HomeMy WebLinkAboutRFP - P895 INSURANCE 5 YEAR BIDCity of Fort Collins
Administra4 ee Services
Purchasing Division
CITY OF FORT COLLINS
ADDENDUM No. 1
P895 Insurance 5 year bid
SPECIFICATIONS AND CONTRACT DOCUMENTS
P895 Insurance 5 year bid
OPENING DATE: July 25, 2003 3:00 P.M. (our Clock)
To all prospective bidders under the specifications and contract documents described above, the
following changes are hereby made.
ADDED:
1. Possible Task and Timetable
2. Cost Analysis Worksheet
3. Coverage Checklist Comparison
If you have any questions please contact James B. O' Neill II, CPPO, FNIGP (970) 221-6775.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
Coverages YeslNo Comments
LAW ENFORCEMENT LIABILITY:
1 Coverage expanded to include false arrest, detention, or imprisonment,
2 Coverage expanded to include wrongful entry or invation of privacy.
3 Coverage expanded to include violation of Civil Rights.
4 Coverage expanded to include violation of property rights.
5 Coverage expanded to include erroneous service of process.
6 Coverage expanded to include assault and battery.
7 coverage expanded to include Sexual Molestation and Harrassment.
8 Professional acts resulting in bodily injury and property damage.
9 Errors &omissions, including wrongful supervision.
10 Property Damage Liability - damage to public's property.
11 Definition of property damage expanded to incl. theft.
12 Moonlighting, if Department approved is covered.
13 Good Samaritan coverage for employees and volunteers when off duty
14 Mutual Aid
15 Contractual Liability
Page 6 of 11
Coverages
PUBLIC OFFICIALS ERRORS & OMISSIONS:
1 Insured covered for acts of Public officials, employees, and
volunteers.
2 Coverage applies both collectively and individually.
3 Past Insureds are covered.
4 Failure to maintain insurance is included.
5 On Claims -made coverage - related claims are considered a single
claim.
6 Coverage for non -monetary claims.
7 Notice of Occurrence is notice of claim.
8 Employee Related Discrimination, including bodily injury and
personal injury.
9 Insured vs. Insured suits covered for employment related
discrimination, wrongful termination, etc.
10 Wrongful acts includes malfeasance.
11 Willful violation of any statute, ordinance, or regulation committed by
or with the knowledge or consent of any insured are excluded
only upon final adjudication.
12 Severability clause applies to 12.
13 Loss of income, wages, commissions or employee benefits - covered (EPL)
14 Contractual Liability applies.
15 Employment contracts not subject to breach of contract exclusion.
16 Policy Setting for law enforcement activities.
17 Coverage for condemnation, inverse condemnation, adverse possession.
18 Professional Service - Errors & Omissions
19 Public officials coverage includes coverage for administration of
the airport.
20 Coverage needs to be afforded for fiduciary actions and
administration by the pension board and those connected with
money purchase plans.
Yes/No
Page 7 of 11
Comments
Coverages
AUTOMOBILE LIABILITY, UNINSURED MOTORISTS,
& PERSONAL INJURY PROTECTIVE:
1 Ninety (90) days Notice of Cancellation, nomenewal, & material
change in rates & terms.
2 Notice of Loss Endorsement included.
3 Automatic Waiver of Subrogation Clause included.
4 Disclosure of Hazards Endorsement included.
5 Cross Liability Endorsement (Severability of Interest)
6 Limits of Liability per specifications.
$1,000,000 Bodily Injury and Property Damage Combined Single Limit.
$1,000,000 Uninsured Motorist
Statutory - Personal Injury Protection (No-fault) where required
7 No aggregate limit applies.
8 Self Insured Retention applies per accident.
9 Delete the fellow employee exclusion.
10 Liability to apply to any auto, including hired and nonowned autos.
I Employees are insureds for use of their own vehicle for City
business.
12 Lessors are Additional Insureds, when required by written contract.
13 Contractual Liability assumed under rental car agreements is
covered.
14 Definition of "accident" changed by adding:
The term "accident' shall include bodily injury or property
damage caused by the Insured for the purpose of preventing or
eliminating danger or for the purpose ofprotecting persons or
property.
15 Liability for damages to third parties arising out of the operation
of commandeered vehicles is covered.
Yes/No Comments
Page 8 of 11
Coverages
EXCESS LIABILITY
1 Ninety (90) days Notice of Cancellation, nomenewal, and
material change in rates and terms.
2 Notice of Loss Endorsement included.
3 Automatic Waiver of Subrogation Clause included.
4 Disclosure of Hazards Endorsement included.
5 Cross Liability Endorsement (Severability of Interest).
6 B lanlcet Additional Insured Endorsement along with primary
coverage.
7 Limits of Liability per sepcifications.
$1,000,000 Each Occurrence
$1,000,000 Annual Aggregate
8 Occurrence Form.
9 Defense costs in addition to policy limits.
10 Drop -down provision provided in the event of exhausted
underlying aggregate limits.
11 "Pay on behalf of form rather than "Indemnity" form.
12 Definition of "occurrence" follows form.
13 Employee Benefits Liability on a following form basis.
14 Care, Custody, and Control (OCC) Provision follow form with underlying.
15 Sudden and Accidental Pollution coverage to apply.
16 Broader coverage than underlying
17 Following form for Assault and Battery coverage.
18 Non-auditable,
CRIME COVERAGE PROVISIONS:
1 Limits per specs.
2 Ninety (90) days Notice of Cancellation (Cx), nomenewal, and
material change in rates and terms.
3 Crime coverage options quoted.
4 Fidelity coverage includes Welfare and Pension Plan Rider (Frim).
5 Faithful performance of duty is covered.
YeslNo Comments
Page 9 of 11
Coverages
BOILER AND MACHINERY COVERAGE PROVISIONS:
1 Ninety (90) days Notice of Cancellation (Cx), nonrenewal, and
material change in rates and terms.
2 Waiver of subrogation
3 Comprehensive Coverage covering all objects and locations applies
4 Recovery on arepair and replacement basis applies.
5 Coinsurance does not apply or has been removed.
6 Automatic coverage for newly aquired locations for direct damage
with a $500,000 limit for indirect damage
7 Joint Loss Agreement
8 Connected Ready for Use Clause waived
9 Amended Definition of "Accident' to include sudden and accidental
damage" in lieu of "breakdown".
10 Replacement of property at the same site have been removed.
11 Limit applies on a combined basis w/o sublimit unless shown and includes:
a) Business Interruption
b) Fxtra Fxpanse
c) Fxpediting Expense
d) Water Damage
e) Ammonia Contamination
f) Hazardous Substance
g) Spoilage and Contamination
h) Service interruption (4-hour waiting period)
1) Fxplosion
j) Lightening (Coverage applies if not covered elsewhere)
k) Demolition/Increased Costs - both direct loss and Extra Expense
1) Computer Equipment
m) CFC - Refrigerants
Yes/No
Page 10 of 11
Comments
Coverages
EXCESS WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY
1 Broad form all states endorsement.
2 Voluntary compensation endorsement
3 Benefits for members of the Board of County Commissioners
4 Colorado cancellation provision
5 Cash flow provision providing relief to insured for catastrophic losses,
with sub -retentions, if possible.
6 Any commutation clause needs to be deleted.
7 Late reporting penalties needto be removed, if applicable, or at least
disclosed if they apply.
8 Definition of each accident encompasses all persons injured in a
common occurrence.
Yes/No Comments
Page 11 of 11
City of Fort Collins
Administrat.ve Services
Purchasing Division
REQUEST FOR PROPOSAL
CITY OF FORT COLLINS
Proposal Number P895 Insurance, 5 year Bid
The City of Fort Collins is seeking proposals from qualified firms for a Property and Liability
Insurance Agent/Broker for its insurance renewal for the policy year beginning January 1, 2004.
Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215 North
Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our
clock), July 25, 2003. Proposal No. P-895. If delivered, they are to be sent to 215 North Mason
Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins,
80522-0580.
There will be no further public notice of this proposal.
Questions concerning the scope of the project should be directed to Project Manager Stewart
Ellenberg (970) 221-6774.
Questions regarding proposals submittal or process should be directed to Buyer, James B. O'Neill, II
(970) 221-6775.
A copy of the Proposal may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #30895.
2. Download the Proposal/Bid from the Purchasing Webpage,
www.fcqov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a
copy of the Bid.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
gctoSincerely, r��/j • p(�
�PMO-Neill
rof II, CPPO, FNIGP
Purchasing & Risk Management
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
?/g/nn
Administrative Services
Purchasing Division
The City of Fort Collins Purchasing Division has implemented an on-line vendor registration system.
This system allows vendors to register, view and update their business information and commodities.
In the future, vendors will also be able to receive Requests for Proposals (RFP's) through the on-line
system. All vendors doing business with the City of Fort Collins are requested to register.
The vendor system is accessible through our internet website at www.fcgov.com/purchasing.
ie vendor registration form is located by clicking
tp://purchasing.fcgov.com:8080/bso to redirect you
the registration site.
so please note the printable instruction pages link.
If you have any difficulty completing the registration process, please call the Purchasing Division at
(970) 221-6775 for assistance.
Terms and Conditions for Request for Proposal
Proposers are expected to examine the specifications, schedule of delivery, and all
instructions. Failure to do so will be at the proposers risk.
2. Each proposer shall furnish the information required in the RFP.
3. The Contract/Purchase Order will be awarded to that responsible proposer whose
submittal, conforming to the Request For Proposal, will be most advantageous to the
City of Fort Collins, price and other factors considered.
4. The City of Fort Collins (Purchasing Division) reserves the right to reject any or all
qualifications and to waive informalities and minor irregularities in proposals received,
and to accept any portion of or all items proposed if deemed in the best interest of the
City of Fort Collins to do so.
5. No submittal shall be withdrawn for a period of sixty (60) days subsequent to the opening
of proposals without the consent of the City.
6. In submitting the proposal, the proposer agrees that acceptance of any or all proposals
by Purchase Order within a reasonable time frame constitutes a contract.
7. The proposed price shall be exclusive of any Federal or State taxes from which the City
of Fort Collins is exempt by law.
8. Any interpretation, correction or change of the Proposal Documents will be made by
Addendum. Interpretations, corrections and changes of the Proposal Documents made
in any other manner will not be binding, and Proposer shall not rely upon such
interpretations, corrections and changes. The City's Representative will not be
responsible for oral clarification.
9. Confidential/Proprietary Information: Proposals submitted in response to this RFP and
any resulting contract are subject to the provisions of the Colorado Public (Open)
Records Act, 24-72-201 et. seq, C.R.S., as amended. Any restrictions on the use or
inspection of material contained within the proposal and any resulting contract shall be
clearly stated in the proposal itself.
10. The City assumes no responsibility for proposals being either opened early or improperly
routed if the envelope is not clearly marked on the outside: P895 Insurance 5 year bid.
Background and Loss Data
Although the City of Fort Collins has essentially been self -insured since 1988, the City still relies upon
commercial insurance to provide protection over and above the City's self -insured retention level. The
City maintains a Loss Fund to make reimbursement on claims within our retention levels. A summary
of current policies is attached as Attachment "A".
Scope of Work
The selected brokerage/agency(s) will be required to assist in the placement of insurance, excess
insurance, reinsurance, and/or alternative coverage's as needed.
The City's broker will ultimately be expected to perform most, if not all, of the following services:
A. Risk Analysis and Insurance Marketing
1. Assist the City in the assessment of loss exposures.
2. Prepare a market analysis and forecast by line of insurance at least 150 days prior
to each renewal.
3. Assist the City in the design of required coverage.
4. Identify for the City prior to marketing its insurance coverage, all viable markets and
provide this proposed distribution list to the City for approval.
5. Prepare detailed submissions for presentation to markets in a timely manner. A copy of
such submission will be provided to the City prior to its release.
6. Negotiate effectively with underwriters, securing the broadest coverage at the best
available cost.
7. Present renewal programs and options to the City within a reasonable time period prior
to expiration, but no later than 30 days prior.
8. Provide a detailed summary of all marketing activity including carrier's names,
underwriter contacted, final disposition of carrier's quote or action, and a clear
explanation of any declination or reasons for no further consideration being shown a
market.
B. Administration
1. Issue binders, certificates of insurance and other coverage verification documents as
required.
2. Respond promptly to questions from the City.
3. Keep Risk Management advised of activities taking place nationally and locally on the
City's behalf.
4. Prepare and present a formal annual report to the City on the past year's activities and
future plans and goals.
5. Assist with cost allocations, if asked.
6. Prepare a recap of coverage's bound for the City as early in the year as possible.
7. Maintain confidentiality of City records.
8. Assist the City in the creation and maintenance of an underwriting database on City
03
2003 P&C INSURANCE MARKETING
TASK & TIMETABLE
Marketing:
1. Request Market Assignments fromBroker(s)
2. Receive Market Requests from Broker(s)
3. Assign Markets
4, Assemble Bid Packets
5, Release Bid Package
6. Underwriting Information Rev. by Underwriters
7. Underwriters Release Indications
8. Negotiations
9. Final Quote Due Date to Broker(s)
08/15/2003
06/22/2003
09/11/2003
7/15/2003 to 8/29/2003
09/01/2003
75 days (can be 60 days)
NA
NA
11/21/2003
premises.
C. Claims
The City of Fort Collins self -administers its Workers' Compensation program and
property/casualty claims. Regardless, some claims will require the brokerage/agency to do the
following:
1. Handle the transmittal of documents to the appropriate insurance carriers claims
service office.
2. Coordinate with the City's Risk Manager and City Attorney on claims investigation
when requested and, if necessary, conduct post -loss visits to assist in proper claims
preparation, salvage operations, temporary protection and negotiation of claims with
adjusters.
3. Act as the City's advocate in claim disputes with insurance carriers.
4. Provide audits of our claims administered, both property/casualty and worker's
compensation.
D. Loss Control
Act as a liaison between the City and insurance company loss control personnel.
2. Review and evaluate the City's in-house loss control activities.
3. Assist the City in exposure analysis.
4. Develop and assist in the presentations of loss control training and education
programs.
*Note: As this service pertains to "excess of loss" coverage placements, activities are currently
structured in an as needed basis at various levels within the organization.
Insurance
The successful brokerage/agency will be required to provide a certificate to the City of Fort Collins
showing that it has professional liability insurance with minimum coverage of $1 million per claim.
Evaluation Process
It is our intent to review all proposals with a selection committee and an outside consultant.
Members of the selection committee will independently review and rate each proposal based on, but
not limited to, the following criteria:
The extent and effectiveness to which the proposal appears to meet the requirements
of the Request for Proposal.
2. The quantity and quality of similar work that has been provided for other public entities.
03
3. Market expertise (availability to varied markets) and the extent of applicable resources
available to the City.
4. Understanding of the services required by the City as outlined in the Scope of Services
as evidenced in the proposal.
5. Qualifications of the brokerage/agency's ability to successfully complete the services.
This qualification shall include, but not be limited to, the agency's financial status,
expertise as an agency, personnel to be assigned to the contract, and the agency's
capability to perform to schedules and demands.
Location of personnel to be assigned to the City's account.
Overall responsiveness to the RFP.
8. Fees.
03
REVIEW AND ASSESSMENT
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and any interview session. The City of Fort Collins may elect to
select a firm from the written proposals only.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5
being an outstanding rating.
WEIGHTING
QUALIFICATION
STANDARD
FACTOR
2.0
Scope of Proposal
Does the proposal show an understanding of the
project objective, methodology to be used and results
that are desired from the project?
2.0
Assigned Personnel
Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.0
Availability
Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as required
by the Scope of Work?
1.0
Motivation
Is the firm interested and are they capable of doing
the work in the required time frame?
2.0
Cost and
Do the proposed cost and work hours compare
Work Hours
favorably with the project Manager's estimate? Are
the work hours presented reasonable for the effort
required in each project task or phase?
2.0
Firm Capability
Does the firm have the support capabilities the
assigned personnel require? Has the firm done
previous projects of this type and scope?
03
Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
03
Submittal Section — RFP V895
Failure to return this submittal page with your qualifications will be cause for rejection
Please address the following in the order listed below:
Name of Company.
2. Provide the names and telephone numbers of at least 5 (five) references. Provide any
previous and current local government experience. These should include other public entity
accounts. Identify the type of service provided for each reference and the length of time your
firm has handled the account.
3. (Describe any special expertise your firm has in providing insurance brokerage services to a
City). Does your company have any proprietary programs for government entities? How would
the existence of such a program affect your firm's objectivity in the marketing of the City's
insurance program?
4. What markets would you most likely approach, in order of preference, if chosen? DO NOT TIE
UP MARKETS AT THIS TIME. Please provide a prospectus and financial rating of these
markets.
5. Your qualifications to handle the City's insurance portfolio and capabilities for risk management
services.
a. Describe your office, its history, and how it works with the national office (or offices), if
appropriate. Please identify all activities that are performed by the national office.
b. Provide the names, qualifications, and location of each individual that would be
assigned to the City's account.
C. Provide information to us, which indicates the financial status of your firm.
d. Does your agency retain full-time employees engaged in specialty areas such as in-
house claims and loss control and safety services? Describe the services, level of
availability and provide employees' names with a brief resume of their experience.
6. Please list the services that you can offer the City of Fort Collins and your approach to
marketing and servicing our account. Or, please provide a copy of your customary service
plan for accounts similar to the City. We realize that the services may be customized based on
the needs of a particular customer. We are interested in knowing what your firm sees as
critical service features.
7. The proposed cost of the services outlined in this RFP. Is the cost all-inclusive, or do certain
services require additional fees? Please make it clear what your costs cover. the City of Fort
Collins reserves the right to negotiate the scope of work and applicable costs with the selected
vendor.
8. Please explain why you believe that you and your organization are the best party to represent
the City in the marketplace and how your approach to client services and program is unique.
9. List what your firm believes to be the three most important responsibilities of a broker/agent
and give a very brief example of how you have fulfilled these three responsibilities for one
client. Also, please give reference information for this client.
03
10. Provide support or recommendations regarding the effectiveness of the following timetable.
Also, please provide acknowledgement as to acceptability of your completion of the attached
analysis spreadsheets, if you were selected to assist the City in its renewal proc ess.
SUBMITTAL PAGE
RFP #P895
P895 Insurance, 5 year Bid
Failure to sign and return this submittal page with your qualifications will be cause for
rejection.
Company Name
Print or Type Name of Bidder's Authorized Officer or Partner
Signature of Bidder's Authorized Officer or Partner Date
"NOTE: If Bidder is a corporation, set forth the legal name of the corporation together with the
signature of the officer or officers authorized to sign contracts on behalf of the corporation.
If Bidder is a partnership, set forth the name of the firm together with the signature of the
partner or partners authorized to sign contracts on behalf of the partnership.
Business address:
Telephone #
ATTEST:
Secretary (Corporate Seal)
03
ATTACHMENT "A"
All policies Issued by Arthur J. Gallagher & Co.*
TYPE OF POLICY
COMPANY
POLICY NUMBER
POLICY
PERIOD
PROPERTY
Travelers Indemnity Co.
KTKCMB123D8089-03
1/l/03-04
EQUI PME NT B REAKDOW N
Travelers Property&
445D5944
1/l/03-04
Casualty
CRIME / PUBLIC
Travelers Casualty &
19BY103115953BCM
1/1/02-05
DISHONESTY
Surety Co. of America
PUBLIC ENTITY LIABILITY
(CPERPG) Genesis
YXB300654D
1/l/03-04
SPECIFIC EXCESS WORKERS
Safety National
SP6468CO
1/l/03-04
COMPENSATION
Casualty Corporation
'Poudre Fire Authority workers' compensation coverage provided by
Pinnacol Assurance through Flood and Peterson.
03
PoucY LINIRS
PER
OCCURRENCE
Coverage Summaries
PROPERTY
:• TRAVELERS PROPERTY AND CASUALTY IA+ XV) ❖
$ 100,000,000 Policy Limit: In no event
shall liability under this policy arising out of one
occurrence exceed $100,000,000 nor shall liability in
any one occurrence for any one Building, any one
Structure or Business Personal Property at any one
location exceed 1 15% of the individually stated value
for such property as shown in the latest Statement of
Values or other documentation on file with the
Company, nor shall liability exceed any specific Limit of
Insurance applying to any insured loss, coverage or
location(s).
If, at the time of loss, the values shown on the latest
Statement of Values or other documentation on file
with the Company are not individually stated for each
Building, each Structure and Business Personal Property
at each location.
• The value for each Building and Structure will be
developed by multiplying the total reported
Building and Structure value by the proportion that
the square footage of the individual Building or
Structure bears to the total square footage of all
Buildings and Structures contemplated in the total
reported Building and Structure value.
• The value of Business Personal Property at each
location will be developed by multiplying the total
reported Business Personal Property value by the
proportion that the square footage of all Buildings
and Structures at the individual location bears to the
total square footage of all Buildings and Structures at
all locations contemplated in the total reported
Business Personal Property value.
03
SUBLIMITS
• BUILDINGS
f
$
Included
Per Occurrence
• BUSINESS PERSONAL PROPERTY
0
$
Included
Per Occurrence
EXCLUDING PERSONAL PROPERTY OF
OTHERS
• EDP EQUIPMENT & MEDIA
0
$
5,000,000
Per Occurrence
• ACCOUNTS RECEIVABLE
0
$
250,000
Per Occurrence
• VALUABLE PAPERS
$
250,000
Per Occurrence
• NEWLY ACQUIRED OR
0
$
2,500,000
Per Occurrence
CONSTRUCTED PROPERTY
120 Day Reporting
• OUTDOOR PROPERTY
k
$
100,000
Per Occurrence
• TREES, SHRUBS & PLANTS
P
$
5,000
Max Per Item
• PERSONAL EFFECTSOF OFFICERS &
1
$
5,000
Per Employee
EMPLOYEES
1
$
100,000
Per Occurrence
• PROPERTY IN TRANSIT
0
$
100,000
Per Occurrence
• DEBRIS REMOVAL
1
$
250,000
Per Occurrence
• POLLUTION CLEAN -UP -REMOVAL
)
$
100,000
Annual Aggregate
• BUILDING ORDINANCE OR LAW /
1
$
1,000,000
Per Occurrence
DEMOLITION / ICC
• BUSINESS INCOME
t
$
2,000,000
Per Occurrence
• MUNICIPAL SALEsTAxREVENUE
0
$
4,021,976
Aggregate
$
335,164
Per Month
• EARTHQUAKE
$
10,000,000
Annual Aggregate in
Covered Territories
• FLOOD
$
10,000,000
Per Occurrence and
Annual Aggregate
except Excess of NFIP
for Flood Zone "A"
or "V"
• BUILDERS RISK
f
$
1,000,000
Maximum at any one
site
$
5,000,000
Maximum at all sites
i NFIP coverage in place for certain locations
in
Aood Zone A.
03
PROPERTY
•S TRAVELERS PROPERTY AND CASUALTY (A+ XV) ❖
SUBLIMITS (CONTINUED)
• VEHICLE DAMAGE INCLUDING
OVER THE ROAD COVERAGE
• ERRORS & OMISSIONS
• DEBRIS REMOVAL
• UTILITY SERVICES DIRECT DAMAGE
• UTILITY SERVICE TME ELEMENT
DEDUCTIBLE
TERMS AND CONDITIONS
P $ 5,000,000 Any One Occurrence
Including over -the -
road exposures
$ 500,000 Per Occurrence
1 25% of the amount Travelers pays for
direct physical loss or damage
i $ 1.000,000 Per Occurrence
$ 1,000,000 Per Occurrence
$ 50,000 Per Occurrence
except
f (2% of loss) $50.000 Minimum Per
Occurrence for "Windstorm"
meaning wind, wind -driven rain or
hall
72 hours to Utility Services -Time
Element
t 72 hours for Municipal Sales Tax
Revenue
$ 100,000 Per Occurrence -
Vehicles
Covered Cause of Loss -Special
Form #MSCI 00 01100
No Coinsurance Provision
Replacement Cost Endorsement
03
COST ANALYSIS WORKSHEEP
I II III IV
Current
Program Program Proposal Proposal
Coverage 1998-2003 Specifications #1 #2
Property
Blanket Limit - $
Loss Limit - $
Deductible -$
Earthquake
Limit (Occ/Aggregate) - $
Deductible (Each Occurrence) - $
Flood
Limit (Occ/Agg)- $
Deductible - $
Annual Aggregate Deductible
Other Property Subllmlts
Mobile Equipment & Vehicles
Limit - $
Deductible - $
Deductible (employee tools) - $
Valuable Papers
Limit - $
Deductible - $
Accounts Receivable
Limit - $
Deductible - $
Fine Arts
Permanent Collection Limit - $
Loan Collection Limit - $
Deductible - $
Electronic Data Processing
Limit - $
Deductible - $
Marine
Hull & Machinery Limit
Deductible - $
Hazardous Materials
TOTAL PROPERTY PREMIUM
Boiler & Machinery
Limit Direct Damage- $
Limit Business Income/ExtraExpense
(BI&EE)
Deductible -All Objects
BI&EE
Crime - Public Employee Dishonesty
Limit: Employee Dishonesty - Form O
Money & Securities inside/outside - $
Depositor Forgery - $
Computer Fraud - $
Deductible - $
Page 1 of 2
❖ TRAVELERS PROPERTYAND CASUALTY (A+ XV) -.-
TERMS AND CONDITIONS (CONTINUED) Actual Cash on Vehicles
Vacancy restrictions apply. If
building or leased premises where
loss or damage has occurred has
been "vacant' for more than 60
consecutive days before that loss
or damage occurs, Travelers will
not pay for any loss or damage
caused by vandalism, sprinkler
leakage, building glass breakage,
water damage, theft or attempted
theft even If they are a Covered
Cause of Loss. Buildings under
Construction or Renovation are not
considered "vacant'.
0 90 Day Notice of Cancellation / Non -
renewal / Material change in policy
terms, conditions or pricing
0 Joint Loss Agreement
EXCLUSIONS i Per Policy Form - Partial Listing:
• Pollution
• Asbestos
• Electronic Date Recognition
• War, Military Action and Terrorism
Acts Ina domestic capacity
above $25,000,000
• Underground Tanks
TOTAL INSURABLE VALUE 4 $ 423,916,037
„S L.. x.- Jt •.
❖ TRAVELERS PROPERTYAND CASUALTY (A++ XV) d•
LOCATIONS) 10 All Locations submitted and on file with Travelers
LUVNTS
i
$50,000,000 Each Accident for Direct Damage, Business
Income/Extra Expense/Utility Interruption
DEDUCTIBLES
0
$ 10,000 Property Damage (PD)
1
BI/EE - Combined with PD
b
Spoilage - Combined with PD
Transformers - $1.50 per KVA - $10,000 minimum
Service Interruption - 4 Hour Waiting Period
COVERED
f
Any property built to operate under vacuum or pressure,
EQUIPMENT
other than weight of contents, or used for the generation,
transmission, or utilization of energy.
SUBMITS
W
Policy Limit Expediting Expenses
b
Policy Limit Ammonia Contamination
t
Policy Limit Water Damage
t
$ 2,000,000 Hazardous Substance
f
$ 1,000,000 Ordinance or Law / Debris Removal
0
$ 500,000 Media
W
Policy Limit Brands and Labels
L
Policy Limit Errors in Description
Policy Limit Computer Equipment
Broad Comprehensive Coverage (including electronic
control equipment)
b
Repair or Replacement
0
No Same Site Requirement
a
Policy Limit Business Interruption & Extra Expense
Policy Limit Spoilage
Policy Limit Service Interruption
03
PUBLIC DISHONESTY CRIME COVERAGE
Travelers Casualty and Surety Company
CRIME COVERAGES
Public Employee Dishonesty Form O $ 1,000,000 Per Loss
Deductible $ 10,000 Per Loss
Forgery or Alteration Form B $ 1,000,000 Per Loss
Deductible $ 10,000 Per Loss
Theft, Disappearance & Destruction
$
300,000
Per Loss
Form C
Deductible
$
10,000
Per Loss
Computer Fraud Form F
$ 1,000,000
Per Loss
Deducible
$
10,000
Per Loss
Money Order or Counterfeit Form R
$
300,000
Per Loss
Deductible
$
10,000
Per Loss
TERMS / CONDITIONS
Per Policy Form, including
• 2nd Year of Three Year Policy
• Faithful Performance Extension (all
employees)
• Exclusions deleted pertaining to Treasurer
and Tax Collector
• Exclusions deleted for employees who are
separately bonded
• Covers Non -compensated Officers
• Cancellation / Non -renewal — 90 days; 10
days non-payment of premium
• Welfare and Pension Plan included
• Volunteer Workers other than Fund Solicitors
included as Employee
03
PUBLiC ENTITY LIABILITY
Colorado Public Entity Risk Purchasing Group
Genesis Insurance Company
Coverage Extensions / Terms / Conditions
COVERAGE A
Pay on Behalf of Form.
Occurrence Form.
f Defense Costs included in SIR & in the Limits of Insurance.
L Personal Injury Protection.
f Named Insured wording revised to tract with the Colorado
Governmental ImmunityAct.
Expanded Sexual Molestation wording to include defense until insured
person is found to be guilty of a criminal act through court judgment or
final adjudication.
Law Enforcement Activities (includes offenses for violation of property
rights and violation of civil rights).
t Incidental Medical Malpractice including EMT's and Public Health
Department Doctor at Jail.
Liquor Liability.
Non -Employment Harassment (Subject to Policy Provision).
Fellow Employee Exclusion deleted.
Blanket Additional Insured Endorsement.
t Excess Insurance Provision.
r Hostile Fire Amendment to Pollution Exclusion.
03
Expanded Pollution Coverage includes release of pollutants from
police use of mace, oleoresin capsicum (O.C.), pepper gas, tear gas
or from weed abatement or tree spraying. Sewer backup if accidental
and neither expected nor intended, discharge, dispersal release or
escape of chlorine and other chemicals (gas, liquid or solid) for use in
wastewater treatment, pools or decorative fountains. Discharge of
pollutants during transportation of hazardous and non -hazardous
materials as part of any drop off or curbside recycling programs.
Garbage collection operated by a Named Entity activity. Pesticide or
herbicide application. Subject to $1,000,000 sub limit/annual
aggregate.
f Care, custody and control (CCC) - Amendment of exclusion to
provide coverage for real and personal property including
automobiles and mobile equipment as part of the operations of
impound lots or seizure activities as well as personal property in the
CCC of the Insured at the time of arrest or incarceration.
f Products and Completed Operations include Garage Operations.
0 Special Events Coverage included automatically.
Blanket Waiver of Transfer of Rights of Recovery against Others.
Amendment of Definition of "Insured Contract' to include lease, rental
agreements for autos.
V Premiums Non-Auditable.
I� Ninety (90) day notice of cancellation, non -renewal and material
change in rates.
COVERAGE B
4 Pay on Behalf of Form.
Defense Costs included in SIR & in Limits of Insurance.
t Occurrence Form
� Excess Insurance Provision.
t Named Insured wording revised to track with the Colorado
03
Governmental ImmunityAct.
Intentional Act exclusion replaced with wording that states the
exclusion applies for claims arising out of any acts by the insured which
are found by a court judgment or final adjudication to be "willful and
wanton" as these terms are used in the Governmental Immunity Ad.
Employment Practices Liability coverage clarified by removing
ambiguous wording throughout the policy (coverages and exclusions).
t Employee Benefit Liability Retroactive Date: 1/1/99.
Exclusion deleted for failure to maintain adequate Insurance.
f Coverage extended to cover"Loss" arising out of any "personal injury"
by an employee, former employee or prospective employee, provided
loss is a result of 1) refusal to employ; 2) termination of employment; 3)
coercion, demotion, evaluation, reassignment, discipline, defamation,
harassment, humiliation, discrimination or other employ men t-related
practices or policies.
Coverage extended to cover loss for back wages, fringe benefits,
educational expenses, overtime or similar damages, as long as a result
of loss arising out of refusal to employ, termination of employment or
coercion, demotion, evaluation, reassignment, discipline, defamation,
harassment, humiliation or discrimination.
Pollution exclusion amended to cover "loss' arising out of any pollutants
released as a result of firefighting, rescue or hazardous materials unit
operations when those operations are conducted away from your
premises. Aggregate Limit $1,000,000.
Extended Reporting Period available up to three years.
Amendment of Definition of Claim to delete "oraP.
Blanket waiver of Transfer of Rights of Recovery against Others.
b Premiums Non-Aud[table.
03
Ninety (90) day notice of cancellation, non -renewal and material
change in rates.
Exclusions
COVERAGE A P Per Policy Form Including
• Lead
• Pollution (except where noted)
• Asbestos
• Employment Related Claims (See Coverage B
for this Coverage)
• Nuclear
• Inverse Condemnation
• Mold
COVERAGE B Per Policy Form including
• Pollution (except for Firefighting)
• Asbestos
• Punitive Damages
• Dishonest Act s
• Bodily Injury (except where noted)
• Personal Injury (except where noted)
• Inverse Condemnation
• ERISA
• Mold
03
Safety National Casualty Corporation
LIMITS
Coverage A - Workers
0
Statutory
Compensation
Coverage B -
1
$ 1,000,000 Each Accident
Employers Liability
$ 1,000,000 Each Employee by Disease
SPECIFIC RETENTIONS
Workers
0
$ 400,000 Each Accident
Compensation
a
$ 400,000 Each Employee for Disease
Employers Liability
F
$ 750,000 USL&H
TERMS/CONDITIONS
Claims Expenses within SIR & Limit
Commutation Clause included
3
90 Days Notice of Cancellation
Voluntary Compensation
All States Endorsement
Communicable Disease Endorsement- Excluding
Tuberculosis
t
Policy Auditable
t
Premium is a Minimum / Deposit
i
No leased or chartered aircraft coverage
Board Members Included
r
Foreign Voluntary
LISF&H
ADJUSTABLE PAYROLL
Po'
$ 70,966,670
2003 ESTIMATED
A,
03
COSTANALYSIS WORKSHEEI'
I II III IV
Current
Program Program Proposal Proposal
Coverage 1998-2003 Specifications #1 #2
General Liability
Claims-Made/Occ u rre nce
Estimated Audit Premium
Occurrence Limit - $
Annual Aggragate Limit - $
Occurrence Retention - $
Aggregate Retention - $
Law Enforcement Liability
Claims-Made/Occurrence
Occurrence Limit - $
Annual Aggragate Limit - $
Occurrence Retention - $
Aggregate Retention - $
Public Officials E&O
Claims-Made/Occurrence
Occurrence Limit - $
Annual Aggragate Limit - $
Occurrence Retention - $
Aggregate Retention - $
Business Automobile Liability
Comprehensive/Collision
Limit -Any One Accident
Retention - $
Aggregate Retention - $
Excess Liability
Occurrence Limit $
SIR -$
Excess Over all Liability Lines
TOTAL LIABILITY PREMIUM
Pollution Liability
Limit - $
Excess Workers Compensation
Workers Compensation
Employers Liability -Each Occurrence
- Employee Disease
SIR - each Accident
Tota 1 P remium
Brokerage Fee
TOTAL COST (excluding fees)
Page 2 of 2
COVERAGE CHECKLIST COMPARISON
As previously stated, this section has a dual purpose. First, it is intended to summarize for the City the various areas where coverage forms differ. Secondly, it is to serve as a checklist to be photocopied
and inserted in your proposal with your responses, indicating whether these coverages will be included in the program proposed.
Coverages Yes/No
PROPERTY:
1 Statement of values for rating purposes only, and does not affect loss recovery.
2 Ninety (90) days Notice of Cancellation applies.
3 Amended notice of Loss Endorsement applies.
4 Automatic Waiver of Subrogation Clause applies.
5 Loss (or prorata distribution) clause has been rem oved.
6 Automatic reinstatement of limits applies, except where policy aggregates apply.
7 Deductible applies per occurrence vs. per claim, per location, etc.
8 Valuation clauses apply per specs.
9 All restrictions pertaining to the replacement of damaged
property removed to ensure replacement cast recovery.
10 Guaranteed replacement cost applies.
11 Blanket business income applies, including extra expense.
12 All-risk vs. Named perils applies.
13 Coinsurance provisions removed on real & personal property,
machinery, vehicles, EDP equipment, Media & extra expense.
14 Blanket limit embracing all real, personal property, mobile equipment,
Fine Arts, Business Income, Extra Expense, Valuable Papers,
Communication, & EDP equipment.
15 Vehicles are included as covered property.
16 Monthly limitations removed from extra expense coverages.
17 Consequential loss, demolition and increased cost of
construction.
18 Unnamed location coverage on property not otherwise insured. (Outside Limit)
19 Errors and Omissions coverage (Outside Limit)
20 Emergency services commandeered property covered.
"Yes" responses denote coverage enhancement is present.
Comments
Page 1 of 11
Coverages YeslNo
PROPERTY CONTINUED:
21 Automatic coverage for newly acquired property, including
newly constructed property on current and new premises (Outside Limit)
22 Miscellaneous Property floater coverage per specs.
53 Automatic extension of coverage for builders risk and installation
floater including faulty workmanship & design.
24 Personal property coverage includes items within the
premises and on adjoining land areawithout limitation.
25 Coverage extends to detached outdoor signs.
26 Debris removal applies outside the "loss limit"
27 Environmental impairment coverage applies outside the limit.
28 Coverge for property of others withoug sum -limits for both real and personal property
in the Insured's care, custody and control and, at the option of the Insured, personal
property of the Insures officials and employees.
29 Off -premises power failure applies w/o distance limitations.
30 Vacancy and unoccupancy restrictions have been deleted.
31 Mysterious Disappearance coverage applies.
32 Backup of Sewers and Dramas Coverage per specs.
33 Water damage extension, including:.
a. Surface water (but not including flood; waves; tidal water or tidal wave; or overflow of
streams or other bodies of water;
b . Water which backs up through sewers or drains; or
c. Rain or snow entering building(s) through openings in the roof or walls.
34 The only exclusions applicable should be of a degererative nature.
35 Transit coverage applies.
36 Valuable Papers are covered.
37 Building Ordinance Coverage to apply on a blanket basis.
38 EDP Coverage includes perils of short circuit and all other
electrical disturbance, change in humidity or temperature, and
mechanical breakdown.
39 EDP Coverage on "Upgrade Replacement Cost" basis
40 Definition of EDP Equipm ent has been broadened to include communition equipment
41 Distance limitation on off -premises power interruption on EDP deleted.
42 Accounts Receivable coverage included in blanlcet limit or loss limit,
Page 2 of 11
Comments
Coverages Yes/No
PROPERTY CONTINUED:
43 Fine Arts Coverage included in blanket limit with valuation per specs.
44 Flood coverage subject to ablanket limit of $5,000,000.
45 Earthquake coverage subject to ablanket limit of $5,000,000.
46 Interdependency clause per specs.
47 Covered property expanded per specs.
48 Joint Loss Agreement with Boiler & Machinery carrier.
49 Glass should be included in the all risk policy without internal
limitation.
50 Territorial clause should include structures anywhere in the
continental U.S., its territories and Canada.
51 Loss Adjustment Agreement is needed.
52 Automobile physical damage extended to cover over the road.
53 Annual aggregate retention is desired.
54 Since the above is intended to establish minimum levels of coverage, we will
make our award on level of compliance with these items, as well as, additional
coverage benefits that you bring to our attention. We will award creativity
and how well this is highlighted in your proposal.
55 Business interruption of sales tax revenue of the one story masonry non-combustib le
shopping mall known as "Foothills Mall' situated at 215 B. Foothills Parkway, Ft. Collins,
CO 80522. Limit requested is $4,000,000,
Comments
Page 3 of 11
Coverages
LIABILITY GENERAL CONDITIONS (Applying to General Liability,
Police Professional, & Public Officials Errors and Omissions):
1 Definition of Insured includes Named Insured and:
a) Lawfully elected, appointed or employed officials
b) Present and past council, board or commission members
c) Present and past employees
d) Volunteers
e) Persons & Organizations under mutual aid.
f) Real estate managers
g) Blanket Additional Insured granted by contract
h) Covered personswhile engaged in Good Samaritan activities
2 Ninety (90) days notice ofoancellation, nonrenewal, &material
change in rates & terms,
3 Notice of Loss Endorsem ant,
4 Automatic Waiver of Subrogation Clause,
5 Disclosure of Hazards Endorsement.
6 Cross Liability Endorsem ent(Severability of Interest).
7 Pay on behalf of in lieu of "Indemnification".
8 Limits of Liability:
$1,000,000 Per Occurrence Combined Single Limit
Coverage Aggregates greater than $1,000,000 apply.
9 Occurrence coverage applies in lieu of claims -made on
all liability coverages,
10 Defense expense applies outside the limits.
11 One SIR applies to claims effecting multiple liability coverages
arising out ofone or several related events (applying on a
Batch Claim" basis or "Clash" coverage applies).
12 Aggregate retention applies.
13 Coverage for Punitive Damages applies,
14 Insured's perm issionto settle isrequired.
15 Definition of an occurrence to use "event" in lieu of "accident".
16 Non-audifable
17 The tern "Claim" is clearly defined.
18 "Claim" includes EEOC actions.
COMMERCIAL GENERAL LIABILITY
1 Premises liability.
Yes/No
Page 4 of 11
Comments
Coverages Yes/No
2 Products and completed operations.
3 Independent contractors coverage.
4 Blanlcet Contractual (including oral contracts)
5 Broad Form Personal Injury and Advertising Liability
6 Premises Medical payments ($10,000 per person)
7 Host Liquor Liability.
8 Broad Form Property Damage (including completed operations).
9 Incidental medical malpractice including EMTs and Paramedics.
10 Employees are Insureds.
11 Extended Bodily Injury and Property Damage applies arising out
of the use of reasonable force to protect persons and property,
12 Automatic coverage for Newly Acquired or Formed Entities
90-day reporting period.
13 Owned and Nonowned Watercraft.
14 Limited worldwide liability coverage, including products.
15 Employee Benefits Liability.
Occurrence coverage applies.
16 Fellow Employee Exclusion deleted.
17 Fire Legal Liability liability with alimit of $1,000,000,
18 Care, Custody and Control Exclusion narrowed to afford for
property taken at time of incarceration and property stored at
impound lot.
19 Deletion of personal and advertising injury exclusion pertaining to
contractual liability.
20 Pollution extension per specs.
21 Discrimination coverage, including suits by employees.
22 Personal injury, including assault and battery.
23 Moonlighting is covered if Department approved.
24 Vicarious or Wrongful supervision for claims involving
sexual molestation.
25 Hostile fire pollution exclusion exception applies.
26 Coverage for condemnation, inverse condemnation, adverse possession
Comments
Page 5 of 11