HomeMy WebLinkAboutAddenda - BID - 5643 INSERT MAILING AND COURIER SERVICE ANNUALON of Fort Collins
AdminiL .ative Services
Purchasing Division
CITY OF FORT COLLINS
ADDENDUM No. 4
INSERT MAILING & COURIER SERVICE
BID #5643
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of Bid #5643 Insert Mailing & Courier Service
OPENING DATE: October 31, 2001, 2:00p.m. (Our Clock)
To all prospective bidders under the specifications and contract documents described above,
the following changes are hereby made.
Please use the attached Addendum #4 Bid Schedule when submitting your bid.
General Description of Anticipated Services:
1) Utility Bills: Average number per month is 55,000. Pick up materials at PRPA (Platte River
Power Authority) or the appropriate City office. Bills require folding. Insert is pre-folded(may
have more than one insert). The bill, insert, and return envelope are placed in the envelope.
Envelope is sealed. Bundle, prepare for carrier route discount, mails on permit #1, complete
the appropriate paperwork, and deliver to post office. Bills must be kept in exact order
throughout the process.
2) Electronic Fund Transfer: Average number per month is 4,000. Pick up materials at PRPA
deliver to City. Process the same as Utility Bills without return envelope. Pick up materials
at City for mailing. Bundle, presort to qualify for automated 3 digit rate, complete appropriate
paperwork and deliver to post office
3) Delinquency Notices: Average number per month is 5,000. Pick up materials at PRPA
deliver to City. Fold notices. Insert notice and return envelope into envelope. Seal
envelope. Pick up materials at City for mailing. Bundle, mails full rate, complete appropriate
paperwork and deliver to post office.
4) Final Bills: Average number varies greatly depending on the time of year.. Pick up
materials at PRPA deliver to City. Fold statement. Insert statement and return envelope
into envelope. Seal envelope. Pick up materials at City for mailing. Bundle, presort to
qualify for automated 3 digit rate, complete appropriate paperwork and deliver to post office.
5) New Customer Letter: Pick up from City. Fold personalized letter. Insert letter, water &
wastewater rates, residential electric rate brochure into envelope. Seal envelope. Bundle,
presort to qualify for automated 3 digit rate, complete appropriate paperwork and deliver to
post office.
215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort 41
Collins, CO 80522-0580 • (970) 221-6775 9 FAX (970) 221-6707
6) Property Owner Notice: Pick up from City. Personalized letter, folded, inserted into #10
Envelope. Bundle, presort to qualify for automated 3 digit rate, complete appropriate
paperwork and deliver to post office.
7) Sales and Use Tax: Mailing of 2,500. Pick up from Sales Tax Office. Mailed approximately
November to December. Consisting of 1 81/2 x 11 sheet and one regular window envelope
inserted into a #10 envelope, seal. Bundle, presort to qualify for automated 3 digit rate,
complete appropriate paperwork and deliver to post office.
8) Monthly returns.: 2,500 mailed in January. Pick up from Sales Tax Office. Separate into
groups of 12 forms, insert 12 forms, 12 return envelopes into 9/12 envelope, seal. Bundle,
presort to qualify for automated 3 digit rate, complete appropriate paperwork and deliver to
post office.
9) Quarterly returns: 2,500 mailed in January. Pick up from Sales Tax Office. Separate into
groups of 4 forms, insert 4 forms, 4return envelopes into 9/12 envelope, seal. Bundle,
presort to qualify for automated 3 digit rate, complete appropriate paperwork and deliver to
post office.
10) Sales Tax Mailing: Yearly mailing of two -page letter to 7,000 vendors. Pick up material at
Sales Tax Office, fold and insert letters, seal, address, sort if necessary. Bundle, prepare for
1 st class automation mailing, complete appropriate paperwork, and deliver to post office.
If you have any questions please contact James B. O'Neill II, CPPO, FNIGP, Director of
Purchasing and Risk Management, at 970-221-6775.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT
ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN
RECEIVED.
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FIRM NAME:
INSERT MAILING & COURIER SERVICE
#5643
ADDENDUM #4
BID SCHEDULE
UTILITY BILLING:
REGULAR.
FOLD STATEMENT,
INSERT STATEMENT, REPLY ENVELOPE, NEWSLETTER, AND 1 ADDITIONAL INSERT
SEAL
MAILS ON PERMIT #1 $ /M
ELECTRONIC FUNDS TRANSFER.
SAME AS ABOVE WITHOUT RETURN ENVELOPE
SEAL
MUST BE PRESORTED TO QUALIFY FOR AUTOMATED 3 DIGIT RATE.$ /M
FINAL BILLS.
FOLD STATEMENT,
INSERT STATEMENT, REPLY ENVELOPE,
SEAL
MUST BE PRESORTED TO QUALIFY FOR AUTOMATED 3 DIGIT RATE. $ /M
DELINQUENT NOTICE.
FOLD STATEMENT,
INSERT STATEMENT, REPLY ENVELOPE,
SEAL
MUST BE PRESORTED TO QUALIFY FOR AUTOMATED 3 DIGIT RATE. $ /M
PROPERTY OWNER NOTICE
FOLD STATEMENT,
INSERT STATEMENT,
SEAL
MAILS AT FULL RATE.
$ /M
NEW CUSTOMER LETTERS.
FOLD PERSONALIZED LETTER,
INSERT LETTER, WATER & WASTEWATER RATES, RESIDENTIAL ELECTRIC RATE
BROCHURE,
SEAL
MUST BE PRESORTED TO QUALIFY FOR AUTOMATED 3 DIGIT RATE. $ /M
ADDITIONAL INSERT REQUIRING FOLDING $ /M
ADDITIONAL INSERT NOT REQUIRING FOLDING $ /M
i]
COST TO ADDRESS, TAB, SORT LETTER SIZE SELF MAILER.
NOT REQUIRING FOLDING $ /M
COST TO ADDRESS, TAB, SORT LETTER SIZE SELF MAILER
REQUIRING FOLDING $ /M
SALES TAX MAILINGS:
2,500 MAILED APPROXIMATELY NOVEMBER TO DECEMBER,
CONSISTING OF 1 81/2 X 11 SHEET AND ONE REGULAR WINDOW
ENVELOPE INSERTED INTO A #10 ENVELOPE.
SEAL $ /M
MONTHLY RETURNS.
2,500 MAILED IN JANUARY:
SEPARATE INTO GROUPS OF 12 FORMS,
INSERT 12 FORMS, 12 RETURN ENVELOPES INTO 9/12 ENVELOPE.
SEAL $ /M
QUARTERLY RETURNS.
2,500 MAILED IN JANUARY:
SEPARATE INTO GROUPS OF 4 FORMS,
INSERT 4 FORMS, 4 RETURN ENVELOPES, INTO 9/12 ENVELOPE.
SEAL $ /M
COURIER SERVICE:
PRPA TO VENDOR
PRPA TO UTILITY BILLING
UTILITY BILLING TO VENDOR
WAREHOUSING
Will a City representative be allowed to inspect your facility, if requested?
FIRM NAME:
ADDRESS:
PHONE/F
$ /Ea. Trip
$ /Ea. Trip
$ /Ea. Trip
$ /pallet/M
YES NO
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