HomeMy WebLinkAboutRFP - P918 PARATRANSIT SERVICES CSUCity of Fort Collins
Administrative Services
Purchasing Division
CITY OF FORT COLLINS
ADDENDUM No. 2
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of Bid P918 Paratransit Services
OPENING DATE: January 9, 2004
To all prospective bidders under the specifications and contract documents described above, the
following changes are hereby made.
A Pre -Bid conference for the City of Fort Collins RFP #P918 was held at 10:00 am on Friday
December 12, 2003 at the Transfort/Dial-A-Ride facility. The following questions and concerns were
raised during the conference.
Question: What are the 2002-2003 comparisons for ambulatory clients and number of
trips?
Answer: The number of ambulatory clients is down 4% in 2003 (535) from 2002 (558)
and the number of trips is projected to be down 6% in 2003 (15,047) from 2002 (16,007).
CLARIFICATION
Trip Lenuth
Question: What is the average trip length?
Answer: The average trip length is 5.21 miles.
Clarification: The 5.21 mile average trip length is not for the whole system. It is an
average urban trip length which includes the clients being contracted out.
CHANGE
Insurance Coverages
Question: Attachment B indicates that Auto Liability insurance should be carried at a
level of $500,000 but another section of the RFP indicates that it should be carried at
a level of $1,000,000. Which is correct?
Answer: Use the higher level. Auto Liability will need to be carried at $1,000,000.
CHANGE: Auto Liability will need to be carried at $500,000. Additionally, Uninsured
Motorist coverage will need to be carried at $500,000.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
Contractor must supervise drivers and monitor their performance. Any driver found to be
jeopardizing the safety of a Dial -A -ride passenger must be immediately removed from provision
of service under this contract. Failure to do so is grounds for immediate cancellation of this
contract.
Contractor is required to maintain a list of qualified substitute drivers so that absenteeism does
not affect service provision.
FLEET MANAGEMENT
The Contractor is required to:
• Provide all necessary vehicles to provide service,
• Maintain all necessary vehicles,
• Maintain proper insurance (see Insurance section of this RFP),
• Provide necessary fuel, spare parts and supplies at the Contractors expense, and
• Provide necessary maintenance for two-way radios.
The Contractor will provide all vehicles and, at its cost, shall ensure that all vehicles meet the
following standards:
1. Provide sufficient, safe and suitable vehicles capable of meeting all service
requirements. Contractor supplied vehicles need not be new; however, vehicles must
meet all other criteria to be suitable to accomplish the objectives indicated.
2. The Contractor shall have an adequate spare vehicle ratio and an established procedure
to provide backup vehicles immediately as needed.
3. Each vehicle shall have functioning and adequate air-conditioning and heating for
passenger comfort. Such systems shall be maintained in good working order.
4. Each vehicle will have a functioning two-way radio.
5. All vehicles shall be kept in a safe and clean condition, both interior and exterior. At a
minimum, vehicle exteriors are to be thoroughly washed no less than once per week or
sooner if condition warrants cleaning. The City reserves the right to inspect vehicles
before or during operation on any day. Any vehicle failing to meet standards shall be
immediately brought up to standards or a suitable replacement put into immediate
service.
6. Vehicles will have a minimum capacity of 3 passengers. Vehicles will also have sufficient
cargo space for walkers, canes, 4 bags of groceries, etc.
7. The Contractor shall perform a daily inspection of all vehicles, preventative and routine
maintenance and timely repairs so as to minimize vehicle down time. This shall include,
but not be limited to brakes, windshield wipers/washers, operational windows, tires,
electrical systems, and exhaust. Pre -and post -trip inspections shall be performed
consistent with U.S. Department of Transportation regulations.
8. Each vehicle shall be equipped at a minimum with a first -aid kit, an approved fire
extinguisher, emergency flashlight, emergency reflective triangles, and reflective safety
vest.
2/9/00
9. All vehicles shall meet U.S. Department of Transportation requirements for vehicles in
fare service to the public. The Contractor shall be required to furnish proof that the
vehicles comply with those standards prior to each vehicle being placed in service.
10. Each vehicle shall be appropriately registered, licensed, and insured in the State of
Colorado and shall comply with all re -inspection requirements. Each vehicle must
comply with all requirements of the State of Colorado and the Front Range emission
standards. All vehicles will be inspected periodically by the City
11. Vehicles assigned to revenue service under this contract may not be used to perform
other work (i.e. Contractor may not place non -Dial -A -Ride passengers with Dial -A -Ride
passengers).
GENERAL ADMINISTRATION
The Contractor is required to:
1. Operate the designated system according to the City of Fort Collins Dial -A -Ride
operating policies and procedures.
2. Provide service in a manner which will maximize safety and customer service.
3. Meet with the City on a regularly scheduled basis (bi-monthly) to assess service
performance and discuss any other operational issues. The City may schedule
additional meetings as operational needs arise.
4. Investigate all complaints and provide the City with a monthly report.
5. Investigate all accidents/incidents and provide the City of Fort Collins with a detailed
report within 24 hours of the occurrence.
6. Should an emergency occur in the city, regionally, or countywide requiring transportation
of City residents, it is expected that the Contractor will cooperate with the evacuation per
the City Plan. Reimbursement for the services provided would be consistent with the
terms of the Contractor's contract with the City of Fort Collins.
7. Cooperate with any marketing activities established by the City and distribute rider
service information as required,
8. Provide phone lines for voice, fax, and data transmission at a rate of 56K or better,
9. Communicate as needed with Dial -A -Ride Dispatch office regarding vehicle and driver
availability, schedule adherence and any other operational issues,
10. Have a suitable facility for the provision of services.
COLLISION /INCIDENT REPORTING
COLLISION: A collision is defined to include any unexpected or unintentional occurrence which
results in vehicle damage and/or injury or suspected injury to a Dial -A -
Ride client while such client is in, entering or leaving contractor's vehicle, or while the client is in
the care of the Contractor, its designee or employees.
2/9/00
INCIDENT: An incident is defined to include arguments and/or unacceptable or offensive
conversations or behavior, regardless of who initiates said behavior or conversations, or other
action that does not result in any "real' or suspected injury to a client or property.
All collisions and incidents must be reported to the City within 24 hours. A determination
of preventability must be made for each collision/incident. Each collision/incident will be
reported as preventable or non -preventable in the monthly report that will be submitted to
the City of Fort Collins.
The Contractor is required to:
• Schedule rides and provide a copy of daily manifests to Dial -A -Ride
• Collect, reconcile, and report all fares to Dial -A -Ride
• Maintain and provide monthly reports (City forms will be provided) to Dial -A -Ride for the
following:
1. Passenger trips to include no-shows and cancellations
2. Fares collected
3. Complaints (along with detailed resolution)
4. On -time performance compliance
• Recordkeeping, as well as responses to the City of Fort Collins communications, shall be
facilitated in a responsible manner. All responses to requests for information made by
the City of Fort Collins should be submitted within 3 business days unless otherwise
specified.
• The Dial -A -Ride system requires that the Contractor collect and maintain data for a
variety of purposes. A major portion of the data is transferred into reports required by the
City of Fort Collins. In all cases, data must be maintained in a current manner and
available for review upon request by Dial -A -Ride and/or the City of Fort Collins. If reports
are late or data incomplete, the payment due to the Contractor will be withheld until such
time as there is proper compliance.
Revenues:
1. The fare system shall be determined by the City of Fort Collins and administered by the
Contractor per City guidelines.
2. There shall be no solicitation or acceptance of tips.
3. Fares shall be documented on City forms and the Contractor shall be accountable for all
funds collected.
4. Fares shall be retained by the Contractor and reconciled through Transfort/Dial-A-Ride
Administration on a weekly basis. Driver manifests will be submitted to Dial -A -Ride at the
same time fare reconciliation is conducted.
5. The Contractor will provide the Transfort/Dial-A-Ride Manager with a written copy of its
administrative procedures to account for fares collected by its drivers.
6. The Contractor shall be responsible for cooperating with the sale of tokens and collecting
revenue for such sales.
2/9/00
7. The City Auditor(s) may at any time during the contract period change these
requirements as he/she deems necessary to insure adequate controls are in place to
protect the interests of the City of Fort Collins.
DAILY RECORDS
The Contractor must record daily the following information on City provided forms:
1. Actual pick up and drop off time,
2. Actual pick up and drop off location,
3. Actual mileage reading at pick up and drop off of each passenger,
4. Total cancellations,
5. Total no-shows,
6. Total missed trips (trips that are cancelled by the provider and trips provided too late for
the rider to meet an appointment),
7. Vehicle miles (revenue miles, deadhead miles, total),
8. Vehicle hours (revenue hours, deadhead hours, total).
MONTHLY INVOICE & SUMMARY
By the 10'hcalendar day of each month, the Contractor must provide Transfort/Dial-A-Ride a
Service Data Summary and monthly invoice for each component of service for the previous
month. Transfort/Dial-A-Ride will provide the forms for monthly invoices. See Attachment D.
This will include but is not limited to the following:
1. Total number of individual trips,
2. On -time performance reports,
3. Summary of monthly accidents/passenger injuries
4. Summary of monthly complaints.
Total number of trips:
➢ Client billing must be sorted in chronological order by date and vehicle number
➢ Each trip must be assigned a trip number
➢ Each reported trip must have a trip sheet signed by the passenger. The Contractor will
not be reimbursed for trips that do not have a trip sheet that is signed by the
passenger.
On -time performance reports:
➢ Actual pick-up times must be compared to scheduled center time and any trips that are
not within the 15 minute +/- window must be reported as failure to meet on -time
performance requirement of this contract. Contractor will maintain this operating
standard at or above a 90% level.
➢ Actual arrival times for the first pick of the day and the first pick up after a scheduled
lunch break will be compared to the scheduled center time. Trips that are not before
the scheduled center time must be reported as failure to meet on -time performance
requirement of this contract. Contractor will maintain this standard at or above a 98%
level.
Collision/Passenger Injuries:
➢ Report shall log each collision/incident and provide a brief description of each,
➢ Summary of the investigation determination including the findings regarding
preventability.
➢ Summary of the resolution of each collision/incident.
2/9/00
Complaints:
➢ Report shall log each complaint and provide a brief description of each,
➢ Report shall include Contractors employee's name, if applicable,
➢ Summary of the investigation determination including the findings regarding
preventability,
➢ Summary of the resolution of each complaint.
➢ Contractor shall ensure that there is no more than one (1) complaint per 1,000 revenue
hours performed.
The City reserves the right to request that the Contractor provide additional information when
necessary. Requests for additional information must be submitted in a timely manner.
The City of Fort Collins receives funding to operate the service under grants issued by the State
and Federal governments. Therefore, the Contractor will retain all records required by these bid
specifications and also all financial records and data concerning the management and operation
of the system for a period of at least three (3) years upon completion of the Agreement. The
Contractor shall furnish the City with such information, statistics, and data as is necessary.
The Contractor will not unilaterally implement company policy that directly impacts the system's
operation or is in conflict with its contract with the City without prior discussion and approval by
the Transfort/Dial-A-Ride Manager or his/her designee.
INSURANCE REQUIRED
The Contractor will furnish certificates of insurance indicating that it has insurance as follows:
Auto Liability $1,000,000 per occurrence
Uninsured Motorist $1,000,000 per occurrence
Worker's Compensation
Coverage A — Statutory Limits
Coverage B
$100,000 each accident
$500,000 bodily injury for disease
$100,000 bodily injury by disease per employee
The City should be named as an additional insured on each policy.
2/9/00
REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5
being an outstanding rating.
WEIGHTING
QUALIFICATION
STANDARD
FACTOR
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and results
that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as required
by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Do the proposed cost and work hours compare
Work Hours
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
2/9/00
Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
03
Attachment "All
Transfort/Dial-A-Mde
Operating Area
03
Attachment "B"
Transfort/Dial-A-Ride
Operating Area
2 R4C ['v91 4�e[4f� G:•�.'.� ��
03 �.,
ATTACHMENT C
LI I Cookolled Substancu and Alcohol Policy
60"eml Policy
A. To promote a safe and efficient work environment, the City prohibits using,
consuming, possessing, having in the body, or distributing alcohol and controlled
substances (except prescribed medications) by City employees while working for
the City at any location, or while operating City vehicles at any time. This policy
applies to all City employees. [rev VIM 1
IL Employees in certain safety sensitive positions are subject to this policy and the
"Controlled Substances and Alcohol Policy (in Compliance with FHWA
Regulations)" (referred to as the -FHWA Policy") set forth in these City Of Fort
Collins Personnel Policies and Procedures. Employees of the City of Fort Collins
Tram fon/Dial-A- We Division and the Fleet ScNices Division (referred to as ""transit
employees") are subject to this policy and the "City of Fort Collins Transit System
Substance Abuse Policy In Compliance with FTA Regulations)- (referred to as the
"FIA Policy") set forth in these City of Fort Collins Personnel Policies and
Procedures. The FTIWA Policy applies only to non -transit employees who are
required to have commercial driver's licenses or who hold certain safety sensitive
positions as defined by the FHWA regulations, Tile FTA Policy applies only to transit
employees specified in that Policy if them is any inconsistency or conflict between
this policy and the FTfWA Policy or the Fm Policy, then the terms of the FIIWA
Policy or PTA Policy, as applicable, will supersede this policy and be controlling
with respect to employees covered by the FHWA Policy or the FTA Policy
f rev 2111001
&11.1 pni"AudmeANOW
A. The City recognizes that employees will sometimes need to take over-the-counter
drugs and medications as prescribed by their physicians. It is not a violation of this
policy for employees to possess and use medication However, if the use of such
medication appears to affect the employee's ability to perform her or his job safely
or effectively, then the City may, in its discretion, require the employee to take
appropriate action, which may include but is not limited to doing one or more of
the fbllowmg:
I. obtain inviter ufforniation from her or his physician For example, information
about how long the medication must be taken and verification that the employee
can perform her or his job without jeopardizing the health or safety of herself
or himself and others while taking the medication,
2. Be examined by a physician or other health care provider designated by the City
in order to determine the employee's ability to perform job functions;
[rev. 211,1001
City of Fort Coffins Personnel Nudes and Proctdares
Revised- July 8, 2W2
SWdM 8
City of Fort Collins
Administrative Services
Purchasing Division
CITY OF FORT COLLINS
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of Bid P918 Paratransit Services
OPENING DATE: January 9, 2004
To all prospective bidders under the specifications and contract documents described above, the
following changes are hereby made.
A Pre -Bid conference for the City of Fort Collins RFP #P918 was held at 10:00 am on Friday
December 12, 2003 at the Transfort/Dial-A-Ride facility. The following questions and concerns were
raised during the conference.
1. Question: How many trips are anticipated to be provided by the Contractor?
Answer: Approximately 16, 000 one way trips are anticipated to be provided by the
Contractor. In 2003, these trips were taken by 558 passengers.
2. Question: What is the average daily trip count?
Answer: The average weekday trip count is 55.6 one way trips. The average Saturday
count is 36.5 one way trips. We had one Sunday round trip for the year.
3. Question: a) What does the service look like during varying hours of the day?
Is there a PEAK/Non-PEAK? b) Is there a difference in demand for each day of the week?
Answer: a) We currently have all of our vehicles on the road from 8:00 am thru 12:00 pm
and then again from 2:00 pm thru 5:00 pm. The 12 —2 pm period we only take one vehicle
off the road because demand remains steady.
b) Friday has consistently had the highest demand for service. The remaining weekdays
have consistently been equal in demand for service.
4. Question: What is the average trip length?
Answer: The average trip length is 5.21 miles.
5. Question: What are the hours and days of service?
Answer: Monday thru Saturday 6:00 am until 12:30 am. On Friday and Saturday when
CSU is in session, service is available from 6:00 am until 2:30 am. Sunday service is
available from 6:00 pm until 12:30 am when CSU is in session only (Contractor will be
notified of CSU schedule and rider alerts will be provided to be posted in the vehicles).
215 North Mason Street • 2nd Floor * P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
3. Take a leave of absencewhile taking the medication, and the employee may use
available sick leave or injury Leave (whichever applies), vacation time, floating
holiday time and compensatory time offin accordance with City leave policies;
4. Accept an assignment to modified duty in accordance with the Temporary
Disability policy in these city of fort C obits Personnel Polices and Procedures,
IL Because the possession and use of marijuana, whether for medical use or otherwise,
constitutes a federal offense and because the use of marijuana is not compatible
with the performing of any job with the City, the City will not accommodate the
medical use of mar*una. For purposes of this Policy, the use of medical marijuana
as recognized by state law is not considered a prescribed or otherwise permitted
medication. (new 1213/01]
&1112 Pra.&-- resft fW aell WWI f SAStSOM
A- Me City has a legitimate, work -related, cmccro, based on overwhelming evidence,
that users of controlled substances directly contribute to increased absenteeism,
diminished Productivity, greater health care costs, increased safety problems, greater
Potential liability to third Parties, and more frequent employee turnover. Because
there is 110 Practical way for the City to observe a job applicants work performance
over a significant period of time before making a hiring decision. the City believes
that it is necessary to require pre -employment substance abuse testing of job
applicants once a conditional job offer is made.
B. This pre -employment testing policy shall apply to all applicants for each of the
following employment categories who have been made a conditional offer of
employment:
1. Classified positions;
2. Unclassified management positions;
L Hourly with benefits positions; I rev. 5NIO I
4. Contractualpositions, and
5. Hourly with no benefits positions that are designated as safety sensitive for
purposes of preemployment testing by the Human Resources Department.
C. Hourly with no benefits positions which are not designated as safety sensitive for
purposes of pre -employment testing by the Human Resources Department shall
not be subject to this pre -employment testing policy.
a in determining which positions should be designated as safety sensitive for the
Purposes of this subsection concerning pre -employment testing for controlled
Cloy of Fore COUJOU Persomwl Policies and Procedures
fioviw& A,6 8, 2002
Sec&n 8
SA 10/01
substances, the Human Resources Department may consider, but is not limited to
considering, the following job duties-
1. Operation of a city vehicle (any type);
2. Operation of outdoor motorized equipment or power tools;
3. Aquatic instruction, aiding in aquatic instruction, or serving as a lifeguard;
4. Working with electricity or chemicals;
5. Directing vehicular or pedestrian traffic;
6. Civilian police personnel;
7. Working directly with children (persons under 18 years of age).
E. The designation of a position as safety sensitive for the purposes of pre -employment
testing does not mean or imply that the position is also safety sensitive for the
purposes of random. testing for controlled substances,
R The City requires that all applicants conditionally offered a covered position with
the Cityundergo a test as directed by the City for those controlled substances spedfied
in the Procedures For IYansportation Workplace Drug Testing Programs (49 CFX
Part 40) and provide the test sample to an approved collection location within 48
hours of receiving the conditional offer of employment. Job applicants shall be
notified of this requirement at the time of application or as soon thereafter as
practicable. Applicants must sign a City approved consent form. Refusal to consent
to the test, failutt to provide the test sample as required above, or having a cmifirmed
positive test shall disqualify the applicant from employment for a period of six months
from the date of refusal, failure to provide, or testing, whichever is applicable. If
the applicant has commenced employment pending the receipt of the test results,
the receipt of a confirmed positive., test shall be grounds for termination of
employment.
G Pre -employment tests for controlled substances shall not be used to determine
eligibility for promotions or transfers within the City unless required by law. There
are two exceptions to the preceding sentence.
1. Because of the limited ability of the City to observe an hourly with no benefits
employee's work performance over a significant period of time before making
an employment classification change decision, a pm -employme
nt test for
controlled substances shall be required before such a non -safety sensitive
employee's classification is changed to another employment category where a
pre -employment test is required.
2. Because of the safety -sensitive, law enforcement nature ofthe work and because
of the necessity that employees in the Protective Services occupational groups
be entrusted with confidential and sensitive information, a pre -employment
test for controlled substances shall be required before;
City of Fort Collins Persomwi Poikies and Proce4ures
Revised: Jot $. 2002
Secant 8
SA 10/01
0. An employee in a job classification outside of the Protective Services
occupational groups, who has not prevlotsiy undergone a City administered
pte-employment test, is allowed to transfer to a Protective Services job
classification; or
b. An employee who is classified in a Protective Services occupational group,
who has not previously undergone a city administered pre -employment
test, is allowed to change to a different Protective Services job classification.
[rev. 3,301001
L11,3 Nomemwbb Swpldw Taft for Ak" eland" C@dftWhdSubS#MM
The city may require an employee to undergo tests for alcohol and/or controlled
substances when a supervisor reasonably suspects that the employee has alcohol and/
or a controlled substance in her or his system during working time. [rev. 1/13/991
ILt to Sqm, *Ws a&*W wbw AkAW Or men Abm is
saspaw
wu
SA 10,
When a supervisor reasonably suspects that an employee may have alcohol and/or a
controlled substance in her or his system during working time, the supervisor should
immediately and as confidentially as possible remove the employee from any potentially
dangerous situation (such as prohibit the employee from driving or operating
machinery). The supervisor should then immediately consult with the next level of
supervision in order to reach a conclusion as to whether or not sufficient identifiable
facts exist which would lead a reasonable person to suspect that the employee had
alcohol and/or a controlled substance in her or his system during working hours. If,
from the facts known to the supervisors at the time, the conclusion is reached that the
employee bad alcohol and/or a controlled substance in her or his system during working
hours, the supervisor shall snake arrangements for the immediate testing ofthe employee
pursuant to procedures set forth below if reasonably possible. the supervisor shall
consult with the Human Resources Department prior to requiring an employee to
submit to an alcohol or controlled substance test and, in any event, shall notify the
Human Resources Department as soon as reasonably possible after a test is imposed.
[rev. 1/13/991
A. Certain employees maybe designated as safety sensitive by the Human Resources
Department even though they are not subject to the FHWA Policy or the FTA Polity.
Such safety sensitive employees shall be required to submit to controlled substance
testing on a random basis. Ali employees subject to random testing shall be notified
of this stature by the City. Random testing will be conducted reasonably throughout
Cary of Fort Calcine Psrwnwj Poitstes curd Proadurrs
Uvind. July , 2002
sortion 8
a 11.+6
the year and will be unannounced to ensure that no employee receives advanced
knowledge of the time of testing. All employees covered by this paragraph will
have an equal chance of being selected each time a random selection is trade and
selection shall be conducted through the use of a random number generator or
other neutral selection process. [rev. 1/13),991
R The designation of a position as safety sensitive for the purposes of random testing
does not mean or imply that the position is also safety sensitive for the purposes of
pre -employment testing for controlled substances. [rev 211/001
A. The testing procedures for pre -employment, reasonable suspicion and random
testing will be as set forth in the Procedures For Transportation Workplace Drug
Testing Programs (49 CPR Part 40), using the split sample method. However, in
those testing situations when the FHWA Policy and the FTA Policy are not applicable,
procedures which entail the use of an initial screening at the collection site may be
utilized prior to splitting the sample, sealing, and shipping the samples for laboratory
analysis. In the event that an initial screening at the collection site provides results
below the initial test cutoff levels as provided in 44 C FR Sec. 40.87, the sample will
be destroyed and the result will be reported as negative, In the event that an initial
test is at or above any of the initial test cutoff levels as provided in 49 GFR Sec.
40.87, the sample will be split, sealed and shipped to a designated testing laboratory
for confirmatory testing pursuant to the provisions of the Procedures for
Transportation Workplace Drug Vesting Programs (49 GFR Part 40). [rev. 12d3/01)
R Retesting [stew 12f3A I J
I. Pursuant to the requirements of49 GFR Sec. 40.23, if the City receives a canceled
test result for an applicant or employee for whom a negative result is required,
the applicant or employee must inrmediatety provide another specimen at the
collection site.
2. Pursuant to the provisions of 49 CFR Sec. 40.197, if an applicant or employee
receives a negative dilute drug test result, the applicant or employee shall be
directed to take another test immediately with the minimum possible advance
notice that he or she must return to the collection site. If the second test result
is also negative dilute, the test result will be considered verified negative and
the applicant or employee will not be required to take a third test because the
second test result was negative dilute,
C. Designated Employer. Representative [new 12l3R111
The director of Human Resources is designated as the City's Designated Employer
Representative. The director is authorized to receive that information and to take
those actions as specified in 49 GFR Part 40.
City g''Fart Collins Personnel Policies and Pmcedw=
Revised. Italy 8, 2002
sBstdm 8
M After receiving notification of a verified positive test, an employee out applicant may
request that the split samlike be analyzed. Such a request must be made within 72
hours of the time the employee or applicant is notified of a verified positive test, If
such a split sample test request is made, the split sample will be tested at another
certified laboratory. If the split sample test results are negative, the employee or
applicant will not be responsible for the cost of the test. If the split sample test
results are positive, the employee or applicant will be required to pay for the cost of
the test and such cost may be deducted for any pay owed to the employee.
[new 12i3AN1
it i«7" G ___ - oata 1 lion wind to "Nib to Too red lent ,twits
Any employee who refuses to take an alcohol or controlled substances test required by
the City may be subject to disciplinary action. in addition, any employee who tests
positive for alcohol or fora controlled substance (except for the employee's prescribed
medication) in any amount may be subject to disciplinary action, up to and including
termination of employment. Because of the accuracy limits inherent in current alcohol
testing techniques, a positive test for an alcohol concentration of less than .02 will not,
by itself, constitute grounds for discipline. The City will consider it a refusal to take the
test if an employee does not provide sufficient quantities of specimen (breath, urine or
blood, as required) to be tested without a valid medical explanation; tampers with or
attempts to adulterate the specimen or collection procedure; refuses to empty pockets
at the collection site prior to providing a urine specimen; or does not report to the
collection site immediately. [rev 1213i0I l
A. Pursuant to Public Law 100-690, Title V subtitle A the Drug -Free Workplace Act
of 1988 ( the `Act" i, the City of Fort Collins must certify that it will provide a drug -
free workplace in order to qualify for federal financial assistance, A drug -free
workplace is necessary for the maximum efficiency and safety of City employees
and the public. Substance abuse may adversely affect the quality of work product
or service, pose safety and health risks to the user and others, and result in danger
to or loss of equipment and property.
& it is the Ci tys policy to probibft the unlawful manufacture, distribution, dispensation,
possession, or use of a controlled substance during work time in the workplace
where employees may be assigned. An employee found in violation of this policy
will be subject to disciplinary action, up to and including termination for a rust
offense. Compliance with this pol%:y is a condition of employment for all employees
of the City. Such condition of employment does not create a contract for
employment, but rather is a prerequisite to hiring or continued employment of any
employee-
O"Y of FOrt COMM Ponowlel Po1rCr'et Md Procedures
Revised: JaO 8, 2002
sec&n 8
SA 10/01
C. Any employee who is convicted under a criminal drug statute for a violation
occurring in the workplace, who plead guilty ornolo contendere to such charges,
must notify the Human Resources Department or the City Manager's Office within
five (5) days of such conviction. Failure to report such conviction or plea will
result in disciplinary action up to and including termination from employment for
a first offense. Employees convicted, or who plead guilty or nolo contendere to
such drug -related violations, are subject to discipline, including possible termination
andlormandatory attendance and successful completion of a drug abuse assistance
or similar program as a condition of continued employment, at the City's discretion.
The process to impose such discipline shall commence within thirty (30) days of
conviction or plea. If the employee's job involves a contract with a federal agency;
procurement of goods or services for such agency, or federal grant funds, such
conviction will be reported by the city to the federal agency within ten (10) days of
the City receiving notice of such conviction, as discussed above, or otherwise receiving
actual notice of such conviction.
a The City has established a drug4reeawwwwss program to inform employees of:
1. The dangers of substance abuse in the workplace;
2. The provisions of this policy;
3. The available drug and alcohol counseling, rehabilitation oremployee assistance;
and
4. The penalties for violation of this policy.
E. The City of Fort Collins Human Resources Department can provide further
information to all employees, including educational materials on the dangers of
drug and alcohol abuse in the workplace. As a component of dris program, employees
may be required to attend presentations on drug and alcohol abuse in the workplace
as scheduled by their supervisors. The Human n Resources Department can provide
referral assistance and further information. Partial medical insurance may be
available for drug and alcohol treatment, Further information on the rehabilitation
and counseling resources are available in the Human Resources Department.
F. The City of Fort Coffins is committed to maintaining a safe workplace free from the
influence of illegal drugs and controlled substance abuse. In addition, the City will
comply with the requirements of the Drug -Free Workplace Act of 1988, and the
applicable drug -free work force rules promulgated by state and federal agencies.
[rev Ilt3/991
LJLV 19aft of Ak"
For a discussion on the effects of alcohol, please refer to the Substance Abuse Policy
(In Compliance with FTA Regulations), [rev, 1/ 131991
City of Fort Cmllinx Personnel Polkies and Promlww
Jtevire& .tidy 8, 20M
Swdon 8
SA 10/01
Attachment "D"
Monthly Invoice
Invoice Number:
On Time Performance %
Number of Complaints
Total Accidents
Preventable
Non -Preventable
Vehicle Miles
Revenue
Deadhead
Vehicle Hours
Revenue
Deadhead
Fares Collected
Number of Trips Provided
Total Invoice
Must be submitted to Dial -A -Ride by the 10th calendar day of each month.
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8
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and
hereinafter referred to as "Service Provider'.
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) page[s], and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit
"B", consisting of ( ) page[s], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services The services to be performed
pursuant to this Agreement shall be initiated within
execution of this Agreement. Services shall be completed no later than
( ) days following
Time is
of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing
signed by the parties.
4. Contract Period. [Option 11 This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and effect
for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City,
the Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the Professional mailed no later than ninety (90) days prior to contract end.
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4. Contract Period. [Option 2] This Agreement shall commence 200_, and
shall continue in full force and effect until , 200_, unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional one
year periods not to exceed _ (_) additional one year periods. Pricing changes shall be negotiated
by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by
the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the
Service Provider and mailed no later than ninety (90) days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition.
[Early Termination clause here as an option.
6. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City: Service Provider:
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In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, the sum of
($ ) [Option Cost Breakdown is attached Exhibit "C"]
Dollars
8. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the,scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning this
agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose.
10. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of
the services shall not be construed to operate as a waiver of any rights or benefits provided to the
City under this Agreement or cause of action arising out of performance of this Agreement.
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6. Question: Are there any plans in the future to extend the fixed route service which
would decrease the amount of rides available for the Contractor?
Answer: The Strategic Plan that was adopted calls for fixed route service along the
Harmony Corridor in the year 2008. Currently no funds have been identified for any
additional fixed route service.
7. Question: Why not privatize more of the service than just the passengers who reside
outside of the % mile boundary around the fixed routes?
Answer: The City of Fort Collins does not want to lay off any of the current staff.
8. Question: Attachment B indicates that Auto Liability insurance should be carried at a
level of $500,000 but another section of the RFP indicates that it should be carried at
a level of $1,000,000. Which is correct?
Answer: Use the higher level. Auto Liability will need to be carried at $1,000,000.
9. Question: When is the anticipated start date for the Contractor?
Answer: March 1, 2004
10. Question: Can the required daily reports be faxed or e-mailed?
Answer: E-mail would be preferred, but either means of transmittal is acceptable.
11. Question: Does a background check done by the Colorado Bureau of Investigation fulfill
the requirements outlined for driver qualifications?
Answer: We contacted the Colorado Bureau of Investigations and they indicated that their
criminal background check is an in -state only check. We require that drivers have a criminal
background check that is done nationwide and covers the last three years.
12. Question: Does a DOT drug screen qualify under the requirements outlined under the
Drug and Alcohol Testing section?
Answer: The drug test that is done under the DOT guidelines does not screen for the same
drugs as the FTA test. Therefore the DOT drug screen is not acceptable. Attachment C of
the RFP outlines the City of Fort Collins Drug and Alcohol Policy which meets the
requirements of the FTA. This policy must be followed by the Contractor.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED.
12. Warran .
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most
suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment
and labor, against defects and nonconformances in design, materials and
workmanship/workwomanship for a period beginning with the start of the
work and ending twelve (12) months from and after final acceptance under
the Agreement, regardless whether the same were furnished or performed by
Service Provider or by any of its subcontractors of any tier. Upon receipt of
written notice from City of any such defect or nonconformances, the affected
item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because
of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
SA 10/01
12
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
16. Indemnity/insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions, suits,
claims, demands or liability of any character whatsoever brought or asserted for injuries to or death
of any person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured under this
Agreement of the type and with the limits specified within Exhibit—, consisting of (_)
pages[s], attached hereto and incorporated herein by this reference. The Service Provider before
commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk
Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
SA 10/01
13
19. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit_, consisting of
( ) page[s], attached hereto and incorporated herein by this reference.
CITY OF FORT COLLINS, COLORADO
a municipal corporation
0
John F. Fischbach
City Manager
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Corporation's name] or
[Insert Partnership name] or
[Insert individual's name]
Doing business as [insert name of business]
By:
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST: (Corporate Seal)
CORPORATE SECRETARY
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EXHIBIT B
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies,
and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's
employees engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as
required by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per
accident, $500,000 disease aggregate, and $100,000 disease each
employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and
automobile liability insurance as will provide coverage for damage claims of
personal injury, including accidental death, as well as for claims for property
damage, which may arise directly or indirectly from the performance of work
under this Agreement. Coverage for property damage shall be on a "broad
form" basis. The amount of insurance for each coverage, Commercial General
and Vehicle, shall not be less than $500,000 combined single limits for bodily
injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider
shall be responsible for any liability directly or indirectly arising out of the work
performed under this Agreement by a subcontractor, which liability is not
covered by the subcontractor's insurance.
SA 10/01
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Forms Sample I
Passenger Signature Sheet
Passenger Name Pick Up Location Drop Off Location
Date Trip Provided:, .._
Passenger Signature;
Driver (Please Print(;
Contractor Signature:
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Run
Forms Sample I
Passen+uer signature Sheet
Passenaer Name Pick Up Location Drop Off Location
Date Trip Provided:
Passenger Signature;
Driver (Please Print):_ --
Contractor Signature.
SA io/01
Run M
Forms Sample I
� 0
Passenaer bi nature Sheet
Passencler Name Pick Up Location Drop Off Location
Date Trip Provided:_ Runk
Passenger Signature:
Driver (Please Print):
Contractor Signature: . _
SA 10/01
Date:
Forms Sample 11
DAILY FARE RECONCILIATION
Single Single Single, Total Manifest
Ticket Ticket Ticket Green White Blue Dollar Value Amount to be
D 0 "4e r Reg Fore Half Fare Reduced Fare Tokens Tokens Tokens Collected Collected Variance
Tntil Collected
SA 10/01
Date:
un .401
Lin 402
un 40'3
un 404
un 40-1)
41 Q
Forms Sample III
WEEKEND FARE RECONCILIATION
Sincile
Single
Single
Total
Manifest
Ticket
Ticket
Ticket Green White
Blue Dollar Value
Amount to be
Driver Reg Fare
Half Fare
Reduced Fore Tokens Tokens
Tokens Collected
Collected Vo riance
Total Collected
SA 10/01
2
Forms Sample IV
WEEKLY FARE RECONCILIATION
Singl-, single Singh
Ticket Ticket Ticket green White Blue
Re-1 Fare Half Fare RedWcd Far= Tokens Token:: Token
Total Manifest
Dollar Value Amount to bp
Collected Collected Variance
SA 10/01
Administrative Services
Purchasing Division
REQUEST FOR PROPOSAL
CITY OF FORT COLLINS
Proposal Number P918
City of Fort Collins Paratransit Services
The City of Fort Collins is seeking proposals from qualified firms for paratransit services.
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), January 9, 2004. Proposal No. P-918. If delivered, they are to be sent to 215 North Mason
Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
A prebid conference with representatives of prospective Bidders will be held at 10:00 a.m. on
December 12, 2003, at the City of Fort Collins Transfort facility, located at 6570 Portner Rd.
Questions concerning the scope of the project should be directed to Project Manager Glenn
Padeway (970) 221-6075.
Questions regarding proposals submittal or process should be directed to James B. O'Neill, II,
CPPO, FNIGP (970) 221-6775.
A copy of the Proposal may be obtained as follows:
1. Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #30918.
2. Download the Proposal/Bid from the Purchasing Webpage,
www.fcqov.com/r)urchasina.
3. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
am B. O Neill Il, CPPO, FNIGP
ctor of Purchasing & Risk Management
12m ton
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
Forms Sample V
DAILY OPERATIONS REPORT
Contractor: _. Date -
Scheduled Trigs
Total Cancellations
Cancels at the moor
Late Cancellations (c 1 hour)
Other Cancels
Missed Trips
Trips Provided
Total Vehicle Miles
Revenue Miles
Deadhead Miles
Total Vehicle Hours
Revenue Hours
Deadhead Hours
Person Completing Repot:
'"Send Copy to Dial -A -Ride Dally""
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Forms Sample VI
Daily Passenger Manifest
Contractor: Driver: Date:
RLjn #: _� Vehicle -- ---- Start Mileage . End Mileage:
SA
Comments.
Forms Sample VII
g2ntractor"s Collision I Injury Incidents
Month and Yew:
Report prepared by:
Forms Sample Vill
Contractor: Month Year: Page of,_
FOLLOW-UP ACTION
EXHIBIT Is
" - FEDERAL REQUIREMENTS
TABLE OF CONTENTS
Lobbying
Access to Records and Reports
Federal Changes
Contract Works Hours and Safety Standards
No Government Obligation to Third Parties
Program Fraud and False or Fraudulent Statements
Termination
Governmentwide Debarment and Suspension
(Nonprocurement)
Privacy Act
Civil Rights Requirements
Patent and Rights in Data
Disadvantaged Business Enterprise (DBE)
Interests of Members of or Delegates to Congress
Incorporation of Federal
Transit Administration (FTA) Terms
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Page 8
Page 2
Page 2-3
Page 3
Page 3-7
Page 7
Page 8-12
Page 12
Page 13
Page 13
Page 14-17
Page 17-18
Page 19
Page 19
LOBBYING
31 U.S.C. 135249 CFR Part 1949 CFR Part 20
Byrd Anti -Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying Disclosure
Act of 1995, P.L. 104-65 [to be codified at 2 U.S.C. 1601, et seq.]
- Contractors who apply or bid for an award of $100,000 or more shall file the certification required
by 49 CFR part 20, "New Restrictions on Lobbying." Each tier certifies to the tier above that it will
not and has not used Federal appropriated funds to pay any person or organization for influencing
or attempting to influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose
the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying
contacts on its behalf with non -Federal funds with respect to that Federal contract, grant or award
covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the recipient.
ACCESS TO RECORDS AND REPORTS
49 U.S.C. 5325 18 CFR 18.36 49 CFR.633.17Access to Records - The following access to
records requirements apply to this Contract:
1. Where the Purchaser is not a State but a local government and is the FTA Recipient or a
subgrantee of the FTA Recipient in accordance with 49 C. F. R. 18.36(i), the Contractor agrees to
provide the Purchaser, the FTA Administrator, the Comptroller General of the Unites States or any
of their authorized representatives access to any books, documents, papers and records of the
Contractor which are directly pertinent to this contract for the purposes of making audits,
examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C. F. R. 633.17
to provide the FTA Administrator or his authorized representatives including any PMO Contractor
access to Contractor's records and construction sites pertaining to a major capital project, defined
at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs
described at 49 U.S.C. 5307, 5309 or 5311.
2. Where the Purchaser enters into a negotiated contract for other than a small purchase or under
the simplified acquisition threshold and is an institution of higher education, a hospital or other
non-profit organization and is the FTA Recipient or a subgrantee of the FTA Recipient in
accordance with 49 C.F.R. 19.48, Contractor agrees to provide the Purchaser, FTA Administrator,
the Comptroller General of the Unites States or any of their duly authorized representatives with
access to any books, documents, papers and record of the Contractor which are directly pertinent
to this contract for the purposes of making audits, examinations, excerpts and transcriptions.
3. Where any Purchaser which is the FTA Recipient or a subgrantee of the FTA Recipient in
accordance with 49 U.S.C. 5325(a) enters into a contract for a capital project or improvement
(defined at 49 U.S.C. 5302(a)(1) through other than competitive bidding, the Contractor shall make
available records related to the contract to the Purchaser, the Secretary of Transportation and the
SA 10/01
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Comptroller General or any authorized officer or employee of any of them for the purposes of
conducting an audit and inspection.
4. The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
5. The Contractor agrees to maintain all books, records, accounts and reports required under this
contract for a period of not less than three years after the date of termination or expiration of this
contract, except in the event of litigation or settlement of claims arising from the performance of this
contract, in which case Contractor agrees to maintain same until the Purchaser, the FTA
Administrator, the Comptroller General, or any of their duly authorized representatives, have
disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR
18.39(i)(11).
FEDERAL CHANGES
49 CFR Part 18
Federal Changes - Contractor shall at all times comply with all applicable FTA regulations,
policies, procedures and directives, including without limitation those listed directly or by reference
in the Agreement (Form FTA MA (2) dated October, 1995) between Purchaser and FTA, as they
may be amended or promulgated from time to time during the term of this contract. Contractor's
failure to so comply shall constitute a material breach of this contract.
CONTRACT WORK HOURS AND SAFETY STANDARDS ACT 40 U.S.C.? 827 -333 (1995)
29 C.F.R. 5 (1995)
29 C.F.R. 1926 (1995)
Pursuant to Section 102 (Overtime):
(1) Overtime requirements - No contractor or subcontractor contracting for any part of the
contract work which may require or involve the employment of laborers or mechanics shall require
or permit any such laborer or mechanic in any workweek in which he or she is employed on such
work to work in excess of forty hours in such workweek unless such laborer or mechanic receives
compensation at a rate not less than one and one-half times the basic rate of pay for all hours
worked in excess of forty hours in such workweek.
(2) Violation; liability for unpaid wages; liquidated damages - In the event of any violation of the
clause set forth in paragraph (1) of this section the contractor and any subcontractor responsible
therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall
be liable to the United States for liquidated damages. Such liquidated damages shall be computed
with respect to each individual laborer or mechanic, including watchmen and guards, employed in
violation of the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar
day on which such individual was required or permitted to work in excess of the standard workweek
of forty hours without payment of the overtime wages required by the clause set forth in paragraph
(1) of this section.
(3) Withholding for unpaid wages and liquidated damages - The City of Fort Collins shall upon
its own action or upon written request of an authorized representative of the Department of Labor
withhold or cause to be withheld, from any moneys payable on account of work performed by the
SA 10/01
contractor or subcontractor under any such contract or any other Federal contract with the same
prime contractor, or any other federally -assisted contract subject to the Contract Work Hours and
Safety Standards Act, which is held by the same prime contractor, such sums as may be
determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid
wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section.
(4) Subcontracts - The contractor or subcontractor shall insert in any subcontracts the clauses
set forth in this section and also a clause requiring the subcontractors to include these clauses in
any lower tier subcontracts. The prime contractor shall be responsible for compliance by any
subcontractor or lower tier subcontractor with the clauses set forth in this section.
(5) Payrolls and basic records - (i) Payrolls and basic records relating thereto shall be
maintained by the contractor during the course of the work and preserved for a period of three
years thereafter for all laborers and mechanics working at the site of the work (or under the United
States Housing Act of 1937, or under the Housing Act of 1949, in the construction or development
of the project). Such records shall contain the name, address, and social security number of each
such worker, his or her correct classification, hourly rates of wages paid (including rates of
contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the
types described in section 1 (b)(2)(B) of the Davis -Bacon Act), daily and weekly number of hours
worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found
under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any
costs reasonably anticipated in providing benefits under a plan or program described in section 1
(b)(2)(B) of the Davis -Bacon Act, the contractor shall maintain records which show that the
commitment to provide such benefits is enforceable, that the plan or program is financially
responsible, and that the plan or program has been communicated in writing to the laborers or
mechanics affected, and records which show the costs anticipated or the actual cost incurred in
providing such benefits. Contractors employing apprentices or trainees under approved programs
shall maintain written evidence of the registration of apprenticeship programs and certification of
trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates
prescribed in the applicable programs.
Section 107 (OSHA):
Contract Work Hours and Safety Standards Act
(i) The Contractor agrees to comply with section 107 of the Contract t Work Hours and Safety
Standards Act, 40 U.S.C. section 333, and applicable DOL regulations, " Safety and Health
Regulations for Construction " 29 C.F.R. Part 1926. Among other things, the Contractor agrees
that it will not require any laborer or mechanic to work in unsanitary, hazardous, or dangerous
surroundings or working conditions.
(ii) Subcontracts - The Contractor also agrees to include the requirements of this section in each
subcontract. The term "subcontract" under this section is considered to refer to a person who
agrees to perform any part of the labor or material requirements of a contract for construction,
alteration or repair. A person who undertakes to perform a portion of a contract involving the
furnishing of supplies or materials will be considered a "subcontractor' under this section if the work
in question involves the performance of construction work and is to be performed: (1) directly on or
near the construction site, or (2) by the employer for the specific project on a customized basis.
Thus, a supplier of materials which will become an integral part of the construction is a
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"subcontractor if the supplier fabricates or assembles the goods or materials in question
specifically for the construction project and the work involved may be said to be construction
activity. If the goods or materials in question are ordinarily sold to other customers from regular
inventory, the supplier is not a "subcontractor." The requirements of this section do not apply to
contracts or subcontracts for the purchase of supplies or materials or articles normally available on
the open market.
If it is later determined by the City of Fort Collins that the Contractor had an excusable reason for
not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the
control of the Contractor, the City of Fort Collins, after setting up a new delivery of performance
schedule, may allow the Contractor to continue work, or treat the termination as a termination for
convenience.
C. Opportunity to Cure (General Provision) The City of Fort Collins in its sole discretion
may, in the case of a termination for breach or default, allow the Contractor [an appropriately short
period of time] in which to cure the defect. In such case, the notice of termination will state the time
period in which cure is permitted and other appropriate conditions.
If Contractor fails to remedy to the City of Fort Collins' satisfaction the breach or default or any of
the terms, covenants, or conditions of this Contract within [ten (1 0) days] after receipt by
Contractor or written notice from the City of Fort Collins setting forth the nature of said breach or
default, the City of Fort Collins shall have the right to terminate the Contract without any further
obligation to Contractor Any such termination for default shall not in any way operate to preclude
the City of Fort Collins from also pursuing all available remedies against Contractor and its sureties
for said breach or default.
Waiver of Remedies for any Breach In the event that the City of Fort Collins elects to waive its
remedies for any breach by Contractor of any covenant, term or condition of this Contract, such
waiver by the City of Fort Collins shall not limit the City of Fort Collins' remedies for any succeeding
breach of that or of any other term, covenant, or condition of this Contract.
Termination for Default (Supplies and Service) If the Contractor fails to deliver supplies or to
perform the services within the time specified in this contract or any extension or if the Contractor
fails to comply with any other provisions of this contract, the City of Fort Collins may terminate this
contract for default. The City of Fort Collins shall terminate by delivering to the Contractor a Notice
of Termination specifying the nature of the default. The Contractor will only be paid the contract
price for supplies delivered and accepted, or services performed in accordance with the manner or
performance set forth in this contract.
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the Recipient.
f. Termination for Default (Transportation Services) If the Contractor fails to pick up the
commodities or to perform the services, including delivery services, within the time specified in this
contract or any extension or if the Contractor fails to comply with any other provisions of this
contract, the City of Fort Collins may terminate this contract for default. The City of Fort Collins
shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of
default. The Contractor will only be paid the contract price for services performed in accordance
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with the manner of performance set forth in this contract
If this contract is terminated while the Contractor has possession of Recipient goods, the
Contractor shall, upon direction of the City of Fort Collins, protect and preserve the goods until
surrendered to the Recipient or its agent. The Contractor and the City of Fort Collins shall agree on
payment for the preservation and protection of goods. Failure to agree on an amount will be
resolved under the Dispute clause.
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the City of Fort Collins.
g. Termination for Default (Construction) If the Contractor refuses or fails to prosecute the
work or any separable part, with the diligence that will insure its completion within the time specified
in this contract or any extension or fails to complete the work within this time, or if the Contractor
fails to comply with any other provisions of this contract, the City of Fort Collins may terminate this
contract for default. The City of Fort Collins shall terminate by delivering to the Contractor a Notice
of Termination specifying the nature of the default. In this event, the Recipient may take over the
work and compete it by contract or otherwise, and may take possession of and use any materials,
appliances, and plant on the work site necessary for completing the work. The Contractor and its
sureties shall be liable for any damage to the Recipient resulting from the Contractor's refusal or
failure to complete the work within specified time, whether or not the Contractor's right to proceed
with the work is terminated. This liability includes any increased costs incurred by the Recipient in
completing the work.
The Contractor's right to proceed shall not be terminated nor the Contractor changed with damages
under this clause if-
1. the delay in completing the work arises from unforeseeable causes beyond the control and
without the fault or negligence of the Contractor. Examples of such causes include: acts of God,
acts of the Recipient, acts of another Contractor in the performance of a contract with the
Recipient, epidemics, quarantine restrictions, strikes, freight embargoes; and
2. the contractor, within [1 0] days from the beginning of any delay, notifies the City of Fort Collins in
writing of the causes of delay. If in the judgment of the City of Fort Collins, the delay is excusable,
the time for completing the work shall be extended. The judgment of the City of Fort Collins shall
be final and conclusive on the parties, but subject to appeal under the Disputes clauses.
If, after termination of the Contractor's right to proceed, it is determined that the Contractorwas not
in default, or that the delay was excusable, the rights and obligations of the parties will be the same
as if the termination had been issued for the convenience of the Recipient.
h. Termination for Convenience or Default (Architect and Engineering) The City of Fort
Collins may terminate this contract in whole or in part, for the Recipient's convenience or because
of the failure of the Contractor to fulfill the contract obligations. The City of Fort Collins shall
terminate by delivering to the Contractor a Notice of Termination specifying the nature, extent, and
effective date of the termination. Upon receipt of the notice, the Contractor shall
(1) immediately discontinue all services affected (unless -the notice directs otherwise), and
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Vendors: The City of Fort Collins Purchasing Division has implemented an on-line vendor
registration system. This system allows vendors to register, view and update
their business information and commodities. In the future, vendors will also
be able to receive Requests for Proposals (RFP's) through the on-line
system. All vendors doing business with the City of Fort Collins are
requested to register.
The vendor registration system is accessible through the City of Fort Collins Purchasing Department
internet webpage at www.fcqov.com/purchasing.
vendor registration form is located by clicking
:Hsecure2.fcgov.com/bso/login.usi)
the printable instruction pages link.
If you have any difficulty completing the registration process, please call the Purchasing Division
at (970)221-6775 for assistance.
2/9/00
deliver to the Contracting Officer all data, drawings, specifications, reports, estimates, summaries,
and other information and materials accumulated in performing this contract, whether completed or
in process.
If the termination is for the convenience of the Recipient, the Contracting Officer shall make an
equitable adjustment in the contract price but shall allow no anticipated profit on unperformed
services. If the termination is for failure of the Contractor to fulfill the contract obligations, the
Recipient may complete the work by contact or otherwise and the Contractor shall be liable for any
additional cost incurred by the Recipient.
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the Recipient.
Termination for Convenience of Default (Cost -Type Contracts) The City of Fort Collins may
terminate this contract, or any portion of it, by serving a notice or termination on the Contractor.
The notice shall state whether the termination is for convenience of the City of Fort Collins or for
the default of the Contractor. If the termination is for default, the notice shall state the manner in
which the contractor has failed to perform the requirements of the contract. The Contractor shall
account for any property in its possession paid forfrom funds received from the City of Fort Collins,
or property supplied to the Contractor by the City of Fort Collins. If the termination is for default, the
City of Fort Collins may fix the fee, if the contract provides for a fee, to be paid the contractor in
proportion to the value, if any, of work performed up to the time of termination. The Contractor shall
promptly submit its termination claim to the City of Fort Collins and the parties shall negotiate the
termination settlement to be paid the Contractor.
If the termination is for the convenience of the City of Fort Collins, the Contractor shall be paid its
contract close-out costs, and a fee, if the contract provided for payment of a fee, in proportion to the
work performed up to the time of termination.
If, after serving a notice of termination for default, the City of Fort Collins determines that the
Contractor has an excusable reason for not performing, such as strike, fire, flood, events which are
not the fault of and are beyond the control of the contractor, the City of Fort Collins, after setting up
a new work schedule, may allow the Contractor to continue work, or treat the termination as a
termination for convenience.
NO GOVERNMENT OBLIGATION TO THIRD PARTIES No Obligation by the Federal
Government.
(1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any
concurrence by the Federal Government in or approval of the solicitation or award of the underlying
contract, absent the express written consent by the Federal Government, the Federal Government
is not a party to this contract and shall not be subject to any obligations or liabilities to the
Purchaser, Contractor, or any other party (whether or not a party to that contract) pertaining to any
matter resulting from the underlying contract.
(2) The Contractor agrees to include the above clause in each subcontract financed in whole or
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in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be
modified, except to identify the subcontractor who will be subject to its provisions.
PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS
AND RELATED ACTS
31 U.S.C. 3801 et seq.
49 CFR Part 31 18 U.S.C. 1001
49 U.S.C. 5307
Program Fraud and False or Fraudulent Statements or Related Acts.
(1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act
of 1986, as amended, 31 U.S.C. 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil
Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the
underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any
statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying
contract or the FTA assisted project for which this contract work is being performed. In addition to
other penalties that may be applicable, the Contractor further acknowledges that if it makes, or
causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification,
the Federal Government reserves the right to impose the penalties of the Program Fraud Civil
Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate.
(2) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious,
or fraudulent claim, statement, submission, or certification to the Federal Government under a
contract connected with a project that is financed in whole or in part with Federal assistance
originally awarded by FTA under the authority of 49 U.S.C. 5307, the Government reserves the
right to impose the penalties of 18 U.S.C. 1001 and 49 U.S.C. 5307(n)(1) on the Contractor, to the
extent the Federal Government deems appropriate.
(3) The Contractor agrees to include the above two clauses in each subcontract financed in
whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall
not be modified, except to identify the subcontractor who will be subject to the provisions.
TERMINATION
49 U.S.C.Part 18
FTA Circular 4220.1 D
a. Termination for Convenience (General Provision) The City of Fort Collins may terminate
this contract, in whole or in part, at any time by written notice to the Contractor when it is in the
Government's best interest. The Contractor shall be paid its costs, including contract close-out
costs, and profit on work performed up to the time of termination. The Contractor shall promptly
submit its termination claim to the City of Fort Collins to be paid the Contractor. If the Contractor
has any property in its possession belonging to the City of Fort Collins, the Contractor will account
for the same, and dispose of it in the manner the City of Fort Collins directs.
b. Termination for Default [Breach or Cause] (General Provision) If the Contractor does
not deliver supplies in accordance with the contract delivery schedule, or, if the contract is for
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with the manner of performance set forth in this contract
If this contract is terminated while the Contractor has possession of Recipient goods, the
Contractor shall, upon direction of the City of Fort Collins, protect and preserve the goods until
surrendered to the Recipient or its agent. The Contractor and the City of Fort Collins shall agree on
payment for the preservation and protection of goods. Failure to agree on an amount will be
resolved under the Dispute clause.
If, after termination for failure to fulfill contract obligations, it is determined that the
Contractor was not in default, the rights and obligations of the parties shall be the same as if the
termination had been issued for the convenience of the City of Fort Collins.
g. Termination for Default (Construction) If the Contractor refuses or fails to prosecute the
work or any separable part, with the diligence that will insure its completion within the time specified
in this contract or any extension or fails to complete the work within this time, or if the Contractor
fails to comply with any other provisions of this contract, the City of Fort Collins may terminate this
contract for default. The City of Fort Collins shall terminate by delivering to the Contractor a Notice
of Termination specifying the nature of the default. In this event, the Recipient may take over the
work and compete it by contract or otherwise, and may take possession of and use any materials,
appliances, and plant on the work site necessary for completing the work. The Contractor and its
sureties shall be liable for any damage to the Recipient resulting from the Contractor's refusal or
failure to complete the work within specified time, whether or not the Contractor's right to proceed
with the work is terminated. This liability includes any increased costs incurred by the Recipient in
completing the work.
The Contractor's right to proceed shall not be terminated nor the Contractor changed with
damages Under this clause if-
1. the delay in completing the work arises from unforeseeable causes beyond the control and
without the fault or negligence of the Contractor. Examples of such causes include: acts of God,
acts of the Recipient, acts of another Contractor in the performance of a contract with the
Recipient, epidemics, quarantine restrictions, strikes, freight embargoes; and
2. the contractor, within [10] days from the beginning of any delay, notifies the City of Fort Collins in
writing of the causes of delay. If in the judgment of the City of Fort Collins, the delay is excusable,
the time for completing the work shall be extended. The judgment of the City of Fort Collins shall
be final and conclusive on the parties, but subject to appeal under the Disputes clauses.
If, after termination of the Contractor's right to proceed, it is determined that the Contractor
was not in default, or that the delay was excusable, the rights and obligations of the parties will be
the same as if the termination had been issued for the convenience of the Recipient.
h. Termination for Convenience or Default (Architect and Engineering) The City of Fort
Collins may terminate this contract in whole or in part, for the Recipient's convenience or because
of the failure of the Contractor to fulfill the contract obligations. The City of Fort Collins shall
terminate by delivering to the Contractor a Notice of Termination specifying the nature, extent, and
effective date of the termination. Upon receipt of the notice, the Contractor shall
(1) immediately discontinue all services affected (unless -the notice directs otherwise),
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and
(2) deliver to the Contracting Officer all data, drawings, specifications, reports,
estimates, summaries, and other information and materials accumulated in performing this
contract, whether completed or in process.
If the termination is for the convenience of the Recipient, the Contracting Officer
shall make an Equitable adjustment in the contract price but shall allow no anticipated profit on
unperformed services.
If the termination is for failure of the Contractor to fulfill the contract obligations, the
Recipient may complete the work by contact or otherwise and the Contractor shall be liable for any
additional cost incurred by the Recipient.
If, after termination for failure to fulfill .contract obligations, it is determined that the
Contractor was not in default, the rights and obligations of the parties shall be the same as if the
termination had been issued for the convenience of the Recipient.
I. Termination for Convenience of Default (Cost -Type Contracts) The City of Fort
Collins may terminate this contract, or any portion of it, by serving a notice or termination on the
Contractor. The notice shall state whether the termination is for convenience of the City of Fort
Collins or for the default of the Contractor. If the termination is for default, the notice shall state the
manner in which the contractor has failed to perform the requirements of the contract. The
Contractor shall account for any property in its possession paid for from funds received from the
City of Fort Collins, or property supplied to the Contractor by the City of Fort Collins. If the
termination is for default, the City of Fort Collins may fix the fee, if the contract provides for a fee, to
be paid the contractor in proportion to the value, if any, of work performed up to the time of
termination. The Contractor shall promptly submit its termination claim to the City of Fort Collins
and the parties shall negotiate the termination settlement to be paid the Contractor.
If the termination is for the convenience of the City of Fort Collins, the Contractor
shall be paid its Contract close-out costs, and a fee, if the contract provided for payment of a fee, in
proportion to the Work performed up to the time of termination.
If, after serving a notice of termination for default, the City of Fort Collins
determines that the Contractor has an excusable reason for not performing, such as strike, fire,
flood, events which are not the fault of and are beyond the control of the contractor, the City of Fort
Collins, after setting up a new work schedule, may allow the Contractor to continue work, or treat
the termination as a termination for convenience.
GOVERNMENTWIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) 49 CFR Part29
Executive Order 12549
Instructions for Certification
1. By signing and submitting this bid or proposal, the prospective lowertier participant
is providing the signed certification set out below.
2. The certification in this clause is a material representation of fact upon which
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Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et cet., (which implement
Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No.
11375, "Amending Executive Order 1 1 246 Relating to Equal Employment Opportunity," 42 U.S.C.
2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal
policies that may in the future affect construction activities undertaken in the course of the Project.
The Contractor agrees to take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to their race, color, creed, national origin,
sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship. In addition, the
Contractor agrees to comply with any implementing requirements FTA may issue.
(b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as
amended, 29 U.S.C. 623 and Federal transit law at 49 U.S.C. 5332, the Contractor agrees to
refrain from discrimination against present and prospective employees for reason of age. In
addition, the Contractor agrees to comply with any implementing requirements FTA may issue.
(c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as
amended, 42 U.S.C. 12112, the Contractor agrees that it will comply with the requirements of U.S.
Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment
Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of
persons with disabilities. In addition, the Contractor agrees to comply with any implementing
requirements FTA may issue.
(3) The Contractor also agrees to include these requirements in each subcontract financed in
whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the
affected parties.
PATENT AND RIGHTS IN DATA
37 CFR Part 401
49 CFR Parts 18 and 19
The FTA patent clause is substantially similar to the text of 49 C.F.R. Part 19, Appendix A, Section
5, but the rights in data clause reflects FTA objectives. For patent rights, FT/k is governed by
Federal law and regulation. For data rights, the text on copyrights is insufficient to meet FTA's
purposes for awarding research grants. This model clause, with larger rights ,as a standard, is
proposed with the understanding that this standard could be modified to FTA's needs.
CONTRACTS INVOLVING EXPERIMENTAL, DEVELOPMENTAL, OR RESEARCH WORK.
A. Rights in Data - This following requirements apply to each contract involving experimental,
developmental or research work:
(1) The term "subject data" used in this clause means recorded information, whether or not
copyrighted, that is delivered or specified to be delivered under the contract. The term includes
graphic or pictorial delineation in media such as drawings or photographs; text in specifications or
related performance or design -type documents; machine forms such as punched cards, magnetic
tape, or computer memory printouts; and information retained in computer memory. Examples
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any such liability arising out of the wrongful act of any employee, official, or agents of the Federal
Government.
(e) Nothing contained in this clause on rights in data shall imply a license to the Federal
Government under any patent or be construed as affecting the scope of any license or other right
otherwise granted to the Federal Government under any patent.
(f) Data developed by the Purchaser or Contractor and financed entirely without using Federal
assistance provided by the Federal Government that has been incorporated into work required by
the underlying contract to which this Attachment has been added is exempt from the requirements
of subsections (b), (c), and (d) of this clause, provided that the Purchaser or Contractor identifies
that data in writing at the time of delivery of the contract work.
(g) Unless FTA determines otherwise, the Contractor agrees to include these requirements in
each subcontract for experimental, developmental, or research work financed in whole or in part
with Federal assistance provided by FTA.
(3) Unless the Federal Government later makes a contrary determination in writing, irrespective
of the Contractor's status i.e., a large business, small business, state government or state
instrumentality, local government, nonprofit organization, institution of higher education, individual,
etc.), the Purchaser and the Contractor agree to take the necessary actions to provide, through
FTA, those rights in that invention due the Federal Government as described in U.S. Department of
Commerce regulations, 'Rights to Inventions Made by Nonprofit Organizations and Small Business
Firms Under Government Grants, Contracts and Cooperative Agreements," 37 C.F.R. Part 401.
(4) The Contractor also agrees to include these requirements in each subcontract for
experimental, developmental, or research work financed in whole or in part with Federal assistance
provided by FTA.
B. Patent Rights - The following requirements apply to each contract involving experimental,
developmental, or research work:
(1) General - If any invention, improvement, or discovery is conceived or first actually reduced
to practice in the course of or under the contract to which this Attachment has been added, and that
invention, improvement, or discovery is patentable under the laws of the United States of America
or any foreign country, the Purchaser and Contractor agree to take actions necessary to provide
immediate notice and a detailed report to the parry at a higher tier until FTA is ultimately notified.
(2) Unless the Federal Government later makes a contrary determination in writing, irrespective
of the Contractor's status (a large business, small business, state government or state
instrumentality, local government, nonprofit organization, institution of higher education, individual),
the Purchaser and the Contractor agree to take the necessary actions to provide, through FTA,
those rights in that invention due the Federal Government as described in U.S. Department of
Commerce regulations, 'Rights to Inventions Made by Nonprofit Organizations and Small Business
Firms Under Government Grants, Contracts and Cooperative Agreements," 37 C.F.R. Part 401.
(3) The Contractor also agrees to include the requirements of this clause in each subcontract
for experimental, developmental, or research work financed in whole or in part with Federal
assistance provided by FTA.
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DISADVANTAGED BUSINESS ENTERPRISE (DBE) 49 CFR Part 23
DBE Policy- It is the policy of the Department of Transportation, hereinafter referred to as DOT that
Disadvantaged Business Enterprises, as defined in 49 CFR Part 23, shall have the maximum
opportunity to participate in the performance of contracts financed in whole or in part with Federal
funds under this Agreement. Consequently, the DBE requirements of 49 CFR Part 23 apply to this
agreement.
DBE Obligation - The grantees and its vendors agree to ensure that DBEs as defined in 409 CFR
Part 23, have the maximum opportunity to participate in the performance of contracts and
subcontracts financed in whole or in part with Federal funds provided under this Agreement. In this
regard, all grantees and vendors shall take all necessary and reasonable steps in accordance with
49 CFR Part 23 to ensure that the DBE have the maximum opportunity and shall not discriminate
on the basis of race, color, national origin, or sex in the award and performance of DOT -assisted
contracts.
Disadvantaged Business Enterprise Provision
1. The Federal Fiscal Year goal has been set by the City of Fort Collins in an attempt to match
projected procurements with available qualified disadvantaged businesses. the City of Fort Collins
goals for budgeted service contracts, bus parts, and other material and supplies for Disadvantaged
Business Enterprises have been established by the City of Fort Collins as set forth by the
Department of Transportation Regulations 49 C.F.R. Part 23, March 31, 1980, and amended by
Section 106(c) of the Surface Transportation Assistance Act of 1987, and is considered pertinent to
any contract resulting from this request for proposal.
If a specific DBE goal is assigned to this contract, it will be clearly stated in the Special
Specifications, and if the contractor is found to have failed to exert sufficient, reasonable, and good
faith efforts to involve DBE's in the work provided, the City of Fort Collins may declare the
Contractor noncompliant and in breach of contract. If a goal is not stated in the Special
Specifications, it will be understood that no specific goal is assigned to this contract.
(a) Policy - It is the policy of the Department of Transportation and the City of Fort Collins that
Disadvantaged Business Enterprises, as defined in 49 CFR Part 23, and as amended in Section
106(c) of the Surface Transportation and Uniform Relocation Assistance Act of 1987, shall have
the maximum opportunity to participate in the performance of Contract financed in whole or in part
with federal funds under this Agreement. Consequently, the DBE requirements of 49 CFR Part 23
and Section 106(c) of the STURAA of 1987, apply to this Contract.
The Contractor agrees to ensure that DBEs as defined in 49 CFR Part 23 and Section 106(c) of the
STURAA of 1987, have the maximum opportunity to participate in the whole or in part with federal
funds provided under this Agreement. In this regard, the Contractor shall take all necessary and
reasonable steps in accordance with the regulations to ensure that DBEs have the maximum
opportunity to compete for and perform subcontracts. The Contractor shall not discriminate on the
basis of race, color, national origin, religion, sex, age or physical handicap in the award and
performance of subcontracts.
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It is further the policy of the City of Fort Collins to promote the development and increase the
participation of businesses owned and controlled by disadvantaged. DBE involvement in all
phases of the City of Fort Collins procurement activities is encouraged.
(b) DBE obligation - The Contractor and its subcontractors agree to ensure that disadvantaged
businesses have the maximum opportunity to participate in the performance of contracts and
subcontracts financed in whole or in part with federal funds provided under the Agreement. In that
regard, all Contractors and subcontractors shall take all necessary and reasonable steps in
accordance with 49 CFR Part 23 as amended, to ensure that minority business enterprises have
the maximum opportunity to compete for and perform contracts.
(c) Where the Contractor is found to have failed to exert sufficient reasonable and good faith
efforts to involve DBE's in the work provided, the City of Fort Collins may declare the contractor
noncompliant and in breach of contract.
(d) The Contractor will keep records and documents for a reasonable time following
performance of this contract to indicate compliance with the City of Fort Collins DBE program.
These records and documents will be made available at reasonable times and places for inspection
by any authorized representative of the City of Fort Collins and will be submitted to the City of Fort
Collins upon request.
(e) The City of Fort Collins will provide affirmative assistance as may be reasonable and
necessary to assist the prime contractor in implementing their programs for DBE participation. The
assistance may include the following upon request:
• Identification of qualified DBE
* Available listing of Minority Assistance Agencies
Holding bid conferences to emphasize requirements
2. DBE Program Definitions, as used in the contract:
(a) Disadvantaged business "means a small business concern":
i. Which is at least 51 percent owned by one or more socially and economically
disadvantaged individuals, or, in the case of any publicly owned business, at least 51 percent of the
stock of which is owned by one or more socially and economically disadvantaged individuals; and
ii. Whose management and daily business operations are controlled by one or more of the
socially and economically disadvantaged individuals who own it. or
iii. Which is at least 51 percent owned by one or more women individuals, or in the case of any
publicly owned business, at least 51 % of the stock of which is owned by one or more women
individuals; and
iv. Whose management and daily business operations are controlled by one or more women
individuals who own it.
(b) "Small business concern" means a small business as defined by Section 3 of the Small
Business Act and Appendix B - (Section 106(c)) Determinations of Business Size.
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(c) "Socially and economically disadvantaged individuals" means those individuals who are
citizens of the United States (or lawfully admitted permanent residents) and States (or lawfully
admitted permanent residents) and who are black Americans, Hispanic Americans, Native
Americans, Asian -Pacific Americans, Asian -Indian Americans, or women, and any other minorities
or individuals found to be disadvantaged by the Small Business Administration pursuant to section
8(a) of the Small Business Act.
i. "Black Americans", which includes persons having origins in any of the Black racial groups
of Africa;
ii. "Hispanic Americans", which includes persons of Mexican, Puerto Rican, Cuba, Central or
South American, or other Spanish or Portuguese culture or origin, regardless of race;
iii. "Native Americans', which includes persons who are American Indians, Eskimos, Aleuts, or
Native Hawaiians;
iv. "Asian -Pacific Americans", which includes persons whose origins are from Japan, China,
Taiwan, Korea, Vietnam, Laos, Cambodia, the Philippines, Samoa, Guam, the U.S. Trust
Territories of Pacific, and the Northern Marianas;
V. "Asian -Indian Americans", which includes persons whose origins are from India, Pakistan,
and Bangladesh.
INTERESTS OF MEMBERS OF OR DELEGATES TO CONGRESS
No member of or delegate to the Congress of the United States shall be admitted to any share or
part of this Agreement or to any benefit arising therefrom.
PROHIBITED INTEREST
No employee, officer, or agent of the grantee shall participate in selection, or in the award or
administration of a contract if a conflict of interest, real or apparent, would be involved. Such
conflict would arise when:
The employee, officer or agent; any member of his immediate family; his or her partner; or an
organization which employs, or is about to employ, has a financial or other interest in the firm
selected for award. The grantee's officers, employees, or agents shall neither solicit nor accept
gratuities, favors or anything of monetary value from contractors, potential contractors, or parties of
subagreements.
INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS
FTA Circular 4220.I11)
Incorporation of Federal Transit Administration (FTA) Terms - The preceding provisions
include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly
set forth in the preceding contract provisions. All contractual provisions required by DOT, as set
forth in FTA Circular 4220.1 D, dated April 15, 1996, are hereby incorporated by reference.
Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to
control in the event of a conflict with other provisions contained in this Agreement. The Contractor
shall not perform any act, fail to perform any act, or refuse to comply with any the City of Fort
Collins requests which would cause the City of Fort Collins to be in violation of the FTA terms and
conditions.
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Attachment 1
BUY AMERICA REQUIREMENTS -49 U.S.C. 53230) - 49 CFR Part 661
A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification with all
bids on FTA-funded contracts, except those subject to a general waiver. Bids or offers that are not
accompanied by a completed Buy America certification must be rejected as nonresponsive. This
requirement does not apply to lower tier subcontractors.
Certification requirement for procurement of steel, iron, or manufactured products.
Certificate of Non -Compliance with 49 U.S.C. 53236f)(1)
The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U.S.C.
53230)(1), but it may qualify for an exception pursuant to 49 U.S.C. 53230)(2)(B) or (j)(2)(D) and the
regulations in 49 CFR 661.7.
Date
Signature
Company Name
Title
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INTRODUCTION
The City of Fort Collins has been participating in paratransit transportation for over 25 years.
The expectation is to develop a close working relationship between transportation operators in
order to provide to our citizens transportation. The City's goal is to provide the highest quality of
service at the most economical cost. In an effort to achieve this goal, the City seeks to contract
with a private transportation provider for a portion of the paratransit service.
The services detailed in this Request for Proposals are specifically designed to provide the
passengers with transportation which meets their needs and the City taxpayer with the most
economical cost for services.
The successful proposer will be awarded a one (1) year contract which may be extended for
additional one year periods not to exceed four (4) additional one year periods.
PROPOSAL SUBMITTAL
Each Proposer will provide the following information attached to their Proposal:
1. A brief narrative statement of the general history, experience and capabilities of the
organization, which it feels qualifies their organization to provide the requested transit
services.
2. If the Proposer has an existing State operating permit, a copy is to be provided with the
proposal and the Proposer is to furnish a map of the permitted area of authorization.
3. The Proposer shall furnish a listing of the name, address, and telephone number and
contact person for all public organizations or entities (up to a maximum of five) for which
Proposer has contracted within the past three (3) years for transportation services.
4. Within the proposal, the Proposer shall provide the name and position in its organization
of the person who will have ultimate responsibility and accountability for the Contract.
Except in the case of disciplinary termination or short notice employee resignation, the
Contractor shall give a 30-day notice to the City of Fort Collins if it intends to replace this
individual.
5. Provide an estimated cost -per -trip for the services described in the Request for Proposal.
SCOPE OF WORK
The City of Fort Collins provides door-to-door specialized transportation services to the elderly
(aged 60 and over) and disabled citizens through the Dial -A -Ride program. This program,
administered by the Transfort Division, consists of Road Operations and Central Dispatch
components. The City is seeking a private contractor to provide Road Operations for
ambulatory only passengers under the following conditions:
v For those passengers certified eligible to use the City of Fort Collins Dial -A -Ride who
reside outside of the % mile boundary around the Transfort fixed route system as shown
in Attachment A.
Transportation will be provided to any and all locations that are within the designated
boundaries of the Urban Growth Area as shown in Attachment B.
Dial -A -Ride intends to provide door-to-door paratransit services through the coordinated efforts
of a central ride reservation and a contracted service provider hereby referred to as the
"Contractor'.
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Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
(To be submitted with each bid or offer exceeding $100, 000)
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as
amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413
(1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10
of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq .)]
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly. This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31, U.S.C. 1352 (as amended by the Lobbying
Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C.1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or
fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such expenditure or failure.]
The Contractor, , certifies or affirms the
truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the
Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this
certification and disclosure, if any.
Date
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Signature of Contractor's Authorized Official
Name and Title of Contractor's Authorized Official
21
The Contractor shall work with Dial -A -Ride in order to maximize service efficiencies and overall
quality. Dial -A -Ride will be the point of contact for trip reservation. On a daily basis, the
Contractor shall receive passenger trip requests with scheduled pick up times from Dial -A -Ride.
The Contractor will create manifests and provide the requested trips.
CONTRACTORS' REQUIREMENTS
The selected Contractor will have three (3) major responsibilities for the operation of this
proposal. They are:
1. To provide qualified, competent and courteous staff,
2. To provide safe, clean, comfortable and customer -friendly vehicles, and
3. To provide the necessary management and administration to meet the requirements of
this contract.
Dial -A -Ride has the following responsibilities under this contract:
1. Provide program management and direction,
2. Develop and provide to Contractor all policies for service, and ensure that appropriate
procedures are developed to implement them,
3. Define service standards and performance criteria,
4. Set fares and fare policy,
5. Determine passenger's eligibility for use of services,
6. Take ride reservations, and
7. Provide the Contractor with a master copy of all forms needed for reporting necessary
information to the City.
System Operating Standards
Each of the operating standards will be deemed material, a breach of which may result in the
City of Fort Collins declaring the Contractor in default of the contract. The Contractor will provide
all services in accordance with Transfort/Dial-A-Ride policies and procedures and in accordance
with the following service operating standards:
1. The Contractor will provide door-to-door service. All drivers will offer assistance from the
door of the pick up location to the vehicle and from the vehicle to the door of the drop off
location.
2. Drivers will not leave a vehicle unattended with passengers on board, except in the case
where the driver leaves the vehicle to assist another passenger. In that event, the
vehicle shall be safely parked with the motor turned off and the ignition keys removed.
3. Drivers must exhibit friendly customer relations at all times. Rude or inappropriate
behavior by operators will not be tolerated.
4. There shall be no smoking in vehicles at any time by either passengers or drivers.
The clientele being served are extremely susceptible to the effects of second-hand
smoke and odors created by smoke from tobacco products.
5. The Contractor shall ensure that every trip request is scheduled and the trip is provided
in order to maintain a 0% denial rate. In the event that the Contractor is unable to
maintain a 0% denial, the Contractor must contact Dial -A -Ride dispatch immediately.
2/9/00
6. Acceptable deviation from scheduled pick-up time: +/-15 minutes
The driver is obligated to arrive at the pick-up location within 15 minutes either side of the
scheduled pick-up time. The Contractor will maintain this operating standard at or above
a 90% level and report compliance on a monthly level. The Contractor will be obligated
to arrive at the first pick-up of the day and the first pick-up after a scheduled lunch break
before the scheduled center time. The Contractor will maintain this standard at or
above a 98% level.
7. Maximum time vehicle is required to wait for a rider: 5 minutes
Upon arrival at the passenger's pick-up location, and after making an attempt to contact
the passenger, the driver is obliged to wait five minutes for the passenger. Any special
requests for additional waiting time will be noted on the passenger manifest.
If the passenger does not appear for boarding within that time, the vehicle may leave and
record the passenger as a no-show. All no-shows should be immediately communicated
to the Contractor's dispatch, who in turn shall communicate that to the Dial -A -Ride
dispatch office immediately. In the event that the driver records a no-show, the driver
shall indicate on the log the time of arrival and time of departure from the location.
8. Maximum riding time on vehicles: 1 hour
The maximum time any rider shall be required to spend on board a vehicle shall be one
(1) hour. The Contractor will not schedule manifests that do not meet this standard and
the Contractor shall adhere to this standard during its operations. If ridership demands
exceed the Contractors capabilities in scheduling to maintain this standard, the
Contractor will immediately notify Dial -A -Ride.
PERSONNEL REQUIREMENTS:
Driver Pre -hire Qualifications
➢ DMV RECORD CHECK: The Contractor shall obtain a copy of the Department of Motor
Vehicles records for all prospective drivers prior to those drivers being hired. For existing
staff, a DMV record must be obtained prior to the effective date of this contract. If a
driver was, or is, found to be at fault for any incident that would prohibit that driver from
maintaining a Commercial Driver's License, whether or not the driver holds one, the
driver is no longer eligible to perform duties under this contract. Failure to immediately
remove an ineligible driver from driving duties may be considered breach of contract.
Contractor shall conduct DMV record checks on all drivers annually and provide the City
with copies of the report.
➢ CRIMINAL HISTORY: The Contractor must obtain a criminal history background check
on all present and prospective employees who will be assigned to driving duties under
this contract. All drivers will have a clean criminal history with no felony convictions.
Other misdemeanor criminal convictions that would disqualify an employee include, but
are not limited to:
• Any offense that requires registration of a sex offender
• Any driving under the influence of drugs or alcohol violation within the past 3
years
• Any offense of violence by a person in a position of trust.
The Contractor will provide the City with copies of the criminal history background checks
for all drivers who perform duties under this contract.
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➢ DRUG TESTING: All safety -sensitive applicants are required to abide by the City of Fort
Collins Transit Substance Abuse Policies and Procedures, which includes submitting to a
pre -employment drug test. Employees will be tested for those controlled substances
specified in the Procedures for Transportation Workplace Drug Testing Program (49
CFR Part 40).
The Contractor must abide by the before mentioned Substance Abuse Policy and is
required to performance all tests and reporting as described within the policy. Policy is
attached as Attachment C.
Within ten (10) days prior to the start of the Contract, the Contractor shall furnish the City with all
information required by the City to document that the employees meet all requirements of the
contract.
TRAINING
Contractor shall maintain a comprehensive training program for all of its employees who provide
service under this contract. The training program shall ensure that employees who provide
service under this contract are trained in accordance with all municipal, county, state and federal
regulations.
TRAINING CURRICULA
The comprehensive training program shall include, but not be limited to, the following subject
areas.
• Passenger Service and Safety (PASS) certification,
• Defensive Driving,
• Substance Abuse (minimum of one hour training)
• Reasonable Suspicion Training for Substance Abuse (Supervisors only).
DEVELOPMENT OF TRAINING PLAN
Within 30 days of the execution of an agreement, Contractor will provide the City with a plan to
ensure that all affected employees hired or assigned to duties under the contract receive the
above -listed training. The Plan shall describe the person responsible for managing the Training
Program, the Training Plan implementation schedule, the manner in which training records will
be maintained, and how the Contractor will ensure that the training will be provided in a timely
manner. All new hires of Contractor shall receive all required training within thirty (30) days of
the date the employee is hired.
TRAINING RECORDS
Contractor shall maintain a training record on which the Contractor will note each driver's training
including the date, time, training location and training received. Training records shall be
maintained and made available for review by the City or any other person or entity so authorized
by law.
OTHER REQUIREMENTS:
Each driver must possess and maintain a valid Colorado driver's license as required by law
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