HomeMy WebLinkAboutCORRESPONDENCE - RFP - P907 JDE MOBILE SOLUTION (12)City of Fort Collins
Mobile Maintenance pilot
Program
TVerion 2.0
A complete
mobile
computing
productivity
package
integrated to JD
Edwards
Maintenance
software that
streamlines
work
maintenance
processes,
improves
accuracy, and
saves money.
Blue Dot Solutions
602 Park Point Dr. #255
Golden, CO 80401
303-674-3500
E mail:info@bluedotsolutions.com
Contents
CITY OF FORT COLLINS MOBILE MAINTENANCE PILOT PROGRAM.......................I
SECTION 1: EXECUTIVE OVERVIEW..................................................................................................I
BLUE DOT OVERVIEW AND CORPORATE STRATEGY................................................................................... 1
SECTION 2: STATEMENT OF WORK OVERVIEW............................................................................2
OVERVIEW..................................................................................................................................................2
SECTION 3: SCHEDULE AND COSTS...................................................................................................3
SCHEDULE................................................................................................................................................... 3
PILOT PROGRAM COSTS.............................................................................................................................. 3
ANNUAL PROGRAM AND OTHER OPTIONAL PRICING................................................................................... 3
HARDWAREOPTIONS PRICING....................................................................................................................4
SECTION 4: SUPPORT MODEL..............................................................................................................5
SUPPORTVALUE.........................................................................................................................................5
SECTION 5: KEY SOLUTION COMPONENTS....................................................................................5
HARDWAREOVERVIEW...............................................................................................................................5
SECTION 6: COST JUSTIFICATION FOR MOBILE MAINTENANCE APPLICATION................6
MAINTENANCE OPERATIONS.......................................................................................................................6
SECTION 7: SAVINGS THRU THE MOBILE APPLICATION............................................................6
MAINTENANCE OPERATIONS.......................................................................................................................6
SECTION 8: PAYMENT SCHEDULE......................................................................................................7
PILOTPROGRAM TERMS.............................................................................................................................7
SECTION9: NEXT STEPS.........................................................................................................................7
Blue Dot Solutions, Inc. Proprietary Information
I
Section 1: Executive Overview
Blue Dot Overview and Corporate Strategy
Blue Dot Solutions, Inc. is a leading provider of mobile data collection, field service,
asset management, and inventory control solutions. Our suite of web -based and non
web -based products can be utilized across many vertical markets to increase the
efficiency and productivity of your workforce professionals. Coupled with our leading
edge software products is a tightly integrated service and support model, which
guarantees your organization a successful mobile implementation.
Blue Dot's enterprise product, Mobile Spectrum, is a web-architected Java framework
that allows you to integrate and extend your enterprise systems and proprietary
applications with any hand held device available today. The product offers
unparalleled configurability, scalability, and incorporates a wide range of
development tools that enable your organization to grow and evolve your mobile
solution. The Java framework is platform, network and hand held device agnostic,
allowing the utmost flexibility in both server and portable device choices.
Blue Dot's mNOW! is a mid -market data collection software product that is
architected for quick deployment of inventory tracking, asset management, and other
unique data collection applications. The product provides extensive capabilities
around connectivity from the mobile device to the mNOW! server. In addition,
mNOW! utilizes a GUI wizard to integrate mobile data to your backend application.
This allows for quick and seamless integration minimizing overall project costs.
Blue Dot compliments its software products by providing the required hardware to
round out the full mobile/data collection implementation. ThisIp41gs, but,ip not
limited to, portable devices, wireless connectivity equipment (,� I, W Up , device
accessories, and barcode printers/media supplies. Backing the availability of thi
equipment is a seasoned engineering team with many years experience in the &C
market. Blue Dot's team has extensive knowledge of ultiple device operating
systems ranging from Java, Microsoft ()cket , C . alm and DOS.
Ding -term project success is the core of how Blue Dot measures achievement, and
thus, our organization brings a full suite of pro,Ap sional services and support
offerings to our solution set. Services include kX-site surveys, on -site presale
consulting, implementation, and a variety of training programs. Our support plan
a"
range from hardware repair service to annual round the clock software support.
Blue Dot support is managed and made available to QQ [ customers through our state
of the art on-line technical support center available I
Blue Dot Solutions, Inc. Proprietary Information
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Section 2: Statement of Work Overview
Overview
The proposed Pilot Program outlined below will provide the City of Fort Collins with
the following high-level functionality and services:
1. The ability to have field maintenance personnel use a mobile device to view and
modify work orders, book labor to work orders and equipment, and create new
work orders on the fly.
2. The mobile application will be fully integrated with COFC's JD Edwards
Maintenance software. Specifically, users can synchronize with user id and
password information to pull down their work orders and related information for
the day. Upon completion of the day, synchronization will update the ]DE
backend software accordingly.
3. The Pilot Program is built on Blue Dot's mNOW! Mobile infrastructure, which will
provide COFC with a mobile platform for additional mobile applications in the
future, even outside of JDE.
4. Blue Dot, together with RMB, will provide the necessary on -site installation and
training services for successful pilot kickoff.
Blue Dot Solutions, Inc. Proprietary Information
Section 3: Schedule and Costs
Schedule
Through the Pilot Program, Blue Dot and RMB estimate solution implementation
within 2 months from project start date.
Pilot Program Costs
We estimate a cost structure as follows:
1) Mobile Maintenance Pilot Program:
• 3 iPAQ Color PDA Kits (Includes device, docking
station/cradle, spare battery, holster, ruggedized boot, 3-day
guaranteed repair service plan, and extra 64 MB storage
card.) $ 28,500
• Mobile Server software and 3 mobile device software licenses
ist year annual software support
• 3 day on -site installation, training services
• Fully packaged and integrated solution with ID Edwards
Maintenance module
Annual Program and Other Optional Pricing
We currently estimate a cnst structure as fn11nwz-
AJ
§ 9 am P t '°ffi, y 4� B a 3 4' F V.
e 7E.
Additional Per handheld device SW Licensing $490 + 19.5%
annualsupp
Year 2 Annual Support for base application and Pilot Program 2000
Preferred Daily Services Rate 1250
Preferred Hourly Development Rate 140
Blue Dot Solutions, Inc. Proprietary Information
Blue Dot Solutions, Inc. Proprietary Information
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Hardware Options Pricing
We currently estimate a cost structure as follows:
"S r g
17 3 19
0"g.
v
VAg;&'4:!'
Ij
BHP5550KITD
HP PAQ h5550 Kit- Integrated BlueTooth and 802.11 b
$649.00
Wireless, Intel 400 rnhz X Scale processor, 64 MB SDRAM
BSYM2800KITD
Symbol Ruggedized 2800 BATCH Color Kit with
$1804.50
integrated scanner
BSYM2846KITD
Symbol Ruggedized 2846 802.11b RIF Color Kit
$2074.50
with integrated scanner
I
BZEBS600D
Zebra S600 Thermal Transfer/Direct Thermal
$1455.00
Barcode Label Printer w/ Ethernet Connectivit
Blue Dot Solutions, Inc. Proprietary Information
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Section 4: Support Model
Support Value
Blue Dot's annual maintenance will provide the COFC with the following:
1. Unlimited access to Blue Dot's on-line incident tracking system for incident
reporting, knowledge base access, and 24 X 7 status updates
2. Unlimited troubleshooting to the initial application and core product
3. Unlimited "Bug fixes" to the initial application development and to all core
mNOW! framework functionality
4. Free upgrades on all new minor releases versions of the mNOW! framework.
Minor releases are denoted by a decimal point revision. Major upgrades, denoted
by an integer change, are subject to additional licensing costs.
Section 5: Key Solution Components
Hardware Overview
Blue Dot will provide COFC with "Bundled Kit" offerings designed to ensure project
success. As a Tier 1 provider of both ruggedized and non-ruggedized equipment,
Blue Dot is ideally positioned to help see through project success in this handheld
deployment.
Blue Dot, as a certified RF provider, is also uniquely setup to provide COFC with RF
wireless equipment from manufacturers such as Cisco, Symbol, Intermec, Lucent, etc
if desired. In addition to RF, Blue Dot is a full service bar code printer provider,
encompassing bar code label printers, labels and media, and services and support to
complete a full solution printer offering.
As COFC considers PDA devices rollouts as well as future upgrades, Blue Dot will
provide preferred pricing for such equipment. As part of our business model for
continued customer satisfaction, we pride ourselves on supporting the full "mobile
solution". By providing and supporting both the mobile software and relevant
hardware, Blue Dot will deliver tremendous value to the COFC as a single point of
contact for solution support.
Blue Dot Solutions, Inc. Proprietary Information
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Section 6: Cost Justification for Mobile
Maintenance Application
Maintenance Operations
Research from Advanced Manufacturing states that - Actual wrench time occupied
just 30 percent of a typical field worker's time. The remaining 70 percent included
accessing information, locating and transporting parts, travel to and from the asset
location, exchanging instructions, and re -keying data. With mobile computing, which
allows instant access to up-to-date asset -related information, wrench time jumps to
approximately 60 percent, and extraneous tasks are minimized.
Section 7: Savings thru the Mobile Application
Maintenance Operations
o Reduce paperwork and the opportunities for lost paperwork by downloading work
order details, planned labor parts required, equipment information, work plans to
the device.
o Capture information on the spot by modifying work order information as the work
is completed.
o Capture start and stop time information using the clock timer on the mobile
device, and book labor to work orders/equipment.
o Assign failure analysis codes, component condition, and action codes and
complete the work order process by closing the work order on the device through
status changes.
o Create emergency work orders and work requests on the spot.
o Add new equipment to work orders on the spot
Blue Dot Solutions, Inc. Proprietary Information
Section 8: Payment Schedule
Pilot Program Terms
o 20% of $28,500 due immediately upon project engagement ($5,700)
0 80% of $28,500 due immediately upon completion of installation ($22,800)
o All hardware billed net 20 upon shipment
Section 9: Next Steps
Upon COFC acceptance of the Pilot Program, the recommended next step is the
issuance of a purchase order by COFC for the total project ($28,500). Also, any
initial payments will be required prior to project kickoff.
We look forward to the opportunity of working with COFC and to the successful
deliver on the pilot program
Blue Dot Solutions, Inc. Proprietary Information