HomeMy WebLinkAboutBID - 5832 SALE OF WATER METER SHOP MODULAR UNITCity of Fort Collins
Administrative Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID ON SURPLUS EQUIPMENT
BID #5832
FOR SALE: WATER METER SHOP MODULAR UNIT
BID OPENING: TUESDAY JANUARY 6, 2004, 3:OOP.M. (our clock)
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid proposal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock), January 6,
2004.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
2. Registration: The City of Fort Collins Purchasing Division has implemented an
on-line vendor registration system. This system allows vendors to register, view
and update their business information and commodities. In the future, vendors
will also be able to receive Requests for Proposals (RFP's) through the on-line
system. All vendors doing business with the City of Fort Collins are requested to
register.
The vendor registration system is accessible through the City of Fort Collins Purchasing
Department internet webpage at www.fcgov.com/purchasing.
vendor registration form is located by
ing httl)s://secure2.fcqov.com/bso/login.iSD
the printable instruction pages link.
215 �Xrjb/Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
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EXHIBIT B
INSURANCE REQUIREMENTS
The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage
designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall
furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective
dates and date of expiration of policies, and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10)
days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and
maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may
deduct the cost of such insurance from any monies which may be due or become due the Service Provider
under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on
the Service Provider's general liability and automobile liability insurance policies for any claims arising out of
work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of
this Agreement for all of the Service Provider's employees engaged in work performed under this
agreement:
1. Workers' Compensation insurance with statutory limits as required by Colorado law
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease
aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this
Agreement such commercial general liability and automobile liability insurance as will provide
coverage for damage claims of personal injury, including accidental death, as well as for claims for
property damage, which may arise directly or indirectly from the performance of work under this
Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000
combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be responsible for
any liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
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3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort
Collins' bidders list for a period of twelve months from the date of the opening. The City may also
pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-
five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in
the City's specifications initially provided to the bidder. Any proposed modification must be accepted
in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation
in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total bid
basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and
all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material, supplies
or services where such officer or employee exercises directly or indirectly any decision -making
authority concerning such sale or any supervisory authority over the services to be rendered. This rule
also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the
City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
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Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to
authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not
a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the
bid opening.
Sincerely,
mes . O'Neill II, CPPO, FNIGP
ect of Purchasing and Risk Management
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BID PROPOSAL
BID #5832
FOR SALE: WATER METER SHOP MODULAR UNIT
BID OPENING: JANUARY 6, 2004, 3:00p.m., (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
SALE AND REMOVAL OF THE WATER METER SHOP MODULAR UNIT PER THE BID
INVITATION AND ANY REFERENCED SPECIFICATIONS:
The City of Fort Collins is requesting bids for purchase and removal of the Water Meter Shop
Modular Unit located at the Utilities Service Center at 700D Wood Street. The work will consist
of removal of the modular unit, as -is, where -is, from the site by the successful bidder. Project
must be completed within 10 working days after notice to proceed. The successful bidder
must sign our standard Service Agreement (see sample, enclosed) and must supply proof of
insurance per Service Agreement "Exhibit B", as requested.
* Bidders may also elect to Bid on Cost to the City to remove the unit only; without
purchasing it.
A pre -bid walk-through of the unit is scheduled for December 19, 2003 at 1:00 pm at the site.
Any technical questions should be directed to Ron Kechter, Project Manager at 970-221-6805
or Email rkechter@fcgov.com.
Any purchasing questions should be directed to Ed Bonnette, C.P.M., CPIM, CPPB, Buyer at
(970) 416-2247.
Bid Schedule
Contractor will provide all labor, equipment, materials, and permits to remove modular unit, as -
is, where -is, at 700D Wood Street per specification (see Scope of Work, attached):
LUMP SUM PURCHASE PRICE (including UNIT REMOVAL) $
* Cost to the City to remove unit only (without purchasing it) $
Firm Name
Corporation, DBA, Partnership, or LLC
Signature
Print Name
Address,
Phone/Fax #
SA 10/01
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Scope of Work
1. Prepare modular unit for transit, and remove unit from premises.
2. Site must be left clean, with all skirting removed and hauled away.
Qualifications of Bidder:
A. Qualified bidder shall have sufficient manpower, equipment, permits, and insurance
to accomplish said work in required time.
B. The Owner may make such investigation as it deems necessary to determine the
ability of the bidder to perform the work; and the bidder shall furnish to the Owner all
such information and data as is reasonably required for this purpose. The Owner
reserves the right to disqualify any bid if the evidence resulting from the Owners
investigation shows, in the opinion of the Owner, that the bidder is not properly
qualified to prosecute the work described herein.
Specifications of Modular Unit
1. The purchase is as -is, where -is. The City of Fort Collins does not extend any
warranty, express or implied, for this Modular Unit. The Buyer (or, in the event that
the bid award is for removal of the unit only, the Mover) is responsible for removal
of the Modular Unit within ten (10) working days after notification of award. The
City of Fort Collins will not be responsible for any demolition or transportation
arrangements. Purchases are to be paid for by Certified Check or Money Order
made out to The City of Fort Collins for the total amount of the Bid, prior to
removal. In the event the award is for removal only, payment will be subject to the
City's normal payment terms upon completion of the job.
2. Condition of the Modular Unit is generally described as "Good"; meaning
Moderate wear and/or moderate blemishes.
Overall size - 28' X 40', wood frame construction, gable roof, T-111 siding, 2 x 6 walls.
One Restroom
Two Closets - 2' X 6'
Two Offices - 12'-11" X 13'-1" and 11'-6" X 15'-6"
Break Room w/ Cabinet - 15'-Y X 16-10"
Two Open Areas - 12'-10" X 23'-4" and 12'-11" X 30'-6"
HVAC Unit
Purchased —1991 (one owner); we have the title.
Water heater 5 gals; under sink in bathroom.
Tires are on the axles; their condition is unknown.
Moving tongue/hitch is under the building, but not installed.
All skirting is included with the building.
Directions for Modular Walk -Through at 700D Wood Street
From College Avenue: Go west on LaPorte Avenue to Wood Street. Turn right; go north
on Wood Street past the corner for the Utilities Service Center to the gate in the chain
link fence on the right; turn in there. The modular unit is right inside the gate, on the
right. Please sign in on the Attendance Sheet, when attending the Walk -Through.
SA 10/01
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