HomeMy WebLinkAbout309950 T2 SYSTEMS INC - CONTRACT - RFP - P917 PARKING TICKETING MANAGEMENT SYSTEMSERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and T2 Systems, Inc., hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of three (3)
pages, and incorporated herein by this reference.
2. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated within one (1) day following execution of
this Agreement. Services shall be completed no later than February 28, 2004. Time is of the
essence. Any extensions of the time limit set forth above must be agreed upon in a writing
signed by the parties.
3. Contract Period. This Agreement shall commence upon the date of execution
shown on the signature page of this Agreement and shall continue in full force and effect for one
(1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the
Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the Professional mailed no later than ninety (90) days prior to contract end.
4. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition.
1
Exhibit "B"
Randy Hensley, Project Manager for city of Fort Collins - The Project Manager (PM) is
responsible for approving intermediate payments based on deliveries of equipment,
software or services. The PM will provide final acceptance, as appropriate. "Final
Acceptance" shall mean approval, in writing, of the completed installation after allowing what
the PM deems to be sufficient operating time in a production environment to allow the PM to
determine that such installation and implementation complies with the Scope of Work and/or
Specifications relevant to the project.
2. The City agrees to pay the Service Provider the price of $143,320.00 (one hundred forty
three thousand three hundred twenty dollars) for the Equipment/Software and Consulting
Services listed in Exhibit "A", in United States currency. Upon execution of this contract, the
Service Provider will invoice the City for the Invoiced Amount stipulated above as per the
following schedule:
a) 100 % on delivery of the Equipment/Hardware/Software. (T2 Systems offers a 2%
discount on invoices paid within 10 days of issuance, or standard net-30 days
without discount.)
b) Remaining balance will be invoiced at the completion of installation and training by
the Service Provider, with final acceptance by the Project Manager.
c) Payment of invoices shall be due within 30 days of receipt.
03
INT2 Systems, Inc,
SYSTEMS Is Providing This Quote Specifically for
City of Fort Collins, CO
Database Selection
Oracle
i h
30.000 5
30,000
$
12.000
T2 Power-Pof k Pack Seleotic,n
Gonple(" sy'toll
3lkr4.r,
54,995 6
54,995
S
46,196
Handheld Units & Handheld Software:
Syinho I PF) [ 8040 Win. lov., C[
10
41 4'-3
Handheld Units & HH Sonviaro Subtotal
10
S
4,495 E
49,950
1.
47.453
Point -Of -Sate Accessories
1. 120
Y
1, 0 1?
Ro,"?i pt 11, t 1 -1.11 OF & L'If aweer I I aco
G
3
1
1 V!
r l('CtI.qw rashC4.Fe"
?
5
2.;5 S.
5i4
5
469
Point -Of -Sale ricceuanes Subtotal
6
S
1,765 1.
3,530
3,001
Communication Accessories*
Id P"r t 110 '.e' I'0 In A, 1:F F. I OF
I
C wimij I, I, a t,--,n Ac c -.... es Subtotal
1
S
6,995 5
r, 995
5,246
Consulting Services
Po'OoP,Ftk Rick,md M,dul, I&I
11'Alls
3
81 $
10.350
i
10, 3',0
'Meekly-' 1,11 fit 1, ly Park Pm, Y,,
1
450 1
4'.0
P-I IF(.[ It'll Fo) Of fiata I':'F4vfTS K4 1
5
;.110 3.
750
S
VjO
Co, 11 wj , r hat a C(' I "-F , I., I, Tnrl
10111,
Y
ISO
"XIO
150 il
3. 50
5
41)"It hlrat.. Ij '; ...... and
4.0110 11
4(00
1
4,0110
II t11111YY RIA"(10
1 1. JtiSt 1
S
2.?')0 F
2,2010
1
/ ?00
C-1111-ItIng Subtotal,
1
7 1187 S
29, DOG
$
29000
Ticket Stock and Envelopes:
T2 Systems vs,11 recommend P, ef+m od v-,ndnr
Shipping and Handling
425
S
425
Grand Total
174,899
143,320
1
City of Fort Collins, CO
Summary
Dalakac-'
I Z RwIrRi I k Pa lion
',,4 i1r,
3 46 196
Ihir,111"Id Units and 5'41wal.. $'] 1, 1, o I
4'f 1611
Y 4,', 43t
Ik,ttv, Of
3,g30
5 311) 1
r;l:unuunic ,It I on I A. ...... I ve Sul al
246
(;nmul t I I 1y Yrry v I, " "A 11j. I a1
29'(100
%ppliv, 111.1 IhIldfil"I
S
i •13'
Pill Pf'. "
S
174, ST.
1143. 3?0
Ainini oe, 51.[pry I Afto I it st Y.-
Standard
S
11.89G
5 II.G90
A1111111 Mh1111'�rmnco I% Support. AW1 i I ir,t Y,-,,,
5,
I'VOO
i OrTii)
I - r il I ( jmat-,I t4mwerwn( & Srppoi I Aft of lira Year
22.8£SO
5 7T, 8811
1 Ltd W Support P1 ,.it (p doe 1. 11 , -;- I, af I
if it, I I'moo & S'Ipjxwt Is I"I on
ald
plif'row-pro.
$
114,845.
5143.3/0
D-mil 11;rvill"Int,
S
Net Purchase Price
S
17 RT.
S 143.320
nn
PR
Monthly Lease Payment f% I . JO Rtiye,t. it I
a7 ilea
721.
5 4,806
03
SYSTEMS
. .
111,001:4 L, U 113N a.-I'Mul:W11111 0.14 1
Terms of Agreement
hI ',ql III-' lit to f."Itil t I I,,- t. I I ll:111.1
I t I I I di'l,iII.Ift, I
`Yy'a.nl. - 'Ili- I AJ 11
" k,l thr fi 11- "v" In I o I l.Ic, lu,- t " I -.k I I - I LI
IjY LI'Joill- I fl. Ill r? "l,"t , 1111, 11 p I i , . I I I .
I P.11 14 Op I—iII.Ift.-I P-_, :,,,l I Pa I k
that 1id. C-11 tll
I P.I I k h;] t I i l: 1, qI tl I,,
Lillit, dl�I illaft, I
11,111-111- 1-1 units SIn ILIll, ' at Ifl), -t 1 -11 of
T 2
P. i i ki 11. 1 1-hi _1 )I Maine nano-, F c" c
h—A A111-11w.-A from
r for Lls- h I ( I ) t 1-1 -_ .1 pa I k
,.ft,,aa1 I I t y,aiit f t , I NonJh«Id Hillis I.
.1111 4, . , if t I I,, It . . ljjill th. Hl,,t
voAl c <111.1 H uldhe 1.1 ". ftol; it 11, IiAll"i Lill
'J. 11-1 1-- I.A. IIJI't, 1 .1" the
Ioms •ffele. L
-
Ilid •.Ilj-jm.lt: .11A [11hliv —.1.
Hh. `-t,jfldhld lli,)illt• WlllI IuI ul p 1 1 x1
ll .". I i I,-- - I in I I I li" " ','I[ - In "A I I I l II. -Ad I Icy
P '�v-,t,_ if),. it rit, - ., - 1, 111: 1.-, 1 . 1111 (1, f , -1 ( -11 -
17 II from I I't ".11w I I,ulchl I.It ., A t Ill
H'll), 111 Id I fill - .1
It- I ;,ill I-, I . A If - I
k-I I. 1 1" t 11"t-All. I t Hill IV tjj,= 'q 11.1"1 .1
Dta iri-I till, first l, , I I ift,•I I If. , (LISk-AT), I
w.l I
I t 'Illd q HiwAlh-+I Unit', t I I,-
F I di-iji, I li.i lilt., I sul I ..-.I t I,-, s
S.A I lu:'d in till, Aglc Ill.: lit I:.,- I.- (I lyy
EXHIBIT "C"
at 111 Iddit F. 111,11 1-,- r I
f T., Syeter11 th-A) : Lill - 'I I t
I I i ol I I 1 1 )r il niq :,f the F9c t l-,c, r t I i plug. tll-,,
Est: c f -Inv IILcI i f i - - I e-I I I I- I elthcrn ,menu_. t
Iou,t f t rin't.- .-.I I k-di'll I --f theI It.] ill I . pi -,,. i - I- -I T I I .- I, )f I . I s,
..,I I - - I , I', I'll, -fill i I i Ili, 1-y I ri thl I rikii-,, -
tLlIV. and I
T2 owI , -iq , is t0 I . r I ol II-, . f,-. I I. I Iq
ILL Jillt -)Ild U11,,joll I S, I
'I. I , Cl 11) il I I All F-( I t :
I? Syslellls, Inc.
81(1 434 l ,O?
03
Stand )d I I ( I Cute te, 111. o r py I I I I , , .- , i v , unlimited
toll IF I t pll-'Ilo 11111
"V',(k Ill', "tippil I .t,lff.
t, clinical skII-p-_,1 I. t:ik- ', mitial galls and
is ustl'i I I g '11,10 1". 1 thl "SILL", If Ll." ', I
r fll- - I. AIIII, .11 'All I -A I , '11110"t I III,
I' -'A I - it v. t I I I l - cal, it - d t_- , I r T
t,_. I I I I, . i I SIL I P 1". -t t MlIt &A 11 i llc If]. k, ',--It fell
lc1111,11h Ittul and 'Alpll,;at Ij-A ,)II,-1. If
I ;Vl t-I- 111 Ii s d I (Il I [ 01 t is 111-1 11 , I c to
-
it %ld I I t I ]. 1) 1,.,: _ V: - dot, -d
11 tl ( hilik ;11 supl. q t •edlidl
11 fill It I' I- tI1 11 'I'll 11 -1 kit-� 111 naurt
11 ji, 1, � I 1Il o pli• 'Jklil - I c ,I zrfsi.
C 1 -11m J I U 11 P"I L ll III I x 1.1 V t I ) I �jt I.A I I
I ri-I i,- L -ii, C1.111, I.., Q..C.C. p.nl Lia In
O'll p,Ill. I"I. ifi. all -I
111,1111L,mr, I I I I tuns m I .-li ii.:j t,11 q. 4
t:,*.- - - I ? - I )c, I I I l..
I If I I. Wit iril t. III, `t,,wh rd
technical Ill 11 11 Aill- I
.11 - , thirty 1111 lit It-C". 111
fit " qI
f.Q kljiqloekh Illd migt Itvplr,.
.11L] Nc.p, R,r,,_::
Stan 0,II-I: 1:11'st, -Ill. I is , Ltid-I to all
SOMALI, Lqd= ', 110 lo V 1, 1, r.rs tc. the
S fta•aro that w-, by TZ System;
julinq th,�. of His Acinomm: no h
LlI_d,Ik-:'s and 1 lo :f I ', 1,, 1 Sos a I .,,I I I a
, I I) I I I ik, --1 I - I' to 11,flo-',Ak modal pi�;,iousl^•i
pu I .: 1), is .-.cI 1'',• . T? ysUtmw
swirimus to Lonthwol d-MvInxi-It of th.
"dulk th. is in 'm aRiuc
pdl,ls- 4 its pl,.KWIL hfovydo. T2 Systanin
hi Ihlc c,llromo-jee its ctistoinvis to install
`_Qft'PMO% S an n-w r& js.,s is th, y
III.Ay C-_Ilt,jhI L-Iltl HAS an Vo H as inowaw,l
T2 Satunis torkinkal
IAIPP'A I sniff twill: most in tN inigNimm of
'tistoln. I 01 '1" 1. - 1.11. lb,ls^ from I I oil
to 'IwAll"I .,f
Lsslst in III.
CP all"n of j s YPA hwhvw_ of I wanm-r s
hwiiq on ill, xi"till-I
,.-ith Omni 1ot,lfilc
, A: In L'blitioll to ill", `.I,Ind.11d
L I Im„Ili n I I d I'l, P; I - • r. ri,, 1 2 - Vsr i n I,
I, duli- sL I -A I ,Miff I If I I : , 1, list IJI 11
jilld -:Iupk tiny 1--,i1,k up fil, of
on I Ut-olll- I s s,',n,---A : t 1)
;pion of f . I t. -st (A .,1(- 1, . 1, 11: - I I .,-I ,..
c0111,lillillq a --.-.py of tK2 Cumuli s INO
,],-Italas. I tW lim." c-if
LI'SlQulk r 0.11, It k - 11,1, 1 I rLaa, LI
Ind 11, 11111.till), viul trstolul. I t'� aIpl,]%.,
pjit, h .'Athin thirty (10) CMyn rd IM.isc- of
Illontlihi to
Cu tf,na•a s Or,"- "Im IQ - Wilk W
Ho,, J>- I I ll,lillt,. 11, 11 to III,
.111(f or O'lodk Sc If t VM I t': I"Ll'i'lln S.Alli-
111HU'll t, ,ts, of Hot kickul:- 1,11.1t I,.
qq -1 h-v T2 Vywania aml ol
I,folluld 011110 and
I- If -AIL I:": l i odic fill - li_k-ups of Onmi,,
l'it.1riks.
valat is Comm IlAw and 11 Ill-1hrld
v 't"In n,Iclil
IanYl it I- I J' 11 1 1 11 nn.
vdirli •h --- L I I d 111,y - C L I I in
IlAwtv QO? kas of ky, N. 10- -ALI, ti".11
'It" h'I,Iv t.,t. d
L"y -1 him. al J. if f . it )d
tvpi. .111v I..; 1,-,A;i sit.- . I•- In'-'Llinq
cI itic'-11 „I dill, d a I I or 1,
If, QL 11, 1 5noI_j .:I cust,.,rncr from
I�ri F-11'1Y lludkO, it into
%I -MI -I Chit IWII-In 11
SV%t 1111, ( Q11-1111i ts t1-- -1 1 dt C 1-1 1 L11 IVH AIII-A
tmqot Q fVq".,&Mt I% hours.
4. "A"ll-Al if, FICIt I 1_1;T, 11 4110SIL-in d 1-1,H)CII). +-I
12 Swells. hu
03
St-Illdald: Not i.,,Li Is any kin-1 or
d, It tl 1,11so I, bL I I I - I t,r n _- I air L. cjIldl, .,, of
the cmm- of uidi danvi. In. 14'
Ill'It'-Lials k'Isis if n,:-:, saly. This of
,mold L-1, -,-_iLIs-_d 1:0q IAIR 11,74 lilllitr,.l
A, folk,-,vilwl factors: faulty inim"k
1115UL-ilitV of th,
failure- e, "oft'A"'ll :- I"A 11L ln
(,Alflil t .11111 Lls,-I , [IQ[. IN NQ
IVEN I VVILI IMMEIVIN Pi IIAIRU FOR ANY
NUATINC, 10 DAIA OR
L111,111, • I: Ni -1. .-v- 1, -1 1, iw� kind of
latoh.-J." ill-4111d or l"P.111- th,
Iltuill"I of I'v.-IiI illstlll-os As
k 1.111-k-I FnIldl - 1, ".d IllAiri, 11.1W - and
sing q I. T? WSP na VAI a jpIw th,v
s. .1 Vl.,, ,, (7,11 1 rillls .111d b"Isrs if
lb r - SSAI V, This typ" of Anlap amild In,
hV IMI not lilllit-,-,l to th
WtAy Lailtv k : ,Inr tiolIs
I Is I y of LllcI ot k huavaare
Failnn ,,eft-,v.11- f-lilill,
,-Illd us. I •,I I A . IN NO EVEN1 Vd I I
12SYSIEMS BE HAUL [OR ANY DAMAGES
RELATINC. It-) D.A'1A I-C-M OR DAIvIAIU.
1, it is r,cy,( I K-undil-Ad Llllits',.
T; Systalms 41111 furnish aW and
I'I( " 11 Ic, [It Jim t" „I p. I v for
, s;.,Ily t", III.-lint.1ill th.. Units
in .:.I ,'l -ltjllq CQ11-dition dulincl thi: t"'I Ill of
this 111llt I)IV-J1,kA tll,jl 'Aldh
irf ll"_' sshat( -I Iry Ilan,lh dd (Illit lf:Ii ILII
dul inq ll,:-Ilmll It "11,111 1). It tllpo "."I,
of I? p-lits "JI1
d 'Is to Inlilh] I, li'lil. d.
III.Iv h., I mill oth"Is of Ink,
kind -ind 11-111itY. Ill, limit of li,jl.ilih, for
1-,' • t alis tna- cr this sIVIII Its
III. - 'Ish 1hlo of III.— kk-illplh, Id Unit
in cI I.Itkn,j It tI-I. tilull of the
-.1,dul. II]—,Iih•,Ie it, no limit to ill- 11111111 r of
that '-.Ill 11, p,lf..,Illlod oil th,
11"Indholl hytllis
'kh i Ic it in t I I, - i nm t it jon of T.2 "%, stit is to
I pl o i t HxAh--+I I-Inius roi at. I,nq as is
--Ill Iir.ji I I v and fi I Ia I I. -,i a I I y f I , i I - I , T ?
Syquais IAliv.,s the, iiqlit t,, cli--intilin'-
In") illi, it nal I. IIA SLII 1p,l I of
Map-111.1.1 I'll -lit" „Il, III Y''ll IN't 'Alitt-til
notice to (Listonon. AW that Unw Y'
trans %ill -ifm_I I. p.-lil so�lvi, I kila,
and illau Ir Its 1,.,Ini,, for "'a i, I rd.,,,J, t.,
Itill-Ilield Units fur 'r, lonol .11, parts and
I.JoC ',!Vill I".( pac"J'A'd at 'Illy Josicillat.-ol
QSyM,m% wqW. r, nu k4 at midn other
--of -I t i of I as Illay I u, I. "iclinat -,.A I", y
r2 symoms. All Han, mold unit, to be
YqvW,I lmrt be AMYTO It, tQ Wati.qj
indicatA by r2 SystnAlls Iwi-sonnul.
Itest nn_qr I - for all I'l c-i-tht and
- lldlg-.. inboum.l to th. s. IJce
c'- I I t'? I ',ysti:ills k lcsptinsil_-dc fol all
lll'LVIII,_C, chat ps -Altbo-1-111-1
floIll the Cptlbl. T", �-vsmilln
maintains a H-11noinund tairi-i or fOnQ
days `YA" I, rApt A" QW[anunt of th,
1-1-III dli-A-A Unit ba, k to iuntcaneI.
11,0 in not
l4ethinq 11, [.Jll s11011 obli". T? Synclus to
1.105 -N I. "th-:4i. -,-I "nufinal
trill,. indil-linq but not linlit".1 I-_. 'I'11114.1i
to th.- 'as, of I - II f I o III .:I I -1:11A I I' -I,
-!MIjiiF,I -4 any kind b_- Ix-insinq - a:, oi
flaill" of ill- Id I lint ,,X I" as
o�tltivvise i-Xl-lc,Ssly A(jIek.A by lz
C L 11, tol I Ii I I'. lo"JecosibIc fo[ vif,ail OCF,ts
Y"".Cklmcd ith vo.-Irll Ail, (.I "I'llilati, "I tot]. 11
S
" 1-1,111S
Till,, applies oldy to the.
of th'' 11,111cIll'.1d I-Illit and t ill.
ooll-litik-als f,-1 ,%hiell it 'mil +wIll''d and
not o. "', I I .ultill-f floall
xtvrnal -_al_lS sll- 11 .-IS, I Het linlit, .I to,
laniage icoulting horn a ,vith amg
olij'.,O el (miln fir.-,. f looid i llq s, I I I ol ,dirt
i I I - Into[ I I I hail -, as I t I q, ja k, act t of Gild
I . I .: from Nj -1 -,AIm> to vo .-I 11-1 "1
ionditkvs battkiy luakag, theft niisuyc
abals-__ , Liniaq.-, fic-in failui, or w,t inipiopel
it',, if any -6011(.Il
to -All-A l r ducts not
Wirt n 14 w cl: hon I -Y the HawlIpAl Unit
I I I. I I IL I faK (Lit -_ I.
I unhola. I hall
I I la i 1-11 , I Wl n.- . , I A I I I I I ( I x k A by th.-
Han -All.,h] I)nit lmllltlfat tin - I t. III'lintain
It)— H.Indl- "'I'l Unit In il.'I'Itill-I oildili,-ill.
03
danmy ioadting nor tho Wtur, to,
th'- 11-Aldh(ld Unit InallUfACIA-1111 S
I. not
by this Ago n as at.
tiVlhat to do if -I Han -1h, Id Init L�n� t
lansolmd Avad fist ,.all the daskInatrd
111-dIllik-11 sLIEl"At 11111111j, I for
to dominlill., fir ill ...f th.
Ind IfLIFIeLi011. If an iutlloiizl J'-,' Sy,,m-nin
lllaiiilll ,tIbn-. Lic lit ly .3-m.,1111ill"s that
the 11,1111:11101-:1 Unit 10:101-: �rei,x th.
li dilli- lall ,,Ill ilhtlunt Custonni as to th�
PI 0I Wl I CdtLll H JA_oo,-ILII ( . Illo dalalqc-1
HalICIII, 1� I Unit 111LInt I,- I . t Ij[ it. d ti.
T? OlsbAus of othol savAro Wation a-,
hioctoi by r2 Qystuins persDavol ok,nq
,kith .-I pield, in dk,suipti,-n. Fl,r,h PIONI .,.I
RHEA cords, k if apI h( il:.I. shIMIll L-1%
I"Mood awl fllybattery ^Jlollld f. illaill in
tll,a Hallolli.,ld Unit.
T Hont C kjaillf r'Ildll(
clatillLP' IIVI1IIm(11.111Cc1 and sal _-jX1It ,:.Ivirrn
fr-1 th,-, Host under thin A,_Ii. , nirrit
alio'l - Ill" 11 I scar fl.-all ptllcllas-. fl oill
12 Svn m i I),, ( LKAIAIIel shall I � ly to
T2 Knolls o Standard inaint. nall,:, , fac,
111,11 to fifm'rII I.-ic-tit 0';6 or an
Illaint.-tiall,: "r., of
f 12 Sys L- inis UV It :ill I'Alt s to 11, 1,-, 1 - I
-I cinq of th, IA.--,,.t ., plus th, "-,t
-f and, a). difi(.-IGAIs and 01)haIn.- to,
th, Hitt _6,Ir So f 1VM I �: Made oil L" lialf of th.-,
I: lintolacAt. SLIo:h 1110111m 11,111ok7 f,.'� shall 1:,..
ImIddo in ad an_; IoC-.,,Idincj to, the minis
.,f the iluvo.j., .
Han lhrild Units and Handle , I "I 'oft '%.:[ -
lvlamt, F, rc,. H. I a, 1,,, 1. 1 1 Init and
I landli., 1, 1 Softv.,aril, 111,1111t, It3II( i, Lairs a I -_
L-a000l on T2 Systems Mvn" Ln ent T2
1141.1< IN6 H A W",7A , R E MA IN f E NAW F FEE
St HE DU L F . own niaka-nrtnum b, Tall hr
pay'llik ill -Idvano:c, ao:cadiliq to t.ho tciia"
of kho WYA v.
10. 0 It;.aC Annual ia.lint,_,nan. .
mill 1w
in v o 0: n - I sixty 160) to Anuty
(9), d.y,,
li, roll. tl,t olnPI s anniv. isal v
oratr to
a"lod-I illtcI 11-I[Ai-in �.,f support -A
d y of Qfv.val,
'Ill -A
I s. c,,,rtvvai- anni,,,clsary
arc
it t-1111111od by th.. lat,,r of 01K.,
nhil-Ill. lit At, of th.-
Ph. ill,,Jall
I,it, . 11 -adv,, n , -ainiv.-isary
,watt.; oii
-I. tsinlill, -1 by the install dal,_.
12 Sysu"ITI", Ill-:.
1c I millat oll: 12 Syst. in-, may tI, I minat,
UK Aymniont in the -`owllt -.-f (List-111h:1
flaLid III matdal rimplqunontation k4
f-1111,11- t,- p.-IV file% I naint I'll. MC,
f." Fly the dtl- dal, If IlIvill-lit is not
thl" inailltll-Ill,
It l- -LIt -Al innill-,,diatt
notir, For tho in
velmh kill? _-, I
v con: n U n m I t we h n K A I ni q pork but im
or n, v,. I. if
P'rllln Ili is 11-A I i -, I by l: III I , I I 'I -If sl I e I I
I, o I " t kin. u y thirty 151 Fiv poi Rd
utisbAnni 011 Ins mAiliod that t,Ahnhal
can III-, J,_kIqwI Lll),I(,,l
thi" lll - Ill, ilk. At 1:11.1t p-Alit - 11"t-r-Iner
lllx,i L-LI I has,' ' 111 itil-Ilil SUL-E-A l, at f
ysD Ins s Ll I *.ailing Ill L 11 ly I attl in I t Ili I t
01)) Illinut" 1n, Icn1 [it'. Al Itlditi,:ql.11
up"p"I'l-'s and I-+wal_- at ill,
tit-11,J111iiink plicti,�-.
12, If (."Intlact :Inwl
If a (usbonl'>r a 110 lV, this
We " ill mt le, laps, and 5uhs, yuent W
dyslics to F. -instpute maint. and
-uppolt C1.1K IarIvill I-, losp.-Ilsild, fI_k
palying all ril iol 1`0 s fi,r ill,:
I', I iI FIf Iap'," 'Is "veoll 1s III CPayllle I -it fri
the -I:.IlIiIIq vc.-il. AM Fland1h.d.1 1111117" to h'
I— I JOY c,ll 11 wvv (n I MPI I., n4mned
t— r2 oysunils or rdhoi s, i & , kwumn all
-Jill 1 d by I." Ills p. to ln:
ill"lp. -Ind appl-rr, d for Ill,iint, 11,111i
'It C II'A'Alit'l '.1
13. LLL_LiLa:=nc r? vvqoms aqrI wN that my
cli I is I I -quil , Ir in .o: I " i c i I Iwl
-12 5va"nis
0, n„tifvi Cuatmlcr if in Town
II I deo Ill' 'lit I I, I I t 1--1 Ill [lot I I'. I - I i I
availoula- and l'-, pl'-o"id. 1_11-,tollt;l "Ath an
-Ypn t0l h III Ill -I. it-, Of ill, I L-iItIh-+J Unit.
14. '1151101 It I I -i I itV. (LI'Ai-4 I I, I A,][, , '.
"."IF., I, If,, with 12 syst-nis as
ill -A d I-, I to - the
probluill ceItifv that t I v � Ink : L0 v n I in YA t I I
tllc• .ftrare „r 11,111,11-I.-Ael Lint" and e''Itify
that tllplw,Ld, [11 11.11, 1W.-Al
C"ust.•nlcr sll.ill Illf--A ill 12 wim in v,,,i itirtj
cif anv nt--difluitit-riv mook h-v Ammirici to
kill `;e-fteval, .1 Handil'.1.1 Units.
12SYVMMS SHALL NOf RE RESPONME
FOR r,,,l AIN VA I N IN G ( I s r um F io MODH I ED
POP I ION 4 0 1: 1 f I I `,OF IT OR 11) RTH)N%
1 THII L I WARE AT I Fc LED BY
I.KTOMER S MODIFKATICNI, 1 nnuakc,,.
for difficidtW, Or dw' fele: ts, I [,I- - aCdm W
.1ustocirl s on ors cat Ckistmal
-.hall I", AIII'd at
-,ullcnt time �-Iltl nlakm.11s I
I his Aqi D-_2nt lit na , not be
tiall'A"ll"Il of a"s( Inrid LIV I t1st(.11-t-i t.", all'y
Alt-1- 01 Poltv without the pli.,,Ir
y1Ilill'.11 rcInswilt ..r I? 4rAnno Mlich Will
not Ill IIIIII x.e.-II-II-IN
1, Pill tjLi,_kI', ,f I iaLolivi. 12 YSI E 1.1!.
CUMIUATNE HAMLHY 10 THISIOMER OP,
ANY OTHER PARY I LOP ANY LOSS OR
FAN4AGES RIEVI 11 11 NG F P-C)LI ANY ( I AlF.E,
DENIP,NDS OR II: DONS UNDER ANY I I GAI,
TIILORYi API-1-ftc. (-)Ill- Of Of! PELATINC, TO
11-11S, AISRELIVIErIll SHALL NOT LKLED THE
ErAmILIMANCE FEES [-,AID BY (-IKTOFlFP TO
r; bysim, IN 140 1 VE N I S1 IAL t-
ry WATEMS BE LIABLE FOR ANY INDIRECT.
INCIDENTAL MNSLOIJENIIAL, SPEI,-IA4,, OR
LXEMPI ARY OF,' LOST PROFITS
INCLUDING mvin+oul 1_11,11TATION FATJACAS
IOR L02 OF DATA LOW Q BHVINE4,:,
1-'k(-IFHS LOSS OF
CIA )DULL. WORK SI OFI AND THE
LIKE, API`;INIC, 01-IT OF [HE 111"L OF CiP
INABILITY TO USE THE Sol FIA;ARE OR
HANDHELD UNITS EVEN IF 12 QYVIEMS HAS
12U N ADASH) OF HHE F465BMITY Ol SUI-11
DAMAGES- AND NOINVIVISTANDING. ANY
FAILIIRE C"I [Sd_NIIAL PlIPPOSL CI ANY
WFIVIEDY. NO MALLP. W-fl-LEP i_(_JIvIP,;I.NY
OR P1 PAM IS A1111IM111 D 10 1 WAND OF
At IT E R r H V_. M, P, I L [.-I E N I . I I Ills 1, 11,11 IA I ON
IS AN MINHAl PART OF THE PIMPLE
ITEDIP [[Ill A(lREL[-JLNJ.
4MVIAbility. "It.-kild any I Il'-visiI.11 _.f this.
Agi 0111 nt Ill j''c jal._., I ", III I 't
Unwnhu- vahm I)v any um of emnIonwrit
jUlis-li, tiell that I rovi,.P.11 :.I ill lo,
d. 1.4e,d but ,gill not lfbxt alIV a.-th,_.l
p[''...kic'm ".-Ilidity: the
- 1q1 l ( I, I I lit ,r I y III I I i t I Lio I I w,f liability
di,-, ,:- 1, 1 i II ll: I of "'i'l r I , lilt e ". and -x(_ usi"ll .,If
d'-1111,14fos is illtcihl. d to I'll, eo� and
i lit of ally othwl such PI,,.%1k1-_,n
and L--, be of a : ecl -I,. such, ailf s11a11
I `nIllill in I 'ffI":t 12VI 11 if a I 1-1111DIIIi i., held tIj
FIVIA I'd 1 PIT of It QSSOIAW I JAII pvQ
lo'. 1,21"elifi, ltiw-11. This Agl, Imly ItA b.
ny-If NO other than pursuant t--, all I-2XF-I , ',�,
va mr-ri aq ""M-nt W* mm I by IC411
12 Sylttorts. Inc.
12 Ww"lls an! custonyl
9. Lilt if hCII III'Ant.
11t, t I I, . 'A It if -, '-NI the
-,It th S I M 119 III'd lit, nanc.r rind
t of th.: _�4 t &'i I c I
JI I and I, I "t I 'I sodkc," I IV 4 1--.1 I -A 01 s' I
I
d c It is.: nwnt,, or 1-111d, A 't.111-11 He),,
1.11,,1 olol (-I
I " , .1' Ulintcuancc� .111d ".111,1,,A I S-A— 1, d 1,,Y ( llstollirl , ( h, -ck Cm,-):
2 Stand II -I
Titlo:Tii
k
I? 'SvqeIlIs. Ily .
03
T2 PAFNNG HARDWARE MAINTENANCE FEE SCHEDULE
Itpin description
Radix Handhelds
Annual fo4a per unit
P I Lin, Ili, -Id -1 i, k it.t .............................................................................
f I. lc-': PX VII, Ill lut. 1 A" 'w_Jopter aro,lI ld I I,, I. I I't "v, If
PA".17.11" RX t%.Il I I 1h. I I op- I vAtl I A,,' Ak. I'l I (cl ...... ....................
$ 7. nn
R"'PIX ............ .......................................... . ..... .... ...............
(Ir"ll Y ......................................................
S I IWI '-(l
Symbol Handhelds
k4110 Fhndlla 1.1 1 ' k" t.!,.,l it,-[- ,;!11) *.M NI-xillol ,...............................................
in III d-,: I 'Illo h int. I cInd I I'll]. Ill- ldc.Al ""Al'
SYN11,01, ]:A'Wl ,vith8[J Mcni._,i� & ....................
iIh ludc": Pill. t.".-th I'lint, 1 7.- I-Il .-I P."I 1: 11A., Rachc sn,I Ilan Ill. Ih Id 11
Sy tj F'. o L 1Hanilll•- I T i - k .- I . ". I i t. I yJ I I I I t I.1 IA,
Print; [ .-Ilyl I-Lilldh 1, 1
'AlRo"I 1 $C'IJ I -I'll d1l, I. I F i., k, 4,;.'1 it, f .*if 1 i,M 1.1t lict �v I'lu, t-o-Ith ,nl I I tivitv ........ ......
S'l o'll)
P(f
SYfvll"( ll I AcIt , I I I i- kt vei It,- i ('W[?. I I III 'vi t 11 ':N1 I'delil."I
In.: kid, s IRDA h irlt�I :111"I V:il D:It') A -,:,16 [kIlldIl,- Id
SY[JR01 1�4t-' Ihn-Iii, 1.1 Ti.kct:viit, i M I Ih., moh �4.1 y & Blucto-411 ("AM."crivity
hint. I L-I'l R'.l.Ai. 'Ind 'kVil' 1, "s Dtj
If.
WN11-:01 041-1 ll'illdh._ Id Ii. k" "'Ath I F ..................... .
In ludo 01 Prim I rInd 11-will]. 1.1
HoIIIIII. Id f'At&.o lNI Y
It ilt, 10
Ail -A. 's Dit,) H ill(Ah. Ad ONI Y ...................
iPAO Handhelds
'In 1+11-1-Al I�' 1, 1 11 k,:,t -,vi it, ci vVith B I Llk t-,A]l I C-1 I [I"", t i'd t v ..............................
lud'-'.. i on). Pltl• t. -Ih P1inl,ir 111.1
Huu•Ih• I. I ". . r t v611 NL Y
",I) .-ol
Palm Handhelds
PA'111 nill"'. 11 foll. I.J lik k. t-A-lil, I ............. ...
IwIlld., ": I 'llll' ..I :, h int,•I in -I ll'jlldh-I
PAIJA Ill _100 1-hrldIN: 1-1 1 ikotv"I it.-q ............. ................... A .-Al
A If illtcI .-Ill-I
ONL'l ............... I ...... ........................................................
I? Sy"toll)." Ill(.
811) 4A 1,50? VAYN. _AYsL(` I I T,.corn
H loci, I %-u Oc tobor "7' A X13
03
Itern <lescription Annual fee per unit
Eason Handhelds
EPSON EI IT ?C� .in -I EHI40 Flan- lhv 1, 1 11,;k, Am itor.. ......... ......... .. ....... .........
in.ln l:-s: IhIq ml Ptint.-1 A( a Ina
EFr'!Id Fy.tiirndl f?ual',"+',dl battca•a 1 h,arcp:r....._.. ......... .......... Y,',;.
�COiJ
FTGUN har,linlml --Comm�:al on i I.idh:.. ........... ....... ......... .....'S=`,,,7r�
Hari Ih oI I ON 'i ....... S 161 I`+o
Printers
RADP{ RA: HP P'rintr_r.......................................................................................5'I,}�,.rii}
RA X FP4N IWt,•r... ................................................................................... S.1 i
CAMEO 3 1RDA Prot ..
C�.Iv1E�t ; E�lu•-t ",th E'rint,rr.._........... ......... ... ' I�1.Cti�
ZERRA QI 30, PI int,-=t .... ............... ......... ......... ......... ......... ......... S2h .011
EF^Cthd wmnl and 25tvri High SE.zQ Printer......,, I.S`,�,.r 0
......... ........ .. ....... .......I... ..
EPS, N rM f200 b. „lpt Printer ........ ........ ...... ... ........... .. .5�.',,
EPSrtld TI-411-13i ` ml TMI_I2701wo 6pt Prinui yak :+alidmot .................... ....S1Ct-7�.C10
PCL P,kuhd klonr 1v Card IIiF:1B... ......... .._.._. _....... ._.._.. ......... .....5:"�',.Crn
PCLI t A Fla ;ll III c l I I v I r-i Gard 2MB................................................................. 541 �- 00
RYMBOL 804 A cipa t Had I w d 64 RIG. ......... ......... ......... .....S
C,.•nt1 tp I I—Amh t-:an.l 31ME ... . ............................................................ ..
Communications Adapters
T1 I .,v:olP,ark ` C:;nuntinl :Ai,.,rt. A,1 pl- 1 4 Pot 1, S_ _
T2 P.::-dwrk ,_mmi-imnl . aUOns Adapki d 1QIt...... ..... .SA1
F? PowwhAk,-,:+Itmmink ath-ris Ulm Iit lVgt ..... ...............................................
5:'ti
T2I, 1'. I�.l`nl°+,.OlTlnllml`:�Ylln`, r-1.11a+--r 3psrt..................................................... -S1,12' ,ill
+1,111:A:!'1 I G 11''.'It .. ........ .. ....... ......... ........ ... S'_IU ,.VU
P Sy" tens. Inc.
:?i}:i-•17d 'ISQ`! .,rr;rr.t1s��st[>rns.i:nrtl
I I I oc h vr, Or.t ohr,1 2;.,..?fjj3
03
5. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
City:
City of Fort Collins, Purchasing
PO Box 580
Fort Collins, CO 80522
Service Provider:
T2 Systems, Inc.
7835 Woodland Dr., Ste 250
Indianapolis, IN 46728
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole
right and remedy for such termination.
6. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, the sum of One Hundred Forty
Three Thousand Three Hundred Twenty Dollars ($143,320). Cost Breakdown is attached
hereto as Exhibit "B", consisting of three (3) pages, and incorporated herein by this reference.
7. City Representative. The City will designate, prior to commencement of the
work, its representative who shall make, within the scope of his or her authority, all necessary
and proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
8. Independent Service provider. The services to be performed by Service Provider
are those of an independent service provider and not of an employee of the City of Fort Collins.
The City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for
any other purpose.
011
item (14asetiption
Accessories
Annual fpe per unit
II ( U. '111. 1 I'll 'vith P, :' I't hint. I Int"'I ....... ..... .... .... . ....... .... :•j 'jill
................. .. ... ... ............................ ... ..........
"YmPol I Im "ll''t PO P, -11 , ---db ........ . ........ . .... .... ..... ...............
........ .... ......... .... ........ . Ol I
............... ... ...................... ............. ........ .... Cil
`y'jc III"" I I lo y, t I I, I '. I I i I I I i t I v"il I -Ant-., (,-.I t 1). - k d " I I ['v i I q " )'.. 1.
'Ind 13,111 - I I. t1,11 IIIJI W., j,"' (-,.I a I.. n."'I -f on. Item 111, 1'1Dof
Iq
I? Vtolm. Inc.
811'0 424 110? v;vm.
` He( ti%rOctobof 29' 21)(13
03
EXHIBIT "D"
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except
after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by Colorado
law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement. Coverage for property
damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
03
,ACORD.. CERTIFICATE OF LIABILITY INSURANCE
°" 1211A/03
12/12f03
PRODUCER 317-615-7600
Acordia
111 Monument Circle, Ste. 3200
f . 0. Box 44980
Indianapolis, IN 46244
THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT ANIEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURED
T2 Systems
Mr. Troy Lane
7835 Woodland Drive, #250
Indianapolis IN 46278
MVls�if�w
INSURER A: ITT Hartford Insurance Group
INSURER B:
INSURER C:
INSURER 0:
INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LINBTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
WLTR SR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
POL/CY EXPIRATION
T
LIMITS
A
GNN"AL
UABNITY
' 36SBAAD3437
9110103
1 /01 /04
EACH OCCURRENCE
6 1000000
X
COMMERCIAL GENERAL UABILITV
CLAIMS MADE ®DCCUR
FIRE DAMAGE ULny one Mel
6 100000
MED EXP IAny one owwnl
6 10000
PERSONAL &ADV INJURY
6 1000000
GENERAL AGGREGATE
6 2000000
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PIPCT El RO. LOC
PRODUCTS - COMPIDP AGO
6 2DO0000
AUTOMOBH.E
LULBRITY
ANY AUTO
IEe COMaBNED ftlaM SINGLE LIMIT
6
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILYINJURY
Mettperpereonl
6
HIRED AUTOS
NON -OWNED AUTOS
BODILYINJURY
Warracc acaldeml
6
PROPERTY DAMAGE
(Par occident)
6
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
6
ANY AUTO
OTHERTHAN EA ACC
6
6
AUTO ONLY; AGG
EXCESS LIABILITY
OCCUR CLAIMS MADE
EACH OCCURRENCE
S
AGGREGATE
6
6
DEDUCTIBLE
6
RETENTION 6
6
WORKERS COMPENSATION AND
WC STATU•
TOW I
EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
6
E.L. DISEASE - EA EMPLOYEE
6
E.L DISEASE - POLICV OMIT
6
OTHER
DESCWPTION OF OPERATION&LOCAIWNWVEWAESIEIECLUSWNB ADDED BY ENDDBSEMENT SPECIAL PROVISIONS
RE: HIRED/NON-OWNED LIABILITY INCLUDED WITH $1,000,000 LIMIT.
BUSINESS PERSONAL PROPERTY INCLUDED.
UMBRELLA POLICY INCLUDED WITH $3,000,000 LIMIT.
T2 SYSTEMS, INC.
ATTN: TROY LANE
7835 WOODLAND DRIVE, #250
INDIANAPOLIS, IN 46278
ACORD
60- 31
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPWATKMI
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDEN NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THS INSURER. ITS AGENTS OR
[A
I QRA
9. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the City.
10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights or benefits
provided to the City under this Agreement or cause of action arising out of performance of this
Agreement.
11. Warranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the
most suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials,
equipment and labor, against defects and nonconformances in design,
materials and workmanship/workwomanship for a period beginning with
the start of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors
of any tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected item or part thereof shall be redesigned,
repaired or replaced by Service Provider in a manner and at a time
acceptable to City.
12. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
13. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
3
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and
costs incurred because of the default.
14. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions,
suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to
or death of any person or persons, or damages to property arising out of, result from or
occurring in connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
insured under this Agreement of the type and with the limits specified within Exhibit "D",
consisting of one (1) page, attached hereto and incorporated herein by this reference. The
Service Provider before commencing services hereunder, shall deliver to the City's Director of
Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a
certificate evidencing the insurance coverage required from an insurance company acceptable
to the City.
16. Entire Agreement/Conflicts. This Agreement, along with all Exhibits and other
4
documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants
or representations not contained in this Agreement shall not be binding on the parties. To the
extent that a conflict exists between the terms of this Agreement and any exhibits thereto, the
terms of this Agreement shall control.
17. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
18. Special Provisions. Special provisions or conditions relating to the services to
be performed pursuant to this Agreement are set forth in Exhibit "C", consisting of eight (8)
pages, attached hereto and incorporated herein by this reference.
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FORM:
ATTES : /
l�_
CORP RAT SECRETARY
CITY OF FORT COLLINS, COLORADO
municipal corporation
John . Fischbach
City Manage
0 By:
James B O'Neill II, CPPO, FNIGP
DirectcVf Purchasing and Risk Management
Date:
T2 S stems, Inc.
By:
LRUs Rer.S Gc E . �a c'a �S
PRI�f�,ME
CORPORATE PRESIDENT OR VICE PRE,SIdT,,.
~"J
Date: \-<a;- Oki
(Corporate Seal)
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EXHIBIT"A"
Scope of Work
T2 Systems, Inc., Service Provider, will provide the following equipment and services to the City
of Fort Collins.
1. Two (2) Oracle processor licenses.
a) Install Oracle database and configure to PowerPark specifications.
b) Install Oracle client software on up to 8 workstations and configure to access the
PowerPark database.
2. PowerPark Pack complete system
a) Install PowerPark software on the City's workstations.
3. Ten (10) Symbol handheld bundles, including software, printers, cables, and installation.
4. Two (2) complete point -of -sale systems, including bar code scanner, receipt printer, cash
drawers, and installation.
5. One (1) 16-Port Powercom Adapter with installation.
6. Consulting services (PowerPark Pack and Module I&T, Weekly / Monthly PowerPark
process, and performance of data conversion.)
a) Extensively review the City's current policies, procedures and processes with the
goal of understanding the operation.
b) Develop project plan and continually review installation process with the City's
project coordinator to keep project on schedule.
c) Share industry experience and knowledge to suggest best practices.
d) Review handheld ticket stock specifications and suggest design options.
e) Provide explanation of all relevant T2 software setup codes and make
recommendations on their usage.
f) Provide complete installation of all PowerPark modules and processes.
g) Insure that PowerPark is able to recognize and access legacy data produced as a
result of #7 below.
f) Provide detailed documentation of installation and the City's unique processes to T2
Tech Support staff for use when the City has Tech Support issues.
7. Coding of data conversion tool.
a) Conduct an extensive analysis of the City's current data for understanding and
interpretation.
b) Create data conversion matrix document for analysis of data interpretation.
c) Create data conversion program.
d) Perform the data conversion on and/or off -site to move data from current system to
new system
8. Interface development.
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a) Work with the City's project coordinator to establish interface requirements for batch
file transfer to AutoVu License Plate Recognition System, and McGann Parker
Database Facility Control System.
b) Create and document all interface processes.
9. Training.
a) Provide on -site "preliminary" Navigating PowerPark class to team members, so they
would develop basic understanding of PowerPark.
b) Provide "sample" PowerPark datafile to use to experiment with PowerPark during the
setup and installation process.
c) Provide a complete explanation of handheld ticketwriter options.
d) Provide the following on -site classroom style training for up to 8 staff members:
i) Navigating PowerPark class — general window review.
ii) PowerPark Register class — issuing permits and payments for tickets.
iii) Day-to-day procedures.
iv) Easywriter.
v) Letter Manager.
vi) Hearings.
vii) Importer / Exporter.
e) Provide the following handheld training (these topics may be covered on -site or
remotely with up to 4 staff.)
i) Handheld setup — installation of software, handheld system configuration
(MCF), and print format for ticket (CPF).
ii) Handheld Communications — handheld download/upload process including
PowerPark scofflaw options.
f) Using the handheld — on -site officer training in care and use of the handheld for up
to 8 officers.
10. Schedule.
a) Installation, training and implementation will be completed by February 1, 2004, or as soon
thereafter as practical, based on the delivery timeframe for supplies and hardware from
third -party vendors. Implementation will also be dependent on integrity of current database
to be converted and the data conversion specialist's time schedule.
11. Warranty
a) The Service Provider agrees to provide to the City a full no cost twelve (12) month
warranty on the Equipment and Software. The warranty is effective starting from the
date of installation of the Equipment and software, and agreed to in writing. The
warranty applies to hardware and software components and all labor. The Service
Provider or an authorized service agent will perform remedial work on the Equipment
at the Service Provider's sole cost and expense during the warranty period.
Telephone support will be provided as part of the warranty service at no additional
charge.
b) The Service Provider will provide free maintenance during the warranty period. In
the event of Equipment malfunction, the City agrees to notify the Service Provider.
The Service Provider agrees to provide Equipment maintenance service, including:
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i. Two-hour telephone and pager response.
ii. The Service Provider will work with the City's personnel to diagnose the
problem and effect repair.
iii. If the problem cannot be corrected over the phone, the City will ship the
hardware to the Service Provider for repair. If Service Provider needs to send
hardware back to manufacturer for repair the estimated turn around time is 7-
10 days. Statutory holidays and weekends excluded. Maintenance parts will
be furnished by the Service Provider and will be new or equivalent to new in
performance when used in the Equipment.
c) Service Provider will provide standard extended warranty at a cost of $22,880.00
per year for two years, to be paid annually, beginning at the second year of this
contract. In addition, Service Provider will provide standard extended warranty
for one year, beginning at the fourth year of this contract, at a cost not to exceed
a 5% increase. The warranty for years two through four will include all elements
of the first year's warranty, including any and all software updates and
maintenance work.
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