HomeMy WebLinkAboutBID - 5555 BALLFIELD FENCING ANNUALAdmini_ .aive Services
Purchasing Division
City of Fort Collins INVITATION TO BID
Sealed bids will be received and publicly opened at the office of The Director of Purchasing and
Risk Management, 256 West Mountain Avenue, Fort Collins, Colorado 80521, at the time and
date noted on the bid proposal and/or contract documents.
Bids must be received at the Office of the Director prior to the opening time (our clock).
SPECIAL INSTRUCTIONS
All bids must be signed by an authorized representative of the company with the legal capacity
to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for
opening. Once bids have been accepted by the City and opening time has passed, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name
from the city of Fort Collins' bidders list for a period of twelve months from the date of the
opening. The City may also pursue any remedies available at law or in equity. Bid prices must
be held firm for a period of forty-five days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Department will be accepted.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
All bids must be labeled with both the project name and bid number indicated on the bid
proposal.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Vendors not responding to requests for bid shall be removed from our automated listing for the
requested commodities/services.
The City may elect where applicable, to award bids on an individual 'item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight Terms: Unless otherwise noted, all freight is F.O.B. destination, freight prepaid. All
freight charges must be included in prices submitted on proposal.
256 W. Mountain Avenue • PO. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707
3. SECTION BETWEEN BACKSTOP AND DUGOUT SPECIFICATIONS:
1. FIRST BASE LINE; 40 ft. in length to beginning of dugout.
2. THIRD BASE LINE; 40 ft. in length to beginning of dugout
3. Section will be 10 ft. in height.
4. 2 3/8" O.D. schedule 40 galvanized line posts in 9" diameter holes.
5. 2 7/8" O.D. schedule 40 galvanized posts for corner in 9" diameter holes.
6. Posts will be set 36" deep in 3000 psi concrete on 10 ft. centers.
7. See attachment "B" for concrete grade detail.
8. 1 5/8" O.D. schedule 40 galvanized rails on top, middle, and bottom.
9. Bottom and middle rail must be coped and welded.
10. See attachment " D " for rail placement.
11. All welds must be continuous and of equal strength of pipe.
12. All welds must be cleaned and coated with silver galvanized spray.
13. Pressed steel fittings.
14. Fabric will be 6 gauge K.K.
15. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
16. Fabric will be hung on the inside of the field.
4. DUGOUT SPECIFICATIONS:
1. Dugouts will be 22 ft. in length with 4 ft. opening at end of dugout.
2. Dugouts will be 8 ft. in width
3. Field side of dugout section will be 8 ft. in height.
4. Sides and back of dugout will be 6 ft in height.
5. Dugout will have a 4 X 6 ft. gate. See detail "F" for details.
6. 2 3/8" O.D. schedule 40 galvanized line posts in 9" diameter holes.
7. 2 7/8" O.D. schedule 40 galvanized corner and gate opening posts in 9" diameter
holes. Note: Gate opening post will be 8' high so that wind screens can be attached.
8. Posts will be set 36" deep in 3000 psi concrete on 10 ft. centers.
9. See attachment "B" for concrete grade detail.
10. 1 5/8" O.D. schedule 40 galvanized rails on top and bottom. The field side of dugout
will also have a middle rail.
11. Bottom and middle rails be coped and welded.
12. All welds must be continuous and of equal strength of pipe.
13. All welds must be cleaned and coated with silver galvanized spray.
14. Pressed steel fittings.
15. Fabric will be 6 gauge K.K. on the field side and 9 gauge K.K. on the other three
sides.
16. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
17. Fabric will be hung on the outside of the dugout.
5. SIDELINE SPECIFICATIONS:
FIRST AND THIRD BASELINE;
1. Fence will be 50 ft. in length.
2. Fabric will be 9 gauge K.K. with knuckles not extending above the rail.
3. Fence will be 5 ft. in height above existing grade.
10
4. 2 3/8" O.D. schedule 40 galvanized line posts in 9" diameter holes.
5. 2 7/8" O.D. schedule 40 galvanized corner posts in 9" diameter holes.
6. Posts will be set 36" deep in 3000 psi concrete on 10 ft. centers.
7. See detail "B" for concrete grade detail.
8. 1 5/8" O.D. schedule 40 galvanized top rail
9. Pressed steel fittings.
10. Fabric will be 9 gauge K.K.
11. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
12. Fabric will be hung on the inside of the field.
13. Fabric knuckles will not extend above rails.
14. The gap between the bottom of the fabric and the concrete mow strip will be no more
than 1 1/2".
15. 7 gauge coil spring wire will be stretched between posts at ground level.
16. Fabric will be secured to coil spring with 9 gauge hog rings.
5. FABRIC ONLY SPECIFICATIONS:
10' 6 gauge with backstop rails
1. Section will be 10 ft. in height.
2. Fabric will be 6 gauge K.K.
3. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
4. Fabric will be stretched as tight as possible without distorted fence fabric.
10' 6 gauge with top, middle and bottom rails
5. Section will be 10 ft. in height.
6. Fabric will be 6 gauge K.K.
7. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
8. Fabric will be stretched as tight as possible without distorted fence fabric.
10' 9 gauge with top, middle and bottom rails
1. Section will be 10 ft. in height.
2. Fabric will be 9 gauge K.K.
3. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
4. Fabric will be stretched as tight as possible without distorted fence fabric.
8' 9 gauge with top, middle and bottom rails
1. Section will be 8 ft. in height.
2. Fabric will be 9 gauge K.K.
3. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
4. Fabric will be stretched as tight as possible without distorted fence fabric.
8' 9 gauge with top rail only
1. Fence will be 8 ft. in height above existing grade.
2. Fabric will be 9 gauge K.K.
3. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
11
4. Fabric will be hung on the inside of the field.
5. The gap between the bottom of the fabric and the concrete mow strip will be no more
than 1 1/2".
6. Two 7 gauge coil spring wire will be stretched between posts at ground level and
4'above ground level.
7. Fabric will be secured to coil spring with 9 gauge hog rings.
8. Fabric will be stretched as tight as possible without distorted fence fabric.
6' 9 gauge with top rail only
1. Fence will be 6 ft. in height above existing grade.
2. Fabric will be 9 gauge K.K.
3. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
4. Fabric will be hung on the inside of the field.
5. Fabric knuckles will not extend above rails.
6. The gap between the bottom of the fabric and the concrete mow strip will be no more
than 1 1/2".
7. 7 gauge coil spring wire will be stretched between posts at ground level on 5' high
section.
8. Fabric will be secured to coil spring with 9 gauge hog rings.
9. Fabric will be stretched as tight as possible without distorted fence fabric.
5' 9 gauge with top rail only
1. Fence will be 5 ft. in height above existing grade.
2. Fabric will be 9 gauge K.K.
3. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
4. Fabric will be hung on the inside of the field.
5. Fabric knuckles will not extend above rails.
6. The gap between the bottom of the fabric and the concrete mow strip will be no more
than 1 1/2".
7. 7 gauge coil spring wire will be stretched between posts at ground level on 5' high
section.
8. Fabric will be secured to coil spring with 9 gauge hog rings.
9. Fabric will be stretched as tight as possible without distorted fence fabric.
12
Detail "B"
Post Setting
Top of concrete is
below grade.
Ground lei
ja
Detail "C" Typical Dugout
4' dugout gates
4'
Note: -1 5/8" rails throughout
- All rails welded
- Paint all welds w/ grey
galvanized paint and silver
spray to match rails
Field side view
6X4 gate
6, Whigh on field side
(all posts on field side 81)
6' high on sides & back
No Text
No Text
M
Detail "F1"
4' outfield gate and dugout gates
4'
0
Note: -1 5/8" rails throughout
- All rails welded
- Paint all welds w/ grey
galvanized paint and silver
spray to match rails
4' sideline gates
4'
5'
Note: -1 5/8" rails throughout
- All rails welded
- Paint all welds w/ grey
galvanized paint and silver
spray to match rails
HE
Detail "F2"
4' X 6' dugout gate
4'
Note: -1 5/8" rails throughout
- All rails welded
- Paint all welds w/ grey
galvanized paint and silver
spray to match rails
6'
Detail "F3": 12'gate (side view)
12'
Note: 1 5/8" Rails throughout
3/8" Truss rod w/ tightener
All rails welded Paint all welds w/ grey galvanized paint
and a silver spray to match rails
Discounts: Any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing Restrictions: Your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions on cement. A copy of the Resolution 91-121 is available
for review in the Purchasing Division or the City Clerk's office.
Collusive or Sham Bids: Any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid Results: For information regarding results for individual bids send a self-addressed,
self -stamped envelope and a bid tally will be mailed to you. C ), SCDp�I"
Janjes B. O'Neill II, CPPO
Di ctor of Purchasing & Risk Management
2
Detail "G"
Typical
neighborhood
ballfield
Drawing not
to scale
50' of 5'
sideline
8' X 22'
dugout
40' of 10' high
60 of 20' high
backstop
Dugouts: (see detail Q
8' fabric on field side
6' fabric on sides & back
40' of 10' high
8' X 22'
dugout
N
50' of 5'
sideline
T,
Detail "H"
Typical community b
4' X 5'
gate
—220' _
5' high
—40'
10' hi2h
—80' of 26'
backstop
—450' of 8' high
Dugouts
8' X 25'
10' fabric on field side
8' fabric on sides & back
—40'
10' high
4' X 8' gate
�or 3' overlap
—220' 12' gate
5' high
Drawing
not to scale
CITY OF FORT COLLINS
BID PROPOSAL
BALLFIELD FENCING
BID #5555
BID OPENING: NOVEMBER 2, 2000, 3:OOP.M. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
BALLFIELD FENCING - Annual Bid PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS:
The City of Fort Collins Parks and Recreation Department is requesting bids for a Service
Provider to perform ballfield fencing including backstops and various height fences and gates.
Needed services during the contract period will be requested through issuance of work orders.
There is no guaranteed minimum amount of services to be ordered. No work order exceeding
$50,000 will be issued. The City reserves the right to supply any or all materials.
Awarded contractor must enter into the attached service agreement (for your review) and
provide the required insurance (Exhibit B). This agreement is effective for one year from the
date on the service agreement. At the option of the City, the Agreement may be extended for
additional one year periods not to exceed four (4) additional one year periods. Pricing changes
shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder
CPI-U as published by the Colorado State Planning and Budget Office. Written notice of
renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior
to contract end.
A pre -bid meeting is scheduled for October 24, 2000 at 10:00 am at 413 S Bryan, Fort
Collins, Colorado.
Service Provider to:
A. Provide services as described above, as set out in specific work orders.
B. Carry insurance levels as required in the attached Services Agreement.
C. Clean-up each job site at the end of each day and at work completion.
D. Maintain a local phone number, and must be able to be reached by telephone
during prescribed business hours.
2. Qualifications of Bidder:
A. Qualified bidder must be doing business under the present business name for the
past three consecutive years unless approved by the City.
3
B. Qualified bidder will supply with bid, 3 references specific to backstop and ballfield
fencing installation. References must include contact name, date when work was
completed and type of work.
C. Qualified bidder shall have sufficient manpower and equipment to accomplish
said work in the required time. This includes the ability to bore necessary holes
through frost.
D. The Owner may make such investigation as it deems necessary to determine the
ability of the bidder to perform the work and the bidder shall furnish to the Owner all such
information and data as is reasonably required for this purpose. The Owner reserves the
right to disqualify any bid if the evidence resulting from the Owners investigation shows,
in the opinion of the Owner, that the bidder is not properly qualified to prosecute the
work described herein.
E. Failure to meet the agreed upon milestones, mobilize to an area within 10 days, or
fully complete the work specified date in the Work Order shall result in damages
assessed against the Contractor. At the City's option, liquidated damages in the amount
of $200.00 per day may be retained from any monies due the Contractor, or the City
may retain an additional contractor(s) to complete the work, or portion thereof, and retain
any costs incurred above and beyond the bid prices of the Contractor from any monies
due the Contractor in lieu of liquidated damages.
3. SCOPE OF WORK
A. The Contractor shall mobilize to the area within ten (10) working days after receiving
notice to proceed by the Project Manager or as approved by the Project Manager.
Mutually acceptable milestones indicating working days shall be determined by the City
and the Contractor. Any extensions of the time limits set forth above must be agreed
upon in writing by the parties hereto.
B. When required, the City shall provide the subcontractor for the concrete mow strip to
be poured after posts have been set by Contractor and will be coordinated through the
Project Manager.
C. The City shall provide snow removal if necessary for Contractor to set posts.
D. The Contractor shall be solely responsible for cleaning the job site at the end
of each working day and at work completion.
E. The City may order changes within the scope of the work without invalidating this
agreement. If such changes alter the amount due under the contract documents or the
time required for the performance of the work, such alteration shall be approved by the
parties in writing in the form of a change order.
F. Contractor will be responsible for the erection of backstop, posts, rails and fabric or
as indicated in the Work Order. All fencing fabric must have a certification rating of
ASTM A392 - 84. All posts and rails must have a certification rating of ASTM F10-8387.
4
G. The Contractor must provide a schedule for the completion of all unit work items
(listed on below) covered by the Work Order. The schedule shall indicate the anticipated
percentage completion of each unit work item for each week for the duration of the work.
UNIT WORK ITEMS:
A. Setting of backstop, corner, end and line posts.
B. Welding of all rails as specified.
C. Hanging fabric for backstop, dugout, and sideline sections.
D. Stretching 7 gauge coil spring for securing bottom.
E. Tying fabric to posts, rails and coil spring wire.
4. Work Order Procedure:
A. All job estimates must be submitted on a unit price basis consistent with the prices
established in the Bid Schedule section.
B. Contractor will invoice for all jobs completed on a unit price basis with the prices
established in the Bid Schedule section, including appropriate mark up on materials,
if any. Material invoices must be included with the billing invoices or as directed by
the Project Manager.
C. Work order number must be included on the billing invoices.
5. Method of Award:
A Award will be based upon (1) the most favorable total cost for the various line
items stated below in the Method of Award and (2) the service provider meeting
the requirements of the attached Services Agreement.
B. Calculate the costs for the work per specification listed below using values shown
in Bid Schedule. Work to be done during normal work hours.
5
METHOD OF AWARD - BID #5555
BALLFIELD FENCING
Award will be based on lowest total for all items of the Method of Award.
Item
Description
1.
20' tall Backstop
( per Detail D)
2.
10' chain link fencing
( excluding gates )
3.
8' chain link fencing
( excluding gates )
4.
6' chain link fence
( excluding gates )
5.
5' chain link fence
( excluding gates)
6.
4' w X 8' h dugout gate
( include hinge and latch post )
( include related fittings )
(per detail F1)
7.
12' w x 5' h double service gate
( include both hinge posts )
( include related fittings )
(per detail E)
8.
26' tall Backstop
( per Detail E)
60 L.F. X $ per L.F.= $
40 L.F. X $ per L.F.= $
44 L.F. X $ per L.F.= $
40 L.F. X $ per L.F.= $
40 L.F. X $ per L.F.= $
2 EA X $ each = $
1 EA X $ each = $
80 L.F. X $ per L.F.= $
GRAND TOTAL: $
All pricing per attached specifications.
All linear foot prices for 5, 6, 8, and 10 foot tall chain link fence to be based on running footage
of fence with no gates.
FIRM NAME
11
BID SCHEDULE - BID #5555
BALLFIELD FENCING
Item
Description
1.
20' tall Backstop
60 L.F. X $ per L.F
( per elevation drawing)
2.
10' chain link fencing
40 L.F. X $ per L.F.
( excluding gates )
3.
8' chain link fencing
44 L.F. X $ per L.F.
( excluding gates )
4.
6' chain link fence
40 L.F. X $ per L.F.
( excluding gates )
5.
5' chain link fence
40 L.F. X $ per L.F.
( excluding gates)
6.
4' w X 5' h dugout gate
$ each
( include hinge and latch post )
( include related fittings )
(per detail F1)
7.
4' w X 6' h dugout gate
$ each
( include hinge and latch post )
( include related fittings )
(per detail F2)
8.
4' w X 8' h dugout gate
$ each
( include hinge and latch post )
( include related fittings )
(per detail F1)
9.
12' w x 5' h double service gate
$ each
( include both hinge posts )
( include related fittings )
(per detail F3)
10.
26' tall Backstop
80 L.F. X $ per L.F.
( per elevation drawing)
FIRM NAME
7
11. Fabric replacement only
(not including demolition and per specifications)
10' 6 gauge with backstop rails
$
/ L.F.
10' 6 gauge with top, middle and bottom rails
$
/ L.F
10' 9 gauge with top, middle and bottom rails
$
/ L.F
8' 9 gauge with top, middle and bottom rails
$
/ L.F
8' 9 gauge with top rail only
$
/ L.F
6' 9 gauge with top rail only
$
/ L.F
5' 9 gauge with top rail only
$
/ L.F
Additional cost for hanging elevated fabric
$
/ L.F
(upper portions of backstop)
12. $ Hourly charge for miscellaneous work as needed.
13. Maximum material mark-up City will pay:
1) < $500.00 + 10% Bidder's mark-up
0/0
2) > $500.00 + 8% Bidder's mark-up
%
Since miscellaneous materials and hourly charge will be a minor factors with this contract in
most cases, they will not be calculated in bid method of award, but contractor must honor both
mark-up rate and hourly charge.
AINNUI_lITIM
Are you a Corporation, Partnership, DBA, LLC, or PC
SIGNATU
ADDRES
PHONE/FAX #
0
SPECIFICATIONS FOR BALLFIELD FENCE
1. 20 FOOT BACKSTOP SPECIFICATIONS
1. Backstop will be 60 ft. in length.
2. Backstop will be 20ft. in height.
3. 7 posts per backstop on 10 ft. centers.
4. 4" O.D. schedule 40 galvanized posts in 24" diameter holes.
5. Posts will be set 60" deep in 3000 psi. concrete.
6. See detail "B" for concrete grade detail.
7. 2 3/8" O.D. schedule 40 galvanized rails.
8. 6 rails per backstop. See detail "D" for placement dimensions.
9. All posts will be capped.
10. Pressed steel fittings.
11. Rails must be coped and welded.
12. All welds must be continuous and of equal strength of pipe.
13. All welds must be cleaned and coated with grey galvanized spray and a silver spray
to match rails.
14. Bottom 10 ft. of fabric will be 6 gauge K.K.
15. Top 10 ft. of fabric will be 9 gauge K.K.
16. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
17. Fabric will be hung on the inside of the field.
2. 26 FOOT BACKSTOP SPECIFICATIONS
1. Backstops will be 80ft. in length per field.
2. Backstops will be 26ft. in height per field.
3. 9 posts per backstop on 1 Oft. centers.
4. 4" O.D. schedule 40 galvanized posts in 24" diameter holes.
5. Posts will be set 60" deep in 3000psi. concrete.
6. See attachment "B" for concrete grade detail.
7. 2 3/8" O.D. schedule 40 galvanized rails.
8. 7 rails per backstop. See attachment "E" for placement dimensions.
9. All posts will be capped.
10. Pressed steel fittings.
11. Rails must be coped and welded.
12. All welds must be continuous and of equal strength of pipe.
13. All welds must be cleaned and coated with grey galvanized spray and a silver spray
to match rails.
14. Bottom 10 ft. of fabric will be 6 gauge K.K.
15. Top 16 ft. of fabric will be two 8 ft. sections of 9 gauge K.K.
16. Fabric will be attached to posts and rails with 12 1/2 gauge galvanized tie wraps
every 12".
17. Fabric will be hung on the inside of the field.
E