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Home My WebLink AboutCORRESPONDENCE - BID - 5697 ASPHALT SUPPLY ANNUAL (7)Administrative Services Purchasing Division City of Fort Collins March 1. 2004 Lafarge West, Inc. 1800 N. Taft Hill Road Ft. Collins, CO 80521 Re: Bid #5697 Asphalt Supply The City of Fort Collins has elected to renew Bid #5697 Asphalt Supply for the City of Fort Collins with your firm. The terms and conditions of this renewal will be the same as stated in the original bid documents and including the following increases: SG $20.85 S $21.60 SX $22.35 If the renewal is acceptable to your firm, please sign this letter in the space provided and return along with a current copy of your insurance to the City of Fort Collins, Purchasing Division, before March 15, 2004. If delivered, please deliver to 215 North Mason Street, 2nd Floor, Fort Collins, CO 80524. If mailed, the mailing address is P.O. Box 580, Fort Collins, Colorado 80522-0580. If this renewal is not acceptable with your firm, please send us a written notice stating that you do not wish to renew the bid. If you have any questions regarding this renewal, please contact John Stephen, CPPO, Senior Buyer, at 970-221-6777. Sincerely, Jam s B70'Neill II, CPPO, FNIGP Dir ctor hasing and Risk Management - -Y 4;eze� 3 S g ature Date (Please indicate your desire to renew Bid #5697 by signing this letter and returning it with a current copy of insurance forms to Purchasing Division on or before March 15, 2004.) 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Marsh USA Inc 3/3/2004 5:53 PAGE 2/3 RightFax CERTIFICATE NUMBER HOU-0005 R9037-01 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATM ONLY AND CONFERS PRODUCER MARSH USA INC NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED N THE 1601 ELM STREET POLICY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE 2100 THANKSGIVING TOWER AFFORDED BY THE POLICES DESCRIBED HEREIN. DALLAS, TEXAS 75201 COMPANIES AFFORDING COVERAGE EMILY GUERRERO 214/7854)836 COMPANY 4815--GAEWO-03/04 FORT WAIVE ADDITI PRIMA A AMERICAN HOME ASSURANCE CO INSURED COMPANY LAFARGE NORTH AMERICA, INC. B INSURANCE COMPANY OF THE STATE OF PENNSYLVANIA LAFARGE WEST, INC. 1800 N. TAFT HILL ROAD COMPANY FORTCOLLINS,CO 80521 C NIA COMPANY D NATIONAL UNION FIRE (AIG) low THIS IS TO CERTIFY THAT POLICES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOTWTHSfANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO VMHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CONDITICNS AND EXCLUSIONS OF SUCH POLICES AGGREGATE LIMITS SHOVWN MAY HAVE BEEN REDUCED BY PAD CLAMS CO LTR TYPE OF INSURANCE POLICY NUMBER POUCVEFFECTNE POLICY EXPIRATION LIMITSYY) DATE (MM/DDIYY) DATE (MMIDD/ A GENERAL LIABILITY GL6128473 04/01103 04101/04 $ SEE BELOW X COMMERCIALGENERALLIABILITY GENERAL AGGREGATE PRODUCTS-COMPIOP AGG $ 2,000,000 X CLAIMSMADE 7 OCCUR PERSONA_&ADVINJURY $ 1,000,000 EACH OCCURRENCE $ 1,000,000 OANER'S A, CONTRACTOR'S PROT FIRE DAMAGE (Any mellre) $ 1,()00,()0() MED EXP (Any me am $ 5,000 A AUTOMOBILELIABIUTY CA6611900 OS 04/01/03 04/01/04 A X COMBINED SINGLE LIMIT $ 2,000,000 ANY AUTO CA8811907 TX 04/01/03 04/01/04 A ALL ONNED AUTOS CA6611908 MA 04/01/03 04/01/04 BODILY INJURY $ A SCHEDULED AUTOS CA6611909 VA 04/01/03 04101/04 (Per pwomi D HIRED AUTOS CA6611950 OR 04101/03 04(01/04 BODILVINJJRY NON -OWNED AUTOS (Per MCdd" $ PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY -EAACCIDENT $ MY AUTO OTHER THAN AUTO ONLY EACH ACCIDENT $ EXCESS LIABILITY AGGREGATE $ EACH OCCURRENCE $ UMBRELLAFCRM AGGREGATE $ OTHER THAN UMBRELLA FORM $ B WOR ERB COMPENSATION AMD EMPLOYERS'LOBILITY V C5211039 AIDS 04/01/03 04MI/04 WC A X I TORY LIMITS ER B WC5211040W 04/01/03 04/01/04 EL EACH ACCIDENT $ 1,000,000 A THEPROPRIETOR/ Fu7 PARTNERSTEcuTlvE INCL WC5211041 CO 04/01/03 04/Oi/04 ELDISEASE-PO_ICY UMrr $ 1,000,000 D OFFICERS ARE: IXCL ACS211042OR 04101103 04101/04 EL DISEASE4EACH EMPLOYEE $ 1,000,000 DESCRIPTION OF OPERATNMISILOCATIONSNEHI LESISPECIAL ITEMS GENERAL LIABILITY POLICY IS SUBJECT TO A PRODUCTS -COMPLETED OPERATIONS AGGREGATE ONLY. NO GENERAL AGGREGATE APPLIES AS THE POLICY WILL RESPOND TO EACH AND EVERY OCCURRENCE WITH A $1,000,000 LIMIT OF LIABILITY. RE: 2004 MATERIAL SALES. CERTIFICATE HOLDER IS AN ADDITIONAL INSURED (EXCEPT ON WORKERS' COMP) AS RESPECTS OPERATIONS OF THE NAMED INSURED WHERE REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUBROGATION IN FAVOR OF THE CERTIFICATE HOLDER IS PROVIDED ON THE SHOAD ANY OF THE POLIDE DESCRIBED HEREIN BE CANCELLED BEFGE TIE E%PIMTON DATE THEREff, CITY OF FORT COLLINS THE INSURER AFFORDING C RAM WU ENDEAVOR TO MVL Ap DAYS WRITTEN NOTICE TO THE P. O. BOX 580 CERTIFICATE HOLDER INMED HEREIN BUT FAILURE TO MNL SUCH NOTICE SILL IMPOSE NO OBLIGATION OR FORT COLLINS, BM2 UABILRYOFANYONDUPONTHEINSRERAFFORDING COVERAGE. ITSAGENTSORREPRESENMTIVESORTHE S IEROFTNSCERTIFICATE. MARSH USA NC. Rat Cods ewi 01 VALID A9 OF Oi/04 + Marsh USA Inc 3/3/2004 5:53 PAGE 3/3 RightFax PRODUCER MARSH USA INC 1601 ELM STREET 2100 THANKSGIVING TOWER DALLAS, TEXAS 75201 EMILY GUERRERO 2141765-06M M15-GAEWO-03/04 FORT WAIVE ADDITI INSURED LAFARGE NORTH AMERICA, INC. LAFARGE WEST, INC. 1800 N. TAFT HILL ROAD FORT COLLINS, CO 8W21 COMPANY E COMPANY F PRIMA COMPANY 0 COMPANY H ar � • � C y^ C CONTINUED FROM DESCRIPTION SECTION: WORKERS' COMP. POLICY. THIS INSURANCE IS PRIMARY AS RESPECTS THE NEGLIGENCE OF LAFARGE WEST, INC./LAFARGE. COVERAGE IS EXTENDED ONLY AS RESPECTS LAFARGE WEST, INC./LAFARGE S NEGLIGENCE.- P. 0. BOX 580 FORTCOLLINS,CO W522 MARSH USA INC. BY Rex Cook x4 ewt JAN 2 9 Z004 AtFARGE NORTH AMERICA Construction Materials January 22, 2004 Mr. John Stephen, CPPB, Buyer City of Fort Collins Purchasing Division 256 W. Mountain Fort Collins, CO 80521 RE: Bid for Asphalt Supply John, This letter is in response to Bid # 5697 which is for asphalt supply to the City of Fort Collins. This is a three-year contract that was signed in 2002. In 2003 we rolled the contract over with no increase but a certain issue arose in 2003 that we feel needs attention. The price of asphaltic cement rose from $144.00 per ton in April of 2003 to $164.00 per ton in October of 2003. (Please see attached) This is a 13.9% increase at our plant. The actual cost increase per ton of mix is at about 5%. I do understand that the City uses the consumer price index for increases and I believe that it is now at 3%. I would therefore ask that our price for 2004 be increased by at least 3% from 2003 prices. Material 2003 2004 SG $20.20 $20.85 S $20.95 $21.60 SX $21.70 $22.35 I do appreciate your attention to this matter and look forward to hearing from you on this issue. We do appreciate the business you have done with us in the past and hope that this continues in the future. If you have any questions, feel free to give me a call at (970) 407-36367 and I will do my best to answer them. Sincerely, Keith A. Reichert Northern Asphalt Production Manager Western U.S. Region 1800 N. Taft Hill Rd., P.O. Box 2187, Ft. Collins, Co. 80522 Office:970-407-3600 Fax:970-407-3900 Web: www.lafargenorthamerica.com LaFarge Corporation aka Western Mobile PO Box 2187 Ft Collins, CO 80522 FRONTIER OIL and REFINING COMPANY A Subsidiary of Frontier Refining & Marketing Inc. 4610 S. Ulster, Suite 200 Denver, Colorado 80237 (303) 714-0100 RCCelli eb INVOICE # 4/1 INV. DATE 04/14/03 APR 15 2003 CONTRACT: S. LKa1=0 310 CUSTOMER NUMBER: 008199 We iem Mobile Please Remit To: Frontier Oil and Refining Co Dept 566 Denver, CO 80271-0566 SHIP TO: SHIPPED FROM: Cheyenne Fort Collins ST: WY SHIPPED: 04/11/03 FOB: Destination SHIPPING REFERENCE: 71493 VIA: (PITI) Propane Transport Int'l COLORADO :!ODEJ DESCRIPTION GROSS NET UNITS PRICE AMOUNT A10F AC10/PG58-22 Fortified 5253 5253 CAP 1COLO ASPHALT AIAP FEE($.95/TN Financial Service Center Prepared By T. Wagner Co # 4 PROC LEVEL 781 vendor u 705835 Tax Code Allow Disc Amt PO # Fed Tax Code Prov Tax Code G/L ACCT # 781140 / 5030 / 1500 Dist Amt $ 22 Activity # of Units Special G/L Desc Request Y N Sep AUTH APPR Pay Y N Comment ENC Y 225600 j144.00000 T 22:5600 I 0.95000 T uUE DATE 05-/12/03 3,248.64 21.43 TOTAL 3,270. (FOLD AND TEAR AT PERFORATION) REMITTANCE Please pay from invoice and include the following remittance information to insure proper credit to your account Customer #: G08199 LaFarge Corporation Invoice #: 4305210 BOL: 71493 Total 3,270.07 Discount Amount 0.00 LaFarge Corporation aka Western Mobile PO Box 2187 Ft Collins, CO 80522 FRONTIER OIL and REFINING COMPANY A Subsidiary of Frontier Refining & Marketing Inc. 4610 S. Ulster, Suite 200 Denver, Colorado 80237 (303) 714-0100 Received OCT 15 M3 Westem Mobile Northern SHIPPED FROM: Chevenne ST: WY SHIPPED: 10/12/03 FOB: Destination SHIPPING REFERENCE: 85425 VIA: (PITI) Propane Transport Intl INVOICE #• 22 INV. DATE(' 10/13/0 CONTRACT: - 13-013 CUSTOMER NUMBER: 008199 Please Remit To: Frontier Oil and Refining Cc Dept 566 Denver, CO 80271-0566 SHIP TO: Fort Collins COLORADO CODE DESCRIPTION GROSS NET UNITS PRICE AMOUNT A10F AC10/PG58-22 Fortified 6617 6617 28.4200 164.00000 T 4,660.88 CAP COLO ASPHALT AIAP FEE($.95/TN 28.4200 0.95000 T 27.00 K. Financial Service Center Prepared By Fehmian Co # 4 PROC LEVEL 0781 Vendor # 705835 Tax Code Disc Amt PO # _Allow Fed Tax Code Prov Tax Code G/L ACCT # 0781140 ! 5030 / 1500 Dist Amt $ n Activity # of Units Special G/L Desc Request Sep AUTH APPR Pay Comment ENC DUE DATE TOTAL 11/12/03 4,687.88 (FOLD AND TEAR AT PERFORATION) REMITTANCE Please pay from invoice and include the following remittance information to insure proper credit to your account Customer #: 008199 LaFarge Corporation Invoice #: A305226 BOL: Total 4,667.88 Discount Amount 85425 0.00 01 P. 01 TRANSACTION REPORT APR-06-04 TUE 10:09 AM SEND(M) DATE START RECEIVER TX TIME PAGES TYPE NOTE M# DP APR-06 10:09 AM 92233191 32" 1 SEND ( M) OK 118 TOTAL 32S PAGES; 1 Administrative Services Purchasing Division Fort Collins April 6, 2004 Connell Resources, Inc. 4305 E. Harmony Rd. Ft. Collins, CO 80528 Re: Bid #5697 Asphalt Supply The City of Fort Collins has elected to renew Bid #5697 Asphalt Supply for the City of Fort Collins with your firm. The terms and conditions of this renewal will be the same as stated in the original bid documents and including the following price increases- HBP Grading Sx(75) 58-28 antistrip ID# 136 $24.25/Ton HBP Grading S(75) 58-28 antistrip ID# 132 $23.75fTon HBP Grading SG(75) 58-28 antistrip ID# 130 $20.75/Ton If the renewal is acceptable to your firm, please sign this letter in the space provided and return along with a current copy of your insurance to the City of Fort Collins, Purchasing Division, before April 21, 2004, If delivered, please deliver to 215 North Mason Street, 2n" Floor, Fort Collins. CO 80524, If mailed, the mailing address is P.O. Box 580, Fort Collins, Colorado 80522-0580.