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HomeMy WebLinkAbout103009 PORTER INDUSTRIES INC - CONTRACT - RFP - P769 JANITORIAL SERVICES FOR STREETS AND UTILITIES (3)e SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Porter Industries, Inc., hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of five (5) pages, and incorporated herein by this reference. 2. Contract Period. This Agreement shall commence October 1, 2000, and shall continue in full force and effect until December 31, 2000, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 3. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least thirty (30) SA 10/97 1 Refrigerators Clean interior and exterior of refrigerators (Quarterly) — Notice shall be posted of impending cleaning, giving City of Fort Collins employees five days to remove their belongings from the appliance. Any food not removed by employees shall be discarded. The interior (walls, shelves, and produce bins) of the refrigerator shall be disinfected and free from debris. The exterior shall be free from smudges, dirt, grease, stains, and grime. Clean handles and doors (Daily) — Handles and doors shall be free of grease, food particles, fingerprints, dirt, and grime. Exercise Room Vacuum carpet (Daily) — Floors shall be free from trash, dirt and other foreign matter around equipment. Trash shall be removed and liner replaced if torn or stained. Equipment, window and mirrors (Weekly) — Clean exercise equipment surfaces, spot clean window and mirrors to be free from smudges, fingerprints and other residue. Locker/Shower Rooms Sweep, damp mop and disinfect all floors (Daily) — Floors shall be cleaned and disinfected and free from trash, dirt, streaks, water stains, and corners cleaned thoroughly. Sinks, showers, toilet fixtures (Daily) — Fixtures shall be cleaned and disinfected and be free from dirt, soap residue, spills, trash, stains, mold, rust, etc. Mirrors, locker and wall surfaces shall be free from finger smudges, dirt, streaks and grime. Paper product dispensers and waste receptacles (Daily) — All waste and sanitary napkin receptacles shall be emptied, cleaned, sanitized, and liner replaced. All paper towels, toilet paper and sanitary napkin dispensers shall be filled. Lockers (As Needed) — Tops of locker shall be free of trash, dust, dirt, etc. Note: Locker rooms and shower facilities in both buildings are utilized extensively on a daily basis. It is the expectation of the Streets/Utilities Departments that the Service Provider will place a high priority on quality service in these areas. Exterior Windows p,. AOAf l Wash exterior windows (Quarterly) — Glass shall be clean inside and out and free of dirt, dust, streaks, watermarks, spots, grime, and shall not be cloudy. Service Provider shall notify the building representative in advance of impending cleaning. Lenses and Canisters (Light Fixtures) Light fixture lenses and canisters (Quarterly) — Light fixture lenses and canisters shall be free of dirt, dust, smudges, and bugs. 4 Copier Rooms Counter space shall be cleaned (Daily) — Counters shall be free of staples, trash, paper scraps, dust and spills. Floor care (Daily) — Floor shall be free of dirt, staples, trash, and paper. Special attention shall be paid to floor areas between and behind office equipment. Hard Floors Dry and wet mop tile and safety floors (Daily) — Floors shall be free of trash, dirt, dust, spills, streaks and corners cleaned. Baseboards shall be clean and free of splash marks and residue from mopping. Machine buff the floors (Monthly) — Floors shall have no evidence of gum, rust, burns, or scuffmarks. Floors must have a uniform shine without streaks, droplets, marks, or wax build-up. Floors must be re -coated (see map) — Floors must be machine scrubbed and all accumulated dirt removed. Floors then must be washed, rinsed thoroughly, waxed and buffed to a shine. Surface must be slip -resistant and free from spots and stains. Baseboards shall be free of finish residue and marks from equipment. Stripping shall be performed at the request of the building representative. Vault (Utilities Service Center only) Floors (Weekly) — Floor shall be swept and mopped and free of trash, dirt, spills, and corners clean. Room Set-up (Utilities Service Center only) Arrange Training Room tables, chairs (as Requested) — Prepare Training Room, in a variety of arrangements, for meetings and events at the Service Center. This project typically requires less than 15 minutes each for two employees. The Service Provider should prepare for two (2) requests each week (currently average between eight and ten setups monthly). Lamp Replacement ,y(Utilities Service Center only) Replace spent lamps (Daily)- Replace a variety of lamps throughout the interior of the complex. Lamps will be provided by the Utilities with disposal duties being provided by the building representative. Service provider shall expect to replace 20-30 lamps per month. W EXHIBIT t1V CITY OF FORT COLLINS SERVICE FEE COMPILATION UTILITIES Hrs/Mn Fee/Mn Fee/Yr Supervisory 124 1446.00 17,352.00 Non -supervisory 309 4084.00 49,008.00 Chemicals --- 273.00 3,276.00 Equipment --- 185.00 2,220.00 Training --- 181.00 2,172.00 Sub -Total $6,169.00 $74,028.00 (Utilities) STREETS Supervisory 49 578.00 6,936.00 Non -supervisory 124 1,634.00 19,608.00 Chemicals --- 109.00 1,308.00 Equipment --- 74.00 888.00 Training --- 73.00 876.00 Sub -Total $29468.00 $299616.00 (Streets) Grand Total $89637.00 $103,644.00 Optional Services Day Porter = $14.50/hour Estimated Monthly Paper Costs = $775.00 EXHIBIT "C" RATE AND BENEFIT SHEET FOR P-769 JANITORIAL SERVICES FOR STREETS AND UTILITIES SERVICES LABOR CATEGORY BASE HOURLY BASE HOURLY EMERGENCY PAY RATE BILING RATE SERVICES RATE (range) (to City) (range) 11.68 - 15.14 16.81 13.25 - 17.50 SUPERVISORY: EMERGENCY SERVICES BILLING (to City) 22.75 NON-SUPERVISORv. 7.00 - 8.25 13.22 10.50 - 12.25 17.95 DAY PORTER: 7.00 - 8.00 14.50 10.25 - 12.25 17.95 BENEFITS PROVIDED TO EMPLOYEES: Company paid dental / 401K / 13 paid days off per year PRICING LIST FOR CHEMICALS AND PAPER GOODS MONTHLY DESCRIPTION _wm MIN AMT TO BE USED PRICE Marathon 836 - Multifold case 8 cases 38.50 TM6120 - Toilet tissue case 3 cases 35.15 Luron Lotion Snap 40x47 Buff liner C MR case _5 5 race cases 56.10 16.89 Tampax Napkin case .125 case 33.28 8" Bleached Roll towel case 3 cases 37.18 MR55n - M„ltifold 40x48 HD liner racy case L 1 racac case 19.42 13.15 30x37 HD liner case 1 case 12.65 Supplies - Cleaning (Not Rebilled to City) u;gh Nnnn F1nor Finigh 5-gal 1S gal 55.7q Glisten Glass Cleaner Gal 20 gal 1.218 Lancer GP Cleaner Gal 10 gal 8.28 Bathmate - Restroom Cleaner tf t 12 qt 1.42 Tuagt 256 C44- gzl _lL�fi Motsenbocker #2 - Carpet Qt 1 qt 8.01 Spotter 1 EXHIBIT "D" CITY OF FORT COLLINS REQUIREMENTS The Service Provider will maintain during the life of this contract such general liability and automobile insurance as will provide coverage for claims for damages for personal injury, including accidental death, as well as claims for property damage, which may arise directly or indirectly from performance of the work under this contract. Coverage for property damage shall be "broad form" basis. Amount of insurance to be provided shall not be less than $500,000 combined single limits for both bodily injury and property damage. Any damage to office equipment, furniture, walls, windows, City employee personal items, carpets, and floors caused by the Service Provider's employees in the execution of their work shall be the Service Provider's responsibility and expense to repair or replace. Any damage to the plumbing system caused by improper or unauthorized use or disposal of chemicals or acids which result in repair or replacement of damaged piping or plumbing shall be at the Service Provider's expense. Damage or vandalism caused by Service Provider negligence shall be the responsibility of the Service Provider. Service Provider agrees that property trained and competent employees shall perform the janitorial services covered by this contract with accepted janitorial standards. The Provider agrees upon request by the City it will remove from the City's premises any employee who in the opinion of the City is guilty of improper conduct or appears to not be suited to perform the work assigned. The Service Provider further agrees to provide the City with a dependable work force and to do everything possible to keep its employee turnover at a minimum. Employees, representatives, and officials of the Service Provider are expected to maintain favorable relations with the public, and City employees, by practicing courtesy in all contacts. Any display of offensive, discourteous, or rude behavior toward City employees, or members of the public, by Service Provider employees or representatives is cause for contract cancellation. Personnel assigned to this contract will be subject to final approval by the City representative. The Service Provider shall not represent that it and its employees are either agents or employees of the City of Fort Collins. While working in City facilities, Service Provider employees shall adhere to the same standards in place for City employees with regards to; sexual harassment, alcohol and drug free workplace, and violence in the workplace. Schedules for upcoming cleaning shall be submitted to the City representative no later than the first cleaning day of the month. Schedule will include work to be performed on floors, windows, window coverings, refrigerators, lenses, and exterior cleaning. Service Provider personnel must be of an age of not less than 18 years old and mentally and physically competent to provide the services required. Service Provider personnel shall be capable in the custodial trade, thoroughly trained and qualified to perform the duties assigned. Attach a brief history of your company: how many years in janitorial business, name of key personnel that will be working on this contract and their experience, organization chart showing all personnel involved in this contract, average length of employment for managers, supervisors and general laborers, annual employee turnover rate, and ratio of supervisors to workers, description of training provided to employees. The Service Provider agrees that only assigned personnel will be permitted on Streets/Utilities Department premises. Guests and family members are not allowed on premises without prior notice and approval by the City representative. Under no circumstance shall a guest of the Service Provider be allowed in any area other than the entrance lobby of each facility. Service Provider employees shall schedule and supervise routine tasks, special projects, and other work in such a way as not to interfere with regularly scheduled City activities. Scheduled City activities will have priority over custodial duties should a conflict occur, with the Service Provider re -scheduling and performing work at no additional expense to the Streets/Utilities Departments. Service Provider at its own expense, must require employees to wear a picture identification badge with necessary information in a visible location on their person at all times while present on Streets/Utilities Department property. Any employee or representative of the contractor without proper identification is subject to immediate eviction from the facility.Each employee must wear a uniform or blouse with the Provider's name on the front to identify them as employees of the Provider. Provider must maintain a nightly sign in/out log of all employees entering and exiting buildings include dates and times. The Service Provider will be prohibited from sub -contracting any portion of this contract without prior written approval from the City representative. The Service Provider shall fulfill this contract utilizing full-time (8 hour/day) employees. Any additional hours can be filled with one (1) part-time position. For example, a 20-hour per night commitment by the Service Provider equates into two (2) full-time employees and one (1) part-time employee. Notification of changes in personnel shall be submitted to the City representative prior to employee beginning work. Attach a detailed work schedule showing how you will accomplish the requirements of this contract. Also attach a complete list of equipment to be used in this contract. Include number of pieces, type, age, and condition of equipment. The Service Provider will be prohibited from using any City of Fort Collins equipment to fulfill any pant of this contract. City supplies, equipment, vehicles, tools, telephones, fax machines, and copiers are strictly off limits to any service provider and its employees. The City representative must approve any exceptions in writing. The Streets/Utilities Departments will provide the contractor with building access cards and keys necessary to complete the contracted work. The City will provide training on proper use of the facility security system. Charges incurred as a result of false alarms generated by the Service Provider will be the responsibility of the Service Provider. Unless approved by the City representative, only the Service Provider site Supervisor is allowed to leave the site with access cards or building keys. Provider will be charged actual cost plus a 20% administrative fee to replace any access cards/keys and the cost of changing locks as a result of any lost cards/keys, due to the negligence of provider or its employees. Access cards and keys to City facilities are property of the City of Fort Collins and shall be immediately returned to the City representative upon termination of Service Provider or completion of contract. Under no circumstances shall the Service Provider allow any person, not affiliated with their company, access into the building or premises. Additionally, Service Provider employees are prohibited from allowing, any City employee or sub- contractor, access into the building or premises. 2 The Streets/Utilities Departments shall have the right to examine the supplies, materials, and equipment utilized by the contractor and to observe the operations and methods of the Service Provider and its' employees. The City of Fort Collins reserves the right to inspect and test any services required by the contract. If any of the services do not conform to contract requirements, the City will require the Service Provider to perform the services again in accordance with contract requirements. Services provided, in an effort to bring the facility into compliance with contract requirements, will be performed at no increase in contract amount. When defects in services can not be corrected by the above measure, the Service Provider's compensation will be reduced by a percentage not to exceed 25% for any unperformed or improperly performed services and the Service Provider shall be in breach of the contract. Documentation will be provided upon request, as to the reasons for the deductions from the monthly invoice. The Service Provider shall immediately notify the City representative when any accident results in death, serious injury, or property damage of significance. The Service Provider shall submit a +detailed report within eight (8) hours to the City representative when any accident results in death, serious injury, or damage to City of Fort Collins property, materials, supplies, and equipment incidental to work performed under this contract. Accidents resulting in minor injuries shall be reported to the City representative within 48 hours. The Service Provider shall report promptly to the City representative, building deficiencies such as leaky faucets, stopped drains, broken fixtures and/or any unsafe conditions. The Service Provider shall be responsible for providing required management, supervision, labor, materials, equipment, and supplies essential in fulfilling this contract. Prior to beginning work, provider shall submit to the City of Fort Collins, applicable Material Safety Data Sheets (MSDS) for each chemical expected to be used in the performance of this contract. Cleaning materials shall be labeled to identify contents by its name and manufacturer and/or brand designation. Cleaning materials shall remain in readily identifiable containers at all times by preserving the original label on the material package. Cleaning materials shall not be removed from one container and placed in a container not identified as the exact same material. Attach a complete list of chemicals indicating use, description and minimum amount to be used monthly and other cleaning supplies proposed to be used in this contract. The Service Provider shall submit copies of company programs and policies designed to achieve safety and environmental regulatory compliance. The Service Provider shall schedule their work in coordination with the City representative so as to cause a minimum of interference with City business. Expected cleaning hoursare Sunday through Thursday, 4:00 p.m. to 12:30 a.m. The City representative must approve changes in this schedule. Full staffing is expected of the Service Provider during each company work shift. Incomplete shifts shall be appropriately reflected on the monthly invoice for services rendered. 3 City of Fort Collins holidays are: New Year's, Martin Luther King Day, President's Day, Memorial Day, Fourth of July, Labor Day, Veteran's Day, Thanksgiving and Christmas. If any of these holidays fall on a Saturday, the City will be off the Friday before. If any of there holidays fall on a Sunday, the City will be off the following Monday. The Service Provider shall submit a list of paid holidays offered by the company. The Service Provider shall submit an invoice to the City at the end of each calendar month for services provided during the preceding month, to include a statement of total hours performed by each employee, per building, for that month. The City will render payment on all invoices received on a Net 30 payment. Disputed claims will be negotiated by the Provider and City representative and resolved to approval of the invoice by the City for payment. All payments will be made to the Service Provider The City reserves the right to eliminate, reduce, or otherwise adjust the scope of services provided by the Service Provider and as defined in this Contract with the appropriate adjustment in dollars. In the event the Service Provider does not fulfill the requirements outlined in these specifications, or in cases when callback cleanups have not been performed within two (2) hours. The City has the right to immediately complete the work to its satisfaction, through use of City employees at the rate equal to the employee's hourly rate plus twenty -percent (20%), or by a separate Service Provider, and shall deduct that amount from any balances due or which may become due to the Service Provider. Repeated incidents of unsatisfactory cleaning performance, shortage of hours or personnel, or failure to comply with any other terms and conditions or specifications of the contract will result in a recommendation for termination for default by the City representative. No verbal agreements or conversations with any officer, agent, or employee of the City shall change or modify any terms or obligations contained in any of the documents comprising this contract. The Service Provider will maintain during the life of the contract the statutory worker's compensation, in addition Employer's Liability Insurance in an amount not less than $400,000 for each occurrence, for all employees to be engaged in work under this agreement. The City of Fort Collins maintains a smoke free environment within its' facilities. Employees of the Service Provider who desire to smoke are required to do so outside of the facility. 4 EXHIBIT "E" INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement" "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. 5 days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. Service Provider may terminate at any time without cause by providing written notice of termination to the City at least ninety (90) days prior to termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Service Provider Porter Industries, Inc. 5202 Granite Street Loveland, CO 80538 With Copy to: Rick Tensley, CPPB City of Fort Collins Purchasing P. O. Box 580 Fort Collins, CO 80522 City: Steve Bonham City of Fort Collins, Utilities P. O. Box 580 Fort Collins, CO 80522 Polly Bennett City of Fort Collins, Streets P. O. Box 580 Fort Collins, CO 80522 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided in Exhibit "B", consisting of 1 page, attached hereto and incorporated herein by this reference, the sum of Twenty Five Thousand Nine Hundred Eleven Dollars and no cents ($25,911.00). Supplies will be included in each billing. Supplies shall be billed for as provided in Exhibit "C", consisting of one page attached hereto and incorporated herein by this reference. The supply costs may be adjusted annually by agreement of both parties and is subject to availability. 6. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. SA 10/97 2 7. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "D", consisting of 4 pages, attached hereto and incorporated herein by this reference. 8. Independent Service Provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 9. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. SA 10/97 11. Warranty. (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformance in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were 3 furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformance, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either parry should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, thedefaulting party shall be liable to the non -defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. SA 10/97 4 c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit E, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, 256 West Mountain Avenue, Fort Collins, Colorado 80521 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 16. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. SA 10/97 E CITY OF FORT COLLINS, COLORADO a municipal corporation Joh F. Fischbach ;Manager/�B . Rv V,Jam s eillII,CPPO Dire ourchasing and Risk Management itI3l2ay�3 Porter Industries, Inc. By: 0 l 6. v�7�NC PRINT N CORPORATE PRESIDENT OR VICE PRESIDENT Date: /0• q-00 A EST: (Corporate Seal) CORPORAT ECRETARY SA 10/97 6 EXHIBIT "A" Scope of Services Scope of services apply to the following facilities: • Streets Department, 625 Ninth Street (Building Representative- Polly Bennett) • Utilities Services Center, 700 Wood Street (Building Representative- Steve Bonham) Duty/Frequency/Requirements Note: The Service Provider is expected to inspect "As Needed" duties regularly to determine appropriate action. Restrooms Sweep and wet mop floors (Daily) — Floors shall be cleaned and disinfected and free of dirt, water streaks, gum, grease, tar and trash. Surfaces shall be dry and the corners clean. Walls, baseboards and other surfaces shall be free of splashings and markings from cleaning chemicals and equipment. Special attention shall be paid to floors around toilets and urinal fixtures. Clean and disinfect fixtures (Daily) — Including metal and chrome fixtures, urinals, sinks, drains, toilets, shower stalls, mirrors, waste receptacles, soap dispensers and wall surfaces (including stall partitions and area surrounding electrical outlets). Fixtures shall be clean and devoid of wiping and smudge marks. Fixtures must also be free of dust, grime, stains, mold, and mildew. Urinal and stall dividers shall be cleaned thoroughly each shift. Countertops shall be clean and free of debris and soap residue. Empty waste receptacles and refill restroom supply products (Daily) — Paper waste and sanitary napkin receptacles shall be emptied, cleaned, disinfected and new liners inserted. Soap, paper towel, toilet paper, and sanitary napkin dispensers shall be checked daily and filled when required. Money collected from the sanitary napkin dispensers shall be forwarded to the Building representative. Dust and scrub surfaces and walls (Weekly) — Surfaces shall be free of water, soap, dirt, smudges, and grime. Corners, crevices, moldings, and ledges shall be free of dust. Note: The City of Fort Collins Streets/Utilities Departments place a high priority on restroom cleanliness. Detailed attention to the above requirements is expected of the Service Provider on a daily basis. Office, Conference Rooms, and Hallways Empty wastebaskets (Daily) — Remove trash and clean receptacle as needed. Plastic liners shall be replaced if torn, stained, or if containing residue. Service Provider shall empty recycle receptacles daily (Streets facility only). City employees shall empty recycle receptacles in the Utilities Service Center only. Floorcare: Vacuum/drymop (Daily) — Vacuum entire carpet area and drymop tile surfaces. Spot clean carpet when stains are present. Floors and carpet throughout the entire complex shall be free of dirt, dust, spills, stains, trash, and any other debris. Special attention should be paid to wall edges and areas around and between equipment and furniture. Dust available horizontal surfaces (Weekly) — Dust and clean any surface free of employee equipment, materials, and supplies. Surfaces include desktops, file cabinets, shelving units, and modular dividers. Dusting of computers, keyboards, and printers shall be performed without moving equipment. There shall be no dust streaks, spots, or smudges on surfaces and ledges shall be free of dust and insect webbing. Attention must be paid daily to removing stains from desks, counters and tabletops. Spot cleaning (As needed) — Spot clean wall surfaces, file cabinet facings, and shelving unit facings as needed. Smudges, marks, stains, or spots shall be removed. Conference room furniture shall be vacuumed and cleaned as needed and free of dust, mud, lint, stains, crumbs, and trash. Interior glass cleaning (As needed) — Glass shall be clean and free of dust, streaks, watermarks, spots, tape, and grime. Windows shall not contain a cloudy appearance after cleaning. Windows sills (Weekly) — Shall be free of dust, dirt, stains, bugs, cobwebs, and any other substance causing an unclean appearance to users, employees or the public. Dust, clean, and vacuum conference room furniture and surfaces (Daily) — Conference room furniture and horizontal surfaces shall be free of dust, spills, mud, crumbs, lint, and debris. Special attention shall be paid to detail cleaning of chair seats and legs, and countertop surfaces. Ink Boards- Wipe down and clean boards as follows: 1) Conference rooms boards (daily, unless noted to SAVE), 2) Personal offices (as requested by user). Entrances and Main Lobb Inspect and clean entrance glass (Daily) — Glass shall be clean and free of dust, finger and hand prints, watermarks, tape, grime, spots and glass shall not be cloudy. Vacuum and Sweep floors (Daily) — Floors shall be clean and free from all dirt, dust, trash, spills, and any other debris. Vacuuming is expected to provide coverage for the entire carpet area. Vacuuming on an "as needed" basis will not be accepted. Polish metal surfaces (As needed) — Clean and polish any interior and exterior metal doorknobs, kickplates, railings, and other metal surfaces. Metal surfaces shall be free of smears, stains and finger marks. Heating Registers (As needed) — Registers, in and around each unit, shall be free of dust, dirt, trash and cobwebs. 2 Drinking Fountains Clean and sanitize drinking fountains (Daily) — Fountains must be clean and bright, and shall be free of dust, stains, and streaks. Surfaces shall be free of trash, coffee grounds, and tobacco and nozzles free from encrustation. Drains shall be scrubbed and free of stains. Venetian Blinds Dust, clean, or vacuum (cloth) blinds (As needed) — Both sides of venetian blinds slats shall be free of dust, webs, and water stains. Wash venetian blinds (2x/year) — Both sides of venetian blind slats shall be free of dust and water spots. Cords and tapes shall be clean. Any defects in the blinds shall be reported to the Building representative. Floor Mats Provide and maintain floormats (Sunday) — Mats shall be clean and free of dirt, mud, oil, grease, and excessive build-up of crusted material. Mats shall match, in color,existing carpet and be maintained in good repair and replaced as needed. Service Provider should be prepared to provide and maintain roughly 40 mats (approximately 4' x 6'). Coffee Bars Clean coffee areas and equipment (Daily)— Common area coffee pots and drip baskets shall be cleaned thoroughly. Brewers shall be wiped clean of spills, coffee grounds, fingerprints, and dust. Also, the drip basket nozzle area and warming pads shall be wiped clean. Machines throughout the complex shall be turned off nightly. Counter surfaces shall be free of trash, coffee grounds, sugar and creamer residue, spills, and stains. Cabinet and drawer facings shall be wiped clean. Scrub coffeepots (Weekly) — Common area coffeepots shall be scrubbed and free of deposits and stains. Sinks must be cleaned and polished (Daily) — Sinks shall be free from stains, spills, food and any trash. Fixtures must be polished and be clean and bright and be free of encrustation. Drains shall be scrubbed and free of stains. Microwaves must be cleaned and scrubbed (Sunday) — Microwaves must be cleaned inside and out and be free from food, grease, stains, and smudge marks. 3