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Home My WebLink AboutCHANGE ORDER - RFP - MASON TRANSPORTATION COORIDOR BIKE PEDESTRIAN TRAITransportation Services Transportation Planning CHANGE ORDER FORM City of Fort Collins PROJECT TITLE: Mason Transportation Corridor, Bike/Pedestrian Trail PROJECT NUMBER: 30521900 CONTRACTOR: Felsburg Holt & Ullevig (PO #2206648) CHANGE ORDER NUMBER: 1 In preparing change orders show in order as separate numbered paragraphs the following: 1. Reason for change. 2. Description of change. 3. Change in contract cost. 4. Change in contract time. 1. & 2. See attached letter for reason and description of change. 3. The contract cost will increase by $96,120.00 4. The contract time will be increased thru March 31, 2005. ORIGINAL CONTRACT COST TOTAL APPROVED CHANGE ORDERS TOTAL PENDING CHANGE ORDERS TOTAL THIS CHANGE ORDER TOTAL % OF THIS CHANGE ORDER TOTAL C.O. % OF ORIGINAL CONTRACT ADJUSTED CONTRACT COST (Assuming all change orders approved) ACCEPTED BY: SUBMITTED BY: REVIEWED BY: APPROVED BY: APPROVED BY: APPROVED BY: Agent) 5.85% 5.85% cc: City Clerk) A Contractor G �. ?�' " " � ✓ %/� Purchasing '�j7/` City Clerk Project File $1,642, 542.00 $0.00 $0.00 $96,120.00 $1,738,662.00 DATE: -E: k 3L TE: TE: 313� M4 TE: DATE: I Z 215 North Mason • First Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 224-6058 • FAX (970) 221-6239 MAR 31 '04 13:48 FR FHU 303 721 0832 TO 919702216239 P.02/05 19FELSBURG HOLT & ULLEVIG engineering paths to transportation solutions March 18, 2004 Ms. Kathleen Reavis, AICP Senior Transportation Planner City of Fort Collins 215 N. Mason Street P.O. Box 580 Fort Collins, CO 80522-0580 Re: Mason Transportation Corridor FHU Reference No. 02-181 Dear Ms. Reavis: This letter is provided to update you on our current budget status and to provide you with a fee estimate for additional services as you have requested. We would like the opportunity to discuss the contents of this letter with you once you have had a chance to review it. Budget Status As you are aware, our contract currently includes three principal work activities: • Alternatives Analysis Report preparation ■ Trail design to the south of Harmony Road ■ Trail design to the north of Harmony Road The total budget negotiated for these tasks is $656,920. A breakdown of individual budgets by consultant and per work task was summarized In our letter proposal dated June 27, 2003. As of the end of February, 2004, work assignments have resulted in expenditures of $598,303, leaving a remaining budget of $58,617 to complete all of the FOR comments for both design segments and to complete the Alternatives Analysis Report Budget Supplement Request We have performed an accounting of the remaining work assignments to complete the construction plans and we respectfully request an increase in our budget of $39,600. The following is a summary of our reasoning for this request: aj- wn,5' 1L&. ,�� • The trail design to the south of Harmony Road has been revised several tlrnas,.mast recently with the addition of an Ad -Alternate component - There was an additional plan review meeting for the South of Harmony segment which required additional plan preparation, reproduction and meeting time. - ay� FL f,&A,1Al ✓ 4r,� 6300 South. Syracuse Way, Suite 600 Centennial, CO 80111 tel .30.3.721.1440 fax 303.721.0832 www.fhueng.com info@fhuen.a.com MAR 31 '04 13:49 FR FHU 303 721 0832 TO 919702216239 P.03i05 Ms. Kathleen Reavis, AICP March 18, 2004 Page 2 • Underlying right-of-way ownership complicated the right-of-way clearance process and required more substantial right-of-way plan development. — �s'w ,ru ■ It was necessary for us to design the trallheaA d paging lot twice, once as a paved lot and once as a gravel lot. ■ The number of cost estimate lterations for the entire project (BRT included) became more significant than anticipated. Coordination with the New Mercer Ditch to establish design parameters and expectations has been troublesome. Specific to crossings, guidance has changed no r less than three times resulting in redesign and layout. — �+w ,w , � ',t e"�' ■ We spent significant effort In verifying and checking the Vexel mapping. ■ It will be necessary to redesign part of the trail system adjacent to the large detention pond between Troutman and Horsetooth to address comments at the FOR. This work also requires additional wetland mitigation and permitting work by Carter & Burgess. Additional Requested Services Per your request on March 12, we will complete the design of the MTC Trail adjacent to the Redtail Pond and will include these plan sheets In the final plan package. Also per your direction, there will not be an Ad -alternate plan format. We estimate the following fees to complete that work: Felsburg Holt & Ullevig = $8,000.00 Carter & Burgess = 500.00 Total = $8,500.00 Construction Assistance We have not had an opportunity to discuss this issue with Mike Herzig since he is out of the office this week. We understand, however, that the following services would be provided: ■ Review shop drawings. • Provide as -built drawings summarizing information provided by the Contractor. ■ Respond to City requests of design clarifications, etc. There is some uncertainty as to the staff needs for this work but we estimate that approximately 8 hours per week would be required. The current understanding of approximate construction time is 90 days for the South of Harmony Road segment, and 180 days for the North of Harmony Road segment However, both projects will likely be under construction at the same time. Therefore, the maximum anticipated construction time is 180 days. Dividing 180 days by five working days per week equates to 36 weeks. Thirty-six weeks at 8 hours per weeks equates to a total of 288 hours of construction assistance. Therefore, we estimate the following fee to complete this level of effort: MAR 31 '04 13:49 FR FHU 303 721 0832 TO 919702216239 P.04i05 Ms. Kathleen Reavis, AICP March 18, 2004 Page 3 ■ Construction Engineer = 288 hours C $80/hour = $23,040.00 ■ CADD = 40 hours ® $70.00/hour = $ 2,800.00 ■ Administration = 20 hours @ $60.00/hour = $ 1,200.00 ■ Carter & Burgess = $ 5,000,00 ■ EDAW = $ 5,000.00 ■ Mileage (18 trips to Fort Collins) _ $ 1,080.00 • Other Direct Costs (printing, etc.) = 1 0 Total = $39,120.00 Continued BNSF Coordination Services FHU can continue to assist you In coordination efforts with the BNSF. We cannot provide you with a definitive estimate of the number of work hours necessary to fully complete this task; however, we have included an estimate of 80 hours as part of this budget request. The associated fee for that level of work efforts follows: Senior Engineer (FHU) = 80 Hours @ $110.00/hour = $8,800.00 ODC's =200-00 Total = $9,000.00 Summary In summary, we are requesting that our current budget be increased by the following amounts to cover remaining design services, completion of the Alternative Analysis Report, construction assistance and for BNSF coordination activities: Finish Current Design = $39,500.00 Additional Design = $ 8,500.00 Construction Assistance = $39,120.00 BNSF Coordination = 9,000.00 TOTAL = $96,120.00 As such, we respectfully request an Increase in our budget of $96,120, from $656,920 to % $753,040 for these tasks, with a total MTC budget Increased from $1,642,542 to $1,738,662. Schedule We anticipate that the design of both trail projects can be completed by the end of April, 2004. The completion of the Alternatives Analysis Report could occur within approximately two weeks after receiving your final comments, dependent upon the magnitude of those comments. Coordination efforts with the BNSF are anticipated to last through June, 2004. MAR 31 '04 13:49 FR FHU 303 721 Oe32 TO 919702216239 P.05i05 Ms. Kathleen Reavis, AiCP March 18, 2004 Page 4 Please call us with any questions you may have. Sincerely, FELSBURO HOLT & ULLEVIG Dean P. Bradley, PE Principal Richard R. Folimer, PE, PTOE Senior Transportation Engineer ** TOTAL PAGE.05 **