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Home My WebLink AboutBID - 5809 PLAYGROUND CLIMBING STRUCTURE COMPONENTSCity of Fort Collins Administrative Services Purchasing Division CITY OF FORT COLLINS INVITATION TO BID BID #5809 PLAYGROUND CLIMBING STRUCTURE COMPONENTS Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be delivered to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00p.m. (our clock), September 24, 2003. A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 2. Registration: The City of Fort Collins Purchasing Division has implemented an on-line vendor registration system. This system allows vendors to register, view and update their business information and commodities. In the future, vendors will also be able to receive Requests for Proposals (RFP's) through the on-line system. All vendors doing business with the City of Fort Collins are requested to register. The vendor registration system is accessible through the City of Fort Collins Purchasing Department internet webpage at www.fcgov.com/purchasing. The vendor registration form is located by clicking https://secure2.fcgov.com/bso/login.'sp the printable instruction pages link. Fursbes/n, n e.m Nesan, Farten,il�e.co noszi an'�eidi iziens eras ps Note- watch for Changes! Anyone downloading City of Fort Collins bid information must either monitor this page fZdoyZ1.A-tlumsp • p. ,•.1.A-„y.s'. notify ouMead,that they have downloadV�:,c'adiamonds wn be sent allrelly to them. 0i, imbefallhescheduled opening time.5 rt gr• 1'AC P...SJj!Sf 4!11A1TF11lC1 WIDOPGr. City of Fort Collins is imnamennng s new aaids CPLddL�The natirg bids, quotes and requests lac Amegsster ny gon,to F. re, frq. al If you have any difficulty completing the registration process, please call the Purchasing Division at (970)221-6775 for assistance. 215 North Mason Street • 2nd Floor as P.O. Box 580 as Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Examples: Item # 5 Item # 12 Item #11 Coo_thrn to r.n-.ram 0", ;16..?,,.. _! -__�. 10 Item # 15 Item #19 Item #20 Item #27 11 Item #29 Item #32 MM Item #37 12 Item #33 Inclined Rock Climbing Wall 1#757-26 3. Come by Purchasing at 215 North Mason St., 2nd floor., Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. 2 Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. Sincerely, a es B. O'Neill II, CPPO, FNIGP erector of Purchasing and Risk Management 3 BID PROPOSAL BID#5809 PLAYGROUND CLIMBING STRUCTURE COMPONENTS WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS REQUIREMENTS FOR PLAYGROUND CLIMBING STRUCTURE COMPONENTS PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins is soliciting bids for playground climbing structure components. In 2003 the City plans to purchase one new climbing structure to replace an old structure. The old structure to be replaced will be removed by the City. Bidders must be able to install the new structure and maintain it for five years. Contract must be completed 90 days after notice to proceed is issued. Any technical questions should be directed to LeaAnn Haisch, Parks Crew Chief, at (970) 416- 2061. Any purchasing questions should be directed to John Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6775. Qualifications of Bidder: A. Qualified bidder must be doing business under the present business name for the past three consecutive years. B. Qualified bidder will supply with bid, 3 references specific to playground installation. References must include contact name, date when work was completed and type of work. C. Qualified bidder must have sufficient manpower and equipment to accomplish said work in the required time. D. The Owner may make such investigation as it deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the Owner all such information and data as is reasonably required for this purpose. The Owner reserves the right to disqualify any bid if the evidence resulting from the Owners investigation shows, in the opinion of the Owner, that the bidder is not properly qualified to prosecute the work described herein. Service Agreement Awarded contractor must enter into the attached service agreement (for your review) and provide the required insurance (Exhibit B). This agreement is effective for one year from the date on the service agreement. At the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 4 GENERAL SPECIFICATIONS PLAYGROUND CLIMBING STRUCTURE Provide and install climbing structure and meet the following specifications: 1. Support posts shall be fabricated from either 5" O.D. 11 gauge, pre -galvanized round tubing or 5" O.D. .118" extruded round tubing with baked -on electrostatically applied dry powder coating. (Color to be determined.) Clamps shall be of 12 gauge draw quality steel. 2. Decks shall be of one-piece construction fabricated from 13 gauge punched hot rolled steel reinforced with 11 gauge strips welded in place and dipped in poly -vinyl -chloride coating. (Color to be determined.) 3. Slides and plastic parts shall be molded from linear low -density polyethylene with ultraviolet (UV) light stabilizers; anti -static guard and color molded in. (Color to be determined.) 4. All hardware used in the assembly of components such as bolts, nuts, screws, spacers, washers and other hardware shall be either yellow dichromate -plated or stainless steel and tamper resistant. All hardware must be included. 5. No wood components will be allowed. 6. Manufacturer must submit proof of compliance to: ♦ U.S. Consumer Product Safety Commission publication entitled "Handbook for Public Playground Safety" ♦ American Society for Testing and Materials standard F 1487-01 entitled "Standard Consumer Safety Performance Specification for Playground Equipment for Public Use". ♦ U.S. Access Board guidelines 7. Manufacturer and installer must submit proof of liability insurance. 8. Warranty information shall be included with bid. 9. Submit written specifications, color photographs or catalog depicting product information with bid. 10. Structure will be installed in an existing playground area. Installer will be required to install equipment at the required distance below grade. Installer will be responsible for backfill of safety surfacing to appropriate depth. 11. When a work order is issued, submit top view drawing with labeled parts. 5 12. Installer will provide owner with installation instructions and a maintenance kit, including touch up paint. 13. Manufacturer's sales representative and/ or installer must attend a follow up inspection with a CPSI prior to acceptance of the installation. CONTRACT AWARD 1. Contract award will be the lowest responsive, responsible bid for the Grand Total of the mandatory bid items. 2. City reserves the right to use bid prices to match existing playground structures. 6 Climbing Structure Component Bid Sheet Cost Mandatory Item # Component w/freight bid item Decks 4 1/2 hex 5 transfer deck Slides - plastic - one piece construction Bridges nd to 10 _ curved/90' bride - burma/catwalk (narrow bridge w/wider $ 11 _ railings) _ disc challenge/floating stones/lily pods/bongo jungle climber (multiple pods hanging from an overhead bar secured to $ 12 _ round by a chain) 13 _ wheel chair ramp - 12 ft. ground to deck Overhead Events 14 S horizontal ladder - loop/ring horizontal ladder (no moving $ 15 oarts) _ 7 16 serpent/wave horizontal ladder - 17 circular horizontal ladder - 18 trapeze horizontal ladder - 19 hand ring horizontal ladder Triple ring fling/fun wheels/sky wheels/ $ 20 _ wobble winqs (multiple wheels) - Enclosures 23 math play panel - 26 maze play panel - 27 _ counter/store play panel 28 seat play panel - 29 _ slant window/look down/lookout play panel - Climbers 30 chain ladder/cargo for 3 ft deck ro' 31 loop - 32 pods/stone/bongo.... each - 33 cliff/rock challenge - 34 arch/curved for 4 ft deck a 35 steps/stair for 3 ft deck e.� 36 steps/stair for 4 ft deck gma e a a 37 _ corkscrew/curly/spiral for 5-6 ft decks 38 _ interdeck step/deck to deck climber - 39 _ deck to deck steps - Posts - 5" OD w/caps Other 44 _ parallel bars _ 45 bars 46 turning bars - 47 rino null _ Per hour installation cost per hour X 25 GRAND TOTAL $ Note: grey highlighted items are mandatory AND award bid items E