HomeMy WebLinkAboutRFP - P908 SHOOTING RANGE TARGET RETRIEVAL SYSTEMCity of Fort Collins
Administrative Services
Purchasing Division
REQUEST FOR PROPOSAL
CITY OF FORT COLLINS
PROPOSAL NUMBER P-908
SHOOTING RANGE TARGET RETRIEVAL SYSTEM
The City of Fort Collins is seeking proposals from consultants for a 10 lane shooting range
target retrieval system for the City of Fort Collins Police Firing Range located at 2554 Midpoint
Drive, Ft Collins Colorado.
Written proposals, four (4) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before
3:00 p. m. (our clock), October 28, 2003. Proposal No. P-908. If delivered, they are to be sent
to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
A copy of the Proposal may be obtained as follows:
Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to
request document #30908. (The proposal number must be preceded by a 30
when using the Fax -line.)
2. Download the Bid from the Purchasing Webpage, Current Bids page, at:
www.fcgov.com/purchasing.
3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and
request a copy of the Bid.
Questions concerning the scope of the project should be directed to Joel Tower, Project
Manager at 970-221-6832.
Questions regarding proposals submittal or process should be directed to John Stephen, CPPO,
CPPB, Senior Buyer, (970) 221-6775.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
Jame B. O'Neill II, CPPO, FNIGP
it for of Purchasing & Risk Management
Vendors: The City of Fort Collins Purchasing Division has implemented an on-line vendor
registration system. This system allows vendors to register, view and
update their business information and commodities. In the future,
vendors will also be able to receive Requests for Proposals (RFP's)
through the on-line system. All vendors doing business with the City of
Fort Collins are requested to register.
The vendor registration system is accessible through the City of Fort Collins Purchasing
Department internet webpage at www.fcgov.com/purchasin_g.
The vendor registration form is located by
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If you have any difficulty completing the registration process, please call the Purchasing Division
at (970)221-6775 for assistance.
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Section 1.0: Proposal Requirements
1.1 General Description
The City of Fort Collins, Colorado, is requesting proposals from consultants knowledgeable in
both design and construction techniques unique to the City Police Firing Range.
1.2 Proposal Submittal
The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and
presentation of their proposal.
Firms submitting proposals shall submit four (4) copies of the proposal with the following
information.
a. The name of the company and individual, responsible for the ongoing support of
the system.
b. References from four (4) or more current clients, preferably governmental entities in
Colorado, which have used this company for similar services, including a contact name,
address and phone number, and the kind of equipment or services that were provided.
c. A written description of the proposed products and services as required below.
d. Pricing as requested.
e. The City of Fort Collins retains the right to reject any or all proposals and re -solicit, if
deemed to be in the best interests of the City of Fort Collins and reserves the right to not
interview the top 3 consultants.
f. The City of Fort Collins is exempt from all state taxation including state sales and use
taxes.
g. It is the intent of the City of Fort Collins to award this proposal based upon a lump sum
cost. Awarded consultant will be required to name the City as an additional insured and
sign a Service Agreement.
Section 2.0: Scope of Work
2.1 Background
The City of Fort Collins Police Services Department is soliciting proposals from qualified firms to
provide a for a 12 lane shooting range target retrieval system for the City Police Firing Range
located at 2554 Midpoint Drive, Ft Collins Colorado.
2.2 Scope of Work and Specifications
A. All equipment shall be provided by and installed by the Vendor.
B. Standard features should include but not be limited to the following:
1. Equipment must be ADA compliant.
SA 10/01
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2. Upgrades to the software shall be automatic with no additional cost to the City for a
period of one year after purchase.
3. Provide maintenance/update contract information with pricing separate from equipment
price.
C. .Expandability
Any equipment purchased by the City of Fort Collins shall be capable of easily
supporting upgrades.
D. Service and Maintenance
1. Equipment must be of modular construction for ease of removing and replacing
components.
2. The Vendor shall provide costs and explain in detail the terms of any maintenance
agreement available for the system.
E. Training
1. The Vendor will provide minimum 1 day training on the operation of the equipment to
City staff and include instruction on maintenance and repair.
F. Warranties
1. Warranties shall be provided which include full technical and maintenance support and
shall be valid for a minimum of one (1) year after completion of installation.
2. Provide extended warranty information with pricing separate from equipment pricing.
G. Construction permits
1. All permits, if needed, will be the responsibility of the Vendor.
34Section 3.0: Response Requirements
3.1 Requirements. Proposals must include:
SA 10/01
a. Wiring diagrams for equipment clearly differentiating between
manufacturer -installed wiring and any potential field -installed wiring.
b. Pricing
1. Cost of installed equipment for 12 lane system.
2. Cost for removing current booth structure and leaving booths in place (to be
removed by the City of Fort Collins).
3. Cost to include an option for horizontal target movement (i.e. running man
target).
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Section 4.0: Additional Requirements
4.1 The successful proposer is expected to provide:
Maintenance data for the equipment and all applicable Operating and Maintenance
Manuals. Maintenance instructions shall also be furnished which provide the manufacturer's
instructions for maintenance of the equipment. They shall include recommended methods
and frequency for maintaining equipment in optimum operating condition under anticipated
use conditions and any precautions against materials and methods that can be detrimental
to finishes and performance.
4.2 Replacement materials and components shall be from the same source as the materials
installed.
4.3 The successful proposer must provide performance and payment bonds and must sign the
attached services agreement.
Section 5.0: Requirements
Track must not catch brass which would cause interference with the operation of the
system.
2. System components must be plug in type for easy removal or replacement.
3. Target Carriers:
Should be lighted with dual system in case one light burns out
Should be enclosed to protect components
Should be easily removable from track for cleaning and maintenance
Carrier wheels should be low friction, ball bearing type
Should provide turning targets with random edging
4. Tracks must be sectioned and overlapped for stability and easy removal of damaged
sections.
5. Targets can be operated manually and from a master location.
6. Manual controls are not attached to a shooting booth (we do not want to have individual
shooting booths in this range)
7. Targets should be able to be stopped at any location on the range — not just pre-set
locations.
8. The Proposers must provide minimum one day training on the system for our staff.
9. The Proposers must provide customer support and trouble shooting for a minimum of 1
year after the system has been installed.
SA 10/01
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Section 6.0: Evaluation
1.1 Evaluation and Assessment of Proposal
An evaluation committee shall rank the interested firms based on their written proposals
using the ranking system set forth below. Firms shall be evaluated on the following criteria.
The ranking scale shall be from 1 to 5, with 1 being a poor rating and 5 an outstanding
rating. Recommended weighting factors for the criteria are listed adjacent to the
qualification.
Weighting Factor
Qualification
Standard
2.0
Scope of Proposal
Does the proposal show an
understanding of the project objective,
methodology to be used, and results
that are desired from the ro•ect?
3.0
Suitability of Equipment
and Services
Does the equipment and/or services
that will be provided meet the needs of
the City as outlined in the RFP?
2.0
Assigned Personnel
Do the persons who will work on the
contract have the necessary skills?
1.0
Availabilityservice
Can City employees receive quality
in a reasonable time?
1.0
Motivation
Is the firm interested in implementing
and supporting long-term, quality
services?
Is the proposed cost for the installed
2.0
Cost and Work Hours
pay and display/pay by space
equipment and associated services
reasonable?
=2.OFirm
Capability
Does the firm have the support
capabilities to provide long-term
services?
1.2 Reference Evaluation (Top -ranked firms)
The Project Manager will check references using the following criteria. The evaluation
rankings will be labeled Satisfactory / Unsatisfactory.
1.3 Qualification and Standard
SA 10/01
a. Overall Performance- Would this company be your supplier again?
b. Customer Service- Was this company supplying a quality product with
quality services?
C. Completeness- Was the company responsive to customer needs; did the
company anticipate problems? Were problems solved quickly and effectively?
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