HomeMy WebLinkAboutBID - 5835 108 INCH SNOWBLOWERCity of Fort Collins
Administrative Services
Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
BID #5835
108 INCH SNOWBLOWER
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and
Risk Management, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time and
date noted on the bid proposal and/or contract documents. If delivered, they are to be delivered
to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:30p.m. (our clock), February 2,
2004.
A copy of the Bid may be obtained as follows:
1. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
2. Registration: The City of Fort Collins Purchasing Division has implemented an on-
line vendor registration system. This system allows vendors to register, view and
update their business information and commodities. In the future, vendors will
also be able to receive Requests for Proposals (RFP's) through the on-line
system. All vendors doing business with the City of Fort Collins are requested to
register.
The vendor registration system is accessible through the City of Fort Collins Purchasing
Department internet webpage at www.fcgov.com/purchasing.
6+Ofi> db li > purchasing
seats I........
NO van. Fart Collins, CO 10621 M: 1.1g) n it
Bob ps
th"i ylalch fw Changed Anyone tl.wNaetling Cky a Fort C.Ilms bitl
INorma[Itn must.bMr mwhkw[hm peg. brats bid eddenhims
YE
nmity pmthasing Ihw they Mara tlosrnloadsd a bitl so nudes
atltl.Mums tan be:slit mr.Glr to m.m. ems moat b. rota oor
before the scheduled tphi lime.
SF3fWYil—^fJY]le_l:
AITfYT10N YFkOLR9!
• N�-a..R('YNQP�g$n!gps
its City o1 fop Cp@ms a implementing a new o atabaze use in
4Llrs::n3!t*
drssemin it, bids, gwtez and mquesls for pro You y.ag-nter by
Wing to ht es 'z•an.%y, vw also dnxn'tdv
(ppF Ale- B6 ).
The vendor registration form is located by
clicking hfti)s://secure2.fcqov.com/bso/login.isp
the printable instruction pages link.
If you have any difficulty completing the registration process, please call the Purchasing Division
at (970)221-6775 for assistance.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request
a copy of the Bid.
215 North Mason Street e 2nd Floor a P.O. Box 580 e Fort Collins, CO 80522-0580 is (970) 221-6775 as FAX (970) 22 -6707
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity. Bid prices must be held
firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
2
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our
office 7 days after the bid opening.
Sincerely,
m s B. O'Neill II, CPPO, FNIGP
it ctor of Purchasing and Risk Management
BID PROPOSAL
BID # 5835
Bid Opening: February 2, 2004, 2:30pm (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR THE
ITEMS LISTED BELOW, PER THE BID INVITATION AND REFERENCED SPECIFICATIONS:
1.0 SCOPE
1.1 This specification establishes the minimum requirements for the purchase of:
Kodiak LMSC 3644 Snow Blower
1.2 Should the manufacturer's current published data or specifications exceed the City's
specifications, they shall be considered minimum and furnished.
2.0 BID CLARIFICATION
2.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing
and Risk Management prior to the time and date of the Bid Opening.
Any changes to these specifications will be made by a written addendum issued by the
Director.
2.2 For questions concerning the bidding process and bid specifications, contact: Jim Hume,
Buyer, Phone: 970-221-6776, Fax: 970-221-6707
For technical questions concerning this bid, contact: Ken Mannon, Operations Services
Director, Phone: 970-221-6610, Fax: 970-221-6534.
3.0 DELIVERY
3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be
made to:
Fleet Services
835 Wood Street
Fort Collins, CO 80521
3.2 The word "delivery", as used in this specification, encompasses delivery of the actual
equipment, as specified, complete with all necessary papers such as Manufacturer's
Statement of Origin, application for title, invoice, warranty, shop, operator's and technical
manuals, parts books, etc., as applicable.
3.3 All equipment must be completely washed and serviced in accordance with standard new
equipment "make ready", and the manufacturer's specifications and be ready for delivery in
drive away condition. A forty-five (45) day permit is to be included.
3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery
and standard equipped, unless otherwise specified. Time is of the essence. The City shall be
E
kept advised of any anticipated delay in delivery. In the event the successful bidder,
hereinafter referred to as the Contractor, fails to properly perform delivery as specified above,
within the specified time limit set forth by the Contractor in his bid proposal, the City shall
sustain damages in an amount difficult to ascertain. Accordingly, after due allowance for any
time extensions which are agreed by the City to be due to conditions beyond the Bidder's
control, the Contractor shall be liable to the City, in the amount of Twenty-five ($25) dollars as
liquidated damages, and not as a penalty, for each and every calendar day that delivery is
delayed. Additionally, no payment shall be made by the City for any delivery of specified
equipment until all aspects of the contract have been fulfilled, unless pre -arranged and
approved jointly by the Director of Purchasing and Risk Management and the Director of Fleet
Services.
4.0 WARRANTY
4.1 The manufacturer shall unconditionally warrant the entire vehicle and all component parts, but
not accessory equipment, for a warranty period of specified usage that is currently being
offered in open trade for that vehicle at the time of delivery. Additionally, the Contractor shall
furnish the City a fully priced copy (parts and labor) of any warranty or commercial cost repair
order which originates in his repair facility, subsequent to delivery, during the warranty period.
No charge for service calls, travel time, travel expenses, mileage, or per diem will be allowed
by the City in connection with the performance of any warranty repairs.
5.0 DEALER IDENTIFICATION
5.1 No dealer identification will be allowed on any vehicle sold to the City of Fort Collins.
6.0 Specifications
6.1 Equipment bid on this proposal must meet or exceed the following minimum requirements. Any
exceptions must be noted and listed on a separate sheet.
Kodiak LMSC 3644 Snow Blower
General: The City of Fort Collins is soliciting bids for a Kodiak LMSC 3644 Snow Blower, or
equivalent, equipped with a John Deere 325hp 6081 H engine and a serrated first -stage cutting
ribbon. Proposed alternate units must have hydrostatic drive and, at a minimum, meet the
specifications for the Kodiak LMSC 3644 Snow Blower.
Bidders proposing an alternate unit must submit a complete set of manufacturer's specifications with
their bid and be prepared to demonstrate the proposed unit and make it available for inspection and
evaluation by City personnel.
City personnel shall determine if such proposed alternate units are equivalent or not.
7.0 BID PROPOSAL Bid # 5835
7.1 UNIT DESCRIPTION
Make I Model
7.2
BASE PRICE, as specified, per unit $
7.3 OPTIONS
Kodiak P2A230-1 Spot Casting Chute $
Year
8.0 FREIGHT TERMS
FOB destination, freight prepaid. All freight charges must be included in bid pricing.
9.0 DELIVERY
Delivery will occur days after proper notification of bid award.
10.0 CONTRACTOR'S STATEMENT
I have read and fully understand all the conditions, specifications, and special instructions herein set
forth above in paragraphs 1.0 through 9.0. 1 hereby agree to comply with all said conditions, special
instructions, and specifications as stated or implied.
Signature:
Title:
Print Name:
Company:
Date:
Street:
Phone #:
City/State/Zip:
Fax #:
Le,