HomeMy WebLinkAboutCHANGE ORDER - GENERAL CORRESPONDENCE - 19496 CHANGE ORDERTransportation Services
Transportation Planning
CHANGE ORDER FORM
City of Fort Collins
PROJECT TITLE: Transportation Master Plan Update
PROJECT NUMBER: (410) 380400.529290
CONTRACTOR: PBS&J (PO #2204763)
CHANGE ORDER NUMBER: 2
In preparing change orders show in order as separate numbered paragraphs the following
1. Reason for change. 2. Description of change.
3. Change in contract cost. 4. Change in contract time.
1 &2. See attached description.
3. The contract cost will increase by $15,000.00
4. The contract time will be extended to March 2, 2004
ORIGINAL CONTRACT COST $307,600.00
TOTAL APPROVED CHANGE ORDERS
TOTAL PENDING CHANGE ORDERS
TOTAL THIS CHANGE ORDER
ADJUSTED CONTRACT COST
(Assuming all change orders approved)
ACCEPTED BY: 54CL P,*N a a s q DATE:
(Contractor's Representative)
SUBMITTED BY:
REVIEWED BY:
APPROVED BY:
APPROVED BY:
(Purchasing Agent)
cc: City Clerk
Contractor
Purchasing
Project File
$25, 000.00
$0.00
$15, 000.00
$347,600.00
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DATE:
215 North Mason • First Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 224-6058 • FAX (970) 221-6239
PBS16P
February 21, 2004
Mr. Mark Jackson
City of Fort Collins
Transportation Planning
P.O. Box 580
Fort Collins, CO 80522-0580
ENGINEERING • PLANNING
CONSTRUCTION SERVICES
SURVEYING
RE: Justification for Supplemental Funds for the Fort Collins Transportation Master Plan
Purchase Order Number - 2204763
Dear Mark:
Due to a variety of scope and schedule changes throughout the duration of the Transportation Master Plan,
we are requesting additional funds to complete the project. While we worked hard with you to maximize
the allotted funding, schedule delays caused by other priority projects within the City and requests outside
our original scope of services have made it unrealistic for us to complete the necessary work within our
current budget.
Major schedule delays have occurred that have extended this project well beyond its anticipated time
frame. Delays in 2003 due to issues related to the possible Lifestyle Center and delays on decisions
regarding the policies within City Plan pushed the schedule out by as much as six months. During that
time, although we slowed down our work efforts, additional meetings and analysis was necessary to keep
project elements on track.
In addition to the schedule delays, several elements of work were completed that were not included in the
original scope provided by PBS&J in the summer of 2002. Examples of out of scope items include
Transportation Board Meetings, City Council Meetings, and document reproduction. Our initial scope of
services included six Transportation Board meetings. To date, we have attended 14. These not only
include additional labor charges but direct expenses for travel and meeting materials. Our original scope
of services included four meetings with City Council. To date we have had seven. Again, these meetings
not only include labor charges, but direct expenses for travel and meeting materials. Finally, our scope of
services included the preparation of 40 draft documents for review purposes. To date, we have prepared
115 draft documents.
As I mentioned earlier, we have strived to make the best use of the original funds we were allocated for
this project, but we have reached a point where we can not deliver our final report without additional
funds. Our request is for an additional $15,000 to complete the final report and cover the final meetings
with City Council and others.
Thanks for your understanding and please feel free to call me with any questions.
Sincerely,
R.A. Plummer, III, P.E.,AICP
Project Manager
5500 Greenwood Plaza Blvd. • Suite 150 • Greenwood Village, Colorado 80111 • Telephone 303/221-7275 • Fax 303/221-7276