HomeMy WebLinkAboutCHANGE ORDER - RFP - MASON TRANSPORTATION COORIDOR BIKE PEDESTRIAN TRAI (3)Transportation Services
LA!n Transportation Planning
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City of Fort Collins
MEMORANDUM
DATE: March 31, 2004
TO: Diane Jones, Deputy City Manager
THRU: Ron Phillips, Executive Director Transportation Services
Tom Frazier, General Manager, Transfort & Dial -a -Ride
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FROM: Kathleen Reavis, Senior Transportation Planner,) d' ` -
RE: Mason Transportation Corridor — Contract with Felsburg Holt & Ullevig
Attached for your review and signature is a change order form for the Mason
Transportation Corridor (MTC) contract with the consulting fine of Felsburg Holt &
Ullevig (FHU) for additional services necessary to complete the MTC bicycle &
pedestrian trail project. In addition to the change order form, I have also attached a copy
of the letter from FHU outlining the various tasks associated with this change order
request.
These additional tasks are needed to complete the final engineering for the MTC trail
from Spring Creek to Fossil Creek, complete the negotiation process with the Burlington
Northern Santa Fe railway company for the trail easement, and provide construction
management support services. The amount of this change order request is $96,120.
The reason for this change order relates back to the early stages of the overall MTC
project. These work tasks were originally included in the MTC contract proposal with
FHU but were deleted due to concerns that there may not have been enough funds to
cover all of these expenses. Since that time, the project costs have been monitored
closely and the engineers' estimate has been updated, so we now feel comfortable adding
these work tasks back into the project contract with FHU in order to complete the MTC
trail project.
Please let us know if you have any questions or need any additional information to
process this request. My extension is x6140. Thank you.
CC: Mark Jackson, Transportation Planning Manager
Sandy O'Brien, Financial Coordinator
Mike Herzig, Special Projects Engineer
215 N. Mason St. • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 224-6058 • Fax (970) 221-6239 • Website:
fcgov.com
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F John Stephen FHU Purchase Order for Mason Page 1
From:
Sandy O'Brien
To:
Jim O'Neill
Date:
4/8/04 11:08AM
Subject:
FHU Purchase Order for Mason
Hi Jim, I entered Req #19791 for Change Order #1 for FH don't have anyone to release it, however,
as Cynthia is out until Monday. I have the original sign etter from FHU for the Change Order, we had
attached the copy in order to get the Change Order Iling but I had them mail me the signed original - do
you want me to send that up to you?
On the same PO (#2206648), 1 also need PKe #2 account #30521900.529290.3 increased by $73,593.18
and Line #3 account #30521901.52929 . decreased by $73,593.18.
If you have any questions on this o eed additional information, please let me know.
Thanks
Sandy
No Text
Diane Jones - MTC Change Order Page 1
From:
Diane Jones
To:
Kathleen Reavis
Date:
4/7/04 12:05PM
Subject:
MTC Change Order
Kathleen:
Thank you for the very complete explanation and justification for the requested change order. Change
orders are a hot button with me; in my experience they have been used by contractors that under -bid a
project to win the award, knowing full -well they are going to come back w/change orders to meet the "real"
costs. So my expectation is that before a bid/contract is finalized, the work is properly scoped and the
cost of doing that work is sufficiently covered by the contract.
That being said, I know that there are unforeseen and unanticipated issues and conditions that arise
during the course of a contract for which an adjustment (change order) is necessary. However, these
should be the exception rather than the rule.
I've signed off on the change order for the MTC w/FHU. Again, thank you for such a thorough
explanation!
CC: Ron Phillips; Tom FRAZIER