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Purchasing Division
CITY OF FORT COLLINS
INVITATION TO BID
BID #6632
Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk
Management, PO Box 580. 215 North Mason St.. 2nd floor, Fort Collins, Colorado 80522,, at the
time and date noted on the bid proposal andlor contract documents.
Bids must be received at the Purchasing Office prior to 2:00 p.m. (our clock), September 6,
2001.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids maybe withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase order will be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemEd as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids property received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise taX, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any
and all bids, and to waive any irregularities or informalities,
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetAry value from any w=x w� tk3z oa sw-.14k-S
do business with the City of Fort Collins is prohibited.
07/2001
21$ i\or:h hiason Street • 3nd floor - F.O. Box 580 • Fort Collins, CO 80322.0580 • (97e) 221-6775 • FAX (970) 221-6707
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Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions are available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions_
Collusive or sham bids: any hid doemad to be colluciva or a sham bid will be rejected and reported
to authorities as such_ Your authorized signature of this bid assures that such bid is genuine and
is not a collusive or sham bid.
Bid results- for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally wilt be mailed to you. Bid results will be posted in our office 7 days after the
bid ening,
J S B. ONeill II, CPPO
Director of Purchasing and Risk Management
0712001
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