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HomeMy WebLinkAboutRFP - P900 NORTHSIDE NEIGHBORHOODS PLANREQUEST FOR PROPOSAL PROPOSALNUMBER P- 900 NORTHSIDE NEIGHBORHOODS PLAN OPENING DATE: 3:00 p.m. (our clock), August 18, 2003 Professional: City: With Copy to: In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of 6. Compensation. [Use this paragraph or Option 1 below.] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and costs shall not exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto Page 10 4 and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. Compensation. [Option 1] In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed ($ ). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. [Optional] Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival quality, prepared on stable Page 11 I mylar base material using a non -fading process to prove for long storage and high quality reproduction. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default Page 12 remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "_", consisting of ( ) page[s], attached hereto and incorporated herein by this reference. Page 13 THE CITY OF FORT COLLINS, COLORADO By: John F. Fischbach City Manager By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: ATTEST: City APPROVED AS TO FORM: Assistant City Attorney [Insert Professional's name] or [Insert Partnership Name] or [Insert individual's name] Doing business as _[insert name of business] 0 Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: Corporate Secretary (Corporate Seal) Page 14 City of Fort Collins Administradve Services Purchasing Division REQUEST FOR PROPOSAL PROPOSAL NUMBER P- 900 NORTHSIDE NEIGHBORHOODS PLAN The City of Fort Collins is seeking proposals from qualified Consulting firms or teams (Contractor) to provide consulting services to help implement City Plan by tailoring general, citywide policies to the specific geographical area surrounding four (4) existing neighborhoods within the north quadrant of the City. The successful Consulting team is asked to prepare the Northside Neighborhoods Plan, generally bounded by the Buckingham, Alta Vista and Andersonville and San Cristo neighborhoods. The successful firm or team will possess the necessary skills to address all of the tasks, issues, and products required by the scope of services, and be motivated to work with staff, citizens, and elected officials on a multi -disciplinary planning effort. Written proposals, five (5) will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), August 18, 2003. Proposal No. P-900. If delivered, they are to be sent to 215 North Mason St., 2"d floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Pete Wray, AICP, City Planner and Project Manager (970) 221-6754. Questions regarding proposal submittal or process should be directed to James B. O'Neill II, CPPO, FNIGP, Director of Purchasing and Risk Management, (970)221-6775. A copy of the Proposal may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instructions to request document # 30900. 2. Download the Proposal/Bid from the Purchasing Webpage, Current Bids page, at: www.fcgov.com/purchasing. 3. Come by Purchasing at 215 North Mason Street, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, �QAa_� �_ O'Neill Il, CPPO, FNIGP r of Purchasing & Risk Management North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Page 2 PROPOSAL NUMBER P- 900 NORTHSIDE NEIGHBORHOODS PLAN Background Brief Project History The Buckingham, Alta Vista, Andersonville and San Cristo neighborhoods are located in the northeast part of Fort Collins, just north of the downtown area. The four communities were developed as "company towns," to provide housing for workers at the nearby Great Western Sugar Company factory, built in 1902. To attract and retain experienced laborers, the company built two housing developments, Buckingham and Andersonville. These communities were soon filled with field workers originating from the German dominated Volga region of Russia. Buckingham, which consists of approximately eighty properties, is the oldest of the three ethnic neighborhoods, dating to 1902. Located immediately northeast of Buckingham, Andersonville was created in 1903 and consists of approximately thirty-six properties. With the European labor supply cut off during World War I, the beet growers looked toward the Hispanic population from the south to supply the necessary labor. Alta Vista, first named "Spanish Colony," was built in 1923 for the sugar beet workers who migrated from southern Colorado, New Mexico and Mexico. Many of the company - built dwellings in Alta Vista were constructed of adobe. Located just north of the old sugar beet factory site, Alta Vista contains about thirty-five homes. Since the 1930's all three neighborhoods have been the center of Fort Collins' Hispanic culture. The San Cristo neighborhood was developed beginning in 1998 through 2000 including an area bounded by the Andersonville neighborhood on the west, the Burlington Northern Railroad and East Vine Drive to the north, and the future Lemay Avenue by-pass alignment to the east and south. This subdivision includes approximately 40 single-family manufactured dwelling units on 5 acres. Geographic Area The project study area is generally bounded on the north by Conifer Street, on the east by Lemay Avenue (and future by-pass alignment), on the south by Lincoln Avenue and the west by Linden Street and Redwood Street (see study area map). Page 3 Purpose of Neighborhoods Plan In 1997, the City of Fort Collins City Plan identified this area's need for detailed planning as a priority. During the development of the North Fort Collins Truck Mobility Project, City Council in response to issues raised by residents, identified the Northside Neighborhoods Plan for a future study. As a result, City Council included the Northside Neighborhoods Plan in the 2003-2004 work program. The primary plan objective of developing this Neighborhoods Plan is to implement City Plan's citywide perspective to the specific circumstances within the study area. The Neighborhoods Plan will provide a more specific vision and policy framework for the neighborhoods mentioned, including surrounding commercial, industrial and undeveloped open lands. The Plan will also become an element of City Plan, the city's Comprehensive Plan, and will help stabilize and preserve the character of the neighborhoods. In doing so, an opportunity exists to more directly address a number of critical issues facing this area of the City. The Buckingham, Alta Vista, Andersonville and San Cristo neighborhoods have been of special interest to the City for a long time. The neighborhoods have supplied affordable housing opportunities for lower income families. The neighborhoods were identified as Neighborhood Strategy Areas for the City's CDBG Program as far back as 1975. The City has allocated financial resources into infrastructure improvements, provision of public facilities, housing rehabilitation and construction to help stabilize and improve the quality of life of the residents of the neighborhoods. The Plan will help protect those improvements from incompatible development. Approach: This project will explore and respond to a selected number of particular issues within the framework of City Plan. Individual property owners, business owners and tenants are expected to figure prominently in project guidance and input throughout the planning process. Advance Planning will lead a technical team with staff from key departments and representatives from key organizations. A team of consultants will be hired to provide objective, specialized expertise on particular issues. This project does not need to "start from scratch" or "reinvent the wheel" — City Plan already contains a foundation of an existing community vision, goals, structure plan and policies to guide implementation. However, since City Plan was adopted in 1997, a number of questions and issues have been emerging over the years, which now need more specific attention. The following examples give a general sense of some of the critical issues: Transportation • Impacts of the Vine Drive/Lemay Avenue re -alignment • Traffic, trucks, airport and train impacts • Bicycle and pedestrian access and safety • Street infrastructure improvements Page 4 Land Use • Appropriate future land uses on vacant lands • Preservation of existing neighborhoods • Neighborhood facilities and services • Edge treatments (to adjoining existing uses) and the Poudre River • Industrial redevelopment opportunities Implementation Strategies • Historic designation of neighborhood districts • Historic and cultural preservation • Maintaining affordable housing • Preserving existing housing stock • Crime and safety Scope of Services This outline is a general, preliminary proposal. Specific tasks, methodology, assignments, duration of each task, and products of each task will be further defined in the Request For Proposals. The Contractor shall describe its proposed methodology in the proposal, indicating the steps, methods, and time frame for completion of the Neighborhoods Plan. The Contractor is encouraged to suggest creative approaches as to how each task will be completed, along with project schedule and related costs. A final detailed work plan will then be defined when a consulting team is hired. Phase I — Project Start -Up • Confirm work program, schedule and public outreach program. Identify stakeholders within the study area, gain agreement of proposal and commitments to participate. • Identify key issues • Perform assessment of existing conditions • Analysis and identification of opportunities and constraints Phase II — Design Development • Develop design alternatives for Framework Plan — including land use, transportation and open lands • Assess transportation needs including future street network, transit options, bicycle and pedestrian facilities and financial impacts • Determine preferred alternative Plan Phase III — Implementation • Develop action plan • Cost/Financing plan Phase IV — Plan Document • Provide final draft chapters for Plan Document as each section is completed • Coordinate with staff in developing required graphics and GIS mapping Page 5 • Assist in preparation and facilitation of all public meetings • Assist in final adoption hearings Public Process: Consultant team should include expertise in public participation. A representative should be retained that speaks fluent Spanish to assist in on -going discussions between the neighborhoods involved. The citizen participation process will be an important component in achieving a successful plan. The consultant team should include expertise in land use planning and design, transportation, citizen participation, GIS, affordable housing and plan implementation. Proposed Schedule: The City of Fort Collins intends to hold interviews on August 28, 2003 notifying vendors selected for interviews on August 22, 2003. Planning Process: Approximately 12 months (September 2003 — September 2004) Page 6 REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The City of Fort Collins intends to hold interviews on August 28, 2003 notifying vendors selected for interviews on August 22, 2003. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING QUALIFICATION STANDARD FACTOR 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Do the proposed cost and work hours compare Work Hours favorably with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? Page 7 Reference evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study, did it meet the Scope of Work? b) If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? Page 8 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , [insert either a corporation, a partnership or an individual, doing business as 1, hereinafter referred to as "Professional'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of ( ) page[s], and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) page[s], and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within ( ) days following execution of this Agreement. Services shall be completed no later than . Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Page 9