HomeMy WebLinkAbout102507 CINTAS - CONTRACT - CONTRACT - CINTAS (2)CHANGE ORDER NO. CINTAS -1
PROJECT TITLE: CINTAS UNIFORM RENTAL FOR UTILITIES
CONTRACTOR: CINTAS
DESCRIPTION:
1. Reason for change: AMEND CONTRACT TO INCLUDE UTILITIES; INCORPORATE
EXHIBITS E, F, AND G INTO THE CONTRACT.
2. Description of Change: ADD UTILITIES SCOPE OF WORK (EXHIBIT E), CLOTHING
ITEMS & COST PER ITEM (EXHIBIT F), GARMENT REPLACEMENT COST (EXHIBIT G).
3. EFFECTIVITY DATE: TO COMMENCE UPON DATE OF EXECUTION SHOWN BELOW
TOTAL THIS CHANGE ORDER $1.00 PER WEEK PER GARMENT
ACCEPTED BY: DATE:_
Cin as Representative
ACCEPTED BY:
cc: Utilities
Contractor
Purchasing
9/99
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Utilities Project Manager
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EXHIBIT E
SCOPE OF SERVICES - UTILITIES
1) Service Provider will provide garment rental for the City of Fort Collins Utilities
Division. The City will be charged a weekly Rental Cost for each garment
(including laundering), as outlined in Exhibit F. Service Provider will retain
ownership of the garments, as outlined in the Service Provider's Unilease
program. Garment laundering will be the responsibility of Service Provider.
Service Provider agrees that it is their responsibility to launder flame -resistant
garments in the appropriate manner in order to protect and preserve the flame -
resistant properties of the fabric. Any garments that require replacement due
to normal wear will be replaced by Service Provider at no charge to the City.
2) Service Provider states that #656 Nomex Flame Resistant Shirts and #60680
Indura Flame Resistant shirts are non-standard rental products for Service
Provider. As such, they are subject to buy-back charges up to the Utilities
Garment Replacement cost (as outlined in Exhibit G) in the event that:
A) This agreement is terminated.
B) Unauthorized alterations are made to the garment by the City or the City's
employee (other than the addition of the approved Direct Embroidery logo).
In the event of contract termination or unauthorized alterations,
representatives of Service Provider and the City will review the condition of the
inventory in question, in order to ascertain whether buy-back charges at the
full replacement cost are warranted; or to agree upon the percentage of
depreciation to apply.
3) All City employees participating in the Garment Rental Program are required to
fill out Service Provider's Rental Uniform Enrollment Agreement. This
authorizes the City to deduct the Replacement Cost of any garments not
returned in the event of employment termination, from the employee's final
paycheck. Replacement Costs are as outlined in Exhibit G of the Contract. If
rental items are lost or destroyed by any means outside of the scope of normal
wear and tear, the City will pay for the replacement value of said items.
4) Garments covered under this Program are as outlined in Exhibit F. The City
will determine the mix of items from that list that will be assigned to each
participating Employee. The City will determine the color, sleeve length,
quantity, and any other options available within the product list; that will be
assigned to each participating Employee. The City retains the right to add or
subtract garments available under this program; and add or subtract the
quantity of garments as needed.
5) Service Provider will provide Direct Embroidery logos (at a cost of $2.25 per
logo) to shirts, jackets, vests, etc. as directed by the City. The City will design
and/or approve the artwork for the logo; and will pay for the cost of
Embroidery as needed.
6) The City agrees to notify Service Provider, in writing, of any hazardous
materials that may be picked up by Service Provider in the soiled garments or
other textiles serviced under this agreement. In no case will the City knowingly
present hazardous materials in soiled garments or other textiles, that may be
harmful to Service Provider employees.
7) The City acknowledges that numerous manufacturers market fabrics
represented to be flame resistant; and that Service Provider has made no
representations, warranty, or covenant with respect to the flame -resistant
qualities of the fabrics or garments. The City agrees to notify all City
employees who will be wearing the flame -resistant garments that the garments
are not designed for long term, high heat exposure or use around open flames;
and that no representation is made as to the garment's ability to protect users
from injury or death. Section 15 Indemnity/Insurance of the Services
Agreement governs Exhibit E, with the exception that the City hereby agrees,
to the extent permitted by law, to indemnify and hold Service Provider
harmless from any claims and damages arising out of the failure of the fabric
to function as flame -resistant. Service Provider does agree that it is their
responsibility to launder flame -resistant garments in the appropriate manner in
order to protect and preserve the flame -resistant properties of the fabric.
Exhibit F
Utilities Uniform
Weekly Rental Cost (includes
Laundering)
Rental
Item
Q Cost/
fV Wk
#656 Nomex flame resistant shirt; or, #60680 Indura
1 $1.00
flame resistant shirt;
color khaki with navy & white
embroidered logo,
or color navy with white
embroidered logo; long
sleeve
#656 Nomex flame resistant shirt; or, #60680 Indura
2 $2.00
flame resistant shirt;
color khaki with navy & white
embroidered logo,
or color navy with white
embroidered logo; long
sleeve
#656 Nomex flame resistant shirt; or, #60680 Indura
3 $3.00
flame resistant shirt;
color khaki with navy & white
embroidered logo,
or color navy with white
embroidered logo; long
sleeve
#656 Nomex flame resistant shirt; or, #60680 Indura
4 $4.00
flame resistant shirt;
color khaki with navy & white
embroidered logo,
or color navy with white
embroidered logo; long
sleeve
#656 Nomex flame resistant
shirt; or, #60680 Indura
5 $5.00
flame resistant shirt;
color khaki with navy & white
embroidered logo,
or color navy with white
embroidered logo; long
sleeve
#656 Nomex flame resistant
shirt; or, #60680 Indura
6 $6.00
flame resistant shirt;
color khaki with navy & white
embroidered logo,
or color navy with white
embroidered logo; long
sleeve
EXHIBIT G
UTILITIES GARMENT REPLACEMENT COST
#656 Nomex flame resistant shirt: $48.00
#60680 Indura flame resistant shirt: $28.00