (denim): Dark Blue 240 Denim. -- -- ** Please quote Tall Men's sizes on above item am # Item Est Qt Time S M L XL XXL X_XX_ L - - - ** Please quote Women's cut sizes on above item 9,* Hoodedd 1/44 zip sweatshirt, Must be 1110016 cotton - preshrunk; minimum 9 oz or higher. Zippers must be non-metallic. WearGuard or equivalent. This is 72 a Light & Power item. Colors: Navy Blue, Gray preferred; will consider others. 10 *Hooded 1/4 zip sweatshirt, Can be cotton/poly - - - -- - blend, minimum 9 oz or higher. Metallic zipper OK. 192 Colors: Navy Blue, Gray 11 ooded full zipper thermal sweatshirt, Must be - - - - -- -_- - - - 100% cotton preshrunk; minimum 10 oz or higher. Zippers must be non-metallic. This is a Light & 48 Power item. Colors: Navy Blue, Gray preferred; will 12 * Hooded full zipper thermal sweatshirt, Can be --- cotton/poly blend, minimum 10 oz or higher. 120 Metallic zipper OK. Colors: Navy Blue, Gray. 13 * Crew neck sweatshirt, Must be 1000/6 cotton - -- - - preshrunk, minimum 9 oz or higher. This is a Light & Power item. Colors: Navy Blue, Gray preferred, will 96 consider others. - - - - - 14 Urew neck sweatshirt, Can be cotton/poly blend, - -- - - minimum 9 oz or higher. Colors: Navy Blue, Gray. 192 15'** Work shirt (Red Kap or equivalent) cotton/poly blend, short sleeve. Color: Light Blue 36 ------ ---- 16 ** Work- shirt(Red Kap or equivalent) cotton/poly - - - - _blend, long -sleeve. Color: Light Blue 36 -- -_For Poudre Fire Authority (PFA): + Price to include Poudre Fire Authority - - -- silkscreened logo (up to five colors) on front, and - (one color) on back. ++ Price to include Poudre Fire Authority -- - -- silkscreened logo (up to five colors) on front only. Item # Item Est Qty Time +++ price to include Poudre Fire Authority embroidered logo (five colors) on front only. ++++price to include Poudre Fire Authority embroidered logo (three colors) on front only. 17 + T-shirts, 100% cotton preshrunk, short sleeve, with breast pocket. Colors: Navy Blue, White 480 18 + T-shirts, 100% cotton preshrunk, long sleeve, with breast pocket. Colors: Navy Blue, White 192 19 +++ Polo pique, Iwo cotton preshrunk, short sleeve, - no pocket. Can be two or three -button style. Colors: 72 Navy Blue, White Y0 ++++ Hooded 1/4 zip sweatshirt with pockets, no — -- hood. Can be cotton/poly blend, minimum 90/10. 12 120 oz or higher. Metallic zipper OK. Colors_: Navy Blue 21 ++++ Please quote Tall Men's sizes on above item S - M L XL XXL XXXL 22 + Crew neck sweatshirt, Can be cotton/poly blend, minimum 90/10. 11.3 oz or higher. Colors: Navy 96 23 Blue + Please quote Tall Men's sizes on above item 24 +Hooded sweatshirt, Can be cotton/poly blend, - - minimum 90/10. 11.3 oz or higher. Colors: Navy 60 Blue 25 - -- - - + Please quote Tall Men's sizes on above item _ 26 ++ Heavy Weight Sweat Pants with pockets and _ elastic leg bottoms, Can be cotton/poly blend, 60 Minimum 90/10. 8.0 oz or higher. Colors: Navy Blue 27' - - ++ Please quote Tall Men's sizes on above item Y8 ++ Light Weight Sweat Pants with pockets and elastic leg bottoms, Can be cotton/poly blend, minimum 60 90/10. 6.0 oz or higher. Colors: Navy Blue Lead Item # Item Est Qty.. Time S M L XL XXL XXXL 29--- —. ++ Please quote Tall Men's sizes on above item 30 ++ Light Weight Sweat Pants with pockets, without - - - elastic leg bottoms, Can be cotton/poly blend, 60 minimum 90/10. 6.0 oz or higher. Colors: Navy Blue 31 - -- - ++ Please quote Tall Men's sizes on above item 32 ++ Workout Shorts, with pockets, 6" inseam, 100% cotton preshrunk. Colors: Navy Blue. 60 --- --- arge to apply Reflective Appliques to T-shirts (small - - - - - - _ -- screen on front, large screen on back). PFA will supply 72 the appliques. FIRM NAME: - - RESPONDANT (PLEASE PRINT): ADDRESS: TELEPHONE: SIGNATURE: Fort Collins Utilities & PFA Apparel Bid Checklist Bid # 5833 —_ - — - - Firm Name: Ack. Addendu —_ m? (Y/N) - -. -- - - For City of Fort Collins Utilities: * Price to include one-co%r silkscreened "City of - -- - - Fort Collins Utilities" logo on front of shirt. ** Price to include one -color embroidered "City of Fort Collins Utilities" logo on front of shirt. Sub Item Meet Samples Item Pass Silkscree Price Submit Bid Bidder mit Requeste tagged Look & n/Embroi F.O.B. Ft alt. color include Provide Sam d Specs? with Touch der inc. in Collins? swatches Lead all pie? (Y/N) Vendor Exam? Cost? (Y/N) ? (Y/N) Time? Requeste (Y/N) Name & (Y/N) (Y/N) (Y/N) d Sizes? Item # Item Est City Item #? (YIN) I * T-shirts, 100%cotton preshrunk, short sleeve, with IVINI - - breast pocket. Quality: Needs to be minimum 6.1 oz or 480 heavier (Hanes 'Beefy-T" or equivalent, or heavier). Colors: Navy Blue, Gray * T-shirts, 100%cotton preshrunk, long sleeve, with -- — - -- breast pocket. Quality: Needs to be minimum 6.1 oz or 396 heavier (Hanes "Beefy-T" or equivalent, or heavier). --Colors: Navy Blue, Gray -- - ** Oxford shirts, 100% cotton preshrunk, button-down - collar, breast pocket, short sleeve. Colors (twill): Navy 240 Blue, Forest Green, Maroon. Color (denim): Dark Blue Denim. _ ** Please quote Tall Men's sizes on above item ** Please quote Women's cut sizes on above item